AGENDA
Regular Meeting
Tuesday, April 7, 2009
4:30 p.m., Open Session
Live video streaming available at:
www.ci.carmel.ca.us
Broadcast date
Sunday, April 12, 2009
8:00 a.m., KMST Channel 26
City Hall
East side of Monte Verde Street between Ocean and Seventh Avenues
Hearing assistance units are available to the public for meetings held in the Council Chambers. The City Council welcomes your interest and participation. If you want to speak on an agenda item during its review, you may do so when the Mayor opens the item for public comment. Persons are not required to give their names but it is helpful in order that the City Clerk may identify them in the minutes of the meeting. Please keep remarks to a maximum of three (3) minutes, or as otherwise established by the City Council. Always speak into the microphone, as the meeting is recorded on tape.
I. Call to Order
II. Roll Call
III. Pledge of Allegiance
IV. Extraordinary Business
A. Presentation of a plaque to the City from the Carmel Chapter of the American Red Cross in appreciation of the City’s assistance in the 2008 Basin Complex (Big Sur) Fire.
B. Recognition of Officer Jeff Watkins as “2008 Police Officer of the Year”.
V. Announcements from Closed Session, from City Council Members and the City Administrator.
A. Announcements from Closed Session
B. Announcements from City Council members (Council members may ask a question for clarification, make a brief announcement or report on his or her activities)
C. Announcements from City Administrator
1. Presentation by AMBAG on the Monterey Bay Region’s Blueprint Program.
VI. Appearances
Anyone wishing to address the City Council on matters within the jurisdiction of the City and are not on the agenda may do so now. Matters not appearing on the City Council’s agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three (3) minutes, or as otherwise established by the City Council. Persons are not required to give their names, but it is helpful for speakers to state their names in order that the City Clerk may identify them in the minutes of the meeting.
Always speak into the microphone, as the meeting is recorded. The City Council Chambers is equipped with a portable microphone for anyone unable to come to the podium. Assisted listening devices are available upon request of the City Clerk. If you need assistance, please advise Heidi Burch as to which item you would like to comment on and the microphone will be brought to you.
VII. Consent Calendar
These matters include routine financial and administrative actions, which are usually approved by a single majority vote. Individual items may be removed from Consent by a member of the Council or the public for discussion and action.
A. Ratify the minutes for the regular meeting of March 3, 2009.
B. Ratify the minutes for the special meeting of March 25, 2009.
C. Ratify the bills paid for the month of March 2009.
D. Consideration of a Resolution of the City Council of the City of Carmel-by-the-Sea authorizing the City Administrator to amend a Consultant Services Agreement with Monterey Bay Planning Services for an additional $20,000 for project assistance to the Department of Community Planning and Building.
E. Consideration of a Resolution approving the use of the Sunset Center Theater, lobby and patio by The Carmel Foundation in September 2009 for its annual meeting.
F. Consideration of a Resolution authorizing the City Administrator to execute a staffing agreement with Protrades Connection effective April 1, 2009, for temporary services in an amount not to exceed $7,500 per fiscal year.
G. Consideration of a Resolution approving a fiscal year 2008/09 budget adjustment transferring $33,516 from the Capital Project Reserve to the General Fund for three storm drain improvements.
H. Consideration of a Resolution entering into an agreement with Burghardt + Doré Advertising, Inc. for Destination Marketing services in an amount not to exceed $31,000 in fiscal year 2008/09.
I. Consideration of a Resolution entering into a lease purchase agreement with Rabobank to finance the $435,982 purchase of a Saber PUC fire engine.
J. Consideration of a Resolution authorizing the City Administrator to execute a Consultant Services Agreement with Carol Butler, effective January 1, 2009, to review City records and identify records eligible for destruction in an amount not to exceed $7,500.
K. Consideration of a Resolution authorizing the City Administrator to execute a contract in the amount of $23,554.59 with Dave’s Repair Service for the mandated EVR Phase II modifications of the Public Works fueling system.
VIII. Public Hearings
If you challenge the nature of the proposed action in Court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.
A. None.
IX. Ordinances
A. Consideration of an Ordinance to revise the Municipal Code and Zoning Ordinance/Local Coastal Implementation Plan to merge the Design Review Board and the Planning Commission.
X. Resolutions
A. Consideration of a Resolution to provide future funding for costs related to the Monterey County Next Generation (NGEN) radio project in the amount of $483,402.
XI. Orders of Council
A. Receive report and provide policy direction regarding changes to the City’s investment portfolio.
B. Receive report on the Forest Theater renovation project.
C. Scheduling Future City Council meetings – Please Bring Your Calendar
XII. Adjournment
The next meeting of the City Council will be:
Regular Council Meeting – 4:30 p.m.
Tuesday, May 5, 2009
Council Chambers
The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) number is 1-800-735-2929.
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at Carmel-by-the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and 7th Avenues, during normal business hours.
MINUTES
REGULAR CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
April 7, 2009
I. CALL TO ORDER
The regular meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 4:31 p.m. Mayor McCloud called the meeting to order.
II. ROLL CALL
PRESENT: Council Members Hazdovac, Rose, Sharp, Talmage & McCloud
STAFF PRESENT: Rich Guillen, City Administrator
Don Freeman, City Attorney
Molly Laughlin, Deputy City Clerk
Joyce Giuffre, Administrative Services Director
George Rawson, Public Safety Director
Sean Conroy, Planning and Building Services Manager
III. PLEDGE OF ALLEGIANCE
Members of the audience joined the Mayor and Council Members in the Pledge of
Allegiance.
IV. EXTRAORDINARY BUSINESS
A. Presentation of a plaque to the City from the Carmel Chapter of the American Red
Cross in appreciation of the City’s assistance in the 2008 Basin Complex (Big Sur)
Fire.
Sharon Crino, executive director of the Carmel Chapter of the American Red Cross,
presented the City with a plaque of appreciation.
B. Recognition of Officer Jeff Watkins as “2008 Police Officer of the Year”.
Public Safety Director George Rawson presented a certificate to Officer Watkins in
recognition of his outstanding service.
V. ANNOUNCEMENTS FROM CLOSED SESSION, FROM CITY COUNCIL
MEMBERS AND THE CITY ADMINISTRATOR.
A. Announcements from Closed Session.
No announcements from Closed Session.
B. Announcements from City Council Members.
Council Member Sharp praised the Carmel Fire Department for its quick response
in battling a recent structure fire at 6th Avenue near Lincoln Avenue.
Council Member Rose announced that Public Safety Director George Rawson will
be the City’s alternate delegate to the Carmel Regional Fire Ambulance board and
thanked former Fire Chief Andrew Miller for serving as an alternate for the past
few years. He also noted that City employee John Hanson will be deployed to
Afghanistan with his National Guard unit later this summer.
C. Announcements from City Administrator.
Presentation by AMBAG on the Monterey Bay Region’s Blueprint Program.
Katie Axt, AMBAG Associate Planner, made the presentation.
VI. APPEARANCES
Mayor McCloud opened the appearances section to public comment at 4:47 p.m.
Skip Lloyd spoke about the Flanders economic feasibility study and draft environmental impact reports.
Mary Ellen Thomas, a Carmel Residents Association board member, spoke in favor
of hiring a consultant to analyze the City’s fire protection needs.
Susan Page spoke about fire protection, staffing at the Library, and a tree permit
issue.
Kathy Fredrickson, a Carmel Residents Association board member, addressed public
review on the Flanders economic feasibility analysis and draft environmental reports.
Mayor McCloud closed the appearances section to public comment at 4:59 p.m.
VII. CONSENT CALENDAR
A. Ratify the minutes for the regular meeting of March 3, 2009.
B. Ratify the minutes for the special meeting of March 25, 2009.
C. Ratify the bills paid for the month of March 2009.
D. Consideration of a Resolution of the City Council of the City of Carmel by-the-Sea a authorizing the City Administrator to amend a Consultant Services Agreement with Monterey Bay Planning Services for an additional $20,000 for project assistance to the Department of Community Planning and Building.
E. Consideration of a Resolution approving the use of the Sunset Center Theater, lobby and patio by The Carmel Foundation in September 2009 for its annual meeting.
F. Consideration of a Resolution authorizing the City Administrator to execute a
staffing agreement with Protrades Connection effective April 1, 2009, for
temporary services in an amount not to exceed $7,500 per fiscal year.
G. Consideration of a Resolution approving a fiscal year 2008/09 budget adjustment
transferring $33,516 from the Capital Project Reserve to the General Fund for three
storm drain improvements.
H. Consideration of a Resolution entering into an agreement with Burghardt + Doré
Advertising, Inc. for Destination Marketing services in an amount not to exceed
$31,000 in fiscal year 2008/09.
I. Consideration of a Resolution entering into a lease purchase agreement with
Rabobank to finance the $435,982 purchase of a Saber PUC fire engine.
J. Consideration of a Resolution authorizing the City Administrator to execute a
Consultant Services Agreement with Carol Butler, effective January 1, 2009, to
review City records and identify records eligible for destruction in an amount not to
exceed $7,500.
K. Consideration of a Resolution authorizing the City Administrator to execute a
contract in the amount of $23,554.59 with Dave’s Repair Service for the mandated
EVR Phase II modifications of the Public Works fueling system.
Audience member Skip Lloyd pulled Consent Item B for further discussion at the end of
the agenda.
Council Member ROSE moved adoption of the Consent Agenda Items A and C-K, seconded by Council Member HAZDOVAC and carried unanimously.
XI.-A Receive report and provide policy direction regarding changes to the City’s investment portfolio.
This item was moved up to accommodate the schedule of the consultants.
Administrative Services Director Joyce Giuffre presented the staff report.
Doug Robinson, a consultant to the City, presented his investment recommendations.
Mayor McCloud opened and closed the meeting to public comment at 5:25 p.m.
City Council will have an opportunity to review the investment policy during the fiscal budget review. It was agreed to maintain the current policy; however, Council requested that any significant changes in investment strategies (more than $1 million) receive prior Council approval, rather than being handled administratively.
VIII. PUBLIC HEARINGS
None.
IX. ORDINANCES
A. Consideration of an Ordinance to revise the Municipal Code and Zoning Ordinance/Local Coastal Implementation Plan to merge the Planning and the
Planning Commission and Design Review Board (First reading).
City Administrator Rich Guillen presented the staff report. Planning and Building
Services Manager Sean Conroy answered some questions from Council.
Mayor McCloud opened the meeting to public comment at 5:48 p.m.
Keith Paterson, Jonathan Sapp, and Michael LePage, all members of the Design Review Board, spoke in opposition to the merger.
Monte Miller spoke in opposition to the merger.
Mayor McCloud closed the meeting to public comment at 5:58 p.m.
Council Member TALMAGE moved tabling consideration of the Ordinance to a later date, pending review of the applicant pool for the boards and commissions in the fall, seconded by Council Member HAZDOVAC and carried by the following roll call:
AYES: COUNCIL MEMBERS: HAZDOVAC; ROSE; SHARP; TALMAGE
NOES: COUNCIL MEMBERS: McCLOUD
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE
X. RESOLUTIONS
A. Consideration of a Resolution to provide future funding for costs related to the
Monterey County Next Generation (NGEN) radio project in the amount of $483,402.
Public Safety Director George Rawson presented the staff report.
Nick Chiulos, Director of Intergovernmental and Legislative Affairs for Monterey
County, answered questions from the Council.
Mayor McCloud opened the meeting to public comment at 6:12 p.m.
Monte Miller spoke about the importance of a system that provides rapid, widespread
communication among public safety agencies.
Mayor McCloud closed the meeting to public comment at 6:15 p.m.
Council Member ROSE moved adoption of a Resolution to provide future funding for costs related to the Monterey County Next Generation (NGEN) radio project in the amount of $483,402, seconded by Council Member HAZDOVAC and carried by the following roll call:
AYES: COUNCIL MEMBERS: HAZDOVAC; ROSE; SHARP; TALMAGE; McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE
XI. ORDERS OF COUNCIL
A. Receive report and provide policy direction regarding changes to the City’s
investment portfolio.
This item was moved to an earlier part of the agenda.
B. Receive report on the Forest Theater renovation project.
City Administrator Rich Guillen presented the staff report, reviewing the updated
schematic design of project architect Richard McCann.
Mayor McCloud opened the meeting to public comment at 6:22 p.m.
Skip Lloyd addressed the need for public participation in the schematic design
process.
Barbara Livingston, president of the Carmel Residents Association, said her
group’s budget recommendations to the City stressed health and safety issues above
other concerns.
Carolyn Hardy praised many of the improvements to the latest architectural
rendition, but expressed concern about seating capacity and lighting issues at the
Theater.
Mayor McCloud closed the meeting to public comment at 6:30 p.m.
Item VII-B. Ratify the minutes for the special meeting of March 25, 2009.
This item was pulled at the request of audience member Skip Lloyd for further
discussion. City Attorney Don Freeman directed staff to review the tape recording of the March 25, 2009 meeting and transcribe into the official minutes what was said regarding a subsequent meeting to review the Flanders economic analysis report.
Council Member TALMAGE moved approval of Consent Item B, as amended, seconded by Council Member SHARP and carried by the following roll call:
AYES: COUNCIL MEMBERS: HAZDOVAC; ROSE; SHARP; TALMAGE; McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE
XII. ADJOURNMENT
Mayor McCloud declared the meeting adjourned at 6:40 p.m.
Respectfully submitted,
