Thursday, September 13, 2012

CITY COUNCIL: AGENDA & MINUTES September 11, 2012


AGENDA
Regular Meeting
Tuesday, September 11, 2012
4:30 p.m., Open Session

City Hall
East side of Monte Verde Street
between Ocean and Seventh Avenues

Live video streaming available at:
www.ci.carmel.ca.us

Broadcast date
Sunday, September 16, 2012
8:00 a.m., MCAET Channel 26

Hearing assistance units are available to the public for meetings held in the Council Chambers
The City Council welcomes your interest and participation. If you want to speak on an agenda item during its review, you may do so when the Mayor opens the item for public comment. Persons are not required to give their names but it is helpful in order that the City Clerk may identify them in the minutes of the meeting. Please keep remarks to a maximum of three (3) minutes, or as otherwise established by the City Council. Always speak into the microphone, as the meeting is recorded on tape.

I. Call to Order

II. Roll Call

III. Pledge of Allegiance

IV. Extraordinary Business

A. Certificate of Appreciation to Doug and Genie Freedman.

B. Certificate of Appreciation to Clayton Anderson.

C. Employee Recognition: Cindi Lopez/Steve Rana/Margi Perotti.

D. Certificate of Appreciation to Benny Martino.

V. Announcements from Closed Session, from City Council Members and the City Administrator.

A. Announcements from Closed Session.

B. Announcements from City Council members (Council members may ask a question for clarification, make an announcement or report on his or her activities).

1. Status of Water Replacement Project.

C. Announcements from City Administrator.

1. Monthly Fire and Ambulance Reports
2. Recognition of new Public Safety Director Chief Mike Calhoun
3. Emergency Preparedness Update
4. Recycling Compliance Recognition

VI. Public Appearances

Anyone wishing to address the City Council on matters within the jurisdiction of the City and are not on the agenda may do so now. Matters not appearing on the City Council’s agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three (3) minutes, or as otherwise established by the City Council. Persons are not required to give their names, but it is helpful for speakers to state their names in order that the City Clerk may identify them in the minutes of the meeting. Always speak into the microphone, as the meeting is recorded. The City Council Chambers is equipped with a portable microphone for anyone unable to come to the podium. Assisted listening devices are available upon request of the City Clerk. If you need assistance, please advise Heidi Burch as to which item you would like to comment on and the microphone will be brought to you.

VII. Consent Calendar

These matters include routine financial and administrative actions, which are usually approved by a single majority vote. Individual items may be removed from Consent by a member of the Council or the public for discussion and action.

A. Ratify the minutes for the regular meeting of August 7, 2012.

B. Ratify the minutes for the special meeting of August 15, 2012.

C. Ratify the bills paid for the month of August 2012.

D. Consideration of a Resolution authorizing the destruction of certain records in accordance with §34090 et seq. of the Government Code.

E. Consideration of a Resolution awarding a bid to Ambrosia Construction for the Beach Boardwalk and Platform Installation Project in an amount not to exceed $74,430 and approving up to $10,000 for engineering and inspection services and survey and soil compacting testing during construction.

F. Consideration of a Resolution awarding the bid to Ambrosia Construction for the San Antonio Trail Installation Project in an amount not to exceed $62,677 and approving up to $10,000 for engineering and inspection services and survey and soil compacting testing during construction.

G. Consideration of a Resolution awarding a bid to Nor-Cal Construction for the 2012 Street Improvement Projects in an amount not to exceed $298,270, and approval of up to $15,000 for project contingencies, engineering and inspection fees.

H. Consideration of a Resolution authorizing the establishment of a cooperative purchasing agreement for a grid pruning project and award the contract for the project to West Coast Arborists, Inc. in the not to exceed amount of $36,979.

I. Consideration of a Resolution authorizing the City Administrator to enter into an agreement between the County of Monterey and participating cities to update the Monterey County Multi-jurisdictional Local Hazard Mitigation Plan (LHMP).

J. Receive City Support Group policy.

K. Receive and accept the agenda forecast.

VIII. Orders of Council

A. Discussion of certain refinancing and refunding options for the City’s CalPERS Retirement Side Fund.

B. Ratify the appointments for the boards and commissions.

C. Consideration of an ordinance adopting amendments to the Zoning Ordinance/Local Coastal Implementation Plan creating new regulations for single family dwellings, two unit residential projects and mixed use projects in the Central Commercial, Service Commercial, and Residential and Limited Commercial districts (First reading).

D. Receive an update on Carmel’s Water Conservation Work Plan.

IX. Future Council Agenda Items

X. Adjournment

The next meetings of the City Council will be:
Council Workshop: 5:30-6:30 p.m. (Subject: Sunset Center)
Monday, October 1, 2012
Council Chambers

Regular Council Meeting – 4:30 p.m.
Tuesday, October 2, 2012
Council Chambers

The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-
Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) number is 1-800-735-2929.

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at Carmel-by-the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and Seventh Avenues, during normal business hours.


MINUTES
REGULAR CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
September 11, 2012

I. CALL TO ORDER

The regular meeting of the City Council of the City of Carmel-by-the-Sea, California, was
held on the above date at the stated hour of 4:35 p.m. Mayor Burnett called the meeting to
order.
II. ROLL CALL
PRESENT: Council Members Beach, Hillyard, Talmage, Theis&
Mayor Burnett
ABSENT: None
STAFF PRESENT: Jason Stilwell, City Administrator
Heidi Burch, Asst. City Administrator/City Clerk
Mike Calhoun, Public Safety Director
Mike Branson, City Forester
Sean Conroy, Planning Services Manager
III. PLEDGE OF ALLEGIANCE
Members of the audience joined the Mayor and Council Members in the Pledge of
Allegiance.
Mayor Burnett called for a moment of silence in remembrance of the events of September
11, 2001.
IV. EXTRAORDINARY BUSINESS
A. Certificate of Appreciation to Doug and Genie Freedman.
Mayor Burnett thanked Doug and Genie Freedman for their annual Concours on the
Avenue event.
B. Certificate of Appreciation to Clayton Anderson.
Mayor Burnett presented the certificate in appreciation for his decades of public
service to the City.
C. Employee Recognition: Cindi Lopez/Steve Rana/Margi Perotti.
Recognition was given by City Administrator Stilwell for their work on the events
during Car Week.
17
D. Certificate of Appreciation to Benny Martino.
A certificate was presented by Mayor Burnett in recognition of his 38 years of service
to the City.
V. ANNOUNCEMENTS FROM CLOSED SESSION, FROM COUNCIL MEMBERS
AND THE CITY ADMINISTRATOR
A. Announcements from Closed Session.
City Attorney Don Freeman noted that there were no announcements from Closed
Session.
B. Announcements from City Council members (Council members may ask a question
for clarification, make a brief announcement or report on his or her activities).
Council Member Theis noted the start of the Hospitality Improvement District (HID)
program and an informational meeting to be held on September 25 at City Hall and the
establishment of an HID Advisory Board.
Council Member Beach requested future presentations about the code compliance
process and one about a right-of-way survey.
Mayor Burnett provided a recap of the Council workshop on Rio Park, noted that
recognition of former Council Member Paula Hazdovac would be forthcoming
pending her return from vacation, and offered a status report on the Water
Replacement Project. Finally, he noted a September 4 public workshop in Carmel held
jointly with Supervisor Dave Potter about the Fort Ord Reuse Authority (FORA) and
President Obama’s approval of Fort Ord lands becoming a National Monument.
C. Announcements from City Administrator.
1. Monthly Fire and Ambulance Report.
City Administrator Stilwell presented the report.
2. Recognition of new Public Safety Director Chief Mike Calhoun.
City Administrator Stilwell and Mayor Burnett recognized and congratulated Chief
Calhoun on becoming the Public Safety Director.
3. Emergency Preparedness Update
City Administrator Stilwell and Public Safety Director Calhoun presented the
update.
4. Recycling Compliance Recognition
Joe Cadelago, Government and Community Relations Manager from Waste
Management, Inc. presented the award.
18
VI. PUBLIC APPEARANCES
Mayor Burnett opened the meeting to public comment at 5:21 p.m.
Doug Lumsden, Chair of the Board of the Carmel Chamber of Commerce, announced
upcoming Chamber events.
Barbara Livingston, President of the Carmel Residents Association, noted the distribution
of the newsletter and upcoming events.
Liz Keegan, of Unite HERE Local 483, and Concepcion Velasquez, a former La Playa
worker, noted the continued efforts on behalf of the workers.
Monte Miller noted the 9/11 Memorial Ceremony at Devendorf Park earlier in the day.
Mayor Burnett closed the meeting to public comments at 5:29 p.m.
VII. CONSENT CALENDAR
A. Ratify the minutes for the regular meeting of August 7, 2012.
B. Ratify the minutes for the special meeting of August 15, 2012.
C. Ratify the bills paid for the month of August 2012.
D. Consideration of a Resolution authorizing the destruction of certain
records in accordance with §34090 et seq. of the Government Code.
E. Consideration of a Resolution awarding a bid to Ambrosia Construction for the Beach
Boardwalk and Platform Installation Project in an amount not to exceed $74,430 and
approving up to $10,000 for engineering and inspection services and survey and soil
compacting testing during construction.
F. Consideration of a Resolution awarding the bid to Ambrosia Construction for the San
Antonio Trail Installation Project in an amount not to exceed $62,677 and approving
up to $10,000 for engineering and inspection services and survey and soil compacting
testing during construction.
G. Consideration of a Resolution awarding a bid to Nor-Cal Construction for the 2012
Street Improvement Projects in an amount not to exceed $298,270, and approval of up
to $15,000 for project contingencies, engineering and inspection fees.
H. Consideration of a Resolution authorizing the establishment of a cooperative purchasing
agreement for a grid pruning project and award the contract for the project to West Coast
Arborists, Inc. in the not to exceed amount of $36,979.
I. Consideration of a Resolution authorizing the City Administrator to enter into an
agreement between the County of Monterey and participating cities to update the
Monterey County Multi-jurisdictional Local Hazard Mitigation Plan (LHMP).
J. Receive City Support Group policy.
19
K. Receive and accept the agenda forecast.
Council Member Beach requested review of the August 7, 2012 minutes. Was continued in order
to allow staff time to review the record.
City Administrator Stilwell noted additional details of projects outlined in Items
VII. E-G. He recommended that Council Members Beach and Hillyard recuse
themselves from voting on Item G because of the proximity of their homes to one of
the streets on the improvement list.
City Administrator Stilwell also requested amending Item VII.I on page 52 to add
the additional approval of Council for the City to be a partner in the Local Hazard
Mitigation Plan update.
Council Member Talmage noted publicly that the City is spending $475,000 on
these items listed under Consent: $140,000 for the grant-funded Del Mar projects,
$300,000 for street improvements, and $35,000 for the arborist.
Mayor Burnett opened the meeting to public comment at 5:35 p.m.
Ron Kabat asked to pull Item D.
An unidentified resident reported a pothole in front of her property.
Mayor Burnett closed the meeting to public comment at 5:37 p.m.
Council Member TALMAGE moved to approve Consent Agenda Items B,C,E,F H, I and J
and K, as amended, seconded by Council Member THEIS and carried unanimously.
Council Member TALMAGE moved to approve Consent Agenda Item G, seconded by Council
Member THEIS and carried by a 3-0 vote, with Council Members BEACH and HILLYARD
abstaining.
Ron Kabat spoke about Item D and requested to review the information about the
Mission Fields Flood.
Mayor Burnett opened and closed the meeting to public comment at 5:59 p.m.
Council Member TALMAGE moved to approve Consent Agenda Item D (with the exception
of the flood documents), seconded by Council Member HILLYARD and carried unanimously.
VIII. ORDERS OF COUNCIL
A. Discussion of certain refinancing and refunding options for the City’s CalPERS
Retirement Side Fund.
Mayor Burnett recused himself, citing a conflict of interest, a business relationship with the
consultant working on the City’s behalf on the refinancing project. The Mayor left the Chambers.
Vice Mayor Talmage presided over the discussion.
20
City Administrator Stilwell and Craig Hill, the City’s Financial Advisor, gave the
presentation.
Vice Mayor Talmage opened the meeting to public comment at 6:31 p.m.
Monte Miller spoke to the issue and Ron Kabat inquired about any campaign
contributions made by Craig Hill to Carmel City Council members.
Vice Mayor Talmage closed the meeting to public comment at 6:37 p.m.
Council provided direction to City Administrator Stilwell to ask CalPERS for the exact
amount owed for the side fund; to use a 10-year term for the bonds (consistent with the term
of the tax increase) if the sales tax increase (Measure D) passes, and to refinance for a longer
term (in the range of 15-20 years, and possibly as long as 30 years) if Measure D fails.
Council also directed to issue a Request for Qualifications for a firm to underwrite the
bonds. Council agrees on level annual payments over the term and on preparing
documentation for a public offering or a private placement.
The City Administrator and the City's financial advisor will bring back options in October.
Council took a short recess at 7:08 p.m. and reconvened at 7:18 p.m.
B. Ratify the appointments for the boards and commissions.
Mayor Burnett presented the recommendations of the Vice Mayor and himself and
mentioned that there will be openings on other commissions. He thanked outgoing
Harrison Memorial Library Board Trustee Elisabeth Ungaretti for her years of
service.
Mayor Burnett opened and closed the meeting to public comment at 7:25 p.m.
Council Member BEACH moved to ratify the appointments for boards and commissions,
seconded by Council Member HILLYARD and carried unanimously.
C. Consideration of an Ordinance adopting amendments to the Zoning Ordinance/Local
Coastal Implementation Plan creating new regulations for single family dwellings, two
unit residential projects and mixed use projects in the Central Commercial, Service
Commercial, and Residential and Limited Commercial districts (First reading).
Council Members Hillyard and Beach recused themselves due to their prior roles in the decisionmaking
process of the item as Planning Commissioners. Both left the Chambers as Council
discussion took place.
Planning and Building Services Manager Sean Conroy presented the staff report.
Mayor Burnett opened the meeting to public comment at 7:31 p.m.
Barbara Livingston and Kristy Downing addressed the issue.
21
Mayor Burnett closed the meeting to public comment at 7:33 p.m.
Council Member THEIS moved to adopt the first reading of an Ordinance adopting
amendments to the Zoning Ordinance/Local Coastal Implementation Plan creating new
regulations for single family dwellings, two-unit residential projects and mixed-use projects
in the Central Commercial, Service Commercial, and Residential and Limited Commercial
districts, seconded by Council Member TALMAGE and carried by the following vote:
AYES: COUNCIL MEMBERS: TALMAGE, THEIS AND BURNETT
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: HILLYARD & BEACH
D. Receive an update on Carmel’s Water Conservation Work Plan.
Associate Planner Marc Wiener gave the staff report.
Mayor Burnett opened the meeting to public comment at 7:52 p.m.
Kristy Downing spoke to the issue.
Mayor Burnett closed the meeting to public comment at 7:53 p.m.
Council requested that staff continue to investigate issues such as: adding water supplies via
cisterns (especially at Devendorf Park) and a recycled water pipe network; tapping into
local springs; developing in-ground water systems; and installing low-flow toilets in all City
facilities and rain sensors for City irrigation. Council also asked staff to gather information
about where water use is in the City, requested marketing Carmel as a “green city”, looking
into cost effectiveness calculations for prioritization purposes, working with the CSUMB
Watershed Institute to get its expertise, and working with the Monterey Peninsula Water
District to ensure that the City is not penalized for making water conservation
improvements. Staff will provide progress updates at a future meeting.
E. Future Council agenda items.
Mayor Burnett opened and closed the meeting to public comment at 8:10 p.m.
IX. ADJOURNMENT
Mayor Burnett declared the meeting adjourned at 8:12 p.m.
Respectfully submitted, ATTEST:
_____________________________ _____________________________
Heidi Burch, City Clerk MAYOR JASON BURNETT