_____________________________
Molly Laughlin, Deputy City Clerk
ATTEST:
____________________________
SUE McCLOUD, MAYOR
Sunday, April 5, 2009
CITY COUNCIL: Check Register April 2009
City of Carmel-by-the-Sea
April 2009 Check Register
(includes cks dated 3/31/09)
Check No--Check Date--Vendor Name--Net Amount--Expense Account--Account Name
117606 3/31/09 ADVANCED WASTE SOLUTIONS $ 39.95 01 67051 DOCUMENT DESTRUCTION SERVICES-MAR 2009
117692 4/14/09 ADVANCED WASTE SOLUTIONS $ 39.95 01 67051 DOCUMENT DESTRUCTION SERVICES-APR 2009
117751 4/21/09 ADVANCED WASTE SOLUTIONS $ 39.95 01 67051 DOCUMENT DESTRUCTION SERVICES-MAY 2009
----Vendor Total---- $ 1 19.85
117607 3/31/09 AFLAC $ 10.00 01 64017 MEDICAL PROGRAM
117607 3/31/09 AFLAC $ 5.00 01 67017 MEDICAL PROGRAM
117607 3/31/09 AFLAC $ 5.00 01 69017 MEDICAL PROGRAM
117607 3/31/09 AFLAC $ 10.00 01 72017 MEDICAL PROGRAM
117607 3/31/09 AFLAC $ 30.00 01 74017 MEDICAL PROGRAM
117607 3/31/09 AFLAC $ 10.00 01 76017 MEDICAL PROGRAM
117607 3/31/09 AFLAC $ 25.00 01 84017 MEDICAL PROGRAM
----Vendor Total---- $ 95.00
117608 3/31/09 AILING HOUSE PEST CONTROL $ 5 29.00 01 70053 CONTRACTUAL SERVICES
117693 4/14/09 AILING HOUSE PEST CONTROL $ 50.00 01 70053 CONTRACTUAL SERVICES
----Vendor Total---- $ 5 79.00
117752 4/21/09 ALHAMBRA $ 39.74 01 64053 CONTRACTUAL SERVICES
117694 4/14/09 AMERICAN SUPPLY COMPANY $ 5 ,105.10 01 76045 MATERIALS/SUPPLIES
117753 4/21/09 ANDON LAUNDRY SERVICE $ 3 02.25 01 72053 CONTRACTUAL SERVICES
117609 3/31/09 ANIMAL HOSP AT CROSSROADS $ 65.00 01 74053 ANIMAL CONTROL SERVICES
117695 4/14/09 AT&T $ 1 63.17 01 74036 TELEPHONE
117686 4/7/09 AT&T/MCI $ 9 71.98 01 11000 SCC PHONE # (ACCTS REC)
117686 4/7/09 AT&T/MCI $ 2 ,540.55 01 64036 TELEPHONE
117686 4/7/09 AT&T/MCI $ 7 77.36 01 65053 TELEPHONE
117686 4/7/09 AT&T/MCI $ 3 80.79 01 69036 TELEPHONE
117686 4/7/09 AT&T/MCI $ 5 85.94 01 72036 TELEPHONE
117686 4/7/09 AT&T/MCI $ 1 12.20 01 74036 TELEPHONE
117686 4/7/09 AT&T/MCI $ 362.70 01 76036 TELEPHONE
117686 4/7/09 AT&T/MCI $ 3.05 01 82036 TELEPHONE
117741 4/14/09 AT&T/MCI $ 32.77 01 64036 TELEPHONE
117741 4/14/09 AT&T/MCI $ 1 83.55 01 69036 TELEPHONE
117741 4/14/09 AT&T/MCI $ 4 45.08 01 72036 TELEPHONE
117741 4/14/09 AT&T/MCI $ 9 25.96 01 74036 TELEPHONE
117741 4/14/09 AT&T/MCI $ 42.39 01 82036 TELEPHONE
117741 4/14/09 AT&T/MCI $ 42.39 60 81036 TELEPHONE
----Vendor Total---- $ 7 ,569.88
117657 4/7/09 BOUND TREE MEDICAL LLC $ 1 77.82 01 72603 MEDICAL SUPPLIES
117657 4/7/09 BOUND TREE MEDICAL LLC $ 1 11.93 01 74054 EQUIPMENT/SUPPLIES
----Vendor Total---- $ 2 89.75
117610 3/31/09 BRINTON'S $ 31.84 01 76045 MATERIALS/SUPPLIES
117610 3/31/09 BRINTON'S $ 19.57 01 78045 MATERIAL/SUPPLIES
----Vendor Total---- $ 51.41
117658 4/7/09 BURGHARDT-DORE ADVERTISING, INC. $ 4 71.11 01 64051 REGIONAL DESTINATION MARKETING
117658 4/7/09 BURGHARDT-DORE ADVERTISING, INC. $ 1 1,978.84 01 85200 REGIONAL DESTINATION MARKETING
117697 4/14/09 BURGHARDT-DORE ADVERTISING, INC. $ 6 86.25 01 85200 REGIONAL DESTINATION MARKETING
117754 4/21/09 BURGHARDT-DORE ADVERTISING, INC. $ 5 30.00 01 85200 REGIONAL DESTINATION MARKETING
----Vendor Total---- $ 1 3,666.20
117700 4/14/09 CALIF BUILDING STANDARDS COMMISSION $ 1 18.80 01 33549 SB 1473 SPECIAL BLDG PERMIT FEES FOR QTR ENDED 3/31/09
117755 4/21/09 CALIF. DEPT OF FISH AND GAME $ 5 00.00 01 87601 MISSION TRAILS PED FOOTBRIDGE PROJECT EXPENSES
117699 4/14/09 CALIFORNIA OAK FOUNDATION $ 25.00 01 78033 DUES/MEMBERSHIPS
117750 4/14/09 CAMERON WOLFE, JR. $ 1 ,181.25 50 24050 REFUND OF VOLUME DEPOSIT
117758 4/21/09 CARMEL CHAMBER COMMERCE $ 3 ,500.00 01 85200 FY 2007/08 3RD QTR GUIDE TO CARMEL MAILING COSTS
117756 4/21/09 CARMEL CHEVRON $ 71.98 01 74050 OUTSIDE LABOR
117659 4/7/09 CARMEL FIRE PROTCTN ASSOC $ 5 62.72 01 69051 PLAN CHECK PROFESSIONAL SERVICES
117659 4/7/09 CARMEL FIRE PROTCTN ASSOC $ 4 25.00 50 24050 PLAN CHECK (CONTRACT FIRE EXP)
117704 4/14/09 CARMEL FIRE PROTCTN ASSOC $ 3 50.00 50 24050 PLAN CHECK (CONTRACT FIRE EXP)
117759 4/21/09 CARMEL FIRE PROTCTN ASSOC $ 1 ,519.79 01 69051 PLAN CHECK PROFESSIONAL SERVICES
117759 4/21/09 CARMEL FIRE PROTCTN ASSOC $ 1 00.00 50 24050 PLAN CHECK (CONTRACT FIRE EXP)
----Vendor Total---- $ 2 ,957.51
117757 4/21/09 CARMEL GLASS COMPANY $ 3 17.00 01 70050 OUTSIDE LABOR
117611 3/31/09 CARMEL PINE CONE $ 99.96 01 88406 GENERAL PLAN HOUSING ELEMENT PROJECT EXPENSES
117701 4/14/09 CARMEL PINE CONE $ 2 49.90 01 61051 FLANDERS EIR MEETING NOTICE
117701 4/14/09 CARMEL PINE CONE $ 83.30 01 69040 ADVERTISING
----Vendor Total---- $ 4 33.16
117612 3/31/09 CARMEL PRESBYTERIAN CHURCH $ 5 50.00 50 24050 REFUND OF HISTORIC DEPOSIT
117702 4/14/09 CARMEL VACUUM & APPLIANCE $ 1 05.83 01 70050 FACILITIES MAINT DEPT EQUIPMENT REPAIR
117703 4/14/09 CARPET CARAVAN $ 1 ,902.08 01 89428 PLANNING/BLDG DEPT CARPET PROJECT EXPENSES
117760 4/21/09 CBRE CONSULTING INC. $ 6 ,882.50 01 61051 FLANDERS PROPERTY ECONOMIC ANALYSIS PROJECT
117613 3/31/09 CEMEX $ 1 42.00 01 76045 MATERIALS/SUPPLIES
117614 3/31/09 CITY OF CARMEL $ 1 1,292.07 01 67424 SELF-FUNDED WORKERS COMPENSATION CLAIMS RUNOUT
117615 3/31/09 CITY OF MONTEREY $ 30.00 01 72600 EMERGENCY RESPONSE TRAINING
117615 3/31/09 CITY OF MONTEREY $ 5 44.42 01 76049 EQUIPMENT MAINTENANCE
117660 4/7/09 CITY OF MONTEREY $ 1 1,250.00 01 72053 MAR 2009 FIRE CHIEF/DUTY CHIEF SERVICES
----Vendor Total---- $ 1 1,824.42
117616 3/31/09 CITY OF SEASIDE $ 9 10.42 01 76050 OUTSIDE LABOR
117654 3/31/09 CLEVE WATERS IV $ 50.00 01 21270 REIMBURSMENT FOR PAYROLL DEDUCTION ERROR
117617 3/31/09 COASTAL HEALTHCARE $ 45.00 01 64017 MEDICAL PROGRAM
117617 3/31/09 COASTAL HEALTHCARE $ 1 39.00 01 67017 MEDICAL PROGRAM
117617 3/31/09 COASTAL HEALTHCARE $ 4 31.00 01 72017 MEDICAL PROGRAM
117617 3/31/09 COASTAL HEALTHCARE $ 3 97.00 01 74017 MEDICAL PROGRAM
117661 4/7/09 COASTAL HEALTHCARE $ 2 11.20 01 64017 MEDICAL PROGRAM
117661 4/7/09 COASTAL HEALTHCARE $ 2 87.00 01 69017 MEDICAL PROGRAM
117661 4/7/09 COASTAL HEALTHCARE $ 1 00.00 01 72017 MEDICAL PROGRAM
117661 4/7/09 COASTAL HEALTHCARE $ 2 00.00 01 74017 MEDICAL PROGRAM
117661 4/7/09 COASTAL HEALTHCARE $ 1 35.00 01 76017 MEDICAL PROGRAM
117661 4/7/09 COASTAL HEALTHCARE $ 40.00 01 84017 MEDICAL PROGRAM
117705 4/14/09 COASTAL HEALTHCARE $ 3 22.00 01 69017 MEDICAL PROGRAM
117705 4/14/09 COASTAL HEALTHCARE $ 85.00 01 72017 MEDICAL PROGRAM
117705 4/14/09 COASTAL HEALTHCARE $ 3 12.60 01 74017 MEDICAL PROGRAM
117705 4/14/09 COASTAL HEALTHCARE $ 5 00.00 01 84017 MEDICAL PROGRAM
117761 4/21/09 COASTAL HEALTHCARE $ 1 94.50 01 60017 MEDICAL PROGRAM
117761 4/21/09 COASTAL HEALTHCARE $ 1 38.60 01 64017 MEDICAL PROGRAM
117761 4/21/09 COASTAL HEALTHCARE $ 19.00 01 65017 MEDICAL PROGRAM
117761 4/21/09 COASTAL HEALTHCARE $ 83.00 01 67017 MEDICAL PROGRAM
117761 4/21/09 COASTAL HEALTHCARE $ 47.50 01 69017 MEDICAL PROGRAM
117761 4/21/09 COASTAL HEALTHCARE $ 1 24.60 01 70017 MEDICAL PROGRAM
117761 4/21/09 COASTAL HEALTHCARE $ 1 14.00 01 72017 MEDICAL PROGRAM
117761 4/21/09 COASTAL HEALTHCARE $ 1 ,039.50 01 74017 MEDICAL PROGRAM
117761 4/21/09 COASTAL HEALTHCARE $ 3 08.00 01 76017 MEDICAL PROGRAM
117761 4/21/09 COASTAL HEALTHCARE $ 28.50 01 78017 MEDICAL PROGRAM
117761 4/21/09 COASTAL HEALTHCARE $ 85.50 01 84017 MEDICAL PROGRAM
----Vendor Total---- $ 5 ,387.50
117762 4/21/09 COASTLINE BUSINESS FORMS $ 3 89.41 01 67039 PRINTING
117706 4/14/09 CODE PUBLISHING COMPANY $ 7 34.50 01 64053 CONTRACTUAL SERVICES
117763 4/21/09
COMMUNITY HOSPITAL OF THE MTRY PENINSULA $ 20.00 01 74053 CONTRACTUAL SERVICES
117662 4/7/09 COPIES BY-THE-SEA $ 45.77 01 64039 PRINTING
117662 4/7/09 COPIES BY-THE-SEA $ 17.48 01 72034 DOCUMENTS/PUBLICATIONS
117662 4/7/09 COPIES BY-THE-SEA $ 25.20 01 74039 PRINTING
117707 4/14/09 COPIES BY-THE-SEA $ 94.97 01 69039 PRINTING
----Vendor Total---- $ 1 83.42
117708 4/14/09 COPY KING $ 4 16.76 01 89429 FOREST THEATER MASTER PLAN EXPENSES
117618 3/31/09 CORBIN WILLITS SYSTEM $ 6 90.79 01 65053 CONTRACTUAL SERVICES
117638 3/31/09 COREY MCMILLS $ 7 13.75 50 24050 REFUND OF VOLUME DEPOSIT
117619 3/31/09 CSAC EXCESS INS AUTHORITY $ 1 ,146.30 01 67425 CLAIMS DEDUCTIBLE EXPENSES
117764 4/21/09 CSAC EXCESS INS AUTHORITY $ 5 71.50 01 67120 EMPLOYEE ASSISTANCE PROGRAM
117764 4/21/09 CSAC EXCESS INS AUTHORITY $ 6 ,138.30 01 67425 CLAIMS DEDUCTIBLE EXPENSES
----Vendor Total---- $ 7 ,856.10
117709 4/14/09 CWI- CUMMINS WEST - SAN LEANDRO BR $ 4 ,864.46 01 76049 FIRE ENGINE REPAIR
117765 4/21/09 DATA VISION ERGONOMICS $ 1 14.90 01 67170 POLICE DEPT ERGONOMICS EQUIPMENT
117711 4/14/09 DENCO SALES $ 3 77.46 01 76045 MATERIALS/SUPPLIES
117710 4/14/09 DENISE DUFFY & ASSOCIATES $ 9 ,500.00 01 61051 FLANDERS PROPERTY EIR
117766 4/21/09 DENISE DUFFY & ASSOCIATES $ 1 6,483.15 01 61051 FLANDERS PROPERTY EIR
----Vendor Total---- $ 2 6,360.61
117620 3/31/09 DEPT. OF MOTOR VEHICLES $ 86.95 01 74034 DOCUMENTS/PUBLICATIOINS
117623 3/31/09 DEWEY D. EVANS $ 2 00.00 01 63053 MAR 2009 CITY TREASURER SERVICES
117665 4/7/09 DEWEY D. EVANS $ 2 00.00 01 63053 APR 2009 CITY TREASURER SERVICES
----Vendor Total---- $ 4 00.00
117712 4/14/09 DIGITAL PAYMENT TECHNOLOGIES CORP $ 9 ,168.20 01 88690 SUNSET CTR LOT/TOUR BUS PARKING MACHINES DOWN PAYMENT
117663 4/7/09 DMC CONSTRUCTION INC. $ 8 53.40 01 70050 OUTSIDE LABOR
117621 3/31/09 DOCUMENT PROC SYSTEMS $ 2 ,145.00 01 67042 OFFICE MACHINE SUPPLIES
117622 3/31/09 DROUGHT RESISTANT NURSERY $ 2 95.47 01 78045 MATERIAL/SUPPLIES
117713 4/14/09 E. VALDEZ TREE SERVICE $ 4 ,750.00 01 78050 OUTSIDE LABOR
117721 4/14/09 E.B. KIRK $ 1 ,245.00 50 24050 REFUND OF VOLUME DEPOSIT
117715 4/14/09 ELECTRICAL DIST. COMPANY $ 1 08.26 01 70045 MATERIAL/SUPPLIES
117664 4/7/09 EMBASSY SUITES-SAN FRANCISCO AIRPORT $ 2 79.27 01 64030 POLICE DEPT STAFF TRAVEL/TRAINING EXPENSE
117624 3/31/09 EWING IRRIGATION $ 4 29.40 01 76045 MATERIALS/SUPPLIES
117625 3/31/09 FEDEX $ 43.92 01 69095 OPERATIONAL SERVICES/SUPPLIES
117626 3/31/09 FIRST ALARM-MONTEREY CO. $ 2 26.50 01 72053 CONTRACTUAL SERVICES
117768 4/21/09 GALL'S, INC. $ 1 49.38 01 72057 SAFETY EQUIPMENT
117769 4/21/09 GATES TREE SERVICE, INC. $ 1 ,800.00 01 78050 OUTSIDE LABOR
117739 4/14/09 GIANNA ROCHA $ 3 ,690.00 01 61051 TRANSCRIPTION SERVICES - FLANDERS LITIGATION
117783 4/21/09 GIANNA ROCHA $ 5 95.00 01 61051 TRANSCRIPTION SERVICES - FLANDERS LITIGATION
----Vendor Total---- $ 4 ,285.00
117627 3/31/09 GLOBAL COLLECT BV $ 4 ,658.57 01 65045 ANTI-VIRUS UPGRADES
117666 4/7/09 GRAINGER PARTS OPERATIONS $ 4 88.90 01 70045 MATERIAL/SUPPLIES
117770 4/21/09 GRANICUS, INC. $ 5 21.90 01 65053 CONTRACTUAL SERVICES
117628 3/31/09 GRANITE ROCK COMPANY $ 3 20.76 01 76045 MATERIALS/SUPPLIES
117628 3/31/09 GRANITE ROCK COMPANY $ 9.60 01 76057 SAFETY EQUIPMENT
117716 4/14/09 GRANITE ROCK COMPANY $ 7 03.02 01 76045 MATERIALS/SUPPLIES
----Vendor Total---- $ 1 ,033.38
117629 3/31/09 GREEN VALLEY LANDSCAPE INC. $ 2 5,516.13 01 89636 4TH AVE RIPARIAN RESTORATION PROJECT FINAL PAYMENT
117630 3/31/09 HACIENDA HAY AND FEED $ 14.96 01 76045 MATERIALS/SUPPLIES
117717 4/14/09 HAINES & COMPANY INC. $ 3 55.41 01 74034 DOCUMENTS/PUBLICATIOINS
117667 4/7/09 HAPPY LANDING INN $ 1 00.00 02 55002 REIMBURSEMENT FOR TOT OVERPAYMENT
117718 4/14/09 HAYWARD LUMBER $ 3 97.31 01 70045 MATERIAL/SUPPLIES
117668 4/7/09 HENRY CURTIS FORD/MERCURY $ 1 9,298.74 01 88534 POLICE DEPT ANIMAL CONTROL VEHICLE
117669 4/7/09 HOME DEPOT/GECF $ 49.55 01 70045 MATERIAL/SUPPLIES
117631 3/31/09 IKON OFFICE SOLUTIONS $ 3 35.91 01 74053 CONTRACTUAL SERVICES
117670 4/7/09 IKON OFFICE SOLUTIONS $ 1 59.57 01 64053 CONTRACTUAL SERVICES
117771 4/21/09 IKON OFFICE SOLUTIONS $ 34.73 01 72053 CONTRACTUAL SERVICES
----Vendor Total---- $ 5 30.21
117632 3/31/09 IMAGE SALES $ 52.49 01 74056 PHOTOGRAPHIC SUPPLIES
117719 4/14/09 IVERSON TREE SERVICE $ 5 50.00 01 78050 OUTSIDE LABOR
117772 4/21/09 IVERSON TREE SERVICE $ 7 ,400.00 01 78050 OUTSIDE LABOR
----Vendor Total---- $ 7 ,950.00
117637 3/31/09 J. W. MARSHALL $ 9 50.00 01 65051 INFORMATION SYSTEM PROFESSIONAL SERVICES
117776 4/21/09 J. W. MARSHALL $ 1 ,300.00 01 65051 INFORMATION SYSTEM PROFESSIONAL SERVICES
----Vendor Total---- $ 2 ,250.00
117740 4/14/09 JAN ROEHL $ 3 ,450.00 01 64051 GRANT WRITING PROFESSIONAL SERVICES
117650 3/31/09 JAROSLAV STEPANEK $ 1 ,138.75 50 24050 REFUND OF VOLUME DEPOSIT
117696 4/14/09 JEFFREY BARON $ 7 56.25 50 24050 REFUND OF VOLUME DEPOSIT
117672 4/7/09 JNM AUTOMATION $ 95.00 01 70050 OUTSIDE LABOR
117767 4/21/09 JOEL FRANKLIN $ 9 ,643.18 01 61051 LEGAL SERVICES-FLANDERS LITIGATION
117720 4/14/09 JOHN LEY'S TREE SERVICE $ 2 ,670.00 01 78050 OUTSIDE LABOR
117773 4/21/09 JOHN LEY'S TREE SERVICE $ 1 ,495.00 01 78050 OUTSIDE LABOR
----Vendor Total---- $ 4 ,165.00
117633 3/31/09 KNAPP MILL & CABINET CO. $ 35.84 01 76045 MATERIALS/SUPPLIES
117673 4/7/09 KNAPP MILL & CABINET CO. $ 1 97.52 01 70045 MATERIAL/SUPPLIES
----Vendor Total---- $ 2 33.36
117774 4/21/09 KUSTOM KOMMUNICATION $ 3 37.74 01 74057 SAFETY EQUIPMENT
117635 3/31/09 L.N. CURTIS & SONS $ 4 40.56 50 24050 FIRE DEPARTMENT EQUIPMENT
117722 4/14/09 LEMOS SERVICE INC/LEMOS76 $ 55.34 01 76046 FUEL
117634 3/31/09 LIEBERT CASSIDY WHITMORE $ 1 ,715.00 01 61051 LEGAL PROFESSIONAL SERVICES
117674 4/7/09 LIU OF NA $ 1 ,448.10 01 21285 RETIREMENT
117674 4/7/09 LIU OF NA $ 1 87.20 01 65016 RETIREMENT
117674 4/7/09 LIU OF NA $ 1 87.20 01 67016 RETIREMENT
117674 4/7/09 LIU OF NA $ 7 92.00 01 69016 RETIREMENT
117674 4/7/09 LIU OF NA $ 1 87.20 01 70016 RETIREMENT
117674 4/7/09 LIU OF NA $ 1 ,497.60 01 76016 RETIREMENT
117674 4/7/09 LIU OF NA $ 4 60.80 01 78016 RETIREMENT
117674 4/7/09 LIU OF NA $ 1 ,066.68 01 84016 RETIREMENT
----Vendor Total---- $ 5 ,826.78
117724 4/14/09 M&S BUILDING SUPPLY, INC $ 15.46 50 24050 PARK BENCHES SUPPLIES
117775 4/21/09 MAIL MART $ 24.85 01 74038 POSTAGE
117636 3/31/09 MARTIN'S IRRIGATION $ 1 59.98 01 76045 MATERIALS/SUPPLIES
117679 4/7/09 MELVIN MUKAI $ 1 50.00 01 64030 POLICE DEPT STAFF TRAVEL/TRAINING EXPENSE
117728 4/14/09 MELVIN MUKAI $ 83.60 01 64030 POLICE DEPT STAFF TRAVEL/TRAINING EXPENSE
----Vendor Total---- $ 2 33.60
117698 4/14/09 MICHAEL B. CALHOUN $ 40.27 01 64030 POLICE DEPT STAFF TRAVEL/TRAINING EXPENSE
117777 4/21/09 MISSION UNIFORM SERVICE $ 3 12.64 01 76031 CLOTHING EXPENSE
117777 4/21/09 MISSION UNIFORM SERVICE $ 1 59.23 01 76053 CONTRACTUAL SERVICES
117777 4/21/09 MISSION UNIFORM SERVICE $ 88.24 01 78031 CLOTHING EXPENSE
----Vendor Total---- $ 5 60.11
117678 4/7/09 MONTE VERDE INN $ 6 ,129.02 02 55002 REIMBURSEMENT FOR TOT OVERPAYMENT
117727 4/14/09 MONTEREY BAY PLANNING SERVICES $ 1 1,392.88 01 61051 PLAZA DEL MAR & FLANDERS MANSION PLANNING EXPENSES
117640 3/31/09 MONTEREY BAY URGENT CARE $ 1 ,061.18 01 67110 PRE-EMPLOYMENT
117677 4/7/09
MONTEREY COUNTY CONVENTION & VISITORS BUREAU $ 1 3,503.60 01 20260 TOURISM IMPROVEMENT DISTRICT FEE FOR JAN-FEB 2009
117677 4/7/09 MONTEREY COUNTY CONVENTION & VISITORS BUREAU $ 3 1,570.00 01 85203 MCCVB MEMBERSHIP FOR QTR ENDING 6/30/09
----Vendor Total---- $ 4 5,073.60
117778 4/21/09 MONTEREY COUNTY BUSINESS SHERIFF DEPT $ 6 ,339.46 01 74053 FY 2007/08 3RD QTR ACJIS FEES & MAR 2009 BOOKING FEES
117641 3/31/09 MONTEREY COUNTY RECORDER $ 32.00 01 64032 PERMITS,LICENSES & FEES
117676 4/7/09 MONTEREY COUNTY TAX $ 1 4,681.75 01 90801 PROPERTY ASSESSMENTS
117642 3/31/09 MONTEREY COUNTY WEEKLY $ 3 68.00 01 85200 REGIONAL MARKETING EXPENSES
117639 3/31/09 MONTEREY FIRE EXT. CO. $ 46.00 01 72049 EQUIPMENT MAINTENANCE
117675 4/7/09 MONTEREY FIRE EXT. CO. $ 84.00 01 72049 EQUIPMENT MAINTENANCE
117675 4/7/09 MONTEREY FIRE EXT. CO. $ 3 58.05 01 74050 OUTSIDE LABOR
----Vendor Total---- $ 4 88.05
117725 4/14/09 MONTEREY TIRE SERVICE $ 40.12 01 76048 TIRES/TUBES
117726 4/14/09 MTY COUNTY TELECOMM $ 66.00 01 74053 CONTRACTUAL SERVICES
117643 3/31/09 NEILL ENGINEERS CORP. $ 1 50.00 01 62053 CONTRACTUAL SERVICES
117680 4/7/09 NEILL ENGINEERS CORP. $ 1 50.00 01 62053 CONTRACTUAL SERVICES
----Vendor Total---- $ 300.00
117779 4/21/09 NEW IMAGE LANDSCAPE CO. $ 2 ,937.50 01 76053 CONTRACTUAL SERVICES
117644 3/31/09 NEXTEL COMMUNICATIONS $ 56.58 01 64036 TELEPHONE
117644 3/31/09 NEXTEL COMMUNICATIONS $ 5 14.34 01 65036 TELEPHONE
117644 3/31/09 NEXTEL COMMUNICATIONS $ 2 65.28 01 70036 TELEPHONE
117644 3/31/09 NEXTEL COMMUNICATIONS $ 91.08 01 72036 TELEPHONE
117644 3/31/09 NEXTEL COMMUNICATIONS $ 4 03.71 01 74036 TELEPHONE
117644 3/31/09 NEXTEL COMMUNICATIONS $ 94.28 01 76036 TELEPHONE
117644 3/31/09 NEXTEL COMMUNICATIONS $ 29.17 01 78036 TELEPHONE
117644 3/31/09 NEXTEL COMMUNICATIONS $ 1 80.11 01 82036 TELEPHONE
117729 4/14/09 NEXTEL COMMUNICATIONS $ 56.58 01 64036 TELEPHONE
117729 4/14/09 NEXTEL COMMUNICATIONS $ 2 56.90 01 65036 TELEPHONE
117729 4/14/09 NEXTEL COMMUNICATIONS $ 2 66.50 01 70036 TELEPHONE
117729 4/14/09 NEXTEL COMMUNICATIONS $ 91.08 01 72036 TELEPHONE
117729 4/14/09 NEXTEL COMMUNICATIONS $ 4 13.76 01 74036 TELEPHONE
117729 4/14/09 NEXTEL COMMUNICATIONS $ 95.53 01 76036 TELEPHONE
117729 4/14/09 NEXTEL COMMUNICATIONS $ 29.17 01 78036 TELEPHONE
117729 4/14/09 NEXTEL COMMUNICATIONS $ 32.19 01 82036 TELEPHONE
----Vendor Total---- $ 2 ,876.26
117780 4/21/09 OCCU-MED LTD. $ 50.00 01 67110 PRE-EMPLOYMENT
117645 3/31/09 OFFICE DEPOT, INC. $ 76.12 01 65049 EQUIPMENT MAINTENANCE
117645 3/31/09 OFFICE DEPOT, INC. $ 1 14.79 01 74056 PHOTOGRAPHIC SUPPLIES
117645 3/31/09 OFFICE DEPOT, INC. $ 70.82 01 82043 OFFICE SUPPLIES
117730 4/14/09 OFFICE DEPOT, INC. $ 74.72 01 64042 OFFICE MACHINE SUPPLIES
117730 4/14/09 OFFICE DEPOT, INC. $ 76.82 01 64043 OFFICE SUPPLIES
117730 4/14/09 OFFICE DEPOT, INC. $ 42.70 01 67042 OFFICE MACHINE SUPPLIES
117730 4/14/09 OFFICE DEPOT, INC. $ 74.72 01 69042 OFFICE MACHINE SUPPLIES
117730 4/14/09 OFFICE DEPOT, INC. $ 4.27 01 72042 OFFICE MACHINE SUPPLIES
117730 4/14/09 OFFICE DEPOT, INC. $ 4.27 01 74042 OFFICE MACHINE SUPPLIES
117730 4/14/09 OFFICE DEPOT, INC. $ 4.27 01 76042 OFFICE MACHINE SUPPLIES
117730 4/14/09 OFFICE DEPOT, INC. $ 8.53 01 82042 OFFICE MACHINE SUPPLIES
117781 4/21/09 OFFICE DEPOT, INC. $ 1 28.67 01 65045 MATERIALS/SUPPLIES
117781 4/21/09 OFFICE DEPOT, INC. $ 1 39.23 01 72043 OFFICE SUPPLIES
117781 4/21/09 OFFICE DEPOT, INC. $ 40.00 01 74043 OFFICE SUPPLIES
----Vendor Total---- $ 8 59.93
117731 4/14/09 ORCHARD SUPPLY $ 1 09.98 01 76045 MATERIALS/SUPPLIES
117731 4/14/09 ORCHARD SUPPLY $ 1 01.89 01 76054 TOOLS/EQUIPMENT
----Vendor Total---- $ 2 11.87
117732 4/14/09 PENINSULA MESSENGER SERVICE $ 4 ,500.00 01 64204 MAIL SERVICE CONTRACT
117681 4/7/09 PETTY CASH - RECREATION $ 18.80 50 24050 COMMUNITY SPECIAL EVENTS
117733 4/14/09 PIERCE MANUFACTURING, INC. $ 4 ,065.10 01 72602 ADDITIONAL SALES TAX FOR NEW FIRE ENGINE
117646 3/31/09 PIVOT INTERIORS, INC. $ 3 51.32 01 67170 PARTIAL PAYMENT FOR ERGONOMIC CHAIR FOR ADMIN COORDINATO
117682 4/7/09 PRECISION AMMUNITION LLC $ 7 93.68 01 74057 SAFETY EQUIPMENT
117734 4/14/09 PROFESSIONAL PROP MAINT $ 6 ,842.52 01 70053 CONTRACTUAL SERVICES
117647 3/31/09 PROPERTY SERV/MAINTENANCE $ 1 ,040.00 01 76053 CONTRACTUAL SERVICES
117735 4/14/09 PROPERTY SERV/MAINTENANCE $ 2 08.72 01 76045 MATERIALS/SUPPLIES
117735 4/14/09 PROPERTY SERV/MAINTENANCE $ 1 ,460.00 01 76053 CONTRACTUAL SERVICES
----Vendor Total---- $ 2 ,708.72
117736 4/14/09 PROTRADES CONNECTION $ 9 17.44 01 89428 PLANNING/BLDG DEPT CARPET PROJECT EXPENSES
117683 4/7/09 PUBLIC SAFETY CENTER INC. $ 1 79.28 01 72054 TOOLS/EQUIPMENT/SUPPLIES
117648 3/31/09 PUBLIC STORAGE $ 2 74.55 01 67053 CONTRACTUAL SERVICES
117737 4/14/09 RANCHO CAR WASH $ 78.30 01 74050 OUTSIDE LABOR
117684 4/7/09 RAPID PRINTERS OF MTY. $ 13.14 01 70050 OUTSIDE LABOR
117649 3/31/09 RBF CONSULTING $ 1 ,033.42 01 88401 GENERAL PLAN PROJECT EXPENSES
117649 3/31/09 RBF CONSULTING $ 3 31.89 01 88405 DEL MAR/N. DUNES MASTER PLAN PROJECT EXPENSES
117649 3/31/09 RBF CONSULTING $ 2 ,240.00 01 88406 GENERAL PLAN HOUSING ELEMENT PROJECT EXPENSES
----Vendor Total---- $ 3 ,605.31
117738 4/14/09 RDJ SPECIALTIES, INC. $ 5 93.58 01 72034 DOCUMENTS/PUBLICATIONS
117685 4/7/09 REDSHIFT $ 1 27.74 01 65053 CONTRACTUAL SERVICES
117723 4/14/09 ROBERT LITTELL ARCHITECT $ 2 55.00 50 24050 VOLUME STUDY
117671 4/7/09 ROBERT S. JAQUES $ 2 ,000.00 01 76055 STORM WATER RUNOFF PROGRAM EXPENSES
117714 4/14/09 RYAN RANCH PRINTERS $ 57.92 01 74039 PRINTING
117784 4/21/09 SAFEWAY $ 34.17 01 67428 EMPLOYEE RECOGNITION
117785 4/21/09 SENTRY ALARM SYSTEMS $ 1 ,327.33 01 70050 OUTSIDE LABOR
117742 4/14/09 SKIPS ONE STOP MONTEREY $ 1 43.53 01 76047 AUTOMOTIVE PARTS/SUPPLIES
117743 4/14/09 STAPLES CREDIT PLAN $ 2 27.36 01 69042 OFFICE MACHINE SUPPLIES
117744 4/14/09 SUNBADGE COMPANY $ 1 57.01 01 74050 OUTSIDE LABOR
117687 4/7/09 SUNSET CULTURAL CTR. INC. $ 1 78,250.00 01 80900 SUNSET CENTER ENABLING GRANT FOR QTR ENDING 6/30/09
117688 4/7/09 THOMSON WEST $ 3 88.79 01 61034 DOCUMENTS/PUBLICATIONS
117689 4/7/09 TRISTAR RISK MANAGEMENT $ 21.00 01 64019 WORKERS COMPENSATION INSURANCE
117689 4/7/09 TRISTAR RISK MANAGEMENT $ 84.00 01 70019 WORKERS COMPENSATION INSURANCE
117689 4/7/09 TRISTAR RISK MANAGEMENT $ 2 10.00 01 72019 WORKERS COMPENSATION INSURANCE
117689 4/7/09 TRISTAR RISK MANAGEMENT $ 1 ,554.00 01 74019 WORKERS COMPENSATION INSURANCE
117689 4/7/09 TRISTAR RISK MANAGEMENT $ 1 47.00 01 76019 WORKERS COMPENSATION INSURANCE
117689 4/7/09 TRISTAR RISK MANAGEMENT $ 84.00 01 84019 WORKERS COMPENSATION INSURANCE
----Vendor Total---- $ 2 ,100.00
117651 3/31/09 VAPOR CLEANERS INC $ 10.75 01 74050 OUTSIDE LABOR
117745 4/14/09 VAPOR CLEANERS INC $ 10.75 01 74050 OUTSIDE LABOR
----Vendor Total---- $ 21.50
117652 3/31/09 VASILOVICH RESIDENTIAL PLNG & DESIGN $ 1 ,147.50 50 24050 VOLUME STUDIES
117690 4/7/09 VASILOVICH RESIDENTIAL PLNG & DESIGN $ 7 43.75 50 24050 VOLUME STUDIES
117746 4/14/09 VASILOVICH RESIDENTIAL PLNG & DESIGN $ 3 18.75 50 24050 VOLUME STUDIES
----Vendor Total---- $ 2 ,210.00
117782 4/21/09 VICTORIA RAGGETT $ 2 05.55 50 24050 ARTS & CRAFTS PROGRAM SUPPLIES
117655 3/31/09 W PAUL WOOD $ 3 ,525.00 01 67400 PARTIAL PAYMENT FOR ANNUAL TOT AUDITS
117653 3/31/09 WASSON'S CLEANING SVCS. $ 1 ,000.23 01 74053 CONTRACTUAL SERVICES
117691 4/7/09 WASSON'S CLEANING SVCS. $ 2 ,164.68 01 74053 CONTRACTUAL SERVICES
117747 4/14/09 WASSON'S CLEANING SVCS. $ 3 25.00 01 74053 CONTRACTUAL SERVICES
117786 4/21/09 WASSON'S CLEANING SVCS. $ 1 ,000.23 01 74053 CONTRACTUAL SERVICES
----Vendor Total---- $ 4 ,490.14
117787 4/21/09 WELLS FARGO (CREDIT CARD) $ 67.00 01 74095 OPERATIONAL SERVICES/SUPPLIES
117788 4/21/09 WELLS FARGO (CREDIT CARD) $ 3 37.00 01 65045 MATERIALS/SUPPLIES
117788 4/21/09 WELLS FARGO (CREDIT CARD) $ 1 26.95 01 65053 CONTRACTUAL SERVICES
117789 4/21/09 WELLS FARGO (CREDIT CARD) $ 2 19.30 01 64030 TRAINING/PERSONAL EXP.
117789 4/21/09 WELLS FARGO (CREDIT CARD) $ 2 74.55 01 67053 DOCUMENT STORAGE MONTHLY RENTAL FEE
117790 4/21/09 WELLS FARGO (CREDIT CARD) $ 1 06.02 01 70031 CLOTHING EXPENSE
117790 4/21/09 WELLS FARGO (CREDIT CARD) $ 1 74.85 01 70045 MATERIAL/SUPPLIES
117790 4/21/09 WELLS FARGO (CREDIT CARD) $ 79.86 50 24050 COMMUNITY SPECIAL EVENTS
----Vendor Total---- $ 1 ,385.53
117791 4/21/09 WERMUTH & CAHOON MOVING & STORAGE $ 2 32.38 01 89428 PLANNING/BLDG DEPT CARPET PROJECT EXPENSES
117748 4/14/09 WEST COAST POLICE & FIRE $ 4 ,330.00 01 88531 NEW PATROL CAR VEHICLE EQUIPMENT INSTALLATION
117748 4/14/09 WEST COAST POLICE & FIRE $ 2 ,987.70 01 88534 POLICE DEPT ANIMAL CNTROL VEHICLE EQUIPMENT INSTALLATION
----Vendor Total---- $ 7 ,317.70
117749 4/14/09 WINNERS AWARDS & ENGRAVER $ 34.64 01 74050 OUTSIDE LABOR
117656 3/31/09 ZEE MEDICAL SERVICE CO. $ 70.46 01 76057 SAFETY EQUIPMENT
185 Checks Total: $559,165.04
April 2009 Check Register
(includes cks dated 3/31/09)
Check No--Check Date--Vendor Name--Net Amount--Expense Account--Account Name
117606 3/31/09 ADVANCED WASTE SOLUTIONS $ 39.95 01 67051 DOCUMENT DESTRUCTION SERVICES-MAR 2009
117692 4/14/09 ADVANCED WASTE SOLUTIONS $ 39.95 01 67051 DOCUMENT DESTRUCTION SERVICES-APR 2009
117751 4/21/09 ADVANCED WASTE SOLUTIONS $ 39.95 01 67051 DOCUMENT DESTRUCTION SERVICES-MAY 2009
----Vendor Total---- $ 1 19.85
117607 3/31/09 AFLAC $ 10.00 01 64017 MEDICAL PROGRAM
117607 3/31/09 AFLAC $ 5.00 01 67017 MEDICAL PROGRAM
117607 3/31/09 AFLAC $ 5.00 01 69017 MEDICAL PROGRAM
117607 3/31/09 AFLAC $ 10.00 01 72017 MEDICAL PROGRAM
117607 3/31/09 AFLAC $ 30.00 01 74017 MEDICAL PROGRAM
117607 3/31/09 AFLAC $ 10.00 01 76017 MEDICAL PROGRAM
117607 3/31/09 AFLAC $ 25.00 01 84017 MEDICAL PROGRAM
----Vendor Total---- $ 95.00
117608 3/31/09 AILING HOUSE PEST CONTROL $ 5 29.00 01 70053 CONTRACTUAL SERVICES
117693 4/14/09 AILING HOUSE PEST CONTROL $ 50.00 01 70053 CONTRACTUAL SERVICES
----Vendor Total---- $ 5 79.00
117752 4/21/09 ALHAMBRA $ 39.74 01 64053 CONTRACTUAL SERVICES
117694 4/14/09 AMERICAN SUPPLY COMPANY $ 5 ,105.10 01 76045 MATERIALS/SUPPLIES
117753 4/21/09 ANDON LAUNDRY SERVICE $ 3 02.25 01 72053 CONTRACTUAL SERVICES
117609 3/31/09 ANIMAL HOSP AT CROSSROADS $ 65.00 01 74053 ANIMAL CONTROL SERVICES
117695 4/14/09 AT&T $ 1 63.17 01 74036 TELEPHONE
117686 4/7/09 AT&T/MCI $ 9 71.98 01 11000 SCC PHONE # (ACCTS REC)
117686 4/7/09 AT&T/MCI $ 2 ,540.55 01 64036 TELEPHONE
117686 4/7/09 AT&T/MCI $ 7 77.36 01 65053 TELEPHONE
117686 4/7/09 AT&T/MCI $ 3 80.79 01 69036 TELEPHONE
117686 4/7/09 AT&T/MCI $ 5 85.94 01 72036 TELEPHONE
117686 4/7/09 AT&T/MCI $ 1 12.20 01 74036 TELEPHONE
117686 4/7/09 AT&T/MCI $ 362.70 01 76036 TELEPHONE
117686 4/7/09 AT&T/MCI $ 3.05 01 82036 TELEPHONE
117741 4/14/09 AT&T/MCI $ 32.77 01 64036 TELEPHONE
117741 4/14/09 AT&T/MCI $ 1 83.55 01 69036 TELEPHONE
117741 4/14/09 AT&T/MCI $ 4 45.08 01 72036 TELEPHONE
117741 4/14/09 AT&T/MCI $ 9 25.96 01 74036 TELEPHONE
117741 4/14/09 AT&T/MCI $ 42.39 01 82036 TELEPHONE
117741 4/14/09 AT&T/MCI $ 42.39 60 81036 TELEPHONE
----Vendor Total---- $ 7 ,569.88
117657 4/7/09 BOUND TREE MEDICAL LLC $ 1 77.82 01 72603 MEDICAL SUPPLIES
117657 4/7/09 BOUND TREE MEDICAL LLC $ 1 11.93 01 74054 EQUIPMENT/SUPPLIES
----Vendor Total---- $ 2 89.75
117610 3/31/09 BRINTON'S $ 31.84 01 76045 MATERIALS/SUPPLIES
117610 3/31/09 BRINTON'S $ 19.57 01 78045 MATERIAL/SUPPLIES
----Vendor Total---- $ 51.41
117658 4/7/09 BURGHARDT-DORE ADVERTISING, INC. $ 4 71.11 01 64051 REGIONAL DESTINATION MARKETING
117658 4/7/09 BURGHARDT-DORE ADVERTISING, INC. $ 1 1,978.84 01 85200 REGIONAL DESTINATION MARKETING
117697 4/14/09 BURGHARDT-DORE ADVERTISING, INC. $ 6 86.25 01 85200 REGIONAL DESTINATION MARKETING
117754 4/21/09 BURGHARDT-DORE ADVERTISING, INC. $ 5 30.00 01 85200 REGIONAL DESTINATION MARKETING
----Vendor Total---- $ 1 3,666.20
117700 4/14/09 CALIF BUILDING STANDARDS COMMISSION $ 1 18.80 01 33549 SB 1473 SPECIAL BLDG PERMIT FEES FOR QTR ENDED 3/31/09
117755 4/21/09 CALIF. DEPT OF FISH AND GAME $ 5 00.00 01 87601 MISSION TRAILS PED FOOTBRIDGE PROJECT EXPENSES
117699 4/14/09 CALIFORNIA OAK FOUNDATION $ 25.00 01 78033 DUES/MEMBERSHIPS
117750 4/14/09 CAMERON WOLFE, JR. $ 1 ,181.25 50 24050 REFUND OF VOLUME DEPOSIT
117758 4/21/09 CARMEL CHAMBER COMMERCE $ 3 ,500.00 01 85200 FY 2007/08 3RD QTR GUIDE TO CARMEL MAILING COSTS
117756 4/21/09 CARMEL CHEVRON $ 71.98 01 74050 OUTSIDE LABOR
117659 4/7/09 CARMEL FIRE PROTCTN ASSOC $ 5 62.72 01 69051 PLAN CHECK PROFESSIONAL SERVICES
117659 4/7/09 CARMEL FIRE PROTCTN ASSOC $ 4 25.00 50 24050 PLAN CHECK (CONTRACT FIRE EXP)
117704 4/14/09 CARMEL FIRE PROTCTN ASSOC $ 3 50.00 50 24050 PLAN CHECK (CONTRACT FIRE EXP)
117759 4/21/09 CARMEL FIRE PROTCTN ASSOC $ 1 ,519.79 01 69051 PLAN CHECK PROFESSIONAL SERVICES
117759 4/21/09 CARMEL FIRE PROTCTN ASSOC $ 1 00.00 50 24050 PLAN CHECK (CONTRACT FIRE EXP)
----Vendor Total---- $ 2 ,957.51
117757 4/21/09 CARMEL GLASS COMPANY $ 3 17.00 01 70050 OUTSIDE LABOR
117611 3/31/09 CARMEL PINE CONE $ 99.96 01 88406 GENERAL PLAN HOUSING ELEMENT PROJECT EXPENSES
117701 4/14/09 CARMEL PINE CONE $ 2 49.90 01 61051 FLANDERS EIR MEETING NOTICE
117701 4/14/09 CARMEL PINE CONE $ 83.30 01 69040 ADVERTISING
----Vendor Total---- $ 4 33.16
117612 3/31/09 CARMEL PRESBYTERIAN CHURCH $ 5 50.00 50 24050 REFUND OF HISTORIC DEPOSIT
117702 4/14/09 CARMEL VACUUM & APPLIANCE $ 1 05.83 01 70050 FACILITIES MAINT DEPT EQUIPMENT REPAIR
117703 4/14/09 CARPET CARAVAN $ 1 ,902.08 01 89428 PLANNING/BLDG DEPT CARPET PROJECT EXPENSES
117760 4/21/09 CBRE CONSULTING INC. $ 6 ,882.50 01 61051 FLANDERS PROPERTY ECONOMIC ANALYSIS PROJECT
117613 3/31/09 CEMEX $ 1 42.00 01 76045 MATERIALS/SUPPLIES
117614 3/31/09 CITY OF CARMEL $ 1 1,292.07 01 67424 SELF-FUNDED WORKERS COMPENSATION CLAIMS RUNOUT
117615 3/31/09 CITY OF MONTEREY $ 30.00 01 72600 EMERGENCY RESPONSE TRAINING
117615 3/31/09 CITY OF MONTEREY $ 5 44.42 01 76049 EQUIPMENT MAINTENANCE
117660 4/7/09 CITY OF MONTEREY $ 1 1,250.00 01 72053 MAR 2009 FIRE CHIEF/DUTY CHIEF SERVICES
----Vendor Total---- $ 1 1,824.42
117616 3/31/09 CITY OF SEASIDE $ 9 10.42 01 76050 OUTSIDE LABOR
117654 3/31/09 CLEVE WATERS IV $ 50.00 01 21270 REIMBURSMENT FOR PAYROLL DEDUCTION ERROR
117617 3/31/09 COASTAL HEALTHCARE $ 45.00 01 64017 MEDICAL PROGRAM
117617 3/31/09 COASTAL HEALTHCARE $ 1 39.00 01 67017 MEDICAL PROGRAM
117617 3/31/09 COASTAL HEALTHCARE $ 4 31.00 01 72017 MEDICAL PROGRAM
117617 3/31/09 COASTAL HEALTHCARE $ 3 97.00 01 74017 MEDICAL PROGRAM
117661 4/7/09 COASTAL HEALTHCARE $ 2 11.20 01 64017 MEDICAL PROGRAM
117661 4/7/09 COASTAL HEALTHCARE $ 2 87.00 01 69017 MEDICAL PROGRAM
117661 4/7/09 COASTAL HEALTHCARE $ 1 00.00 01 72017 MEDICAL PROGRAM
117661 4/7/09 COASTAL HEALTHCARE $ 2 00.00 01 74017 MEDICAL PROGRAM
117661 4/7/09 COASTAL HEALTHCARE $ 1 35.00 01 76017 MEDICAL PROGRAM
117661 4/7/09 COASTAL HEALTHCARE $ 40.00 01 84017 MEDICAL PROGRAM
117705 4/14/09 COASTAL HEALTHCARE $ 3 22.00 01 69017 MEDICAL PROGRAM
117705 4/14/09 COASTAL HEALTHCARE $ 85.00 01 72017 MEDICAL PROGRAM
117705 4/14/09 COASTAL HEALTHCARE $ 3 12.60 01 74017 MEDICAL PROGRAM
117705 4/14/09 COASTAL HEALTHCARE $ 5 00.00 01 84017 MEDICAL PROGRAM
117761 4/21/09 COASTAL HEALTHCARE $ 1 94.50 01 60017 MEDICAL PROGRAM
117761 4/21/09 COASTAL HEALTHCARE $ 1 38.60 01 64017 MEDICAL PROGRAM
117761 4/21/09 COASTAL HEALTHCARE $ 19.00 01 65017 MEDICAL PROGRAM
117761 4/21/09 COASTAL HEALTHCARE $ 83.00 01 67017 MEDICAL PROGRAM
117761 4/21/09 COASTAL HEALTHCARE $ 47.50 01 69017 MEDICAL PROGRAM
117761 4/21/09 COASTAL HEALTHCARE $ 1 24.60 01 70017 MEDICAL PROGRAM
117761 4/21/09 COASTAL HEALTHCARE $ 1 14.00 01 72017 MEDICAL PROGRAM
117761 4/21/09 COASTAL HEALTHCARE $ 1 ,039.50 01 74017 MEDICAL PROGRAM
117761 4/21/09 COASTAL HEALTHCARE $ 3 08.00 01 76017 MEDICAL PROGRAM
117761 4/21/09 COASTAL HEALTHCARE $ 28.50 01 78017 MEDICAL PROGRAM
117761 4/21/09 COASTAL HEALTHCARE $ 85.50 01 84017 MEDICAL PROGRAM
----Vendor Total---- $ 5 ,387.50
117762 4/21/09 COASTLINE BUSINESS FORMS $ 3 89.41 01 67039 PRINTING