CITY COUNCIL: Closed Session & Public Workshop Rio Park Planning September 10, 2012


CARMEL-BY-THE-SEA CITY COUNCIL
AMENDED Closed Session (4:30 p.m.) and 
Public Workshop (5:30 p.m.)
Monday, September 10, 2012 

Council Chambers
East side of Monte Verde Street between
Ocean and Seventh Avenues

The City Council will meet at City Hall on the east side of Monte Verde Street between Ocean and Seventh
Avenues.

I. Roll Call

II. Closed Session

Pursuant to Government Code Section 54956 et seq. of the State of California, the City Council will adjourn to  Closed Session to consider the following:

A. Public Employee Performance Evaluation - Government Code Section 54957. Title: City Engineer.

B. Property Negotiations – Gov’t. Code Section 54956.8, Real Property negotiations between City Administrator Jason Stilwell and Christine Sandin regarding the Sunset Cultural Center.

III. Announcements in Open Session (if any)

IV. Adjourn to Public Workshop (begins at 5:30 p.m.)
Subject: Rio Park Planning

V. Reconvene to Closed Session (if necessary)

VI. Adjournment

CITY COUNCIL: CHECK REGISTER September 2012


Check No. Check Date Vendor Name Dist Amount Expense Acct Description
125097 9/25/2012 RICHARD AARON $ 947.50 50 24050 2435 AARON/067PC/010093010000
Vendor Total -----> $ 947.50
124988 9/11/2012 ACME ROTARY BROOM SERVICE $ 1,208.30 01 76047 AUTOMOTIVE PARTS/SUPPLIES
Vendor Total -----> $ 1,208.30
125098 9/25/2012 AFLAC - FLEX ONE $ 15.00 01 64017 0005 MEDICAL PROGRAM
125098 9/25/2012 AFLAC - FLEX ONE $ 5.00 01 69017 0005 MEDICAL PROGRAM
125098 9/25/2012 AFLAC - FLEX ONE $ 40.00 01 74017 0005 MEDICAL PROGRAM
125098 9/25/2012 AFLAC - FLEX ONE $ 15.00 01 84017 0005 MEDICAL PROGRAM
Vendor Total -----> $ 75.00
124949 9/4/2012 AILING HOUSE PEST CONTROL $ 50.00 01 70050 OUTSIDE LABOR
124949 9/4/2012 AILING HOUSE PEST CONTROL $ 50.00 01 70050 OUTSIDE LABOR
125040 9/18/2012 AILING HOUSE PEST CONTROL $ 40.00 01 70050 OUTSIDE LABOR
125040 9/18/2012 AILING HOUSE PEST CONTROL $ 44.00 01 70050 OUTSIDE LABOR
125040 9/18/2012 AILING HOUSE PEST CONTROL $ 80.00 01 70050 OUTSIDE LABOR
Vendor Total -----> $ 264.00
125041 9/18/2012 ALHAMBRA $ 31.46 01 72603 MEDICAL SUPPLIES
125041 9/18/2012 ALHAMBRA $ 45.01 01 82053 CONTRACTUAL SERVICES
125041 9/18/2012 ALHAMBRA $ 31.46 07 72603 MEDICAL SUPPLIES
125099 9/25/2012 ALHAMBRA $ 69.44 01 64053 0002 CONTRACTUAL SERVICES
Vendor Total -----> $ 177.37
124950 9/4/2012 KATHLEEN AMBRO $ 100.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 100.00
124951 9/4/2012 AMERICAN SUPPLY COMPANY $ 2,031.53 01 70044 CUSTODIAL SUPPLIES
125042 9/18/2012 AMERICAN SUPPLY COMPANY $ 56.28 01 70045 MATERIAL/SUPPLIES
Vendor Total -----> $ 2,087.81
125100 9/25/2012 AMERICAN RIVER COLLEGE $ 196.00 01 64030 0264 TRAINING/BUSINESS EXP.
Vendor Total -----> $ 196.00
125101 9/25/2012 AMERICAN MESSAGING $ 82.03 01 74095 OPERATIONAL SERVICES/SUPPLIES
Vendor Total -----> $ 82.03
125043 9/18/2012 ANDON LAUNDRY SERVICE $ 495.00 01 72053 CONTRACTUAL SERVICES
125102 9/25/2012 ANDON LAUNDRY SERVICE $ 319.25 01 72053 CONTRACTUAL SERVICES
Vendor Total -----> $ 814.25
125044 9/18/2012 DANA ANNEREAU $ 756.25 50 24050 2434 BARTOWICK/046N1/010027001000
Vendor Total -----> $ 756.25
124989 9/11/2012 AT&T $ 970.44 01 64036 TELEPHONE
124989 9/11/2012 AT&T $ 641.91 01 67053 CONTRACTUAL SERVICES
124989 9/11/2012 AT&T $ 353.68 01 67049 EQUIPMENT MAINTENANCE
124989 9/11/2012 AT&T $ 216.10 01 69036 TELEPHONE
124989 9/11/2012 AT&T $ 66.47 01 72036 TELEPHONE
124989 9/11/2012 AT&T $ 373.93 01 72036 TELEPHONE
124989 9/11/2012 AT&T $ 587.08 01 74036 TELEPHONE
124989 9/11/2012 AT&T $ 139.73 01 76036 TELEPHONE
124989 9/11/2012 AT&T $ 16.18 01 82036 TELEPHONE
124989 9/11/2012 AT&T $ 31.20 60 81036 TELEPHONE
Vendor Total -----> $ 3,396.72
124990 9/11/2012 AVERY ASSOCIATES $ 8,850.00 01 67100 RECRUITMENT
124990 9/11/2012 AVERY ASSOCIATES $ 1,410.96 01 67100 RECRUITMENT
Vendor Total -----> $ 1 0,260.96
125045 9/18/2012 BOUND TREE MEDICAL LLC $ 553.03 07 72603 MEDICAL SUPPLIES
125045 9/18/2012 BOUND TREE MEDICAL LLC $ 15.89 07 72603 MEDICAL SUPPLIES
125045 9/18/2012 BOUND TREE MEDICAL LLC $ 51.06 07 72603 MEDICAL SUPPLIES
125045 9/18/2012 BOUND TREE MEDICAL LLC $ 24.15 07 72603 MEDICAL SUPPLIES
125103 9/25/2012 BOUND TREE MEDICAL LLC $ 11.78 01 72053 CONTRACTUAL SERVICES
Vendor Total -----> $ 655.91
124991 9/11/2012 BURGHARDT-DORE ADVERTISING, INC. $ 1,060.00 01 85200 REGIONAL DESTINATION MARKETING
124991 9/11/2012 BURGHARDT-DORE ADVERTISING, INC. $ 1,176.48 01 85200 REGIONAL DESTINATION MARKETING
124991 9/11/2012 BURGHARDT-DORE ADVERTISING, INC. $ 705.90 01 85200 REGIONAL DESTINATION MARKETING
Vendor Total -----> $ 2,942.38
124992 9/11/2012 CALIFORNIA ASSOC.FOR LOCAL ECONOMIC DEV $ 465.00 01 64033 DUES/MEMBERSHIPS
Vendor Total -----> $ 465.00
125104 9/25/2012 CAL-AM WATER COMPANY $ 113.86 01 64026 UTILITIES
125104 9/25/2012 CAL-AM WATER COMPANY $ 4,678.30 01 70026 UTILITIES
125104 9/25/2012 CAL-AM WATER COMPANY $ 124.25 01 72026 UTILITIES
125104 9/25/2012 CAL-AM WATER COMPANY $ 2,497.71 01 76026 UTILITIES
23
Check No. Check Date Vendor Name Dist Amount Expense Acct Description
125104 9/25/2012 CAL-AM WATER COMPANY $ 156.78 01 84026 UTILITIES
125104 9/25/2012 CAL-AM WATER COMPANY $ 3,152.04 01 76026 UTILITIES
125104 9/25/2012 CAL-AM WATER COMPANY $ 175.11 01 64026 UTILITIES
125104 9/25/2012 CAL-AM WATER COMPANY $ 175.11 01 70026 UTILITIES
125104 9/25/2012 CAL-AM WATER COMPANY $ 78.39 60 81026 UTILITIES
125104 9/25/2012 CAL-AM WATER COMPANY $ 14.19 01 82026 UTILITIES
Vendor Total -----> $ 1 1,165.74
125046 9/18/2012 CALTRONICS BUSINESS SYSTEMS INC $ 36.47 01 67053 CONTRACTUAL SERVICES
Vendor Total -----> $ 36.47
124952 9/4/2012 CARMEL PINE CONE $ 132.00 01 64040 ADVERTISING
124952 9/4/2012 CARMEL PINE CONE $ 165.00 01 64040 ADVERTISING
124993 9/11/2012 CARMEL PINE CONE $ 181.50 01 69040 ADVERTISING
Vendor Total -----> $ 478.50
124994 9/11/2012 CARMEL GARDEN & IRRIGATN $ 768.00 01 78050 OUTSIDE LABOR
124994 9/11/2012 CARMEL GARDEN & IRRIGATN $ 1,280.00 01 78050 OUTSIDE LABOR
124994 9/11/2012 CARMEL GARDEN & IRRIGATN $ 384.00 01 78050 OUTSIDE LABOR
124994 9/11/2012 CARMEL GARDEN & IRRIGATN $ 384.00 01 78050 OUTSIDE LABOR
Vendor Total -----> $ 2,816.00
124995 9/11/2012 CARMEL FIRE PROTCTN ASSOC $ 175.00 50 24050 0418 PLAN CHECK (CONTRACT FIRE EXP)
124995 9/11/2012 CARMEL FIRE PROTCTN ASSOC $ 50.00 01 69051 PROFESSIONAL SERVICES
124995 9/11/2012 CARMEL FIRE PROTCTN ASSOC $ 100.00 50 24050 0418 PLAN CHECK (CONTRACT FIRE EXP)
124995 9/11/2012 CARMEL FIRE PROTCTN ASSOC $ 1,396.53 01 69051 PROFESSIONAL SERVICES
124995 9/11/2012 CARMEL FIRE PROTCTN ASSOC $ 175.00 50 24050 0418 PLAN CHECK (CONTRACT FIRE EXP)
124995 9/11/2012 CARMEL FIRE PROTCTN ASSOC $ 268.38 01 69051 PROFESSIONAL SERVICES
124995 9/11/2012 CARMEL FIRE PROTCTN ASSOC $ 175.00 50 24050 0418 PLAN CHECK (CONTRACT FIRE EXP)
124995 9/11/2012 CARMEL FIRE PROTCTN ASSOC $ 902.53 01 69051 PROFESSIONAL SERVICES
124995 9/11/2012 CARMEL FIRE PROTCTN ASSOC $ 100.00 50 24050 0418 PLAN CHECK (CONTRACT FIRE EXP)