117706 4/14/09 CODE PUBLISHING COMPANY $ 7 34.50 01 64053 CONTRACTUAL SERVICES
117763 4/21/09
COMMUNITY HOSPITAL OF THE MTRY PENINSULA $ 20.00 01 74053 CONTRACTUAL SERVICES
117662 4/7/09 COPIES BY-THE-SEA $ 45.77 01 64039 PRINTING
117662 4/7/09 COPIES BY-THE-SEA $ 17.48 01 72034 DOCUMENTS/PUBLICATIONS
117662 4/7/09 COPIES BY-THE-SEA $ 25.20 01 74039 PRINTING
117707 4/14/09 COPIES BY-THE-SEA $ 94.97 01 69039 PRINTING
----Vendor Total---- $ 1 83.42
117708 4/14/09 COPY KING $ 4 16.76 01 89429 FOREST THEATER MASTER PLAN EXPENSES
117618 3/31/09 CORBIN WILLITS SYSTEM $ 6 90.79 01 65053 CONTRACTUAL SERVICES
117638 3/31/09 COREY MCMILLS $ 7 13.75 50 24050 REFUND OF VOLUME DEPOSIT
117619 3/31/09 CSAC EXCESS INS AUTHORITY $ 1 ,146.30 01 67425 CLAIMS DEDUCTIBLE EXPENSES
117764 4/21/09 CSAC EXCESS INS AUTHORITY $ 5 71.50 01 67120 EMPLOYEE ASSISTANCE PROGRAM
117764 4/21/09 CSAC EXCESS INS AUTHORITY $ 6 ,138.30 01 67425 CLAIMS DEDUCTIBLE EXPENSES
----Vendor Total---- $ 7 ,856.10
117709 4/14/09 CWI- CUMMINS WEST - SAN LEANDRO BR $ 4 ,864.46 01 76049 FIRE ENGINE REPAIR
117765 4/21/09 DATA VISION ERGONOMICS $ 1 14.90 01 67170 POLICE DEPT ERGONOMICS EQUIPMENT
117711 4/14/09 DENCO SALES $ 3 77.46 01 76045 MATERIALS/SUPPLIES
117710 4/14/09 DENISE DUFFY & ASSOCIATES $ 9 ,500.00 01 61051 FLANDERS PROPERTY EIR
117766 4/21/09 DENISE DUFFY & ASSOCIATES $ 1 6,483.15 01 61051 FLANDERS PROPERTY EIR
----Vendor Total---- $ 2 6,360.61
117620 3/31/09 DEPT. OF MOTOR VEHICLES $ 86.95 01 74034 DOCUMENTS/PUBLICATIOINS
117623 3/31/09 DEWEY D. EVANS $ 2 00.00 01 63053 MAR 2009 CITY TREASURER SERVICES
117665 4/7/09 DEWEY D. EVANS $ 2 00.00 01 63053 APR 2009 CITY TREASURER SERVICES
----Vendor Total---- $ 4 00.00
117712 4/14/09 DIGITAL PAYMENT TECHNOLOGIES CORP $ 9 ,168.20 01 88690 SUNSET CTR LOT/TOUR BUS PARKING MACHINES DOWN PAYMENT
117663 4/7/09 DMC CONSTRUCTION INC. $ 8 53.40 01 70050 OUTSIDE LABOR
117621 3/31/09 DOCUMENT PROC SYSTEMS $ 2 ,145.00 01 67042 OFFICE MACHINE SUPPLIES
117622 3/31/09 DROUGHT RESISTANT NURSERY $ 2 95.47 01 78045 MATERIAL/SUPPLIES
117713 4/14/09 E. VALDEZ TREE SERVICE $ 4 ,750.00 01 78050 OUTSIDE LABOR
117721 4/14/09 E.B. KIRK $ 1 ,245.00 50 24050 REFUND OF VOLUME DEPOSIT
117715 4/14/09 ELECTRICAL DIST. COMPANY $ 1 08.26 01 70045 MATERIAL/SUPPLIES
117664 4/7/09 EMBASSY SUITES-SAN FRANCISCO AIRPORT $ 2 79.27 01 64030 POLICE DEPT STAFF TRAVEL/TRAINING EXPENSE
117624 3/31/09 EWING IRRIGATION $ 4 29.40 01 76045 MATERIALS/SUPPLIES
117625 3/31/09 FEDEX $ 43.92 01 69095 OPERATIONAL SERVICES/SUPPLIES
117626 3/31/09 FIRST ALARM-MONTEREY CO. $ 2 26.50 01 72053 CONTRACTUAL SERVICES
117768 4/21/09 GALL'S, INC. $ 1 49.38 01 72057 SAFETY EQUIPMENT
117769 4/21/09 GATES TREE SERVICE, INC. $ 1 ,800.00 01 78050 OUTSIDE LABOR
117739 4/14/09 GIANNA ROCHA $ 3 ,690.00 01 61051 TRANSCRIPTION SERVICES - FLANDERS LITIGATION
117783 4/21/09 GIANNA ROCHA $ 5 95.00 01 61051 TRANSCRIPTION SERVICES - FLANDERS LITIGATION
----Vendor Total---- $ 4 ,285.00
117627 3/31/09 GLOBAL COLLECT BV $ 4 ,658.57 01 65045 ANTI-VIRUS UPGRADES
117666 4/7/09 GRAINGER PARTS OPERATIONS $ 4 88.90 01 70045 MATERIAL/SUPPLIES
117770 4/21/09 GRANICUS, INC. $ 5 21.90 01 65053 CONTRACTUAL SERVICES
117628 3/31/09 GRANITE ROCK COMPANY $ 3 20.76 01 76045 MATERIALS/SUPPLIES
117628 3/31/09 GRANITE ROCK COMPANY $ 9.60 01 76057 SAFETY EQUIPMENT
117716 4/14/09 GRANITE ROCK COMPANY $ 7 03.02 01 76045 MATERIALS/SUPPLIES
----Vendor Total---- $ 1 ,033.38
117629 3/31/09 GREEN VALLEY LANDSCAPE INC. $ 2 5,516.13 01 89636 4TH AVE RIPARIAN RESTORATION PROJECT FINAL PAYMENT
117630 3/31/09 HACIENDA HAY AND FEED $ 14.96 01 76045 MATERIALS/SUPPLIES
117717 4/14/09 HAINES & COMPANY INC. $ 3 55.41 01 74034 DOCUMENTS/PUBLICATIOINS
117667 4/7/09 HAPPY LANDING INN $ 1 00.00 02 55002 REIMBURSEMENT FOR TOT OVERPAYMENT
117718 4/14/09 HAYWARD LUMBER $ 3 97.31 01 70045 MATERIAL/SUPPLIES
117668 4/7/09 HENRY CURTIS FORD/MERCURY $ 1 9,298.74 01 88534 POLICE DEPT ANIMAL CONTROL VEHICLE
117669 4/7/09 HOME DEPOT/GECF $ 49.55 01 70045 MATERIAL/SUPPLIES
117631 3/31/09 IKON OFFICE SOLUTIONS $ 3 35.91 01 74053 CONTRACTUAL SERVICES
117670 4/7/09 IKON OFFICE SOLUTIONS $ 1 59.57 01 64053 CONTRACTUAL SERVICES
117771 4/21/09 IKON OFFICE SOLUTIONS $ 34.73 01 72053 CONTRACTUAL SERVICES
----Vendor Total---- $ 5 30.21
117632 3/31/09 IMAGE SALES $ 52.49 01 74056 PHOTOGRAPHIC SUPPLIES
117719 4/14/09 IVERSON TREE SERVICE $ 5 50.00 01 78050 OUTSIDE LABOR
117772 4/21/09 IVERSON TREE SERVICE $ 7 ,400.00 01 78050 OUTSIDE LABOR
----Vendor Total---- $ 7 ,950.00
117637 3/31/09 J. W. MARSHALL $ 9 50.00 01 65051 INFORMATION SYSTEM PROFESSIONAL SERVICES
117776 4/21/09 J. W. MARSHALL $ 1 ,300.00 01 65051 INFORMATION SYSTEM PROFESSIONAL SERVICES
----Vendor Total---- $ 2 ,250.00
117740 4/14/09 JAN ROEHL $ 3 ,450.00 01 64051 GRANT WRITING PROFESSIONAL SERVICES
117650 3/31/09 JAROSLAV STEPANEK $ 1 ,138.75 50 24050 REFUND OF VOLUME DEPOSIT
117696 4/14/09 JEFFREY BARON $ 7 56.25 50 24050 REFUND OF VOLUME DEPOSIT
117672 4/7/09 JNM AUTOMATION $ 95.00 01 70050 OUTSIDE LABOR
117767 4/21/09 JOEL FRANKLIN $ 9 ,643.18 01 61051 LEGAL SERVICES-FLANDERS LITIGATION
117720 4/14/09 JOHN LEY'S TREE SERVICE $ 2 ,670.00 01 78050 OUTSIDE LABOR
117773 4/21/09 JOHN LEY'S TREE SERVICE $ 1 ,495.00 01 78050 OUTSIDE LABOR
----Vendor Total---- $ 4 ,165.00
117633 3/31/09 KNAPP MILL & CABINET CO. $ 35.84 01 76045 MATERIALS/SUPPLIES
117673 4/7/09 KNAPP MILL & CABINET CO. $ 1 97.52 01 70045 MATERIAL/SUPPLIES
----Vendor Total---- $ 2 33.36
117774 4/21/09 KUSTOM KOMMUNICATION $ 3 37.74 01 74057 SAFETY EQUIPMENT
117635 3/31/09 L.N. CURTIS & SONS $ 4 40.56 50 24050 FIRE DEPARTMENT EQUIPMENT
117722 4/14/09 LEMOS SERVICE INC/LEMOS76 $ 55.34 01 76046 FUEL
117634 3/31/09 LIEBERT CASSIDY WHITMORE $ 1 ,715.00 01 61051 LEGAL PROFESSIONAL SERVICES
117674 4/7/09 LIU OF NA $ 1 ,448.10 01 21285 RETIREMENT
117674 4/7/09 LIU OF NA $ 1 87.20 01 65016 RETIREMENT
117674 4/7/09 LIU OF NA $ 1 87.20 01 67016 RETIREMENT
117674 4/7/09 LIU OF NA $ 7 92.00 01 69016 RETIREMENT
117674 4/7/09 LIU OF NA $ 1 87.20 01 70016 RETIREMENT
117674 4/7/09 LIU OF NA $ 1 ,497.60 01 76016 RETIREMENT
117674 4/7/09 LIU OF NA $ 4 60.80 01 78016 RETIREMENT
117674 4/7/09 LIU OF NA $ 1 ,066.68 01 84016 RETIREMENT
----Vendor Total---- $ 5 ,826.78
117724 4/14/09 M&S BUILDING SUPPLY, INC $ 15.46 50 24050 PARK BENCHES SUPPLIES
117775 4/21/09 MAIL MART $ 24.85 01 74038 POSTAGE
117636 3/31/09 MARTIN'S IRRIGATION $ 1 59.98 01 76045 MATERIALS/SUPPLIES
117679 4/7/09 MELVIN MUKAI $ 1 50.00 01 64030 POLICE DEPT STAFF TRAVEL/TRAINING EXPENSE
117728 4/14/09 MELVIN MUKAI $ 83.60 01 64030 POLICE DEPT STAFF TRAVEL/TRAINING EXPENSE
----Vendor Total---- $ 2 33.60
117698 4/14/09 MICHAEL B. CALHOUN $ 40.27 01 64030 POLICE DEPT STAFF TRAVEL/TRAINING EXPENSE
117777 4/21/09 MISSION UNIFORM SERVICE $ 3 12.64 01 76031 CLOTHING EXPENSE
117777 4/21/09 MISSION UNIFORM SERVICE $ 1 59.23 01 76053 CONTRACTUAL SERVICES
117777 4/21/09 MISSION UNIFORM SERVICE $ 88.24 01 78031 CLOTHING EXPENSE
----Vendor Total---- $ 5 60.11
117678 4/7/09 MONTE VERDE INN $ 6 ,129.02 02 55002 REIMBURSEMENT FOR TOT OVERPAYMENT
117727 4/14/09 MONTEREY BAY PLANNING SERVICES $ 1 1,392.88 01 61051 PLAZA DEL MAR & FLANDERS MANSION PLANNING EXPENSES
117640 3/31/09 MONTEREY BAY URGENT CARE $ 1 ,061.18 01 67110 PRE-EMPLOYMENT
117677 4/7/09
MONTEREY COUNTY CONVENTION & VISITORS BUREAU $ 1 3,503.60 01 20260 TOURISM IMPROVEMENT DISTRICT FEE FOR JAN-FEB 2009
117677 4/7/09 MONTEREY COUNTY CONVENTION & VISITORS BUREAU $ 3 1,570.00 01 85203 MCCVB MEMBERSHIP FOR QTR ENDING 6/30/09
----Vendor Total---- $ 4 5,073.60
117778 4/21/09 MONTEREY COUNTY BUSINESS SHERIFF DEPT $ 6 ,339.46 01 74053 FY 2007/08 3RD QTR ACJIS FEES & MAR 2009 BOOKING FEES
117641 3/31/09 MONTEREY COUNTY RECORDER $ 32.00 01 64032 PERMITS,LICENSES & FEES
117676 4/7/09 MONTEREY COUNTY TAX $ 1 4,681.75 01 90801 PROPERTY ASSESSMENTS
117642 3/31/09 MONTEREY COUNTY WEEKLY $ 3 68.00 01 85200 REGIONAL MARKETING EXPENSES
117639 3/31/09 MONTEREY FIRE EXT. CO. $ 46.00 01 72049 EQUIPMENT MAINTENANCE
117675 4/7/09 MONTEREY FIRE EXT. CO. $ 84.00 01 72049 EQUIPMENT MAINTENANCE
117675 4/7/09 MONTEREY FIRE EXT. CO. $ 3 58.05 01 74050 OUTSIDE LABOR
----Vendor Total---- $ 4 88.05
117725 4/14/09 MONTEREY TIRE SERVICE $ 40.12 01 76048 TIRES/TUBES
117726 4/14/09 MTY COUNTY TELECOMM $ 66.00 01 74053 CONTRACTUAL SERVICES
117643 3/31/09 NEILL ENGINEERS CORP. $ 1 50.00 01 62053 CONTRACTUAL SERVICES
117680 4/7/09 NEILL ENGINEERS CORP. $ 1 50.00 01 62053 CONTRACTUAL SERVICES
----Vendor Total---- $ 300.00
117779 4/21/09 NEW IMAGE LANDSCAPE CO. $ 2 ,937.50 01 76053 CONTRACTUAL SERVICES
117644 3/31/09 NEXTEL COMMUNICATIONS $ 56.58 01 64036 TELEPHONE
117644 3/31/09 NEXTEL COMMUNICATIONS $ 5 14.34 01 65036 TELEPHONE
117644 3/31/09 NEXTEL COMMUNICATIONS $ 2 65.28 01 70036 TELEPHONE
117644 3/31/09 NEXTEL COMMUNICATIONS $ 91.08 01 72036 TELEPHONE
117644 3/31/09 NEXTEL COMMUNICATIONS $ 4 03.71 01 74036 TELEPHONE
117644 3/31/09 NEXTEL COMMUNICATIONS $ 94.28 01 76036 TELEPHONE
117644 3/31/09 NEXTEL COMMUNICATIONS $ 29.17 01 78036 TELEPHONE
117644 3/31/09 NEXTEL COMMUNICATIONS $ 1 80.11 01 82036 TELEPHONE
117729 4/14/09 NEXTEL COMMUNICATIONS $ 56.58 01 64036 TELEPHONE
117729 4/14/09 NEXTEL COMMUNICATIONS $ 2 56.90 01 65036 TELEPHONE
117729 4/14/09 NEXTEL COMMUNICATIONS $ 2 66.50 01 70036 TELEPHONE
117729 4/14/09 NEXTEL COMMUNICATIONS $ 91.08 01 72036 TELEPHONE
117729 4/14/09 NEXTEL COMMUNICATIONS $ 4 13.76 01 74036 TELEPHONE
117729 4/14/09 NEXTEL COMMUNICATIONS $ 95.53 01 76036 TELEPHONE
117729 4/14/09 NEXTEL COMMUNICATIONS $ 29.17 01 78036 TELEPHONE
117729 4/14/09 NEXTEL COMMUNICATIONS $ 32.19 01 82036 TELEPHONE
----Vendor Total---- $ 2 ,876.26
117780 4/21/09 OCCU-MED LTD. $ 50.00 01 67110 PRE-EMPLOYMENT
117645 3/31/09 OFFICE DEPOT, INC. $ 76.12 01 65049 EQUIPMENT MAINTENANCE
117645 3/31/09 OFFICE DEPOT, INC. $ 1 14.79 01 74056 PHOTOGRAPHIC SUPPLIES
117645 3/31/09 OFFICE DEPOT, INC. $ 70.82 01 82043 OFFICE SUPPLIES
117730 4/14/09 OFFICE DEPOT, INC. $ 74.72 01 64042 OFFICE MACHINE SUPPLIES
117730 4/14/09 OFFICE DEPOT, INC. $ 76.82 01 64043 OFFICE SUPPLIES
117730 4/14/09 OFFICE DEPOT, INC. $ 42.70 01 67042 OFFICE MACHINE SUPPLIES
117730 4/14/09 OFFICE DEPOT, INC. $ 74.72 01 69042 OFFICE MACHINE SUPPLIES
117730 4/14/09 OFFICE DEPOT, INC. $ 4.27 01 72042 OFFICE MACHINE SUPPLIES
117730 4/14/09 OFFICE DEPOT, INC. $ 4.27 01 74042 OFFICE MACHINE SUPPLIES
117730 4/14/09 OFFICE DEPOT, INC. $ 4.27 01 76042 OFFICE MACHINE SUPPLIES
117730 4/14/09 OFFICE DEPOT, INC. $ 8.53 01 82042 OFFICE MACHINE SUPPLIES
117781 4/21/09 OFFICE DEPOT, INC. $ 1 28.67 01 65045 MATERIALS/SUPPLIES
117781 4/21/09 OFFICE DEPOT, INC. $ 1 39.23 01 72043 OFFICE SUPPLIES
117781 4/21/09 OFFICE DEPOT, INC. $ 40.00 01 74043 OFFICE SUPPLIES
----Vendor Total---- $ 8 59.93
117731 4/14/09 ORCHARD SUPPLY $ 1 09.98 01 76045 MATERIALS/SUPPLIES
117731 4/14/09 ORCHARD SUPPLY $ 1 01.89 01 76054 TOOLS/EQUIPMENT
----Vendor Total---- $ 2 11.87
117732 4/14/09 PENINSULA MESSENGER SERVICE $ 4 ,500.00 01 64204 MAIL SERVICE CONTRACT
117681 4/7/09 PETTY CASH - RECREATION $ 18.80 50 24050 COMMUNITY SPECIAL EVENTS
117733 4/14/09 PIERCE MANUFACTURING, INC. $ 4 ,065.10 01 72602 ADDITIONAL SALES TAX FOR NEW FIRE ENGINE
117646 3/31/09 PIVOT INTERIORS, INC. $ 3 51.32 01 67170 PARTIAL PAYMENT FOR ERGONOMIC CHAIR FOR ADMIN COORDINATO
117682 4/7/09 PRECISION AMMUNITION LLC $ 7 93.68 01 74057 SAFETY EQUIPMENT
117734 4/14/09 PROFESSIONAL PROP MAINT $ 6 ,842.52 01 70053 CONTRACTUAL SERVICES
117647 3/31/09 PROPERTY SERV/MAINTENANCE $ 1 ,040.00 01 76053 CONTRACTUAL SERVICES
117735 4/14/09 PROPERTY SERV/MAINTENANCE $ 2 08.72 01 76045 MATERIALS/SUPPLIES
117735 4/14/09 PROPERTY SERV/MAINTENANCE $ 1 ,460.00 01 76053 CONTRACTUAL SERVICES
----Vendor Total---- $ 2 ,708.72
117736 4/14/09 PROTRADES CONNECTION $ 9 17.44 01 89428 PLANNING/BLDG DEPT CARPET PROJECT EXPENSES
117683 4/7/09 PUBLIC SAFETY CENTER INC. $ 1 79.28 01 72054 TOOLS/EQUIPMENT/SUPPLIES
117648 3/31/09 PUBLIC STORAGE $ 2 74.55 01 67053 CONTRACTUAL SERVICES
117737 4/14/09 RANCHO CAR WASH $ 78.30 01 74050 OUTSIDE LABOR
117684 4/7/09 RAPID PRINTERS OF MTY. $ 13.14 01 70050 OUTSIDE LABOR
117649 3/31/09 RBF CONSULTING $ 1 ,033.42 01 88401 GENERAL PLAN PROJECT EXPENSES
117649 3/31/09 RBF CONSULTING $ 3 31.89 01 88405 DEL MAR/N. DUNES MASTER PLAN PROJECT EXPENSES
117649 3/31/09 RBF CONSULTING $ 2 ,240.00 01 88406 GENERAL PLAN HOUSING ELEMENT PROJECT EXPENSES
----Vendor Total---- $ 3 ,605.31
117738 4/14/09 RDJ SPECIALTIES, INC. $ 5 93.58 01 72034 DOCUMENTS/PUBLICATIONS
117685 4/7/09 REDSHIFT $ 1 27.74 01 65053 CONTRACTUAL SERVICES
117723 4/14/09 ROBERT LITTELL ARCHITECT $ 2 55.00 50 24050 VOLUME STUDY
117671 4/7/09 ROBERT S. JAQUES $ 2 ,000.00 01 76055 STORM WATER RUNOFF PROGRAM EXPENSES
117714 4/14/09 RYAN RANCH PRINTERS $ 57.92 01 74039 PRINTING
117784 4/21/09 SAFEWAY $ 34.17 01 67428 EMPLOYEE RECOGNITION
117785 4/21/09 SENTRY ALARM SYSTEMS $ 1 ,327.33 01 70050 OUTSIDE LABOR
117742 4/14/09 SKIPS ONE STOP MONTEREY $ 1 43.53 01 76047 AUTOMOTIVE PARTS/SUPPLIES
117743 4/14/09 STAPLES CREDIT PLAN $ 2 27.36 01 69042 OFFICE MACHINE SUPPLIES
117744 4/14/09 SUNBADGE COMPANY $ 1 57.01 01 74050 OUTSIDE LABOR
117687 4/7/09 SUNSET CULTURAL CTR. INC. $ 1 78,250.00 01 80900 SUNSET CENTER ENABLING GRANT FOR QTR ENDING 6/30/09
117688 4/7/09 THOMSON WEST $ 3 88.79 01 61034 DOCUMENTS/PUBLICATIONS
117689 4/7/09 TRISTAR RISK MANAGEMENT $ 21.00 01 64019 WORKERS COMPENSATION INSURANCE
117689 4/7/09 TRISTAR RISK MANAGEMENT $ 84.00 01 70019 WORKERS COMPENSATION INSURANCE
117689 4/7/09 TRISTAR RISK MANAGEMENT $ 2 10.00 01 72019 WORKERS COMPENSATION INSURANCE
117689 4/7/09 TRISTAR RISK MANAGEMENT $ 1 ,554.00 01 74019 WORKERS COMPENSATION INSURANCE
117689 4/7/09 TRISTAR RISK MANAGEMENT $ 1 47.00 01 76019 WORKERS COMPENSATION INSURANCE
117689 4/7/09 TRISTAR RISK MANAGEMENT $ 84.00 01 84019 WORKERS COMPENSATION INSURANCE
----Vendor Total---- $ 2 ,100.00
117651 3/31/09 VAPOR CLEANERS INC $ 10.75 01 74050 OUTSIDE LABOR
117745 4/14/09 VAPOR CLEANERS INC $ 10.75 01 74050 OUTSIDE LABOR
----Vendor Total---- $ 21.50
117652 3/31/09 VASILOVICH RESIDENTIAL PLNG & DESIGN $ 1 ,147.50 50 24050 VOLUME STUDIES
117690 4/7/09 VASILOVICH RESIDENTIAL PLNG & DESIGN $ 7 43.75 50 24050 VOLUME STUDIES
117746 4/14/09 VASILOVICH RESIDENTIAL PLNG & DESIGN $ 3 18.75 50 24050 VOLUME STUDIES
----Vendor Total---- $ 2 ,210.00
117782 4/21/09 VICTORIA RAGGETT $ 2 05.55 50 24050 ARTS & CRAFTS PROGRAM SUPPLIES
117655 3/31/09 W PAUL WOOD $ 3 ,525.00 01 67400 PARTIAL PAYMENT FOR ANNUAL TOT AUDITS
117653 3/31/09 WASSON'S CLEANING SVCS. $ 1 ,000.23 01 74053 CONTRACTUAL SERVICES
117691 4/7/09 WASSON'S CLEANING SVCS. $ 2 ,164.68 01 74053 CONTRACTUAL SERVICES
117747 4/14/09 WASSON'S CLEANING SVCS. $ 3 25.00 01 74053 CONTRACTUAL SERVICES
117786 4/21/09 WASSON'S CLEANING SVCS. $ 1 ,000.23 01 74053 CONTRACTUAL SERVICES
----Vendor Total---- $ 4 ,490.14
117787 4/21/09 WELLS FARGO (CREDIT CARD) $ 67.00 01 74095 OPERATIONAL SERVICES/SUPPLIES
117788 4/21/09 WELLS FARGO (CREDIT CARD) $ 3 37.00 01 65045 MATERIALS/SUPPLIES
117788 4/21/09 WELLS FARGO (CREDIT CARD) $ 1 26.95 01 65053 CONTRACTUAL SERVICES
117789 4/21/09 WELLS FARGO (CREDIT CARD) $ 2 19.30 01 64030 TRAINING/PERSONAL EXP.
117789 4/21/09 WELLS FARGO (CREDIT CARD) $ 2 74.55 01 67053 DOCUMENT STORAGE MONTHLY RENTAL FEE
117790 4/21/09 WELLS FARGO (CREDIT CARD) $ 1 06.02 01 70031 CLOTHING EXPENSE
117790 4/21/09 WELLS FARGO (CREDIT CARD) $ 1 74.85 01 70045 MATERIAL/SUPPLIES
117790 4/21/09 WELLS FARGO (CREDIT CARD) $ 79.86 50 24050 COMMUNITY SPECIAL EVENTS
----Vendor Total---- $ 1 ,385.53
117791 4/21/09 WERMUTH & CAHOON MOVING & STORAGE $ 2 32.38 01 89428 PLANNING/BLDG DEPT CARPET PROJECT EXPENSES
117748 4/14/09 WEST COAST POLICE & FIRE $ 4 ,330.00 01 88531 NEW PATROL CAR VEHICLE EQUIPMENT INSTALLATION
117748 4/14/09 WEST COAST POLICE & FIRE $ 2 ,987.70 01 88534 POLICE DEPT ANIMAL CNTROL VEHICLE EQUIPMENT INSTALLATION
----Vendor Total---- $ 7 ,317.70
117749 4/14/09 WINNERS AWARDS & ENGRAVER $ 34.64 01 74050 OUTSIDE LABOR
117656 3/31/09 ZEE MEDICAL SERVICE CO. $ 70.46 01 76057 SAFETY EQUIPMENT
185 Checks Total: $559,165.04
CITY COUNCIL: Resolution Amending Consultant Serivces Agreement with Monterey Bay Planning Services
Meeting Date: 7 April 2009
Prepared by: Sean Conroy,
Planning & Building Services Manager
City Council
Agenda Item Summary
Name: Consideration of a Resolution of the City Council of the City of Carmel-by-the-Sea authorizing the City Administrator to amend a Consultant Services Agreement with Monterey Bay Planning Services for an additional $20,000 for project assistance to the Department of Community Planning and Building.
Description: The consultant will continue to provide assistance to the Department of Community Planning and Building on an as-needed basis for both current and long-range planning projects.
Overall Cost:
City Funds: Not to exceed $20,000 from the amount approved by Council on December 2, 2008.
Grant Funds: N/A
Staff Recommendation: Adopt the Resolution.
Important Considerations: The Department of Community Planning and Building has several pending large projects. The consultant will assist the City staff on these projects on an as-needed basis.
Decision Record: City Council approved a contract with Monterey Bay Planning Services on July 1, 2008 that was amended on December 2, 2008.
Reviewed by:
__________________________ _____________________
Rich Guillen, City Administrator Date
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE CITY ADMINISTRATOR TO AMEND A CONSULTANT SERVICES AGREEMENT WITH MONTEREY BAY PLANNING SERVICES FOR AN ADDITIONAL $20,000 FOR PROJECT ASSISTANCE TO THE DEPARTMENT OF COMMUNITY PLANNING AND BUILDING
WHEREAS, The City of Carmel-by-the-Sea is a unique community that prides itself on its historic character; and
WHEREAS, the City has adopted a General Plan and Municipal Code that strive to protect the village character through clear policies and regulations; and
WHEREAS, Monterey Bay Planning Services submitted a proposal for consultant services to assist the Department of Community Planning and Building on an as-needed basis.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA does hereby:
Authorize the City Administrator to amend a contract with Monterey Bay Planning Services for an additional $20,000.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 7th day of April 2009 by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
SIGNED,
________________________
SUE McCLOUD, MAYOR
ATTEST:
__________________________________
Heidi Burch, City Clerk
AMENDMENT TO CONSULTANT AGREEMENT BETWEEN THE CITY OF CARMEL-BY-THE-SEA AND MONTEREY BAY PLANNING SERVICES
EXECUTED ON JULY 1, 2008 AND AMENDED ON DECEMBER 2, 2008
Effective 7 April 2009, the following subsection is amended as follows:
II. COMPENSATION
A. City shall pay Consultant for services rendered, consistent with the rates identified in Exhibit “A”, in the amount not to exceed $60,000 ($20,000 more than the original amount).
Consultant agrees to perform all services required by this Agreement on an ongoing basis until this Agreement is amended or terminated. Such amount shall constitute full and complete payment by City under this Agreement.
City of Carmel-by-the-Sea Monterey Bay Planning Services
_________________________________ ______________________________
Rich Guillen Date Brian Roseth Date
City Administrator Principal
Prepared by: Sean Conroy,
Planning & Building Services Manager
City Council
Agenda Item Summary
Name: Consideration of a Resolution of the City Council of the City of Carmel-by-the-Sea authorizing the City Administrator to amend a Consultant Services Agreement with Monterey Bay Planning Services for an additional $20,000 for project assistance to the Department of Community Planning and Building.
Description: The consultant will continue to provide assistance to the Department of Community Planning and Building on an as-needed basis for both current and long-range planning projects.
Overall Cost:
City Funds: Not to exceed $20,000 from the amount approved by Council on December 2, 2008.
Grant Funds: N/A
Staff Recommendation: Adopt the Resolution.
Important Considerations: The Department of Community Planning and Building has several pending large projects. The consultant will assist the City staff on these projects on an as-needed basis.
Decision Record: City Council approved a contract with Monterey Bay Planning Services on July 1, 2008 that was amended on December 2, 2008.
Reviewed by:
__________________________ _____________________
Rich Guillen, City Administrator Date
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE CITY ADMINISTRATOR TO AMEND A CONSULTANT SERVICES AGREEMENT WITH MONTEREY BAY PLANNING SERVICES FOR AN ADDITIONAL $20,000 FOR PROJECT ASSISTANCE TO THE DEPARTMENT OF COMMUNITY PLANNING AND BUILDING
WHEREAS, The City of Carmel-by-the-Sea is a unique community that prides itself on its historic character; and
WHEREAS, the City has adopted a General Plan and Municipal Code that strive to protect the village character through clear policies and regulations; and
WHEREAS, Monterey Bay Planning Services submitted a proposal for consultant services to assist the Department of Community Planning and Building on an as-needed basis.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA does hereby:
Authorize the City Administrator to amend a contract with Monterey Bay Planning Services for an additional $20,000.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 7th day of April 2009 by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
SIGNED,
________________________
SUE McCLOUD, MAYOR
ATTEST:
__________________________________
Heidi Burch, City Clerk
AMENDMENT TO CONSULTANT AGREEMENT BETWEEN THE CITY OF CARMEL-BY-THE-SEA AND MONTEREY BAY PLANNING SERVICES
EXECUTED ON JULY 1, 2008 AND AMENDED ON DECEMBER 2, 2008
Effective 7 April 2009, the following subsection is amended as follows:
II. COMPENSATION
A. City shall pay Consultant for services rendered, consistent with the rates identified in Exhibit “A”, in the amount not to exceed $60,000 ($20,000 more than the original amount).
Consultant agrees to perform all services required by this Agreement on an ongoing basis until this Agreement is amended or terminated. Such amount shall constitute full and complete payment by City under this Agreement.
City of Carmel-by-the-Sea Monterey Bay Planning Services
_________________________________ ______________________________
Rich Guillen Date Brian Roseth Date
City Administrator Principal
CITY COUNCIL: Resolution Approving Use of Sunset Center by The Carmel Foundation for its Annual Meeting
Meeting Date: April 7, 2009
Prepared by: Heidi Burch, City Clerk
City Council
Agenda Item Summary
Name: Consideration of a Resolution approving the use of the Sunset Center Theater, lobby and patio by The Carmel Foundation in September 2009 for its annual meeting.
Description: The Carmel Foundation is requesting one of the City’s free use days for the Sunset Theater for a midweek date in September 2009 to be determined. In addition, it is also requesting the use of the outdoor patio for the event. The request is for the Foundation’s Annual Meeting and fundraising event from 4:00 – 6:00 p.m. The Foundation plans to include music and hors d’oeuvres as part of the event.
Overall Cost:
City Funds: $0
Grant Funds: $0
Staff Recommendation: Adopt the Resolution.
Important Considerations: The Carmel Foundation provides a variety of services to the Carmel community including 45 units of low-income housing. Its Annual Meeting in the Sunset Theater will provide the Foundation with a unique opportunity to receive additional donations above its normal level. If granted, the City will have four available days remaining for FY 90/10.
Decision Record: The Council has approved a free use day of Sunset Theater to the Carmel Foundation for their anniversary celebrations for the past four years.
Reviewed by:
_____________________________ __________________
Rich Guillen, City Administrator Date
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA APPROVING THE USE OF THE SUNSET CENTER THEATER, LOBBY AND PATIO BY THE CARMEL FOUNDATION IN SEPTEMBER 2009 FOR ITS ANNUAL MEETING
WHEREAS, the City has five free use days available each fiscal year for non-profit civic organizations that provide a public service to the Carmel community; and
WHEREAS, the Carmel Foundation is a non-profit organization which has requested one free use day midweek in September 2009; and
WHEREAS, the purpose of the free use day requested by the Carmel Foundation is for their annual fundraising meeting.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:
1. Approve one free use day of the Sunset Center Theater on a midweek date in September 2009 as described in the Agreement between the City and the Sunset Center Cultural, Inc.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 7th day of April 2009, by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
SIGNED:
_______________________
SUE McCLOUD, MAYOR
ATTEST:
_________________
Heidi Burch, City Clerk
Prepared by: Heidi Burch, City Clerk
City Council
Agenda Item Summary
Name: Consideration of a Resolution approving the use of the Sunset Center Theater, lobby and patio by The Carmel Foundation in September 2009 for its annual meeting.
Description: The Carmel Foundation is requesting one of the City’s free use days for the Sunset Theater for a midweek date in September 2009 to be determined. In addition, it is also requesting the use of the outdoor patio for the event. The request is for the Foundation’s Annual Meeting and fundraising event from 4:00 – 6:00 p.m. The Foundation plans to include music and hors d’oeuvres as part of the event.
Overall Cost:
City Funds: $0
Grant Funds: $0
Staff Recommendation: Adopt the Resolution.
Important Considerations: The Carmel Foundation provides a variety of services to the Carmel community including 45 units of low-income housing. Its Annual Meeting in the Sunset Theater will provide the Foundation with a unique opportunity to receive additional donations above its normal level. If granted, the City will have four available days remaining for FY 90/10.
Decision Record: The Council has approved a free use day of Sunset Theater to the Carmel Foundation for their anniversary celebrations for the past four years.
Reviewed by:
_____________________________ __________________
Rich Guillen, City Administrator Date
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA APPROVING THE USE OF THE SUNSET CENTER THEATER, LOBBY AND PATIO BY THE CARMEL FOUNDATION IN SEPTEMBER 2009 FOR ITS ANNUAL MEETING
WHEREAS, the City has five free use days available each fiscal year for non-profit civic organizations that provide a public service to the Carmel community; and
WHEREAS, the Carmel Foundation is a non-profit organization which has requested one free use day midweek in September 2009; and
WHEREAS, the purpose of the free use day requested by the Carmel Foundation is for their annual fundraising meeting.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:
1. Approve one free use day of the Sunset Center Theater on a midweek date in September 2009 as described in the Agreement between the City and the Sunset Center Cultural, Inc.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 7th day of April 2009, by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
SIGNED:
_______________________
SUE McCLOUD, MAYOR
ATTEST:
_________________
Heidi Burch, City Clerk
CITY COUNCIL: Resolution for Staffing Agreement with Protrades Connection for Temporary Services
Meeting Date: April 7, 2009
Prepared by: Joyce Giuffre, Admin Svcs Director
City Council
Agenda Item Summary
Name: Consideration of a Resolution authorizing the City Administrator to execute a staffing agreement with Protrades Connection, effective April 1, 2009, for temporary services in an amount not to exceed $7,500 per fiscal year.
Description: Protrades Connection provides temporary support services of skilled and unskilled workers. The City’s Public Works, Community Services and Facilities Maintenance departments need temporary, as-needed services such as for beach cleanups, set up and take down of holiday lights, and other maintenance-related work for Public Works and Facilities Maintenance.
Exhibit “A” is the proposed two-year agreement with Protrades Connection. By executing this agreement, the City will ensure that temporary services will be available when needed to maintain City services.
The City Attorney has reviewed the proposed agreement.
Overall Cost:
City Funds: Not to exceed $7,500 per fiscal year
Grant Funds: N/A
Staff Recommendation: Adopt the Resolution.
Important Considerations: Protrades Connection has provided efficient, cost-effective temporary services to the City in recent months for beach clean-ups and holiday lights.
Decision Record: None.
Reviewed by:
____________________________ _____________________
Rich Guillen, City Administrator Date
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE A STAFFING AGREEMENT WITH PROTRADES CONNECTION EFFECTIVE APRIL 1, 2009 FOR TEMPORARY SERVICES IN AN AMOUNT NOT TO EXCEED $7,500 PER FISCAL YEAR
WHEREAS, the Public Works, Community Services and Facilities Maintenance departments of City of Carmel-by-the-Sea need temporary services on an as-needed basis; and
WHEREAS, Protrades Connection provides temporary support services of skilled and unskilled workers; and
WHEREAS, the City desires to enter into an agreement with Protrades Connection for temporary services effective April 1, 2009.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:
1. Authorize the City Administrator to execute a staffing agreement with Protrades Connection, effective April 1, 2009.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 7th day of April 2009 by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
SIGNED,
________________________
SUE McCLOUD, MAYOR
ATTEST:
__________________________________
Heidi Burch, City Clerk
Prepared by: Joyce Giuffre, Admin Svcs Director
City Council
Agenda Item Summary
Name: Consideration of a Resolution authorizing the City Administrator to execute a staffing agreement with Protrades Connection, effective April 1, 2009, for temporary services in an amount not to exceed $7,500 per fiscal year.
Description: Protrades Connection provides temporary support services of skilled and unskilled workers. The City’s Public Works, Community Services and Facilities Maintenance departments need temporary, as-needed services such as for beach cleanups, set up and take down of holiday lights, and other maintenance-related work for Public Works and Facilities Maintenance.
Exhibit “A” is the proposed two-year agreement with Protrades Connection. By executing this agreement, the City will ensure that temporary services will be available when needed to maintain City services.
The City Attorney has reviewed the proposed agreement.
Overall Cost:
City Funds: Not to exceed $7,500 per fiscal year
Grant Funds: N/A
Staff Recommendation: Adopt the Resolution.
Important Considerations: Protrades Connection has provided efficient, cost-effective temporary services to the City in recent months for beach clean-ups and holiday lights.
Decision Record: None.
Reviewed by:
____________________________ _____________________
Rich Guillen, City Administrator Date
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE A STAFFING AGREEMENT WITH PROTRADES CONNECTION EFFECTIVE APRIL 1, 2009 FOR TEMPORARY SERVICES IN AN AMOUNT NOT TO EXCEED $7,500 PER FISCAL YEAR
WHEREAS, the Public Works, Community Services and Facilities Maintenance departments of City of Carmel-by-the-Sea need temporary services on an as-needed basis; and
WHEREAS, Protrades Connection provides temporary support services of skilled and unskilled workers; and
WHEREAS, the City desires to enter into an agreement with Protrades Connection for temporary services effective April 1, 2009.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:
1. Authorize the City Administrator to execute a staffing agreement with Protrades Connection, effective April 1, 2009.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 7th day of April 2009 by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
SIGNED,
________________________
SUE McCLOUD, MAYOR
ATTEST:
__________________________________
Heidi Burch, City Clerk
CITY COUNCIL: Resolution Approving FY 2008/09 Budget Adjustment for Three Storm Drain Improvements
Meeting Date: April 7, 2009
Prepared by: Joyce Giuffre, Admin Services Director
City Council
Agenda Item Summary
Name: Consideration of a Resolution approving a fiscal year 2008/09 budget adjustment transferring $33,516 from the Capital Project Reserve to the General Fund for three storm drain improvements
Description: The City Engineer and Public Works Superintendent have identified three storm drains that must be removed and replaced. The three storm drains are located at:
1. Mission Street between 8th and 9th Avenues
2. Santa Rita Street between 5th and 6th Avenues
3. San Antonio Street and 9th Avenue
James Sommerville, Inc. submitted a proposal to remove and replace the three storm drains (see Exhibit “A”). The total proposed cost for the three drains is $33,516. Removing and replacing the three storm drains will improve street drainage and reduce the potential of drain collapse.
These three projects were not included in the fiscal year 2008/09 budget. Consequently, a budget adjustment is needed to fund the cost. It is requested that a budget adjustment, transferring $33,516 from the Capital Project Reserve to General Fund Public Works Outside Labor Account 01-76050, be approved.
Overall Cost:
City Funds: $33,516 from the Capital Improvement Reserve
Grant Funds: N/A
Staff Recommendation: Approve the Resolution.
Decision Record: Resolution 2008-79, dated November 4, 2008, awarding a bid to James Sommerville, Inc. for storm drain improvements at San Antonio Street & 8th Avenue.
Reviewed by:
Rich Guillen, City Administrator Date
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA APPROVING A FISCAL YEAR 2008/09 BUDGET ADJUSTMENT TRANSFERRING $33,516 FROM THE CAPITAL PROJECT RESERVE TO THE GENERAL FUND FOR THREE STORM DRAIN IMPROVEMENTS
WHEREAS, storm drain removals and replacements are needed on Mission Street between 8th and 9th Avenues, on Santa Rita Street between 5th and 6th Avenues, and on San Antonio and 9th Avenue; and
WHEREAS, improvements to these storm drains will reduce the potential of drain collapse and the possibility of subsequent residential flooding; and
WHEREAS, James Sommerville, Inc. submitted a proposal to repair the three storm drains for a total of $33,516, per Exhibit “A”; and
WHEREAS, a fiscal year 2008/09 budget adjustment transferring $33,516 from the Capital Project Reserve to the General Fund Public Works Outside Labor account 01-76050 is requested to fund the cost of the storm drain improvements.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:
1. Approve a fiscal year 2008/09 budget adjustment transferring $33,516 from the Capital Project Reserve to Public Works account 01-76050 to fund the cost of three storm drain improvements by James Sommerville, Inc.
PASSED AND ADOPTED BY THE CITY OF COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 7th day of April 2009, by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
SIGNED,
________________________
Heidi Burch, City Clerk
_________________________
ATTEST: SUE McCLOUD, MAYOR
Prepared by: Joyce Giuffre, Admin Services Director
City Council
Agenda Item Summary
Name: Consideration of a Resolution approving a fiscal year 2008/09 budget adjustment transferring $33,516 from the Capital Project Reserve to the General Fund for three storm drain improvements
Description: The City Engineer and Public Works Superintendent have identified three storm drains that must be removed and replaced. The three storm drains are located at:
1. Mission Street between 8th and 9th Avenues
2. Santa Rita Street between 5th and 6th Avenues
3. San Antonio Street and 9th Avenue
James Sommerville, Inc. submitted a proposal to remove and replace the three storm drains (see Exhibit “A”). The total proposed cost for the three drains is $33,516. Removing and replacing the three storm drains will improve street drainage and reduce the potential of drain collapse.
These three projects were not included in the fiscal year 2008/09 budget. Consequently, a budget adjustment is needed to fund the cost. It is requested that a budget adjustment, transferring $33,516 from the Capital Project Reserve to General Fund Public Works Outside Labor Account 01-76050, be approved.
Overall Cost:
City Funds: $33,516 from the Capital Improvement Reserve
Grant Funds: N/A
Staff Recommendation: Approve the Resolution.
Decision Record: Resolution 2008-79, dated November 4, 2008, awarding a bid to James Sommerville, Inc. for storm drain improvements at San Antonio Street & 8th Avenue.