124995 9/11/2012 CARMEL FIRE PROTCTN ASSOC $ 425.82 01 69051 PROFESSIONAL SERVICES
124995 9/11/2012 CARMEL FIRE PROTCTN ASSOC $ 167.38 01 69051 PROFESSIONAL SERVICES
Vendor Total -----> $ 3,935.64
125105 9/25/2012 CARVER + SCHICKETANZ ARCH $ 3,002.50 01 89430 BEACH RESTROOMS ON SCENIC DR
Vendor Total -----> $ 3,002.50
124996 9/11/2012 CARMEL TOWING & GARAGE $ 23.20 01 76046 FUEL
124996 9/11/2012 CARMEL TOWING & GARAGE $ 41.39 01 76046 FUEL
124996 9/11/2012 CARMEL TOWING & GARAGE $ 9.82 01 76046 FUEL
124996 9/11/2012 CARMEL TOWING & GARAGE $ 25.23 01 76046 FUEL
124996 9/11/2012 CARMEL TOWING & GARAGE $ 26.26 01 76046 FUEL
Vendor Total -----> $ 125.90
125047 9/18/2012 CATHY'S ACTION PACKED FUN JUMPS $ 225.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 225.00
124953 9/4/2012 CATERPILLAR FINANCIAL SERVICE CORP $ 3,710.02 01 88578 CATERPILLAR LOADER
Vendor Total -----> $ 3,710.02
124954 9/4/2012 JEAN CHAPIN $ 50.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 50.00
124997 9/11/2012 CITY OF MONTEREY $ 5,977.67 01 72053 CONTRACTUAL SERVICES
124997 9/11/2012 CITY OF MONTEREY $ 147,347.17 01 72053 CONTRACTUAL SERVICES
125048 9/18/2012 CITY OF MONTEREY $ 2,217.95 01 76049 EQUIPMENT MAINTENANCE
Vendor Total -----> $ 155,542.79
124955 9/4/2012 COASTAL TPA, INC $ 898.00 01 74017 0003 MEDICAL PROGRAM
124955 9/4/2012 COASTAL TPA, INC $ 95.00 01 69017 0003 MEDICAL PROGRAM
124955 9/4/2012 COASTAL TPA, INC $ 72.00 01 84017 0003 MEDICAL PROGRAM
124955 9/4/2012 COASTAL TPA, INC $ 152.00 01 70017 0003 MEDICAL PROGRAM
124998 9/11/2012 COASTAL TPA, INC $ 4.50 01 76017 0003 MEDICAL PROGRAM
124998 9/11/2012 COASTAL TPA, INC $ 592.40 01 70017 0003 MEDICAL PROGRAM
125049 9/18/2012 COASTAL TPA, INC $ 29.70 01 60017 0004 MEDICAL PROGRAM
125049 9/18/2012 COASTAL TPA, INC $ 29.70 01 64017 0004 MEDICAL PROGRAM
125049 9/18/2012 COASTAL TPA, INC $ 19.80 01 65017 0004 MEDICAL PROGRAM
125049 9/18/2012 COASTAL TPA, INC $ 19.80 01 67017 0004 MEDICAL PROGRAM
125049 9/18/2012 COASTAL TPA, INC $ 49.50 01 69017 0004 MEDICAL PROGRAM
125049 9/18/2012 COASTAL TPA, INC $ 19.80 01 70017 0004 MEDICAL PROGRAM
125049 9/18/2012 COASTAL TPA, INC $ 59.40 07 72017 0004 MEDICAL PROGRAM
125049 9/18/2012 COASTAL TPA, INC $ 198.00 01 74017 0004 MEDICAL PROGRAM
125049 9/18/2012 COASTAL TPA, INC $ 69.30 01 76017 0004 MEDICAL PROGRAM
125049 9/18/2012 COASTAL TPA, INC $ 19.80 01 78017 0004 MEDICAL PROGRAM
24
Check No. Check Date Vendor Name Dist Amount Expense Acct Description
125049 9/18/2012 COASTAL TPA, INC $ 99.00 01 84017 0004 MEDICAL PROGRAM
125049 9/18/2012 COASTAL TPA, INC $ 340.00 01 84017 0003 MEDICAL PROGRAM
125049 9/18/2012 COASTAL TPA, INC $ 809.00 01 74017 0003 MEDICAL PROGRAM
125049 9/18/2012 COASTAL TPA, INC $ 110.40 01 69017 0003 MEDICAL PROGRAM
125049 9/18/2012 COASTAL TPA, INC $ 398.00 01 76017 0003 MEDICAL PROGRAM
125049 9/18/2012 COASTAL TPA, INC $ 168.00 07 72017 0003 MEDICAL PROGRAM
125049 9/18/2012 COASTAL TPA, INC $ 262.00 01 70017 0003 MEDICAL PROGRAM
Vendor Total -----> $ 4,515.10
124956 9/4/2012 COAST TO COAST SOLUTIONS $ 320.10 01 74039 PRINTING
Vendor Total -----> $ 320.10
124999 9/11/2012 CODE PUBLISHING COMPANY $ 200.50 01 64053 CONTRACTUAL SERVICES
Vendor Total -----> $ 200.50
124957 9/4/2012 COMMUNITY HOSPITAL OF THE $ 60.00 01 74053 CONTRACTUAL SERVICES
125050 9/18/2012 COMMUNITY HOSPITAL OF THE $ 81.40 07 72603 MEDICAL SUPPLIES
125106 9/25/2012 COMMUNITY HOSPITAL OF THE $ 777.55 07 72603 MEDICAL SUPPLIES
125106 9/25/2012 COMMUNITY HOSPITAL OF THE $ 40.00 01 74053 CONTRACTUAL SERVICES
Vendor Total -----> $ 958.95
124958 9/4/2012 COMCAST $ 69.74 01 67053 CONTRACTUAL SERVICES
125000 9/11/2012 COMCAST $ 172.46 01 67053 CONTRACTUAL SERVICES
125107 9/25/2012 COMCAST $ 4.14 01 67053 CONTRACTUAL SERVICES
Vendor Total -----> $ 246.34
125001 9/11/2012 COPIES BY-THE-SEA $ 183.42 01 64039 PRINTING
125001 9/11/2012 COPIES BY-THE-SEA $ 119.54 01 69039 PRINTING
Vendor Total -----> $ 302.96
124959 9/4/2012 CORBIN WILLITS SYSTEM $ 720.79 01 67053 CONTRACTUAL SERVICES
125108 9/25/2012 CORBIN WILLITS SYSTEM $ 720.79 01 67053 CONTRACTUAL SERVICES
Vendor Total -----> $ 1,441.58
125109 9/25/2012 CSAC EXCESS INS AUTHORITY $ 606.90 01 67425 0002 LIABILITY INS & RISK MGT
Vendor Total -----> $ 606.90
125051 9/18/2012 ROBERT A. CULVER $ 200.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 200.00
125002 9/11/2012 DAVE'S REPAIR SERVICE $ 80.00 01 76050 OUTSIDE LABOR
Vendor Total -----> $ 80.00
124960 9/4/2012 DAY TIMERS INC $ 38.60 01 74039 PRINTING
Vendor Total -----> $ 38.60
125110 9/25/2012 DE LAGE LANDEN FINANCIAL SERVICES $ 397.90 01 88822 COPIER LEASE
125110 9/25/2012 DE LAGE LANDEN FINANCIAL SERVICES $ 43.43 01 72053 CONTRACTUAL SERVICES
125110 9/25/2012 DE LAGE LANDEN FINANCIAL SERVICES $ 43.44 07 72053 CONTRACTUAL SERVICES
Vendor Total -----> $ 484.77
125052 9/18/2012 DENISE DUFFY & ASSOCIATES $ 6,250.00 01 61051 0040 PROFESSIONAL SERVICES
125052 9/18/2012 DENISE DUFFY & ASSOCIATES $ 187.50 01 61051 0040 PROFESSIONAL SERVICES
Vendor Total -----> $ 6,437.50
125003 9/11/2012 DENCO SALES $ 2,550.02 01 76045 0001 MATERIALS/SUPPLIES
Vendor Total -----> $ 2,550.02
125053 9/18/2012 DEPARTMENT OF JUSTICE $ 98.00 50 24050 0534 DEPT OF JUSTICE LIVESCAN FEE
125111 9/25/2012 DEPARTMENT OF JUSTICE $ 64.00 50 24050 0534 DEPT OF JUSTICE LIVESCAN FEE
Vendor Total -----> $ 162.00
124961 9/4/2012 DIGITAL PAYMENT TECHNOLOGIES CORP $ 150.00 01 74053 CONTRACTUAL SERVICES
125054 9/18/2012 DIGITAL PAYMENT TECHNOLOGIES CORP $ 150.00 01 74053 CONTRACTUAL SERVICES
Vendor Total -----> $ 300.00
124962 9/4/2012 VISIONS $ 536.25 01 67039 PRINTING
Vendor Total -----> $ 536.25
124963 9/4/2012 DOCUTEC $ 772.17 01 67042 OFFICE MACHINE SUPPLIES
124963 9/4/2012 DOCUTEC $ 84.73 01 67042 OFFICE MACHINE SUPPLIES
Vendor Total -----> $ 856.90
125004 9/11/2012 DON CHAPIN COMPANY,INC. $ 262.06 01 76045 0001 MATERIALS/SUPPLIES
Vendor Total -----> $ 262.06
125055 9/18/2012 RYAN RANCH PRINTERS $ 58.99 01 60095 OPERATIONAL SUPPLIES/SERVICES
125055 9/18/2012 RYAN RANCH PRINTERS $ 58.99 01 74039 PRINTING
Vendor Total -----> $ 117.98
125005 9/11/2012 ED SANTACRUZ JANITORIAL SERVICE $ 1,700.00 01 70053 0010 CONTRACTUAL SERVICES
125005 9/11/2012 ED SANTACRUZ JANITORIAL SERVICE $ 900.00 01 74053 CONTRACTUAL SERVICES
Vendor Total -----> $ 2,600.00
124964 9/4/2012 ELECTRICAL DIST. COMPANY $ 16.42 01 70045 MATERIAL/SUPPLIES
25
Check No. Check Date Vendor Name Dist Amount Expense Acct Description
124964 9/4/2012 ELECTRICAL DIST. COMPANY $ 16.55 01 70045 MATERIAL/SUPPLIES
124964 9/4/2012 ELECTRICAL DIST. COMPANY $ 10.71 01 70045 MATERIAL/SUPPLIES
124964 9/4/2012 ELECTRICAL DIST. COMPANY $ 154.06 01 70045 MATERIAL/SUPPLIES
125006 9/11/2012 ELECTRICAL DIST. COMPANY $ 16.42 01 76045 MATERIALS/SUPPLIES
125056 9/18/2012 ELECTRICAL DIST. COMPANY $ 27.31 01 70045 MATERIAL/SUPPLIES
125056 9/18/2012 ELECTRICAL DIST. COMPANY $ 142.60 01 70045 MATERIAL/SUPPLIES
Vendor Total -----> $ 384.07
125057 9/18/2012 EMPLOYMENT DEVELOPMENT $ 66.00 01 84022 UNEMPLOYMENT
Vendor Total -----> $ 66.00