Reviewed by:
Rich Guillen, City Administrator Date
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA APPROVING A FISCAL YEAR 2008/09 BUDGET ADJUSTMENT TRANSFERRING $33,516 FROM THE CAPITAL PROJECT RESERVE TO THE GENERAL FUND FOR THREE STORM DRAIN IMPROVEMENTS
WHEREAS, storm drain removals and replacements are needed on Mission Street between 8th and 9th Avenues, on Santa Rita Street between 5th and 6th Avenues, and on San Antonio and 9th Avenue; and
WHEREAS, improvements to these storm drains will reduce the potential of drain collapse and the possibility of subsequent residential flooding; and
WHEREAS, James Sommerville, Inc. submitted a proposal to repair the three storm drains for a total of $33,516, per Exhibit “A”; and
WHEREAS, a fiscal year 2008/09 budget adjustment transferring $33,516 from the Capital Project Reserve to the General Fund Public Works Outside Labor account 01-76050 is requested to fund the cost of the storm drain improvements.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:
1. Approve a fiscal year 2008/09 budget adjustment transferring $33,516 from the Capital Project Reserve to Public Works account 01-76050 to fund the cost of three storm drain improvements by James Sommerville, Inc.
PASSED AND ADOPTED BY THE CITY OF COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 7th day of April 2009, by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
SIGNED,
________________________
Heidi Burch, City Clerk
_________________________
ATTEST: SUE McCLOUD, MAYOR
CITY COUNCIL: Resolution Entering into Agreemnt with Burghardt + Doré for Destination Marketing Services
Meeting Date: April 7, 2009
Prepared by: Joyce Giuffre, Admin Svcs Director
City Council
Agenda Item Summary
Name: Consideration of a Resolution entering into an agreement with Burghardt + Doré Advertising, Inc. for destination marketing services in an amount not to exceed $31,000 in fiscal year 2008/09.
Description: The City has had a contract with Anda/Burghardt Advertising to provide destination marketing services. Recently, this firm closed and canceled its contract with the City. The firm’s former president, Jeff Burghardt, is president of a new marketing firm, Burghardt + Doré Advertising, Inc.
Jeff Burghardt developed the City’s destination marketing plan. The City can continue its FY 2008/09 marketing plan by contracting with his new business, Burghardt + Doré. Exhibit “A” outlines the services to be provided by this firm through the end of the 2008/09 fiscal year.
Overall Cost: City Funds: $31,000, to be funded from General Fund account 01-85200.
Grant Funds: N/A
Staff Recommendation: Staff recommends that the Council approve entering into an agreement with Burghardt + Doré Advertising, Inc. to provide destination marketing services as outlined in Exhibit “A”.
Important Considerations:
1. Jeff Burghardt developed the marketing plan for the City when it was contracted with Anda/Burghardt.
2. Funds were approved in the Fiscal Year 2008/2009 Annual Budget up to $142,750. So far this fiscal year, $97,400 has been spent on marketing programs, with an additional $14,000 set aside to mail for the “Guide to Carmel”. This leaves a balance of approximately $31,000 for marketing services through June 30, 2009.
Decision Record: Resolution 2008-43, dated July 1, 2008, approving the FY 2008/09 destination marketing contract with Anda/Burghardt.
Reviewed:
Rich Guillen, City Administrator Date
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA ENTERING INTO AN AGREEMENT WITH BURGHARDT+DORÉ ADVERTISING, INC. FOR DESTINATION MARKETING SERVICES IN AN AMOUNT NOT TO EXCEED $31,000 IN FISCAL YEAR 2008/2009
WHEREAS, the City Council has approved funding for destination marketing services for Fiscal Year 2008/2009; and
WHEREAS, the City’s recent destination marketing contract with Anda-Burghardt ended when the marketing firm closed its business; and
WHEREAS, to continue its fiscal year 2008/09 marketing plans, the City desires to contract with Burghardt + Doré Advertising, Inc. effective April 1, 2009, for services as outlined in Exhibit “A”;
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:
1. Authorize the execution of the Burghardt + Doré Advertising, Inc. agreement in an amount not to exceed $31,000 for destination marketing.
2. Authorize payment from the General Fund account 01-85200 for the professional services rendered.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYT-HE-SEA this 7th day of April 2009 by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
SIGNED:
______________________
Heidi Burch, City Clerk
ATTEST:
_______________________
SUE McCLOUD, MAYOR
March 11, 2009
Rich Guillen, city administrator
City of Carmel-by-the-Sea
P.O. Box CC
Carmel-by-the-Sea, CA 93921
Dear Rich Guillen,
Due to economic conditions, we have closed Anda-Burghardt Advertising, Inc. We apologize for the sudden notice, but rapid account budget cuts forced us to dissolve the business.
To provide my cherished clients with professional advertising and PR services, I have opened a new, full-service advertising agency in Carmel-by-the-Sea called
Burghardt+Doré Advertising. This will make the transition seamless for the City of Carmel.
As a true Carmelite, I look forward to marketing the City of Carmel-by-the-Sea for years to come.
Sincerely,
Jeff Burghardt
President
419 Webster Street, Suite 201
Monterey, CA 93940
[831] 646-9200 / Fax [831] 646-9300
AGREEMENT FOR CONSULTING SERVICES
THIS AGREEMENT is entered into on this 1st day of April 2009, by and between the CITY OF CARMEL-BY-THE-SEA, herein referred to as the "CITY") and Burghardt+Doré, Jeff Burghardt, President hereinafter referred to as "CONSULTANT".
W I T N E S S E T H
WHEREAS, the CITY has prepared a Destination Marketing Plan; and
WHEREAS, the CITY desires to retain the services of a qualified consultant to assist in the preparation of said Marketing Plan; and
WHEREAS, CONSULTANT represents that they are qualified to perform the services under this Agreement.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS:
1. SCOPE OF SERVICES
A. CONSULTANT shall perform all of the necessary services and prepare such reports as described as Scope of Services set forth in Exhibit “A” attached hereto and incorporated herein by this reference.
Said services and all duties incidental or necessary thereto shall be performed diligently and competently and in accordance with professional standards of performance.
2. COMPENSATION
A. The CITY shall pay CONSULTANT for services in accordance with the detailed scope of work as shown in Exhibit “A” with this agreement an amount not to exceed thirty-one thousand dollars ($31,000) for Destination Marketing.
B. Payment of the invoice for services rendered will be made after acceptance and approval by the CITY within thirty (30) days of receipt by the City of such invoice.
3. OWNERSHIP OF WORK PRODUCT
A. Ownership of any reports, data, studies, surveys, charts, maps, figures, photographs, memoranda, and any other documents which are developed, compiled, or produced as a result of this Agreement, whether or not completed, shall vest with the CITY.
B. Methodology, materials, software, logic and systems developed under this Agreement are the property of CONSULTANT and the CITY, and may be used as CONSULTANT and/or the CITY see fit, including the right to revise or publish the same without limitation.
4. GENERAL ADMINISTRATION AND MANAGEMENT
A. The City Administrator for the CITY shall have the primary administrative responsibility for the CITY under this Agreement, and shall review and approve Consultant’s invoices to the CITY under this Agreement.
B. The City Administrator for the CITY shall have primary responsibility for overseeing and directing Consultant’s preparation of the Scope of Services, and shall coordinate all communications with CONSULTANT from the CITY.
5. COMPLETION DATE
A. CONSULTANT shall make every reasonable effort to complete the listed Tasks according to the Scope of Services as set forth in Exhibit “A” and during Fiscal Year 2008/2009.
B. CONSULTANT will diligently proceed with the work contracted for, but it is expressly agreed and understood that CONSULTANT shall not be held responsible for delays occasioned by factors beyond their control, nor by factors which could not
reasonably have been foreseen at the time of execution of this Agreement.
6. SUSPENSION/TERMINATION OF AGREEMENT
A. The right is reserved by the CITY or CONSULTANT to terminate or suspend this Agreement with or without cause at any time by giving twenty (20) day’s written notice to the other party. In that event, all finished or unfinished documents, date, studies, surveys, drawings, maps, models, photographs and reports, or other material prepared by CONSULTANT pursuant to this Agreement shall be delivered to the CITY; and CONSULTANT shall be entitled to receive just and equitable compensation for
any satisfactory work completed on the project prior to the date of suspension or termination.
7. ASSIGNMENT
A. This Agreement may not be assigned or otherwise transferred by either party hereto without the prior written consent of the other party.
8. ADDITIONAL SERVICES
A. CONSULTANT may be requested to perform additional services beyond the original Scope of Services as defined in Exhibit “A”. Such additional services include those due to abnormal conditions beyond Consultant’s control, changes in phasing, time delays, changes in scope or requirements on the part of others and services necessitated by legal challenge of the Plan. Such work will be undertaken only upon written authorization of the CITY based upon an agreed amount of compensation.
9. NON-DISCRIMINATION/AFFIRMATIVE ACTION
A. CONSULTANT will not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, marital status, physical or other motor handicap, unless based upon bona fide occupational qualification. CONSULTANT will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, creed,
color, sex, age, national origin, marital status, physical or other motor handicap.
10. HOLD HARMLESS
A. CONSULTANT is covered by, and agrees to maintain, general liability insurance for bodily injury and property damage arising directly from its negligent acts or omissions with limits as specified below. Certificates of insurance shall be provided to the CITY upon request. Within the limits and conditions of such insurance, CONSULTANT agrees to indemnify, protect, defend and name the CITY, its public officials, officers and employees as additional insured and hold harmless
from any loss, damage or liability arising directly from any negligent act or omission by CONSULTANT. CONSULTANT shall not be responsible for any loss, damage or liability beyond the amounts, limits and conditions of such insurance. CONSULTANT
shall not be responsible for any loss, damage or liability arising from any act or omission by the CITY, its agents, staff, other consultants, independent contractors, third parties or others working on the project that have not been hired by
CONSULTANT and over which CONSULTANT has no supervision or control.
11. INSURANCE
A. COVERAGES LIMITS OF LIABILITY
General Liability, including $1,000,000.00 each
Bodily Injury, Property Damage occurrence and Contractual Liability
Automobile Liability, including $1,000,000.00 each
Bodily Injury and Property occurrence Damage
B. WORKER’S COMPENSATION
CONSULTANT certifies that it is aware of the provisions of the Labor Code of the State of California which require every employer to be insured against liability for
workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and it certifies that it will comply with such provisions before commencing performance under this Agreement.
12. INDEPENDENT CONTRACTOR
A. CONSULTANT is, and shall be at all times during the term of this Agreement, an independent contractor.
13. CONFLICTS OF INTEREST
A. CONSULTANT shall at all time avoid conflicts of interest, or the appearance of conflicts of interest, in the performance of this Agreement. CONSULTANT shall file statements of financial interest, on forms provided by the CITY, to the extent and at the times required by the City’s Conflict of Interest Code and applicable law.
B. During the term of this Agreement, CONSULTANT shall not directly or indirectly, either as a partner, employer, employee, consultant, principal, agent or in any individual or representative capacity, engage or participate in any business
or voluntary activity on behalf of any other party on any property located within the City without prior written permission of the City of Carmel-by-the-Sea.
C. During the term of this Agreement, CONSULTANT shall conduct all communications with non-governmental groups, agencies, or individuals, exclusively through the CITY.
14. NOTICES
A. Any notice to be given to the parties hereunder shall be addressed as follows (until notice of a different address is given to the parties):
THE CITY: Rich Guillen, City Administrator
City of Carmel-by-the-Sea
PO Box CC
Carmel-by-the-Sea, CA 93921
CONSULTANT: Jeff Burghardt, President
Burghardt+Doré
PO Box 223491
Carmel, CA 93922
Any and all notices or other communications required or permitted relative to this Agreement shall be in writing and shall be deemed duly served and given when personally delivered to either of the parties, CONSULTANT or the CITY, to whom it is
directed; or in lieu of such personal service, when deposited in the United States mail, first class, postage prepaid, addressed to CONSULTANT or to the CITY at the addresses set forth above.
Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other party in the manner provided for in the preceding paragraph.
15. ATTORNEY’S FEES AND COURT VENUE
A. Should either party to this Agreement bring legal action against the other, (formal judicial proceeding, mediation or arbitration), the case shall be handled in Monterey County, California, and the party prevailing in such action shall be entitled to a reasonable attorney’s fee which shall be fixed by the judge, mediator or arbitrator hearing the case and such fee shall be included in the judgment, together with all costs.
16. AGREEMENT CONTAINS ALL UNDERSTANDINGS: AMENDMENT
A. This document represents the entire and integrated Agreement between the CITY and CONSULTANT, and supersedes all prior negotiations, representations and agreements, either written or oral.
17. GOVERNING LAW
A. This Agreement shall be governed by the laws of the State of California.
18. SEVERABILITY
A. If any term of this Agreement is held invalid by a court of competent jurisdiction the remainder of this Agreement shall remain in effect.
IN WITNESS WHEREOF, the parties have executed this Agreement on the date first hereinabove written.
CITY
By: ____________________________
Rich Guillen
City Administrator
CONSULTANT
By: __________________________
Jeff Burghardt, President
Burghardt+Doré
Its: __________________________
Exhibit A Revised
2008-09 Destination Marketing
SCOPE OF SERVICES
Strategy:
Continue to build on the integrated destination marketing campaign to increase visitor business and brand awareness. The marketing campaign will primarily focus on targeting upscale consumers during the shoulder and slow seasons.
Recommendation:
A strong mix of advertising, Internet, direct marketing, collateral, and public relations will continue to be the foundation for the City’s marketing efforts. With the down economy during the winter and spring months, we recommend direct marketing to the databases, running newspaper ads in the drive market, continuing all web marketing, and following through on PR opportunities.
The following budget breakdown is recommended for April-June 2009:
Remaining Marketing & PR Budget: $31,000
1) Marketing:
Scope of Work:
Marketing & Media Plan
Promotional Campaigns (ads, direct mail, emarketing, and PR)
Website
List Development
2) Public Relations:
Scope of Work
Pitching seasonal press releases
Manage ongoing press requests and needs
3) Present quarterly reports to the Council
4) Submit written annual report
Jeff Burghardt
Account/Creative Director
Burghardt+Doré Advertising, Inc.
P.O. Box 223491
Carmel, CA 93922
831.622.0144
Fax 831.620.0738
jeff@burghardt-dore.com
Prepared by: Joyce Giuffre, Admin Svcs Director
City Council
Agenda Item Summary
Name: Consideration of a Resolution entering into an agreement with Burghardt + Doré Advertising, Inc. for destination marketing services in an amount not to exceed $31,000 in fiscal year 2008/09.
Description: The City has had a contract with Anda/Burghardt Advertising to provide destination marketing services. Recently, this firm closed and canceled its contract with the City. The firm’s former president, Jeff Burghardt, is president of a new marketing firm, Burghardt + Doré Advertising, Inc.
Jeff Burghardt developed the City’s destination marketing plan. The City can continue its FY 2008/09 marketing plan by contracting with his new business, Burghardt + Doré. Exhibit “A” outlines the services to be provided by this firm through the end of the 2008/09 fiscal year.
Overall Cost: City Funds: $31,000, to be funded from General Fund account 01-85200.
Grant Funds: N/A
Staff Recommendation: Staff recommends that the Council approve entering into an agreement with Burghardt + Doré Advertising, Inc. to provide destination marketing services as outlined in Exhibit “A”.
Important Considerations:
1. Jeff Burghardt developed the marketing plan for the City when it was contracted with Anda/Burghardt.
2. Funds were approved in the Fiscal Year 2008/2009 Annual Budget up to $142,750. So far this fiscal year, $97,400 has been spent on marketing programs, with an additional $14,000 set aside to mail for the “Guide to Carmel”. This leaves a balance of approximately $31,000 for marketing services through June 30, 2009.
Decision Record: Resolution 2008-43, dated July 1, 2008, approving the FY 2008/09 destination marketing contract with Anda/Burghardt.
Reviewed:
Rich Guillen, City Administrator Date
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA ENTERING INTO AN AGREEMENT WITH BURGHARDT+DORÉ ADVERTISING, INC. FOR DESTINATION MARKETING SERVICES IN AN AMOUNT NOT TO EXCEED $31,000 IN FISCAL YEAR 2008/2009
WHEREAS, the City Council has approved funding for destination marketing services for Fiscal Year 2008/2009; and
WHEREAS, the City’s recent destination marketing contract with Anda-Burghardt ended when the marketing firm closed its business; and
WHEREAS, to continue its fiscal year 2008/09 marketing plans, the City desires to contract with Burghardt + Doré Advertising, Inc. effective April 1, 2009, for services as outlined in Exhibit “A”;
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:
1. Authorize the execution of the Burghardt + Doré Advertising, Inc. agreement in an amount not to exceed $31,000 for destination marketing.
2. Authorize payment from the General Fund account 01-85200 for the professional services rendered.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BYT-HE-SEA this 7th day of April 2009 by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
SIGNED:
______________________
Heidi Burch, City Clerk
ATTEST:
_______________________
SUE McCLOUD, MAYOR
March 11, 2009
Rich Guillen, city administrator
City of Carmel-by-the-Sea
P.O. Box CC
Carmel-by-the-Sea, CA 93921
Dear Rich Guillen,
Due to economic conditions, we have closed Anda-Burghardt Advertising, Inc. We apologize for the sudden notice, but rapid account budget cuts forced us to dissolve the business.
To provide my cherished clients with professional advertising and PR services, I have opened a new, full-service advertising agency in Carmel-by-the-Sea called
Burghardt+Doré Advertising. This will make the transition seamless for the City of Carmel.
As a true Carmelite, I look forward to marketing the City of Carmel-by-the-Sea for years to come.
Sincerely,
Jeff Burghardt
President
419 Webster Street, Suite 201
Monterey, CA 93940
[831] 646-9200 / Fax [831] 646-9300
AGREEMENT FOR CONSULTING SERVICES
THIS AGREEMENT is entered into on this 1st day of April 2009, by and between the CITY OF CARMEL-BY-THE-SEA, herein referred to as the "CITY") and Burghardt+Doré, Jeff Burghardt, President hereinafter referred to as "CONSULTANT".
W I T N E S S E T H
WHEREAS, the CITY has prepared a Destination Marketing Plan; and
WHEREAS, the CITY desires to retain the services of a qualified consultant to assist in the preparation of said Marketing Plan; and
WHEREAS, CONSULTANT represents that they are qualified to perform the services under this Agreement.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS:
1. SCOPE OF SERVICES
A. CONSULTANT shall perform all of the necessary services and prepare such reports as described as Scope of Services set forth in Exhibit “A” attached hereto and incorporated herein by this reference.
Said services and all duties incidental or necessary thereto shall be performed diligently and competently and in accordance with professional standards of performance.
2. COMPENSATION
A. The CITY shall pay CONSULTANT for services in accordance with the detailed scope of work as shown in Exhibit “A” with this agreement an amount not to exceed thirty-one thousand dollars ($31,000) for Destination Marketing.
B. Payment of the invoice for services rendered will be made after acceptance and approval by the CITY within thirty (30) days of receipt by the City of such invoice.
3. OWNERSHIP OF WORK PRODUCT
A. Ownership of any reports, data, studies, surveys, charts, maps, figures, photographs, memoranda, and any other documents which are developed, compiled, or produced as a result of this Agreement, whether or not completed, shall vest with the CITY.
B. Methodology, materials, software, logic and systems developed under this Agreement are the property of CONSULTANT and the CITY, and may be used as CONSULTANT and/or the CITY see fit, including the right to revise or publish the same without limitation.
4. GENERAL ADMINISTRATION AND MANAGEMENT
A. The City Administrator for the CITY shall have the primary administrative responsibility for the CITY under this Agreement, and shall review and approve Consultant’s invoices to the CITY under this Agreement.
B. The City Administrator for the CITY shall have primary responsibility for overseeing and directing Consultant’s preparation of the Scope of Services, and shall coordinate all communications with CONSULTANT from the CITY.
5. COMPLETION DATE
A. CONSULTANT shall make every reasonable effort to complete the listed Tasks according to the Scope of Services as set forth in Exhibit “A” and during Fiscal Year 2008/2009.
B. CONSULTANT will diligently proceed with the work contracted for, but it is expressly agreed and understood that CONSULTANT shall not be held responsible for delays occasioned by factors beyond their control, nor by factors which could not
reasonably have been foreseen at the time of execution of this Agreement.
6. SUSPENSION/TERMINATION OF AGREEMENT
A. The right is reserved by the CITY or CONSULTANT to terminate or suspend this Agreement with or without cause at any time by giving twenty (20) day’s written notice to the other party. In that event, all finished or unfinished documents, date, studies, surveys, drawings, maps, models, photographs and reports, or other material prepared by CONSULTANT pursuant to this Agreement shall be delivered to the CITY; and CONSULTANT shall be entitled to receive just and equitable compensation for
any satisfactory work completed on the project prior to the date of suspension or termination.
7. ASSIGNMENT
A. This Agreement may not be assigned or otherwise transferred by either party hereto without the prior written consent of the other party.
8. ADDITIONAL SERVICES
A. CONSULTANT may be requested to perform additional services beyond the original Scope of Services as defined in Exhibit “A”. Such additional services include those due to abnormal conditions beyond Consultant’s control, changes in phasing, time delays, changes in scope or requirements on the part of others and services necessitated by legal challenge of the Plan. Such work will be undertaken only upon written authorization of the CITY based upon an agreed amount of compensation.
9. NON-DISCRIMINATION/AFFIRMATIVE ACTION
A. CONSULTANT will not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, marital status, physical or other motor handicap, unless based upon bona fide occupational qualification. CONSULTANT will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, creed,
color, sex, age, national origin, marital status, physical or other motor handicap.
10. HOLD HARMLESS
A. CONSULTANT is covered by, and agrees to maintain, general liability insurance for bodily injury and property damage arising directly from its negligent acts or omissions with limits as specified below. Certificates of insurance shall be provided to the CITY upon request. Within the limits and conditions of such insurance, CONSULTANT agrees to indemnify, protect, defend and name the CITY, its public officials, officers and employees as additional insured and hold harmless
from any loss, damage or liability arising directly from any negligent act or omission by CONSULTANT. CONSULTANT shall not be responsible for any loss, damage or liability beyond the amounts, limits and conditions of such insurance. CONSULTANT
shall not be responsible for any loss, damage or liability arising from any act or omission by the CITY, its agents, staff, other consultants, independent contractors, third parties or others working on the project that have not been hired by
CONSULTANT and over which CONSULTANT has no supervision or control.