124965 9/4/2012 MATTHEW P. FEISTHAMEL $ 100.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 100.00
125058 9/18/2012 FERGUSON ENTERPRISES,INC.#679 $ 201.63 01 70045 MATERIAL/SUPPLIES
Vendor Total -----> $ 201.63
125059 9/18/2012 FIRST ALARM-MONTEREY CO. $ 79.00 01 72053 CONTRACTUAL SERVICES
125112 9/25/2012 FIRST ALARM-MONTEREY CO. $ 226.50 01 72053 CONTRACTUAL SERVICES
Vendor Total -----> $ 305.50
125007 9/11/2012 FRANZEN, ROSE $ 46.02 01 67049 EQUIPMENT MAINTENANCE
Vendor Total -----> $ 46.02
124966 9/4/2012 GOVERNMENT FINANCE OFFICERS ASSOCIATION $ 280.00 01 64033 DUES/MEMBERSHIPS
Vendor Total -----> $ 280.00
125008 9/11/2012 GRANITE ROCK COMPANY $ 732.65 01 76045 MATERIALS/SUPPLIES
125060 9/18/2012 GRANITE ROCK COMPANY $ 324.84 01 78045 MATERIAL/SUPPLIES
Vendor Total -----> $ 1,057.49
124967 9/4/2012 GRANICUS, INC. $ 521.90 50 24050 0804 PUBLIC EDUC./GOVT ACCESS(PEG)
125009 9/11/2012 GRANICUS, INC. $ 521.90 50 24050 0804 PUBLIC EDUC./GOVT ACCESS(PEG)
125113 9/25/2012 GRANICUS, INC. $ 521.90 50 24050 0804 PUBLIC EDUC./GOVT ACCESS(PEG)
Vendor Total -----> $ 1,565.70
125010 9/11/2012 GREEN VALLEY LANDSCAPE INC. $ 1,200.00 01 78053 0005 CONTRACTUAL SERVICES
Vendor Total -----> $ 1,200.00
124968 9/4/2012 KELLEY GREEN $ 50.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 50.00
125061 9/18/2012 HARRY & JANE HERBST $ 1,053.75 50 24050 2433 BARD/061S4/010038016000
Vendor Total -----> $ 1,053.75
125011 9/11/2012 ROBERT S. JAQUES $ 2,050.00 01 76055 STORM WATER RUNOFF PROG EXP
125011 9/11/2012 ROBERT S. JAQUES $ 900.00 01 89600 DRY WEATHER DIVERSION PROJECT
Vendor Total -----> $ 2,950.00
124969 9/4/2012 JIM EMERY $ 600.00 01 63053 CONTRACTUAL SERVICES
Vendor Total -----> $ 600.00
125114 9/25/2012 KENNEDY, ARCHER & HARRAY $ 87.50 01 61051 PROFESSIONAL SERVICES
125114 9/25/2012 KENNEDY, ARCHER & HARRAY $ 399.50 01 61051 0040 PROFESSIONAL SERVICES
125114 9/25/2012 KENNEDY, ARCHER & HARRAY $ 117.50 01 61051 PROFESSIONAL SERVICES
Vendor Total -----> $ 604.50
125062 9/18/2012 KNA GENERAL CONSTRUCTION $ 600.00 01 70050 OUTSIDE LABOR
125062 9/18/2012 KNA GENERAL CONSTRUCTION $ 1,200.00 01 70050 OUTSIDE LABOR
125062 9/18/2012 KNA GENERAL CONSTRUCTION $ 400.00 01 70050 OUTSIDE LABOR
Vendor Total -----> $ 2,200.00
125012 9/11/2012 KNAPP HARDWARE, INC. $ 58.19 01 76045 MATERIALS/SUPPLIES
125012 9/11/2012 KNAPP HARDWARE, INC. $ 46.00 01 78045 MATERIAL/SUPPLIES
125063 9/18/2012 KNAPP HARDWARE, INC. $ 148.79 01 70045 MATERIAL/SUPPLIES
Vendor Total -----> $ 252.98
125064 9/18/2012 L-3 COMMUNICATIONS $ 2 0,113.82 01 88538 POLICE PATROL AUD/VIDEO EQUIP
125064 9/18/2012 L-3 COMMUNICATIONS $ 5,276.71 01 88538 POLICE PATROL AUD/VIDEO EQUIP
Vendor Total -----> $ 2 5,390.53
125013 9/11/2012 BUFF LA GRANGE $ 1,000.00 50 24050 1311 LAGRANGE/OOZP14/010287006000
Vendor Total -----> $ 1,000.00
124970 9/4/2012 MOLLY LAUGHLIN $ 50.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 50.00
125065 9/18/2012 LAW ENFORCEMENT $ 350.00 01 67110 PRE-EMPLOYMENT
Vendor Total -----> $ 350.00
125115 9/25/2012 ROBERT LITTELL ARCHITECT $ 552.50 50 24050 2435 AARON/067PC/010093010000
125115 9/25/2012 ROBERT LITTELL ARCHITECT $ 935.00 50 24050 2436 TESCHER/010N19/010126011000
Vendor Total -----> $ 1,487.50
125014 9/11/2012 LIU OF NA $ 202.80 01 65016 RETIREMENT
125014 9/11/2012 LIU OF NA $ 811.20 01 69016 RETIREMENT
26
Check No. Check Date Vendor Name Dist Amount Expense Acct Description
125014 9/11/2012 LIU OF NA $ 1,419.58 01 76016 RETIREMENT
125014 9/11/2012 LIU OF NA $ 202.80 01 78016 RETIREMENT
125014 9/11/2012 LIU OF NA $ 1,779.67 01 21285 LIUNA SUPPL EE RETIREMENT
125014 9/11/2012 LIU OF NA $ 1,162.59 01 84016 RETIREMENT
Vendor Total -----> $ 5,578.64
125066 9/18/2012 M&S BUILDING SUPPLY, INC $ 82.37 01 70045 MATERIAL/SUPPLIES
125066 9/18/2012 M&S BUILDING SUPPLY, INC $ 211.10 01 70045 MATERIAL/SUPPLIES
Vendor Total -----> $ 293.47
125015 9/11/2012 M.J.MURPHY $ 60.94 01 76045 MATERIALS/SUPPLIES
125015 9/11/2012 M.J.MURPHY $ 23.99 01 76045 MATERIALS/SUPPLIES
125015 9/11/2012 M.J.MURPHY $ 15.47 01 78045 MATERIAL/SUPPLIES
125015 9/11/2012 M.J.MURPHY $ 161.03 01 76045 MATERIALS/SUPPLIES
125015 9/11/2012 M.J.MURPHY $ 146.98 01 76045 MATERIALS/SUPPLIES
Vendor Total -----> $ 408.41
124971 9/4/2012 MAIL MART $ 10.20 01 74038 POSTAGE
Vendor Total -----> $ 10.20
125016 9/11/2012 MANPOWER $ 270.00 01 78050 OUTSIDE LABOR
125016 9/11/2012 MANPOWER $ 270.00 01 78050 OUTSIDE LABOR
125016 9/11/2012 MANPOWER $ 540.00 01 78050 OUTSIDE LABOR
125016 9/11/2012 MANPOWER $ 441.00 01 78050 OUTSIDE LABOR
Vendor Total -----> $ 1,521.00
124972 9/4/2012 MARTECH INC $ 100.00 01 67051 PROFESSIONAL SERVICES
124972 9/4/2012 MARTECH INC $ 100.00 01 67051 PROFESSIONAL SERVICES
Vendor Total -----> $ 200.00
125017 9/11/2012 MARINA BACKFLOW COMPANY $ 150.00 01 76050 OUTSIDE LABOR
125017 9/11/2012 MARINA BACKFLOW COMPANY $ 350.00 01 76050 OUTSIDE LABOR
125017 9/11/2012 MARINA BACKFLOW COMPANY $ 500.00 01 76050 OUTSIDE LABOR
125067 9/18/2012 MARINA BACKFLOW COMPANY $ 150.00 01 76050 OUTSIDE LABOR
Vendor Total -----> $ 1,150.00
124973 9/4/2012 STEVE MC INCHAK $ 150.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 150.00
125068 9/18/2012 MCPEEK'S DODGE OF ANAHEIM $ 2 6,780.19 01 88531 P.D. CAPITAL OUTLAYS-VEHICLES
Vendor Total -----> $ 2 6,780.19
125069 9/18/2012 KRISTIN MINNICH $ 250.00 01 33408 ENCROACHMENT PERMITS
Vendor Total -----> $ 250.00
125018 9/11/2012 MISSION UNIFORM SERVICE $ 21.60 01 76031 CLOTHING EXPENSE
125018 9/11/2012 MISSION UNIFORM SERVICE $ 20.55 01 76031 CLOTHING EXPENSE
125018 9/11/2012 MISSION UNIFORM SERVICE $ 19.60 01 78031 CLOTHING EXPENSE
125018 9/11/2012 MISSION UNIFORM SERVICE $ 21.10 01 76031 CLOTHING EXPENSE
125018 9/11/2012 MISSION UNIFORM SERVICE $ 8.42 01 78031 CLOTHING EXPENSE
125018 9/11/2012 MISSION UNIFORM SERVICE $ 21.40 01 76031 CLOTHING EXPENSE
125018 9/11/2012 MISSION UNIFORM SERVICE $ 8.42 01 78031 CLOTHING EXPENSE
125018 9/11/2012 MISSION UNIFORM SERVICE $ 8.42 01 78031 CLOTHING EXPENSE
125018 9/11/2012 MISSION UNIFORM SERVICE $ 8.42 01 78031 CLOTHING EXPENSE
125018 9/11/2012 MISSION UNIFORM SERVICE $ 22.55 01 76031 CLOTHING EXPENSE
125018 9/11/2012 MISSION UNIFORM SERVICE $ 85.61 01 76031 CLOTHING EXPENSE
125018 9/11/2012 MISSION UNIFORM SERVICE $ 8.40 01 78031 CLOTHING EXPENSE
125018 9/11/2012 MISSION UNIFORM SERVICE $ 85.61 01 76031 CLOTHING EXPENSE
125018 9/11/2012 MISSION UNIFORM SERVICE $ 86.11 01 76031 CLOTHING EXPENSE
125018 9/11/2012 MISSION UNIFORM SERVICE $ 80.72 01 76031 CLOTHING EXPENSE
125018 9/11/2012 MISSION UNIFORM SERVICE $ 59.34 01 76031 CLOTHING EXPENSE
Vendor Total -----> $ 566.27
125070 9/18/2012 MONTEREY FIRE EXT. CO. $ 50.00 01 72050 OUTSIDE LABOR
Vendor Total -----> $ 50.00
125019 9/11/2012 MONTEREY TIRE SERVICE $ 326.05 01 76048 TIRES/TUBES
125019 9/11/2012 MONTEREY TIRE SERVICE $ 18.71 01 76048 TIRES/TUBES
125019 9/11/2012 MONTEREY TIRE SERVICE $ 18.71 01 76048 TIRES/TUBES
Vendor Total -----> $ 363.47
125020 9/11/2012 COUNTY OF MTRY SHERIFF-CORONER $ 845.56 01 74053 CONTRACTUAL SERVICES
Vendor Total -----> $ 845.56
125116 9/25/2012 MTY COUNTY TELECOMM $ 7,397.00 07 72053 CONTRACTUAL SERVICES
125116 9/25/2012 MTY COUNTY TELECOMM $ 1,440.00 01 74053 CONTRACTUAL SERVICES
125116 9/25/2012 MTY COUNTY TELECOMM $ 1 0,021.00 01 72053 CONTRACTUAL SERVICES
125116 9/25/2012 MTY COUNTY TELECOMM $ 2 1,668.00 01 91813 MTRY COUNTY NGEN PROJ FIN COST
27
Check No. Check Date Vendor Name Dist Amount Expense Acct Description
Vendor Total -----> $ 4 0,526.00
125071 9/18/2012 MONTEREY BAY URGENT CARE $ 445.00 01 67110 PRE-EMPLOYMENT
125071 9/18/2012 MONTEREY BAY URGENT CARE $ 464.50 01 67110 PRE-EMPLOYMENT
125071 9/18/2012 MONTEREY BAY URGENT CARE $ 96.68 01 67110 PRE-EMPLOYMENT
125117 9/25/2012 MONTEREY BAY URGENT CARE $ 25.00 01 67110 PRE-EMPLOYMENT
125117 9/25/2012 MONTEREY BAY URGENT CARE $ 122.00 01 67110 PRE-EMPLOYMENT
125117 9/25/2012 MONTEREY BAY URGENT CARE $ 206.68 01 67110 PRE-EMPLOYMENT
Vendor Total -----> $ 1,359.86
125072 9/18/2012 MONTEREY POLICE DEPT $ 3,000.00 01 74053 CONTRACTUAL SERVICES
Vendor Total -----> $ 3,000.00
125021 9/11/2012 MTRY COUNTY CONVENTION & VISITORS BUREAU $ 4 3,335.00 01 20260 TOURISM IMPRVMT DISTRICT PYBLE
125021 9/11/2012 MTRY COUNTY CONVENTION & VISITORS BUREAU $ (433.35) 01 36351 0002 ADMINISTRATIVE SERVICES
Vendor Total -----> $ 4 2,901.65
125073 9/18/2012 MONTEREY COUNTY $ 165.00 01 24050 0684 DUNBAR/115 20/010158011
Vendor Total -----> $ 165.00
125074 9/18/2012 MONTEREY COUNTY RECORDER $ 54.00 01 64032 PERMITS,LICENSES & FEES
Vendor Total -----> $ 54.00
125022 9/11/2012 MONTEREY PEN REGIONAL WATER AUTHORITY $ 2 2,808.00 01 60033 DUES/MEMBERSHIPS
Vendor Total -----> $ 2 2,808.00
124974 9/4/2012 NEILL ENGINEERS CORP. $ 300.00 01 62053 CONTRACTUAL SERVICES
Vendor Total -----> $ 300.00
124975 9/4/2012 NEXTEL COMMUNICATIONS $ 90.56 01 72036 TELEPHONE
125075 9/18/2012 NEXTEL COMMUNICATIONS $ 105.15 01 64036 TELEPHONE
125075 9/18/2012 NEXTEL COMMUNICATIONS $ 140.42 01 67036 TELEPHONE
125075 9/18/2012 NEXTEL COMMUNICATIONS $ 36.80 01 69036 TELEPHONE
125075 9/18/2012 NEXTEL COMMUNICATIONS $ 307.85 01 70036 TELEPHONE
125075 9/18/2012 NEXTEL COMMUNICATIONS $ 548.52 01 74036 TELEPHONE
125075 9/18/2012 NEXTEL COMMUNICATIONS $ 125.18 01 76036 TELEPHONE
125075 9/18/2012 NEXTEL COMMUNICATIONS $ 36.80 01 78036 TELEPHONE
125075 9/18/2012 NEXTEL COMMUNICATIONS $ 60.91 01 72036 TELEPHONE
125075 9/18/2012 NEXTEL COMMUNICATIONS $ 42.89 01 69036 TELEPHONE
125075 9/18/2012 NEXTEL COMMUNICATIONS $ 290.00 01 70026 UTILITIES
125075 9/18/2012 NEXTEL COMMUNICATIONS $ 454.26 01 74036 TELEPHONE
Vendor Total -----> $ 2,239.34
124976 9/4/2012 MARTHA L. NILSSON $ 100.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 100.00
124977 9/4/2012 OFFICE DEPOT, INC. $ 38.16 01 67043 OFFICE SUPPLIES
124977 9/4/2012 OFFICE DEPOT, INC. $ 102.90 01 67045 MATERIALS/SUPPLIES
125023 9/11/2012 OFFICE DEPOT, INC. $ 239.16 01 74043 OFFICE SUPPLIES
125023 9/11/2012 OFFICE DEPOT, INC. $ 10.71 01 74043 OFFICE SUPPLIES
125076 9/18/2012 OFFICE DEPOT, INC. $ 239.16 01 74043 OFFICE SUPPLIES
125118 9/25/2012 OFFICE DEPOT, INC. $ 73.12 01 67045 MATERIALS/SUPPLIES
125118 9/25/2012 OFFICE DEPOT, INC. $ 177.77 01 64043 OFFICE SUPPLIES
125118 9/25/2012 OFFICE DEPOT, INC. $ 43.94 01 67045 MATERIALS/SUPPLIES
Vendor Total -----> $ 924.92
125077 9/18/2012 JEFFREY S. OLINGER $ 200.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 200.00
125024 9/11/2012 PACIFIC GAS & ELECTRIC CO $ 595.83 01 64026 UTILITIES
125024 9/11/2012 PACIFIC GAS & ELECTRIC CO $ 104.33 01 76026 UTILITIES
125024 9/11/2012 PACIFIC GAS & ELECTRIC CO $ 117.93 01 70026 UTILITIES
125024 9/11/2012 PACIFIC GAS & ELECTRIC CO $ 2,704.90 01 74026 UTILITIES
125024 9/11/2012 PACIFIC GAS & ELECTRIC CO $ 1,228.95 01 76026 UTILITIES
125024 9/11/2012 PACIFIC GAS & ELECTRIC CO $ 34.12 01 78026 UTILITIES
125024 9/11/2012 PACIFIC GAS & ELECTRIC CO $ 333.74 01 82026 UTILITIES
125024 9/11/2012 PACIFIC GAS & ELECTRIC CO $ 1,903.22 01 84026 UTILITIES
125024 9/11/2012 PACIFIC GAS & ELECTRIC CO $ 444.27 60 81026 UTILITIES
125024 9/11/2012 PACIFIC GAS & ELECTRIC CO $ 332.20 07 72026 UTILITIES
125024 9/11/2012 PACIFIC GAS & ELECTRIC CO $ 498.26 01 72026 UTILITIES
Vendor Total -----> $ 8,297.75
125078 9/18/2012 PACIFIC CREDIT SERVICES INC. $ 12.00 01 67110 PRE-EMPLOYMENT
Vendor Total -----> $ 12.00
125025 9/11/2012 LISA PANETTA $ 20.00 50 24050 0529 SENIORS-HELPING SENIORS PROG.
Vendor Total -----> $ 20.00
124978 9/4/2012 ESTHER PARTIDO $ 200.00 01 67428 EMPLOYEE RECOGNITION
28
Check No. Check Date Vendor Name Dist Amount Expense Acct Description
Vendor Total -----> $ 200.00
125119 9/25/2012 PENINSULA COMMUNICATIONS $ 536.25 01 74037 RADIO EXPENSE
Vendor Total -----> $ 536.25
125026 9/11/2012 PENINSULA MESSENGER SERVICE $ 4,290.00 01 64204 MAIL SERVICE CONTRACT
Vendor Total -----> $ 4,290.00
125079 9/18/2012 PENINSULA WELDING & MEDICAL SUPPLY, INC $ 34.98 07 72603 MEDICAL SUPPLIES
125079 9/18/2012 PENINSULA WELDING & MEDICAL SUPPLY, INC $ 56.00 07 72603 MEDICAL SUPPLIES
125120 9/25/2012 PENINSULA WELDING & MEDICAL SUPPLY, INC $ 34.98 07 72603 MEDICAL SUPPLIES
125120 9/25/2012 PENINSULA WELDING & MEDICAL SUPPLY, INC $ 50.22 07 72053 CONTRACTUAL SERVICES
Vendor Total -----> $ 176.18
125027 9/11/2012 PERRY & FREEMAN LAW OFFCE $ 4,625.65 01 61051 PROFESSIONAL SERVICES
Vendor Total -----> $ 4,625.65
125080 9/18/2012 PETTY CASH $ 9.34 01 74095 OPERATIONAL SERVICES/SUPPLIES
125080 9/18/2012 PETTY CASH $ 16.38 01 74095 OPERATIONAL SERVICES/SUPPLIES
125080 9/18/2012 PETTY CASH $ 25.77 01 74095 OPERATIONAL SERVICES/SUPPLIES
Vendor Total -----> $ 51.49
125081 9/18/2012 PETTY CASH - RECREATION $ 12.01 01 82055 COMMUNITY ACTIVITIES
125081 9/18/2012 PETTY CASH - RECREATION $ 56.89 50 24050 0684 COMMUNITY SPECIAL EVENTS
Vendor Total -----> $ 68.90
125121 9/25/2012 PURCHASE POWER $ 670.11 01 88818 POSTAGE METER
125121 9/25/2012 PURCHASE POWER $ 187.77 01 64043 OFFICE SUPPLIES
Vendor Total -----> $ 857.88
125028 9/11/2012 BRIAN PON $ 182.07 01 74031 CLOTHING EXPENSE
Vendor Total -----> $ 182.07
125029 9/11/2012 POSTMASTER $ 124.00 01 76095 OPERATIONAL SERVICES/SUPPLIES
Vendor Total -----> $ 124.00
125082 9/18/2012 PROFESSIONAL PROP MAINT $ 7,259.23 01 70053 CONTRACTUAL SERVICES
125082 9/18/2012 PROFESSIONAL PROP MAINT $ 7,259.23 01 70053 CONTRACTUAL SERVICES
125082 9/18/2012 PROFESSIONAL PROP MAINT $ 7,259.23 01 70053 CONTRACTUAL SERVICES
Vendor Total -----> $ 2 1,777.69
125030 9/11/2012 PSTS, INC. $ 565.00 01 76049 EQUIPMENT MAINTENANCE
Vendor Total -----> $ 565.00
125083 9/18/2012 PUBLIC STORAGE INC $ 431.00 01 67053 CONTRACTUAL SERVICES
Vendor Total -----> $ 431.00
125084 9/18/2012 THE RADAR SHOP $ 353.00 01 74053 CONTRACTUAL SERVICES
125122 9/25/2012 THE RADAR SHOP $ 114.50 01 74053 0019 CONTRACTUAL SERVICES
Vendor Total -----> $ 467.50
124979 9/4/2012 VICTORIA RAGGETT $ 200.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 200.00
125085 9/18/2012 RANCHO CAR WASH $ 14.71 01 74050 OUTSIDE LABOR
125085 9/18/2012 RANCHO CAR WASH $ 98.76 01 74050 OUTSIDE LABOR
Vendor Total -----> $ 113.47
124980 9/4/2012 RICHARD PETTY ELECTRIC $ 630.00 01 70050 OUTSIDE LABOR