11. INSURANCE
A. COVERAGES LIMITS OF LIABILITY
General Liability, including $1,000,000.00 each
Bodily Injury, Property Damage occurrence and Contractual Liability
Automobile Liability, including $1,000,000.00 each
Bodily Injury and Property occurrence Damage
B. WORKER’S COMPENSATION
CONSULTANT certifies that it is aware of the provisions of the Labor Code of the State of California which require every employer to be insured against liability for
workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and it certifies that it will comply with such provisions before commencing performance under this Agreement.
12. INDEPENDENT CONTRACTOR
A. CONSULTANT is, and shall be at all times during the term of this Agreement, an independent contractor.
13. CONFLICTS OF INTEREST
A. CONSULTANT shall at all time avoid conflicts of interest, or the appearance of conflicts of interest, in the performance of this Agreement. CONSULTANT shall file statements of financial interest, on forms provided by the CITY, to the extent and at the times required by the City’s Conflict of Interest Code and applicable law.
B. During the term of this Agreement, CONSULTANT shall not directly or indirectly, either as a partner, employer, employee, consultant, principal, agent or in any individual or representative capacity, engage or participate in any business
or voluntary activity on behalf of any other party on any property located within the City without prior written permission of the City of Carmel-by-the-Sea.
C. During the term of this Agreement, CONSULTANT shall conduct all communications with non-governmental groups, agencies, or individuals, exclusively through the CITY.
14. NOTICES
A. Any notice to be given to the parties hereunder shall be addressed as follows (until notice of a different address is given to the parties):
THE CITY: Rich Guillen, City Administrator
City of Carmel-by-the-Sea
PO Box CC
Carmel-by-the-Sea, CA 93921
CONSULTANT: Jeff Burghardt, President
Burghardt+Doré
PO Box 223491
Carmel, CA 93922
Any and all notices or other communications required or permitted relative to this Agreement shall be in writing and shall be deemed duly served and given when personally delivered to either of the parties, CONSULTANT or the CITY, to whom it is
directed; or in lieu of such personal service, when deposited in the United States mail, first class, postage prepaid, addressed to CONSULTANT or to the CITY at the addresses set forth above.
Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other party in the manner provided for in the preceding paragraph.
15. ATTORNEY’S FEES AND COURT VENUE
A. Should either party to this Agreement bring legal action against the other, (formal judicial proceeding, mediation or arbitration), the case shall be handled in Monterey County, California, and the party prevailing in such action shall be entitled to a reasonable attorney’s fee which shall be fixed by the judge, mediator or arbitrator hearing the case and such fee shall be included in the judgment, together with all costs.
16. AGREEMENT CONTAINS ALL UNDERSTANDINGS: AMENDMENT
A. This document represents the entire and integrated Agreement between the CITY and CONSULTANT, and supersedes all prior negotiations, representations and agreements, either written or oral.
17. GOVERNING LAW
A. This Agreement shall be governed by the laws of the State of California.
18. SEVERABILITY
A. If any term of this Agreement is held invalid by a court of competent jurisdiction the remainder of this Agreement shall remain in effect.
IN WITNESS WHEREOF, the parties have executed this Agreement on the date first hereinabove written.
CITY
By: ____________________________
Rich Guillen
City Administrator
CONSULTANT
By: __________________________
Jeff Burghardt, President
Burghardt+Doré
Its: __________________________
Exhibit A Revised
2008-09 Destination Marketing
SCOPE OF SERVICES
Strategy:
Continue to build on the integrated destination marketing campaign to increase visitor business and brand awareness. The marketing campaign will primarily focus on targeting upscale consumers during the shoulder and slow seasons.
Recommendation:
A strong mix of advertising, Internet, direct marketing, collateral, and public relations will continue to be the foundation for the City’s marketing efforts. With the down economy during the winter and spring months, we recommend direct marketing to the databases, running newspaper ads in the drive market, continuing all web marketing, and following through on PR opportunities.
The following budget breakdown is recommended for April-June 2009:
Remaining Marketing & PR Budget: $31,000
1) Marketing:
Scope of Work:
Marketing & Media Plan
Promotional Campaigns (ads, direct mail, emarketing, and PR)
Website
List Development
2) Public Relations:
Scope of Work
Pitching seasonal press releases
Manage ongoing press requests and needs
3) Present quarterly reports to the Council
4) Submit written annual report
Jeff Burghardt
Account/Creative Director
Burghardt+Doré Advertising, Inc.
P.O. Box 223491
Carmel, CA 93922
831.622.0144
Fax 831.620.0738
jeff@burghardt-dore.com
CITY COUNCIL: Resolution Entering into Lease Purchase Agreement with Rabobank for Saber PUC Pumper Fire Engine
Date: April 7, 2009
Prepared by: Joyce Giuffre, Admin Services Director
City Council
Agenda Item Summary
Name: Consideration of a Resolution entering into a lease purchase agreement with Rabobank to finance the $435,982 purchase of a Saber PUC Pumper fire engine.
Description: On August 5, 2008, the City Council approved Resolution 2008-54 for a
contract with Pierce Manufacturing to design and manufacture a Saber PUC Pumper fire engine in the amount of $427,645. Four months later, on December 2, 2008, the City
Council approved change orders for the new fire engine up to $9,323. The final invoiced cost for the engine is $435,982 (see Exhibit “A”).
The new fire engine was delivered in late March, with payment due to Pierce Manufacturing in April. To finance the cost of the new fire engine, quotes for taxexempt lease purchase financing were obtained from five companies. Of those
responding firms, Rabobank submitted the most cost-effective quote.
Based on the proposal submitted by Rabobank, the City must make seven annual
payments of $71,479.28, beginning on July 1, 2009. Total payments over the life of the lease will be $500,354.99. At the end of the lease term, the equipment may be purchased for $1.00. City Attorney Don Freeman has reviewed this lease purchase agreement.
Staff Recommendation: Approve entering into a lease purchase agreement with Rabobank to finance the purchase of a Saber PUC Pumper fire engine.
Important Considerations: The Triennial Budget for FY 2008/09 through 2010/11, adopted by City Council last year, includes lease payments for the new fire engine in the amount of $78,000 starting in FY 2009/10.
Decision Record: Resolution 2008-54 (August 5, 2008), approving a $427,645 contract
with Pierce Manufacturing for a Saber PUC Pumper fire engine; Resolution 2008-84
(December 2, 2008) approving change orders for the new fire engine up to $9,323.
Reviewed by:
______________________________ _________________
Rich Guillen, City Administrator Date
CITY COUNCIL
CITY OF CARMEL-BY-THE-SEA
RESOLUTION 2009–
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA ENTERING INTO A LEASE PURCHASE AGREEMENT WITH RABOBANK TO FINANCE THE $435,982 PURCHASE OF A SABER PUC PUMPER FIRE ENGINE
WHEREAS, on August 5, 2008, the City Council approved a contract with Pierce Manufacturing in the amount of $427,645 to design and manufacture a Saber PUC Pumper fire engine; and
WHEREAS, change orders up to $9,323 for the new fire engine were approved by the City Council on December 2, 2008; and
WHEREAS, the final invoiced cost of the new fire engine is $435,982; and
WHEREAS, City staff compared quotes from five leasing companies for the best source of tax-exempt lease purchase financing and the best source is Rabobank.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:
1. Approve entering into a lease purchase agreement with Rabobank to finance the $435,982 purchase of a Saber PUC Pumper fire engine.
2. Designate City Administrator Rich Guillen as the authorized signer of the lease
purchase agreement with Rabobank.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 7th day of April 2009, by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
SIGNED,
_______________________________
Heidi Burch, City Clerk
________________________
ATTEST, SUE McCLOUD, MAYOR
Prepared by: Joyce Giuffre, Admin Services Director
City Council
Agenda Item Summary
Name: Consideration of a Resolution entering into a lease purchase agreement with Rabobank to finance the $435,982 purchase of a Saber PUC Pumper fire engine.
Description: On August 5, 2008, the City Council approved Resolution 2008-54 for a
contract with Pierce Manufacturing to design and manufacture a Saber PUC Pumper fire engine in the amount of $427,645. Four months later, on December 2, 2008, the City
Council approved change orders for the new fire engine up to $9,323. The final invoiced cost for the engine is $435,982 (see Exhibit “A”).
The new fire engine was delivered in late March, with payment due to Pierce Manufacturing in April. To finance the cost of the new fire engine, quotes for taxexempt lease purchase financing were obtained from five companies. Of those
responding firms, Rabobank submitted the most cost-effective quote.
Based on the proposal submitted by Rabobank, the City must make seven annual
payments of $71,479.28, beginning on July 1, 2009. Total payments over the life of the lease will be $500,354.99. At the end of the lease term, the equipment may be purchased for $1.00. City Attorney Don Freeman has reviewed this lease purchase agreement.
Staff Recommendation: Approve entering into a lease purchase agreement with Rabobank to finance the purchase of a Saber PUC Pumper fire engine.
Important Considerations: The Triennial Budget for FY 2008/09 through 2010/11, adopted by City Council last year, includes lease payments for the new fire engine in the amount of $78,000 starting in FY 2009/10.
Decision Record: Resolution 2008-54 (August 5, 2008), approving a $427,645 contract
with Pierce Manufacturing for a Saber PUC Pumper fire engine; Resolution 2008-84
(December 2, 2008) approving change orders for the new fire engine up to $9,323.
Reviewed by:
______________________________ _________________
Rich Guillen, City Administrator Date
CITY COUNCIL
CITY OF CARMEL-BY-THE-SEA
RESOLUTION 2009–
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA ENTERING INTO A LEASE PURCHASE AGREEMENT WITH RABOBANK TO FINANCE THE $435,982 PURCHASE OF A SABER PUC PUMPER FIRE ENGINE
WHEREAS, on August 5, 2008, the City Council approved a contract with Pierce Manufacturing in the amount of $427,645 to design and manufacture a Saber PUC Pumper fire engine; and
WHEREAS, change orders up to $9,323 for the new fire engine were approved by the City Council on December 2, 2008; and
WHEREAS, the final invoiced cost of the new fire engine is $435,982; and
WHEREAS, City staff compared quotes from five leasing companies for the best source of tax-exempt lease purchase financing and the best source is Rabobank.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:
1. Approve entering into a lease purchase agreement with Rabobank to finance the $435,982 purchase of a Saber PUC Pumper fire engine.
2. Designate City Administrator Rich Guillen as the authorized signer of the lease
purchase agreement with Rabobank.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 7th day of April 2009, by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
SIGNED,
_______________________________
Heidi Burch, City Clerk
________________________
ATTEST, SUE McCLOUD, MAYOR
CITY COUNCIL: Resolution for Consultant Services Agreement for Records Destruction
Meeting Date: April 7, 2009
Prepared by: Joyce Giuffre, Admin Svcs Director
City Council
Agenda Item Summary
Name: Consideration of a Resolution authorizing the City Administrator to execute a Consultant Services Agreement with Carol Butler, effective January 1, 2009, to review City records and identify records eligible for destruction in an amount not to exceed $7,500.
Description: Consultant Carol Butler will review old records and identify records eligible for destruction in accordance with Government Code §34090 et seq. Once records are identified for destruction, a list of those records and a resolution to approve destruction will be submitted to the City Council for its review and approval.
Overall Cost:
City Funds: Not to exceed $7,500 from Administration Department account 01-64051
Grant Funds: N/A
Staff Recommendation: Adopt the Resolution.
Important Considerations: Consultant Carol Butler will provide needed services to maintain City records according to Government Code regulations. Carol Butler has extensive experience as a City Clerk and has the required knowledge to provide these services
Decision Record: None.
Reviewed by:
____________________________ _____________________
Rich Guillen, City Administrator Date
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE A CONSULTANT SERVICES AGREEMENT WITH CAROL BUTLER EFFECTIVE JANUARY 1, 2009 TO REVIEW CITY RECORDS AND IDENTIFY RECORDS ELIGIBLE FOR
DESTRUCTION IN AN AMOUNT NOT TO EXCEED $7,500
WHEREAS, the City of Carmel-by-the-Sea maintains its records in accordance with Government Code §34090 et seq; and
WHEREAS, the City desires to contract with consultant Carol Butler to review City records and identify records eligible for destruction.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:
1. Authorize the City Administrator to execute a Consultant Services Agreement with Carol Butler in an amount not to exceed $7,500.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 7th day of April 2009 by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
SIGNED,
________________________
SUE McCLOUD, MAYOR
ATTEST:
__________________________________
Heidi Burch, City Clerk
CONSULTANT SERVICES AGREEMENT
THIS AGREEMENT, dated this 1st day of January 2009 is by and between the CITY OF
CARMEL-BY-THE-SEA, a municipal corporation of the State of California, hereinafter referred to as the “City”, and CAROL BUTLER, hereinafter referred to as “Consultant”.
I. SERVICES BY CONSULTANT
A. Consultant will provide services to the City for the review of records and identification of records eligible for destruction in accordance with Government Code §34090 et seq.
B. Said services and all duties incidental or necessary thereto shall be performed diligently and competently and in accordance with generally accepted professional standards of performance.
II. COMPENSATION
A. City shall pay Consultant for services rendered at an hourly rate of $75.00, but not to exceed $7,500. Consultant agrees to perform all services required by this Agreement on an ongoing basis until this Agreement is amended or terminated. Such amount shall constitute full and complete payment by City under this Agreement.
B. Consultant shall submit an itemized invoice to City on a monthly basis. Each invoice shall reference the specific project assignments completed during that period for which payment is requested. City shall make payment for work invoiced within thirty (30) days of receipt of invoice.
C. City will compensate Consultant for actual out-of-pocket expenses incurred by Consultant in connection with services performed in accordance with the following schedule:
1. Incurred Expenses—by an amount equal to actual incurred expenses and within the limits established in the attached scope of work and budget. Such expenses include, but are not limited to, authorized travel by automobile or common carrier, long-distance telephone calls and other similar expenses. Incurred expenses do not include normal overhead expenses.
2. Photocopies—at the rate of $0.10 per page for each document copy in excess of ten (10) document copies or as specified in the attached scope of work and budget.
D. City shall have the right to withhold payment to Consultant for any work not completed in accordance with this agreement until such time as Consultant modifies such work so that the same is in accordance with the professional standards of performance.
III. OWNERSHIP OF WORK PRODUCT
A. Ownership of any reports, data, studies, surveys, charts, maps, figures, photographs, memoranda, and any other documents which are developed, compiled, or produced as a result of this Agreement, whether or not completed, shall be vested in City. Use of such data by City for projects not the subject of this Agreement shall be at City’s sole risk without legal liability or exposure to Consultant.
B. Methodology, materials, software, logic and systems developed under the said Contract are the property of Consultant.
IV. GENERAL ADMINISTRATION AND MANAGEMENT
A. The City Administrator of the City of Carmel-by-the-Sea, or his designee, shall have primary administrative responsibility for City under this Agreement, and shall review and approve Consultant's invoices to City under this Agreement.
B. The City Administrator of the City of Carmel-by-the-Sea, or his designee, shall have primary responsibility for overseeing and reviewing Consultant's work and shall coordinate all communications with Consultant from City.
V. COMPLETION DATE
A. It is projected that the work contracted will be completed by January 31, 2009. Consultant will diligently proceed with the work contracted for, but it is expressly agreed and understood that Consultant shall not be held responsible for delays occasioned by factors beyond its control, nor by factors that could not reasonably have been foreseen at the time of the execution of the Agreement between the parties.
VI. DELAYS AND EXTENSIONS
A. Time is of the essence concerning performance of this Agreement; however, Consultant will be granted time extensions for delays beyond Consultant’s control. Time extensions will be equal to the length of the delay or as otherwise agreed upon between Consultant and City. Any such time extensions shall be in writing and signed by both parties.
VII. SUSPENSION OF AGREEMENT/DISPUTES
A. Consultant and City reserve the right to terminate or suspend this Agreement, without cause, at any time by giving twenty (20) days written notice to the other party.
B. In the event that City requests termination of the work prior to completion, Consultant reserves the right to complete such analyses and records as may be necessary to place its files in order.
C. Should either party to this Agreement bring legal action against the other (formal judicial proceeding, mediation or arbitration) the case shall be handled in Monterey County, California, and the party prevailing in such action shall be entitled to a reasonable attorney’s fee which shall be fixed by the judge, mediator or arbitrator hearing the case and such fee shall be included in the judgment, together with all costs.
VIII. NON-DISCRIMINATION/AFFIRMATIVE ACTION
A. Consultant will not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, marital status, physical or other motor handicap, unless based upon bona fide occupational qualification. Consultant will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, sex, age, national origin, marital status, physical or other motor handicap.
IX. ASSIGNMENT
A. This Agreement may not be assigned or otherwise transferred by either party hereto without the prior written consent of the other party. Any purported assignment or delegation of performance in violation of this provision is void. Subject to the foregoing, this Agreement is binding and shall inure to the benefit of the successors and assigns of the parties to this Agreement.
X. MODIFICATION
A. No change, alteration, modification, or addition to this Agreement will be effective unless it is in writing and properly signed by all parties hereto.
XI. HOLD HARMLESS
A. Consultant is covered by, and agrees to maintain, general liability insurance for bodily injury and property damage arising directly from its negligent acts or omissions with limits as specified below. Certificates of insurance shall be provided to City upon request. Within the limits and conditions of such insurance, Consultant agrees to indemnify, protect, defend and name City, its public officials, officers and employees as additional insureds and hold harmless any negligent
act or omission by Consultant. Consultant shall not be responsible for any loss, damage or liability beyond the amounts, limits and conditions of such insurance. Consultant shall not be responsible for any loss, damage or liability arising from any act or omission by City, its agents, staff, other consultants, independent contractors, third parties or others working on the project that have not been hired by Consultant and over which Consultant has no supervision or control.
XII. COMPLIANCE WITH LAWS
A. This Agreement shall be governed by all applicable federal, State of California, and local laws, rules and regulations affecting Consultant and his/her work hereunder, and shall ensure that all subcontractors do the same. Consultant represents and warrants to City that Consultant has and will keep in effect during the term of this Agreement all licenses, permits, qualifications and approvals of whatsoever nature which are legally required for Consultant to practice Consultant’s profession and to do the work hereunder.
B. Consultant agrees to abide by the requirements of the Immigration and Control Reform Act pertaining to assuring that all employees of Consultant performing any services under this Agreement have a legal right to work in the United States of America, that all required documentation of such right to work is inspected, and that INS Form 1-9 (as it may be amended from time to time) is completed and on file for each employee. Consultant shall make the required documentation available upon request to City for inspection.
XIII. INSURANCE
A. Without limiting Consultant’s duty to indemnify, Consultant shall maintain in effect throughout the term of this agreement a policy or policies of insurance covering all of its operations (including public liability coverage, property damage coverage and professional malpractice) with the following minimum limits of liability:
1. COMMERCIAL GENERAL LIABILITY INSURANCE:
a. Commercial General Liability, including but not limited to, premises, personal
injuries, products and completed operations, with a combined single limit of not less than $1,000,000.00 per occurrence.
b. Bodily injury $1,000,000.00 per occurrence and $1,000,000.00 aggregate and
$1,000,000.00 property damage; and
c. A combined single limit of not less than $1,000,000.00 per occurrence.
2. AUTOMOBILE LIABILITY INSURANCE
a. Comprehensive automobile liability covering all motor vehicles including owned, leased, non-owned, and hired vehicles, used in providing services under this agreement, with a combined single limit of not less than $1,000,000.00 per occurrence.
b. Bodily injury $1,000,000.00 per occurrence and $1,000,000.00 aggregate and $1,000,000.00 property damage; and
c. A combined single limit of not less than $1,000,000.00 per occurrence.
3. WORKER’S COMPENSATION INSURANCE:
Worker’s compensation insurance in accordance with California Labor Code section 3700 and with a minimum of $100,000.00 per occurrence for employer’s liability.
XIV. ADDITIONAL SERVICES
A. It is understood and agreed by City and Consultant that City might request Consultant to render additional professional services beyond the original Scope of Services as described in Section 1.A. of this Agreement. Such additional services may include those due to abnormal conditions beyond Consultant's control, changes in phasing, time delays, changes in scope or requirements on the part of others and services necessitated by legal challenge of the work products. Any work requested of Consultant by City beyond what is noted in Section 1.A. of this Agreement shall constitute additional services. Such work will be undertaken only upon written
authorization of City, written agreement by all parties, and based upon an agreed amount of compensation.
XV. INDEPENDENT CONTRACTOR
A. Consultant is and shall be at all times during the term of this Agreement an independent contractor.
B. Consultant shall maintain a valid business license with the City of Carmel-by-the-Sea at all times during the term of this Agreement.
C. Without receiving the Consultant’s written permission, City agrees not to hire, retain or contract with any employee of Consultant who performs services for City under this Agreement for a period of one year from the date this Agreement is terminated
XVI. SUBCONTRACTING
A. None of the services covered by this Agreement shall be subcontracted without the prior written consent of City. In accordance with Government Code Section 7550, Consultant agrees to state in a separate section of any filed report the numbers and dollar amounts of all contracts and subcontracts relating to preparation of the report(s).
XVII. RECORDS OF PERFORMANCE
A. Consultant shall keep full and detailed accounts and exercise such controls as may be necessary for proper financial management under this Agreement; the accounting and control systems shall be satisfactory to City. City and City’s auditor shall be afforded access to Consultant’s records, books, correspondence and other data relating to this Agreement. Consultant shall preserve these records, books, correspondence and other data relating to this Agreement for a period of four (4) years after final payment, or for such longer period as may be required by law.
In addition, Consultant agrees to make said records, books, correspondence and other data relating to this Agreement available to City at City’s principal place of business upon seventy-two (72) hours written notice. The City Administrator, or his or her designee, shall at all times have the right to inspect the work, services, or materials. Consultant shall furnish all reasonable aid and assistance
required by City for the proper examination of the work or services and all parts thereof. Such inspection shall not relieve Consultant from any obligation to perform said work or services strictly in accordance with the specifications or any modification thereof and in compliance with the law.
XVIII. CONFLICTS OF INTEREST
A. Consultant shall at all times avoid conflicts of interest, or the appearance of conflicts of interest, in the performance of this Agreement.