124980 9/4/2012 RICHARD PETTY ELECTRIC $ 2,205.00 01 70050 OUTSIDE LABOR
Vendor Total -----> $ 2,835.00
125086 9/18/2012 RICOH USA INC $ 368.13 01 64053 CONTRACTUAL SERVICES
Vendor Total -----> $ 368.13
124981 9/4/2012 STU ROSS $ 400.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 400.00
125087 9/18/2012 ROTO-ROOTER $ 105.73 01 70050 OUTSIDE LABOR
Vendor Total -----> $ 105.73
125088 9/18/2012 SAFETYLINE $ 250.35 01 76057 SAFETY EQUIPMENT
Vendor Total -----> $ 250.35
125123 9/25/2012 SALINAS VALLEY PRO SQUAD $ 227.14 01 74031 CLOTHING EXPENSE
125123 9/25/2012 SALINAS VALLEY PRO SQUAD $ 354.28 01 74031 CLOTHING EXPENSE
125123 9/25/2012 SALINAS VALLEY PRO SQUAD $ 333.22 01 74031 CLOTHING EXPENSE
125123 9/25/2012 SALINAS VALLEY PRO SQUAD $ 385.42 01 74031 CLOTHING EXPENSE
125123 9/25/2012 SALINAS VALLEY PRO SQUAD $ 201.33 01 74031 CLOTHING EXPENSE
Vendor Total -----> $ 1,501.39
125031 9/11/2012 KENT SEAVEY $ 500.00 50 24050 1311 LAGRANGE/OOZP14/010287006000
125089 9/18/2012 KENT SEAVEY $ 1,000.00 50 24050 1314 LEIDIG-DRAP/01014601300/076P6
Vendor Total -----> $ 1,500.00
125090 9/18/2012 SIRCHIE FINGER PRINT LABS $ 47.73 01 74054 EQUIPMENT/SUPPLIES
Vendor Total -----> $ 47.73
29
Check No. Check Date Vendor Name Dist Amount Expense Acct Description
125091 9/18/2012 STOP STICK $ 478.93 01 74049 EQUIPMENT MAINTENANCE
Vendor Total -----> $ 478.93
125032 9/11/2012 SUMMIT UNIFORMS $ 338.13 01 74031 CLOTHING EXPENSE
125032 9/11/2012 SUMMIT UNIFORMS $ 746.70 01 74031 CLOTHING EXPENSE
125032 9/11/2012 SUMMIT UNIFORMS $ 341.60 01 74031 CLOTHING EXPENSE
125032 9/11/2012 SUMMIT UNIFORMS $ 1,370.94 01 74031 CLOTHING EXPENSE
125032 9/11/2012 SUMMIT UNIFORMS $ 169.07 01 74031 CLOTHING EXPENSE
125092 9/18/2012 SUMMIT UNIFORMS $ 32.51 01 74031 CLOTHING EXPENSE
Vendor Total -----> $ 2,998.95
125124 9/25/2012 CHRIS TESCHER $ 565.00 50 24050 2436 TESCHER/010N19/010126011000
Vendor Total -----> $ 565.00
125033 9/11/2012 T-MOBILE $ 131.03 01 74053 CONTRACTUAL SERVICES
Vendor Total -----> $ 131.03
125093 9/18/2012 TNT PAINTING & DECORATING,INC. $ 700.00 01 70050 OUTSIDE LABOR
Vendor Total -----> $ 700.00
124982 9/4/2012 PAUL TOMASI $ 50.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 50.00
124983 9/4/2012 TRISTAR RISK MANAGEMENT $ 1,350.00 01 67424 W/C SELF-FUNDED RUN-OUT CLAIMS
Vendor Total -----> $ 1,350.00
125034 9/11/2012 TRUCKSIS ENTERPRISES,INC. $ 85.00 01 69053 CONTRACTUAL SERVICES
125094 9/18/2012 TRUCKSIS ENTERPRISES,INC. $ 241.40 01 69053 CONTRACTUAL SERVICES
Vendor Total -----> $ 326.40
125035 9/11/2012 ULTRAMAX $ 2,296.00 01 74057 SAFETY EQUIPMENT
Vendor Total -----> $ 2,296.00
125036 9/11/2012 US BANK $ 24.38 01 82055 COMMUNITY ACTIVITIES
125036 9/11/2012 US BANK $ 347.29 01 70045 MATERIAL/SUPPLIES
125036 9/11/2012 US BANK $ 22.46 01 67428 EMPLOYEE RECOGNITION
125036 9/11/2012 US BANK $ 75.00 01 64033 DUES/MEMBERSHIPS
125036 9/11/2012 US BANK $ 247.20 01 64030 0211 TRAINING/BUSINESS EXP.
125036 9/11/2012 US BANK $ 66.84 01 74050 OUTSIDE LABOR
125036 9/11/2012 US BANK $ 271.65 01 67042 OFFICE MACHINE SUPPLIES
125036 9/11/2012 US BANK $ 38.61 07 72057 SAFETY EQUIPMENT
125036 9/11/2012 US BANK $ 1,320.00 01 64030 0205 TRAINING/BUSINESS EXP.
125036 9/11/2012 US BANK $ 16.09 01 64095 OPERATIONAL SERVICE/SUPPLIES
125036 9/11/2012 US BANK $ 24.00 01 67049 EQUIPMENT MAINTENANCE
125036 9/11/2012 US BANK $ 131.95 01 67053 CONTRACTUAL SERVICES
125036 9/11/2012 US BANK $ 53.07 50 24050 0804 PUBLIC EDUC./GOVT ACCESS(PEG)
125036 9/11/2012 US BANK $ 63.42 01 67045 MATERIALS/SUPPLIES
125125 9/25/2012 US BANK $ 8.13 01 78054 TOOLS/EQUIPMENT
125125 9/25/2012 US BANK $ 220.00 01 82055 COMMUNITY ACTIVITIES
125125 9/25/2012 US BANK $ 73.30 01 70045 MATERIAL/SUPPLIES
125125 9/25/2012 US BANK $ 476.31 01 67428 EMPLOYEE RECOGNITION
125125 9/25/2012 US BANK $ 180.00 01 67428 EMPLOYEE RECOGNITION
125125 9/25/2012 US BANK $ 36.43 01 74043 OFFICE SUPPLIES
125125 9/25/2012 US BANK $ 52.70 01 60207 COUNCIL DISCRETIONARY
125125 9/25/2012 US BANK $ 144.36 01 72602 FIRE EQUIPMENT/SUPPLIES
125125 9/25/2012 US BANK $ 250.00 01 64030 0256 TRAINING/BUSINESS EXP.
125125 9/25/2012 US BANK $ 184.54 01 67049 EQUIPMENT MAINTENANCE
125125 9/25/2012 US BANK $ 6.41 01 76045 MATERIALS/SUPPLIES
125125 9/25/2012 US BANK $ 110.75 01 78045 MATERIAL/SUPPLIES
125125 9/25/2012 US BANK $ 14.87 01 82055 COMMUNITY ACTIVITIES
125125 9/25/2012 US BANK $ (13.63) 01 70045 MATERIAL/SUPPLIES
125125 9/25/2012 US BANK $ 75.90 01 64030 TRAINING/BUSINESS EXP.
125125 9/25/2012 US BANK $ 123.07 01 74054 EQUIPMENT/SUPPLIES
125125 9/25/2012 US BANK $ 73.04 01 64043 OFFICE SUPPLIES
125125 9/25/2012 US BANK $ 323.24 01 74055 COMMUNITY ACTIVITIES
125125 9/25/2012 US BANK $ 15.86 01 76036 TELEPHONE
125125 9/25/2012 US BANK $ 59.48 01 70045 MATERIAL/SUPPLIES
125125 9/25/2012 US BANK $ 67.93 01 64043 OFFICE SUPPLIES
125125 9/25/2012 US BANK $ 53.63 01 74095 OPERATIONAL SERVICES/SUPPLIES
125125 9/25/2012 US BANK $ 450.00 01 64030 TRAINING/BUSINESS EXP.
125125 9/25/2012 US BANK $ 51.70 01 76036 TELEPHONE
125125 9/25/2012 US BANK $ 129.08 01 70045 MATERIAL/SUPPLIES
125125 9/25/2012 US BANK $ 716.70 01 64030 0205 TRAINING/BUSINESS EXP.
30
Check No. Check Date Vendor Name Dist Amount Expense Acct Description
125125 9/25/2012 US BANK $ 72.68 01 70045 MATERIAL/SUPPLIES
125125 9/25/2012 US BANK $ 30.00 01 70045 MATERIAL/SUPPLIES
Vendor Total -----> $ 6,688.44
125095 9/18/2012 VAPOR CLEANERS INC $ 22.50 01 74050 OUTSIDE LABOR
Vendor Total -----> $ 22.50
125096 9/18/2012 BILL VASILOVICH $ 743.75 50 24050 2434 BARTOWICK/046N1/010027001000
125096 9/18/2012 BILL VASILOVICH $ 446.25 50 24050 2433 BARD/061S4/010038016000
Vendor Total -----> $ 1,190.00
125037 9/11/2012 VERIZON WIRELESS $ 35.11 01 69053 CONTRACTUAL SERVICES
125037 9/11/2012 VERIZON WIRELESS $ 42.21 01 72053 CONTRACTUAL SERVICES
125037 9/11/2012 VERIZON WIRELESS $ 76.02 01 74053 CONTRACTUAL SERVICES
125037 9/11/2012 VERIZON WIRELESS $ 85.35 07 72036 TELEPHONE
125037 9/11/2012 VERIZON WIRELESS $ 38.01 01 67053 CONTRACTUAL SERVICES
125037 9/11/2012 VERIZON WIRELESS $ 0.17 01 64036 TELEPHONE
125037 9/11/2012 VERIZON WIRELESS $ 34.97 01 60036 TELEPHONE
Vendor Total -----> $ 311.84
125126 9/25/2012 WALKER DISPLAY, INC. $ 342.71 01 84950 FINE ART MAINT/PRESERVATION
Vendor Total -----> $ 342.71
124984 9/4/2012 CLEVE WATERS IV $ 50.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 50.00
124985 9/4/2012 MELISSA WEBSTER $ 50.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 50.00
124986 9/4/2012 MARC WIENER $ 50.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 50.00
125038 9/11/2012 W PAUL WOOD $ 4,020.00 01 67051 PROFESSIONAL SERVICES
125127 9/25/2012 W PAUL WOOD $ 3,580.00 01 67051 PROFESSIONAL SERVICES
Vendor Total -----> $ 7,600.00
125039 9/11/2012 ZEE MEDICAL SERVICE CO. $ 77.76 01 76057 SAFETY EQUIPMENT
Vendor Total -----> $ 77.76
125128 9/25/2012 ZOLL MEDICAL CORPORATION $ 430.48 01 72603 MEDICAL SUPPLIES
Vendor Total -----> $ 430.48
124987 9/4/2012 RUTH ZOLLINGER $ 50.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 50.00
180 Checks Grand Total -> $ 498,443.40
31