XIX. INTERPRETATION
A. In the event of a conflict between the provisions of this Agreement, the Agreement together with its attachments shall take precedence. Notwithstanding the fact that one or more persons of this Agreement may have been drafted by one of the parties to this Agreement, such provisions shall be interpreted as though they were a product of a joint drafting effort and no provisions shall be interpreted against a party on the grounds that said party was solely or primarily responsible for drafting the language to be interpreted.
XX. STATEMENT OF ECONOMIC INTEREST
A. If City determines Consultant comes within the definition of Consultant under the Political Reform Act (Government Code Section 87100.1), Consultant shall complete and file and shall require any other person doing work under this Agreement to complete and file a “statement of Economic Interest” with City disclosing Consultant and/or such other person’s financial interests.
XXI. THIRD PARTY BENEFICIARIES
A. Nothing in this Agreement shall be construed to create, and the parties do not intend to create, any rights in third parties.
XXII. SEVERABILITY
A. If any term of this Agreement is held invalid by a court of competent jurisdiction, or arbitrator, the remainder of this Agreement shall remain in effect.
XXIII. NOTICES
Any notices to be given to the parties hereunder shall be addressed as follows (until notice of a different address is given to the parties):
CITY
Rich Guillen
City Administrator
City Hall
PO Box CC
Carmel CA 93921
CONSULTANT
Carol Butler
4141 Blackford Circle
San Jose, CA. 95117
Any and all notices or other communications required or permitted relative to this Agreement shall be in writing and shall be deemed duly served and given when personally delivered to the parties to whom it is directed; or in lieu of such personal service, when deposited in the United States mail, first class, postage prepaid, addressed to CITY or to CONSULTANT at the addresses set forth
above.
Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other party in the manner provided for in the preceding paragraph.
IN WITNESS WHEREOF, the parties have executed this Agreement on the date first above written.
CITY OF CARMEL-BY-THE-SEA, CAROL BUTLER
CALIFORNIA
By: By:
____________________________ ____________________________
Rich Guillen, City Administrator Carol Butler
Prepared by: Joyce Giuffre, Admin Svcs Director
City Council
Agenda Item Summary
Name: Consideration of a Resolution authorizing the City Administrator to execute a Consultant Services Agreement with Carol Butler, effective January 1, 2009, to review City records and identify records eligible for destruction in an amount not to exceed $7,500.
Description: Consultant Carol Butler will review old records and identify records eligible for destruction in accordance with Government Code §34090 et seq. Once records are identified for destruction, a list of those records and a resolution to approve destruction will be submitted to the City Council for its review and approval.
Overall Cost:
City Funds: Not to exceed $7,500 from Administration Department account 01-64051
Grant Funds: N/A
Staff Recommendation: Adopt the Resolution.
Important Considerations: Consultant Carol Butler will provide needed services to maintain City records according to Government Code regulations. Carol Butler has extensive experience as a City Clerk and has the required knowledge to provide these services
Decision Record: None.
Reviewed by:
____________________________ _____________________
Rich Guillen, City Administrator Date
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE A CONSULTANT SERVICES AGREEMENT WITH CAROL BUTLER EFFECTIVE JANUARY 1, 2009 TO REVIEW CITY RECORDS AND IDENTIFY RECORDS ELIGIBLE FOR
DESTRUCTION IN AN AMOUNT NOT TO EXCEED $7,500
WHEREAS, the City of Carmel-by-the-Sea maintains its records in accordance with Government Code §34090 et seq; and
WHEREAS, the City desires to contract with consultant Carol Butler to review City records and identify records eligible for destruction.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:
1. Authorize the City Administrator to execute a Consultant Services Agreement with Carol Butler in an amount not to exceed $7,500.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 7th day of April 2009 by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
SIGNED,
________________________
SUE McCLOUD, MAYOR
ATTEST:
__________________________________
Heidi Burch, City Clerk
CONSULTANT SERVICES AGREEMENT
THIS AGREEMENT, dated this 1st day of January 2009 is by and between the CITY OF
CARMEL-BY-THE-SEA, a municipal corporation of the State of California, hereinafter referred to as the “City”, and CAROL BUTLER, hereinafter referred to as “Consultant”.
I. SERVICES BY CONSULTANT
A. Consultant will provide services to the City for the review of records and identification of records eligible for destruction in accordance with Government Code §34090 et seq.
B. Said services and all duties incidental or necessary thereto shall be performed diligently and competently and in accordance with generally accepted professional standards of performance.
II. COMPENSATION
A. City shall pay Consultant for services rendered at an hourly rate of $75.00, but not to exceed $7,500. Consultant agrees to perform all services required by this Agreement on an ongoing basis until this Agreement is amended or terminated. Such amount shall constitute full and complete payment by City under this Agreement.
B. Consultant shall submit an itemized invoice to City on a monthly basis. Each invoice shall reference the specific project assignments completed during that period for which payment is requested. City shall make payment for work invoiced within thirty (30) days of receipt of invoice.
C. City will compensate Consultant for actual out-of-pocket expenses incurred by Consultant in connection with services performed in accordance with the following schedule:
1. Incurred Expenses—by an amount equal to actual incurred expenses and within the limits established in the attached scope of work and budget. Such expenses include, but are not limited to, authorized travel by automobile or common carrier, long-distance telephone calls and other similar expenses. Incurred expenses do not include normal overhead expenses.
2. Photocopies—at the rate of $0.10 per page for each document copy in excess of ten (10) document copies or as specified in the attached scope of work and budget.
D. City shall have the right to withhold payment to Consultant for any work not completed in accordance with this agreement until such time as Consultant modifies such work so that the same is in accordance with the professional standards of performance.
III. OWNERSHIP OF WORK PRODUCT
A. Ownership of any reports, data, studies, surveys, charts, maps, figures, photographs, memoranda, and any other documents which are developed, compiled, or produced as a result of this Agreement, whether or not completed, shall be vested in City. Use of such data by City for projects not the subject of this Agreement shall be at City’s sole risk without legal liability or exposure to Consultant.
B. Methodology, materials, software, logic and systems developed under the said Contract are the property of Consultant.
IV. GENERAL ADMINISTRATION AND MANAGEMENT
A. The City Administrator of the City of Carmel-by-the-Sea, or his designee, shall have primary administrative responsibility for City under this Agreement, and shall review and approve Consultant's invoices to City under this Agreement.
B. The City Administrator of the City of Carmel-by-the-Sea, or his designee, shall have primary responsibility for overseeing and reviewing Consultant's work and shall coordinate all communications with Consultant from City.
V. COMPLETION DATE
A. It is projected that the work contracted will be completed by January 31, 2009. Consultant will diligently proceed with the work contracted for, but it is expressly agreed and understood that Consultant shall not be held responsible for delays occasioned by factors beyond its control, nor by factors that could not reasonably have been foreseen at the time of the execution of the Agreement between the parties.
VI. DELAYS AND EXTENSIONS
A. Time is of the essence concerning performance of this Agreement; however, Consultant will be granted time extensions for delays beyond Consultant’s control. Time extensions will be equal to the length of the delay or as otherwise agreed upon between Consultant and City. Any such time extensions shall be in writing and signed by both parties.
VII. SUSPENSION OF AGREEMENT/DISPUTES
A. Consultant and City reserve the right to terminate or suspend this Agreement, without cause, at any time by giving twenty (20) days written notice to the other party.
B. In the event that City requests termination of the work prior to completion, Consultant reserves the right to complete such analyses and records as may be necessary to place its files in order.
C. Should either party to this Agreement bring legal action against the other (formal judicial proceeding, mediation or arbitration) the case shall be handled in Monterey County, California, and the party prevailing in such action shall be entitled to a reasonable attorney’s fee which shall be fixed by the judge, mediator or arbitrator hearing the case and such fee shall be included in the judgment, together with all costs.
VIII. NON-DISCRIMINATION/AFFIRMATIVE ACTION
A. Consultant will not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, marital status, physical or other motor handicap, unless based upon bona fide occupational qualification. Consultant will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, sex, age, national origin, marital status, physical or other motor handicap.
IX. ASSIGNMENT
A. This Agreement may not be assigned or otherwise transferred by either party hereto without the prior written consent of the other party. Any purported assignment or delegation of performance in violation of this provision is void. Subject to the foregoing, this Agreement is binding and shall inure to the benefit of the successors and assigns of the parties to this Agreement.
X. MODIFICATION
A. No change, alteration, modification, or addition to this Agreement will be effective unless it is in writing and properly signed by all parties hereto.
XI. HOLD HARMLESS
A. Consultant is covered by, and agrees to maintain, general liability insurance for bodily injury and property damage arising directly from its negligent acts or omissions with limits as specified below. Certificates of insurance shall be provided to City upon request. Within the limits and conditions of such insurance, Consultant agrees to indemnify, protect, defend and name City, its public officials, officers and employees as additional insureds and hold harmless any negligent
act or omission by Consultant. Consultant shall not be responsible for any loss, damage or liability beyond the amounts, limits and conditions of such insurance. Consultant shall not be responsible for any loss, damage or liability arising from any act or omission by City, its agents, staff, other consultants, independent contractors, third parties or others working on the project that have not been hired by Consultant and over which Consultant has no supervision or control.
XII. COMPLIANCE WITH LAWS
A. This Agreement shall be governed by all applicable federal, State of California, and local laws, rules and regulations affecting Consultant and his/her work hereunder, and shall ensure that all subcontractors do the same. Consultant represents and warrants to City that Consultant has and will keep in effect during the term of this Agreement all licenses, permits, qualifications and approvals of whatsoever nature which are legally required for Consultant to practice Consultant’s profession and to do the work hereunder.
B. Consultant agrees to abide by the requirements of the Immigration and Control Reform Act pertaining to assuring that all employees of Consultant performing any services under this Agreement have a legal right to work in the United States of America, that all required documentation of such right to work is inspected, and that INS Form 1-9 (as it may be amended from time to time) is completed and on file for each employee. Consultant shall make the required documentation available upon request to City for inspection.
XIII. INSURANCE
A. Without limiting Consultant’s duty to indemnify, Consultant shall maintain in effect throughout the term of this agreement a policy or policies of insurance covering all of its operations (including public liability coverage, property damage coverage and professional malpractice) with the following minimum limits of liability:
1. COMMERCIAL GENERAL LIABILITY INSURANCE:
a. Commercial General Liability, including but not limited to, premises, personal
injuries, products and completed operations, with a combined single limit of not less than $1,000,000.00 per occurrence.
b. Bodily injury $1,000,000.00 per occurrence and $1,000,000.00 aggregate and
$1,000,000.00 property damage; and
c. A combined single limit of not less than $1,000,000.00 per occurrence.
2. AUTOMOBILE LIABILITY INSURANCE
a. Comprehensive automobile liability covering all motor vehicles including owned, leased, non-owned, and hired vehicles, used in providing services under this agreement, with a combined single limit of not less than $1,000,000.00 per occurrence.
b. Bodily injury $1,000,000.00 per occurrence and $1,000,000.00 aggregate and $1,000,000.00 property damage; and
c. A combined single limit of not less than $1,000,000.00 per occurrence.
3. WORKER’S COMPENSATION INSURANCE:
Worker’s compensation insurance in accordance with California Labor Code section 3700 and with a minimum of $100,000.00 per occurrence for employer’s liability.
XIV. ADDITIONAL SERVICES
A. It is understood and agreed by City and Consultant that City might request Consultant to render additional professional services beyond the original Scope of Services as described in Section 1.A. of this Agreement. Such additional services may include those due to abnormal conditions beyond Consultant's control, changes in phasing, time delays, changes in scope or requirements on the part of others and services necessitated by legal challenge of the work products. Any work requested of Consultant by City beyond what is noted in Section 1.A. of this Agreement shall constitute additional services. Such work will be undertaken only upon written
authorization of City, written agreement by all parties, and based upon an agreed amount of compensation.
XV. INDEPENDENT CONTRACTOR
A. Consultant is and shall be at all times during the term of this Agreement an independent contractor.
B. Consultant shall maintain a valid business license with the City of Carmel-by-the-Sea at all times during the term of this Agreement.
C. Without receiving the Consultant’s written permission, City agrees not to hire, retain or contract with any employee of Consultant who performs services for City under this Agreement for a period of one year from the date this Agreement is terminated
XVI. SUBCONTRACTING
A. None of the services covered by this Agreement shall be subcontracted without the prior written consent of City. In accordance with Government Code Section 7550, Consultant agrees to state in a separate section of any filed report the numbers and dollar amounts of all contracts and subcontracts relating to preparation of the report(s).
XVII. RECORDS OF PERFORMANCE
A. Consultant shall keep full and detailed accounts and exercise such controls as may be necessary for proper financial management under this Agreement; the accounting and control systems shall be satisfactory to City. City and City’s auditor shall be afforded access to Consultant’s records, books, correspondence and other data relating to this Agreement. Consultant shall preserve these records, books, correspondence and other data relating to this Agreement for a period of four (4) years after final payment, or for such longer period as may be required by law.
In addition, Consultant agrees to make said records, books, correspondence and other data relating to this Agreement available to City at City’s principal place of business upon seventy-two (72) hours written notice. The City Administrator, or his or her designee, shall at all times have the right to inspect the work, services, or materials. Consultant shall furnish all reasonable aid and assistance
required by City for the proper examination of the work or services and all parts thereof. Such inspection shall not relieve Consultant from any obligation to perform said work or services strictly in accordance with the specifications or any modification thereof and in compliance with the law.
XVIII. CONFLICTS OF INTEREST
A. Consultant shall at all times avoid conflicts of interest, or the appearance of conflicts of interest, in the performance of this Agreement.
XIX. INTERPRETATION
A. In the event of a conflict between the provisions of this Agreement, the Agreement together with its attachments shall take precedence. Notwithstanding the fact that one or more persons of this Agreement may have been drafted by one of the parties to this Agreement, such provisions shall be interpreted as though they were a product of a joint drafting effort and no provisions shall be interpreted against a party on the grounds that said party was solely or primarily responsible for drafting the language to be interpreted.
XX. STATEMENT OF ECONOMIC INTEREST
A. If City determines Consultant comes within the definition of Consultant under the Political Reform Act (Government Code Section 87100.1), Consultant shall complete and file and shall require any other person doing work under this Agreement to complete and file a “statement of Economic Interest” with City disclosing Consultant and/or such other person’s financial interests.
XXI. THIRD PARTY BENEFICIARIES
A. Nothing in this Agreement shall be construed to create, and the parties do not intend to create, any rights in third parties.
XXII. SEVERABILITY
A. If any term of this Agreement is held invalid by a court of competent jurisdiction, or arbitrator, the remainder of this Agreement shall remain in effect.
XXIII. NOTICES
Any notices to be given to the parties hereunder shall be addressed as follows (until notice of a different address is given to the parties):
CITY
Rich Guillen
City Administrator
City Hall
PO Box CC
Carmel CA 93921
CONSULTANT
Carol Butler
4141 Blackford Circle
San Jose, CA. 95117
Any and all notices or other communications required or permitted relative to this Agreement shall be in writing and shall be deemed duly served and given when personally delivered to the parties to whom it is directed; or in lieu of such personal service, when deposited in the United States mail, first class, postage prepaid, addressed to CITY or to CONSULTANT at the addresses set forth
above.
Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other party in the manner provided for in the preceding paragraph.
IN WITNESS WHEREOF, the parties have executed this Agreement on the date first above written.
CITY OF CARMEL-BY-THE-SEA, CAROL BUTLER
CALIFORNIA
By: By:
____________________________ ____________________________
Rich Guillen, City Administrator Carol Butler
CITY COUNCIL: Resolution for EVR Phase II Modifications of Public Works Fueling System
Meeting Date: 7 April 2009
Prepared by: Margi Perotti, Admin. Coord.
City Council
Agenda Item Summary
Name: Consideration of a Resolution authorizing the City Administrator to execute a contract in the amount of $23,554.59 with Dave’s Repair Service for the mandated EVR Phase II modifications of the Public Works fueling system.
Description: Modification of the fueling system is required by federal law and will allow City vehicles to continue to be fueled at the City Corporation Yard. The deadline to complete the mandated EVR Phase II modifications was April 1, 2009. The
City, however, was unable to meet this deadline, so entered into an agreement with the Monterey Bay Unified Air Pollution Control District to complete all Phase II modifications by June 30, 2009.
Through this extension agreement, the City may continue to dispense fuel at the Corporation Yard to all City vehicles while it works to come into full compliance. Completion of the modifications, however, must occur on or before June 30th in order to avoid fines or shut down by the Monterey Bay Unified Air Pollution Control District.
Dave’s Repair Service is thoroughly familiar with the City’s fuel dispensing system and has done most of its system repairs.
Overall Cost:
City Funds: $23,554.59
Grant Funds: N/A
Staff Recommendation: Adopt the Resolution.
Important Considerations: The City’s fueling station system must be modified to meet new federal air quality standards or face the risk of being fined and/or shut down by the Monterey Bay Unified Air Pollution Control District. Other sanctions could include requiring the City to find other means to dispense and purchase fuel for its vehicles.
Decision Record: N/A
Reviewed by:
__________________________ _____________________
Rich Guillen, City Administrator Date
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE A CONTRACT WITH DAVE’S REPAIR SERVICE IN THE
AMOUNT OF $23,554.59 FOR MANDATED EVR PHASE II MODIFICATIONS TO THE PUBLIC WORKS FUELING SYSTEM
WHEREAS, the Monterey Bay Air Pollution Control District has mandated new gas pump vapor emission standards to reduce spillage and evaporation of petroleum fumes into the air; and
WHEREAS, the City has entered into a compliance agreement with the Monterey Bay Air Pollution Control District to complete its EVR Phase II fueling system modifications by June 30, 2009; and
WHEREAS, the City has received a bid from Dave’s Repair Service in the amount of $23,554.59 for the modification; and
WHEREAS, the City may face penalties or fines if the modifications are not complete by June 30, 2009;
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA does hereby:
1. Authorize the transfer of $23,554.59 from the Capital Reserve Fund into the General Fund Public Works Outside Labor Account 01-76050 to pay for the modification.
2. Authorize the City Administrator to execute a contract in an amount not to exceed $23,554.59 with Dave’s Repair Service to perform the EVR Phase II modification.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 7th day of April 2009 by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
SIGNED,
________________________
SUE McCLOUD, MAYOR
ATTEST:
__________________________________
Heidi Burch, City Clerk
Prepared by: Margi Perotti, Admin. Coord.
City Council
Agenda Item Summary
Name: Consideration of a Resolution authorizing the City Administrator to execute a contract in the amount of $23,554.59 with Dave’s Repair Service for the mandated EVR Phase II modifications of the Public Works fueling system.
Description: Modification of the fueling system is required by federal law and will allow City vehicles to continue to be fueled at the City Corporation Yard. The deadline to complete the mandated EVR Phase II modifications was April 1, 2009. The
City, however, was unable to meet this deadline, so entered into an agreement with the Monterey Bay Unified Air Pollution Control District to complete all Phase II modifications by June 30, 2009.
Through this extension agreement, the City may continue to dispense fuel at the Corporation Yard to all City vehicles while it works to come into full compliance. Completion of the modifications, however, must occur on or before June 30th in order to avoid fines or shut down by the Monterey Bay Unified Air Pollution Control District.
Dave’s Repair Service is thoroughly familiar with the City’s fuel dispensing system and has done most of its system repairs.
Overall Cost:
City Funds: $23,554.59
Grant Funds: N/A
Staff Recommendation: Adopt the Resolution.
Important Considerations: The City’s fueling station system must be modified to meet new federal air quality standards or face the risk of being fined and/or shut down by the Monterey Bay Unified Air Pollution Control District. Other sanctions could include requiring the City to find other means to dispense and purchase fuel for its vehicles.
Decision Record: N/A
Reviewed by:
__________________________ _____________________
Rich Guillen, City Administrator Date
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE A CONTRACT WITH DAVE’S REPAIR SERVICE IN THE
AMOUNT OF $23,554.59 FOR MANDATED EVR PHASE II MODIFICATIONS TO THE PUBLIC WORKS FUELING SYSTEM
WHEREAS, the Monterey Bay Air Pollution Control District has mandated new gas pump vapor emission standards to reduce spillage and evaporation of petroleum fumes into the air; and
WHEREAS, the City has entered into a compliance agreement with the Monterey Bay Air Pollution Control District to complete its EVR Phase II fueling system modifications by June 30, 2009; and
WHEREAS, the City has received a bid from Dave’s Repair Service in the amount of $23,554.59 for the modification; and
WHEREAS, the City may face penalties or fines if the modifications are not complete by June 30, 2009;
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA does hereby:
1. Authorize the transfer of $23,554.59 from the Capital Reserve Fund into the General Fund Public Works Outside Labor Account 01-76050 to pay for the modification.
2. Authorize the City Administrator to execute a contract in an amount not to exceed $23,554.59 with Dave’s Repair Service to perform the EVR Phase II modification.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 7th day of April 2009 by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
SIGNED,
________________________
SUE McCLOUD, MAYOR
ATTEST:
__________________________________
Heidi Burch, City Clerk
CITY COUNCIL: Ordinance to Revise Municipal Code to Merge Design Review Board and Planning Commission
CITY CLERK’S OFFICE
CITY OF CARMEL-BY-THE-SEA
April 7, 2009
TO: The Honorable Mayor McCloud & Council Members
FROM: Heidi Burch, City Clerk
SUBJECT: Agenda Item IX-A
The material for Agenda Item IX-A, “Consideration of an Ordinance to revise the
Municipal Code and Zoning Ordinance/Local Coastal Implementation Plan to merge
the Design Review Board and the Planning Commission” will be provided under
separate cover.
Thank you,
Heidi Burch
City Clerk
CITY OF CARMEL-BY-THE-SEA
April 7, 2009
TO: The Honorable Mayor McCloud & Council Members
FROM: Heidi Burch, City Clerk
SUBJECT: Agenda Item IX-A
The material for Agenda Item IX-A, “Consideration of an Ordinance to revise the
Municipal Code and Zoning Ordinance/Local Coastal Implementation Plan to merge
the Design Review Board and the Planning Commission” will be provided under
separate cover.
Thank you,
Heidi Burch
City Clerk
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