CITY COUNCIL: Resolution Authorizing Destruction of Certain Records in Accordance with §34090 et seq. of Government Code



Meeting Date: September 11, 2012
Prepared by: Molly Laughlin

City Council
Agenda Item Summary

Name: Consideration of a Resolution authorizing the destruction of certain records in accordance with §34090 et seq. of the Government Code.

Description: The City has adopted the City Clerks' Association of California Local Government Records Retention Guidelines as its records management program. Departments have identified records that are eligible for destruction and are listed in Exhibit "A" attached hereto.

Overall Cost:
City Funds: $250
Grant Funds: N/ A

Staff Recommendation: Adopt the Resolution and authorize staff to proceed with the destruction of records.

Important Considerations: Destruction of the records will free up needed document storage space and will aid in streamlining research for documents. The City Attorney has reviewed the list of documents and has authorized their destruction.

Decision Record: The Council most recently approved Resolution 2012-6 (February 2012) authorizing destruction of documents.

Reviewed by:

Jason Stilwell, City Administrator Date

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2012-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS IN ACCORDANCE WITH §34090 et seq. OF THE GOVERNMENT CODE

WHEREAS, the City of Carmel-by-the-Sea has an ongoing program for the destruction of records in accordance with §34090 et seq. of the Government Code of the State of California; and

WHEREAS, the Government Code states that unless otherwise provided by law, records that are two years old may be destroyed upon consent of the legislative body; and

WHEREAS, it has been determined that certain documents are no longer of value to the organization of the City; and

WHEREAS, sufficient funds have been budgeted for this program in Fiscal Year 2012/2013.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

1. Authorize, in accordance with §34090 et seq. of the Government Code of the State of California, and with the permission of the City Attorney, the destruction of those records described in Exhibit “A”, attached hereto.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA THIS 11th day of September by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED:


_______________________________
JASON BURNETT, MAYOR


ATTEST:

_____________________________
Heidi Burch, City Clerk

To:
From:
Date:
Re:
Law Offices
PERRY AND FREEMAN
P.O. Box 805
Carmel-by-the-Sea, CA 93921-0805
(831) 624-5339
FAX (831) 624-5839
Heidi Burch
City Clerk
:MEMORANDUM
City of Carmel-by- the-Sea
Donald G. Freeman
City Attorney
City of Carmel-by-the- Sea
August 24, 2012
Resolution No . 2012 -
Destr uction of Certain Records
As City Attorney for the City of Carmel- by-the-Sea I hereby consent
to t he destruction of the documents listed on Exhibit "A" attached
hereto after approval by resolution is obtained from the Carmel-bythe-
Sea City Council pursuant to Government Code Section 34090.
If you have any questions or comments please contact me prior to
destroying the documents.
Exhibit "A"
Documents to Destroy
Name Date
Parking/Traffic 1980-87 staff reports
Path of Welcome 1991 other city samples/drafts
Pebble Beach 1978-98 staff reports
Pescadero Canyon 1993-99 staff reports/agreement copies
Piccadilly Park 1979-84 staff reports/letters/bid copies
Pine Inn Parking 1989 letters
Police Department Equipment 1984-2002 staff reports
PD DARE Program 1999 staff reports
Residential District 1978-87 staff reports/petition on parking
Raccoons 1999 staff reports/articles
Smoking Regulations 1990 staff reports
Souvenirs 1996-99 staff reports
Styrofoam 1988-90 staff reports
Sunset Center Art Classes 1995 rosters
TV Cable 1968-97 staff reports
Tennis Court Renovations 1995 contract/staff reports
Time Shares 1979-82 staff reports
Tor House 1988 staff reports
Traffic Committee 1981-96 staff reports
Traffic Signs 1997 staff reports
Trees 1979-2002 staff reports/letters
Undergrounding 1963-98 committee reports/staff reports
Vehicle Abatement 2002 staff reports
Voting Receiver System (PD) 2002 bid info
Walking Tours 1996-2005 letters/articles
Wooden Stairway Repairs 1997 staff reports
Youth issues (Skateboarding) 1986-92 staff reports
Zoning Moratorium 1981-96 staff reports
Newsracks 1984-90 staff reports
Hazardous Waste 1977-90 staff reports
Hatton Canyon 1993-2001 staff reports
Kuster Property 1995-96 staff reports
LeTowt Water Transfer 2001 staff reports
R-1 and R-4 1978-94 staff reports
Landscape Maintenance 2003 staff reports
Local Coastal Plan 1965-2004 working papers
San Carlos Street Improvements 1995-2001 staff reports
Solid Waste Management 1971-99 staff reports
Library Parking 1974-84 petitions/staff reports
Library Expansion 1981 staff reports
Library Re-Roof 1991 staff reports
Storm Drainage 1982-98 bid specs
Sunset Landscaping 2007 bids
Mission Fields Floods 1996-98 Letters from neighbors
Mission Street Drainage 1984 plans and bond
Handicapped parking 1983 letters
Residential parking 1984-96 staff rerports
Oxbridge Mens Wear Closeout 2001 staff reports
Odello Property 1990 staff reports
MST 1983-98 route maps and staff reports
Payroll Time Sheets 2000-4
Personnel Records (fomer employees) 2007-08
Job Applications (not hired) 2008
Employee W-2s 2006 and previous copies
Commission Applications pre-2008

CITY COUNCIL: Resolution Awarding Bid to Ambrosia Construction for Beach Boardwalk & Platform Installation Project in an Amount not to Exceed $74,430



Meeting Date: II September 2012
Prepared by: Sean Conroy,
Ping & Bldg Services Manager

City Council
Agenda Item Summary

Name: Consideration of a Resolution awarding a bid to Ambrosia Construction for the Beach Boardwalk and Platform Installation Project in an amount not to exceed $74,430 and approving up to $10,000 for engineering and inspection services and survey and soil compacting testing during construction.

Description: The City received a grant from the California Coastal Conservancy on 10 November 2011 to fund the implementation of the Del Mar Master Plan. Part of that implementation includes the installation of a boardwalk and a viewing platform west of the Del Mar parking area.

Overall Cost: $84,430
City Funds: N/A
Grant Funds: $84,430

Staff Recommendation: Adopt the Resolution.

Important Considerations: The proposed project will improve access, viewing and recreational opportunities to the coast and Carmel Beach. The project does not require any matching funds from the City.

Decision Record: N/A

Reviewed by:

Jason Stilwell, City Administrator Date

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2012-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AWARDING THE BID TO AMBROSIA CONSTRUCTION FOR THE BEACH BOARDWALK AND PLATFORM INSTALLATION IN AN AMOUNT NOT TO EXCEED $74,430 AND APPROVING UP TO $10,000 FOR ENGINEERING AND INSPECTION SERVICES AND SURVEY AND SOIL COMPACTING TESTING DURING CONSTRUCTION

WHEREAS, the City of Carmel-by-the-Sea has received a grant from the Coastal Conservancy to install a boardwalk and viewing platform on Carmel Beach with no City matching funds required; and

WHEREAS, the boardwalk and viewing platform will improve access and viewing opportunities of the coast; and

WHEREAS, this project is part of the Del Mar Master Plan that was included in the adopted Capital Improvement Plan for 2012/13; and

WHEREAS, four bids were received for the project on August 20, 2012 and the low bidder was Ambrosia Construction for a bid price of $64,722.07; and

WHEREAS, the final authorization amount includes a 15% contingency; and

WHEREAS, an additional $10,000 for engineering and inspection services and for surveying and soil compaction testing during construction is also requested; and

WHEREAS, the funds will be paid from Account #01-88405.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA does hereby:

1. Award the bid for construction to Ambrosia Construction at a bid price not to exceed $74,430; and

2. Authorize $10,000 for engineering and inspection services and surveying and soil compaction testing during construction.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 11th day of September 2012 by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED,

________________________
JASON BURNETT, MAYOR

ATTEST:

_______________________
Heidi Burch, City Clerk

Beach Platform and Boardwalk Installation
8/20/2012
Name of Contractor Total Amount of Bid Subcontrators listed
*
1 Earthworks $ 78,000.00 Mark Plainfield Const. & Diamond D Concrete
2 Ambrosia Construction $ 64,722.07 None
3 Sharp Engineering & Construction $ 187,000.00 none
4 Tombleson $ 83,075.00 Tom Septic Const. & Associated Rebar

CITY COUNCIL: Resolution Awarding Bid to Ambrosia Construction for San Antonio Trail Installation Project in an Amount Not to Exceed $62,677



Meeting Date: II September 2012
Prepared by: Sean Conroy,
Ping & Bldg Services Manager

City Council
Agenda Item Summary

Name: Consideration of a Resolution awarding the bid to Ambrosia Construction for the San Antonio Trail Installation Project in an amount not to exceed $62,677 and approving up to $10,000 for engineering and inspection services and survey and soil compacting testing during construction.

Description: The City received a grant from the California Coastal Conservancy on 10 November 2011 to fund the implementation ofthe Del Mar Master Plan. Part of that implementation includes the installation of a decomposed granite (DG) pathway on the west side of San Antonio Avenue between Ocean and Fourth Avenues.

Overall Cost: $72,677
City Funds: N/A
Grant Funds: $72,677

Staff Recommendation: Adopt the Resolution.

Important Considerations: The proposed project will improve pedestrian access and safety to and along the coast and will also improve trail connectivity.

Decision Record: N/ A

Reviewed by:

Jason Stilwell, City Administrator Date

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2012-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AWARDING THE BID TO AMBROSIA CONSTRUCTION FOR THE SAN ANTONIO TRAIL INSTALLATION PROJECT IN AN AMOUNT NOT TO EXCEED $62,677 AND APPROVING UP TO $10,000 FOR ENGINEERING AND INSPECTION SERVICES AND SURVEY AND SOIL COMPACTING TESTING DURING CONSTRUCTION

WHEREAS, the City of Carmel-by-the-Sea has received a grant from the Coastal Conservancy to
install a decomposed granite pathway along San Antonio Avenue with no City matching funds required;
and

WHEREAS, the pathway will allow residents and visitors to safely walk along the west side of San Antonio Avenue; and

WHEREAS, this project is part of the Del Mar Master Plan that was included in the adopted Capital Improvement Plan for 2012/13; and

WHEREAS, six bids were received for the project on August 20, 2012 and the low bidder was Ambrosia Construction for a bid price of $54,176.87; and

WHEREAS, the final authorization amount includes a 15% contingency; and

WHEREAS, an additional $10,000 for engineering and inspection services and for surveying and soil compaction testing during construction is also requested; and

WHEREAS, the funds will be paid out of account #01-88405.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA does hereby:

1. Award the bid for construction to Ambrosia Construction at a bid price not to exceed $62,677; and

2. Authorize $10,000 for engineering and inspection services and surveying and soil
compaction testing during construction.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
this 11th day of September, 2012 by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED,

________________________
JASON BURNETT, MAYOR

ATTEST:

_______________________
Heidi Burch, City Clerk

San Antonio Trail Installation
8/20/2012
Name of Contractor Total Amount of Bid Subcontrators listed
*
1 Earthworks $ 102,000.00 Superior Hydroseeding & Diamond De Concrete
2 Ambrosia Construction $ 54,176.87 * None
3 MPE $ 99,500.00 Abels Concret, Patania Masonry
4 Don Chapin Co $ 138,495.00 Corner Stone Masonry
5 Naturescapes $ 55,072.00 none
6 Ventana/Rincon $ 99,840.00 none

CITY COUNCIL: Resolution Awarding Bid to Nor-Cal Construction for Street Improvement Projects in Amount Not to Exceed $298,270



Meeting Date: 11 September 2012
Prepared by: Stuart Ross,
Public Works Superintendent

City Council
Agenda Item Summary

Name: Consideration of a Resolution awarding a bid to Nor-Cal Construction for Street Improvement Projects in amount not to exceed $298,270, and approval of up to $15,000 for project contingencies, engineering and inspection fees.

Description: In the Fiscal Year 2012-13 budget, City Council approved $305,600 for eight City street improvement projects. These street projects were considered to be a high priority based on data from the Nichols Pavement Study, analysis from the City Engineer, and observations from City Public Works staff. The projects included in this bid are: First Avenue between Carpenter and Lobos; Tenth Avenue between Junipero and Torres; Lasuen from Rio Road to the western City limits; Second Avenue between Carpenter and Lobos; Torres and Mountain View to Eighth; Third Avenue from Guadalupe to Santa Rita; Guadalupe from Fourth to Sixth avenues; Santa Fe from Ocean to Mountain View; and the parking lot at the Police Department.

Overall Cost:
City Funds: $298,270 + $15,000 for contingencies, engineering and inspection fees to be paid from Capital Improvements Account 01-89585.
Grant Funds: N/ A

Staff Recommendation: Adopt the Resolution.

Important Considerations: The project was advertised in the Monterey Herald on August 3, 2012 and again on August 8, 2012. Bids were open on August 21 , 2012, with three bids received and reviewed for mathematical accuracy. All proposal requirements were in order and Nor-Cal Construction provided the lowest responsive bid at $298,270.

Decision Record: The Fiscal Year 2012-2013 Budget adopted by City Council on June 12,2012 approved $305,600 for the 2012 Stre~t Improvement Projects.

Reviewed by:

Jason Stilwell, City Administrator Date

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2012-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AWARDING A BID TO NORCAL CONSTRUCTION FOR THE 2012 STREET IMPROVEMENT PROJECTS IN AN AMOUNT NOT TO EXCEED $298,270, AND APPROVAL OF UP TO $15,000 FOR PROJECT CONTINGENCIES, ENGINEERING AND INSPECTION FEES

WHEREAS, numerous City streets have been identified as in high priority need of repair by the Nichols Pavement Study, and analysis and observation by the City Engineer and Public Works staff; and

WHEREAS, the City Council approved expenditure of Capital Improvement funds as part of the FY 2012/2013 budget; and

WHEREAS, three bids for the Street Improvement Projects were received on 21 August 2012 with the low bidder being Nor-Cal Construction for a price of 298,270; and

WHEREAS, the Public Works Superintendent also has requested a project contingency of $10,000 and funds for engineering during construction of $5,000; and

WHEREAS, the project has been determined to be categorically exempt under CEQA.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

1. Award a contract for Street Improvements to Nor-Cal Construction for a bid price of $298,270.

2. Authorize a project contingency of $10,000 and funding for engineering during construction of $5,000.

3. Authorize funding from Capital Improvement Account 01-89585 for this project.

PASSED AND ADOPTED BY THE CITY OF COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 11th day of September 2012, by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED,

_________________________
ATTEST: JASON BURNETT, MAYOR

_________________________
Heidi Burch, City Clerk

SHERMAN W. LOW, ltC.E.
GARY W. WHITE, LS.
CLAYTON B. NEILL, JR .• R.C.E.
GILBERT M. NEILL, R.C.E.
Mr. Jason Stilwell
City Administrator
City of Carmel
POBoxCC
Cannel, CA 93921
Re: 2012 Street Projects
Dear Mr. Stilwell,
NEILL ENGINEERS Corp.
CONSULTING ENGINEERS
MISSION and FIFTH-BOX LL
CARMEL, CALIFORNIA 9392 I
(831) 624-2110
FAX: (831) 624-3693
August 21, 2012
SUBDMSIONS, LAND PLANNING,
WATER SUPPLY, SANITAnON,
SUIMY1NG, AIRPORTS
MUNICIPAI.tnES
Bids were opened for the City of Carmel-by-the-Sea 2012 Street Projects on Tuesday,
August 21, 2012. The project generally consists of patching and overlaying various city streets
including the Police parking lot.
Three bids were received listed in ascending order as follows:
Contractor
Nor-Cal Contractor
The Don Chapin Co.
Monterey Peninsula Engineering, Inc.
Engineer's Estimate
Grand Total
$298,270.00
$316,820.00
$362,685.00
$309,920.00
The bids were reviewed for mathematical accuracy and other proposal requirements. All
bid proposals were in order and considered responsive. A copy of the Tabulation of Bids is
enclosed.
We recommend that the contract be awarded to the low bidder, Nor-Cal Contractor.
Very truly yours,
>4~~Nrr/
Sherman W. Low

CITY COUNCIL: Resolution Authorizing Establishment of Cooperative Purchasing Agreement for Grid Pruning Project & Award Contract to West Coast Arborists, Inc.



Meeting Date: September 11, 2012
Prepared by: Mike Branson, City Forester

City Council
Agenda Item Summary

Name: Consideration of a Resolution authorizing the establishment of a cooperative purchasing agreement for a grid pruning project and award the contract for the project to West Coast Arborists, Inc. in an amount not to exceed $36,979.

Description: Grid pruning, which involves safety and structural pruning of public trees, is a Forest, Parks and Beach Department project for FY 2012-2013 in the amount of$36,979. A cooperative purchase agreement, based on the competitive bid process and awarded contract for tree maintenance by the City of Monterey to West Coast Arborists, Inc., will provide the City of Carmel-by-the-Sea with an efficient resource for tree pruning and related services.

Overall Cost:
City Funds: $36,979

Grant Funds: N/A

Staff Recommendation: Adopt a Resolution approving a cooperative purchasing agreement for a grid pruning project and award the contract for the project to West Coast Arborists, Inc. in an amount not to exceed $36,979.

Important Considerations: West Coast Arborists, Inc. has worked for Carmel and other local cities including Monterey, Salinas, Pacific Grove, and Soledad.  The rates and terms WCA offers to Carmel are based on the City of Monterey's current "Tree Maintenance Open End Contract~' Cooperative purchase agreements and contract awards for public works projects are allowed under sections 3.12.170 and 3.12.430 of the Carmel Municipal Code.

Decision Record: The City Council has authorized a similar contract with West Coast Arborists Inc. under a cooperative purchase agreement for more than a decade.

Reviewed by:

Jason Stilwell, City Administrator Date

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2012-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE ESTBLISHMENT OF A COOPERATIVE PURCHASING AGREEMENT FOR A GRID PRUNING PROJECT AND AWARD THE CONTRACT FOR THE PROJECT TO WEST COAST ARBORISTS, INC. IN AN AMOUNT NOT TO EXCEED $36,979

WHEREAS, $36,979 has been budgeted for grid pruning of urban forest trees; and

WHEREAS, the City is able to take advantage of a cooperative purchasing agreement, as allowed per Municipal Code sections 3.12.170 and 3.12.430, because the City of Monterey conducted a competitive bid process for a like project; and

WHEREAS, West Coast Arborists, Inc. was the low bidder and their contract has been renewed for FY 2012-13.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

1. Authorize the City Administrator to execute a contract with West Coast Arborists, Inc., for tree maintenance in an amount not to exceed $36,979.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 11th day of September 2012, by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED,

_________________________
JASON BURNETT, MAYOR

ATTEST:

________________________________
Heidi Burch, City Clerk

T ru Care Prq(Psn·olla ls Srrving Communi! irs lf7w ('a rr /I bout Treps
August 22, 2012
City of Carmel-by-the-Sea
ATTN: Mike Branson, City Forester, Parks and Beach
P.O. Box SS
Carmel-by-the-Sea, CA 93921
RE: TREE MAINTENANCE AGREEMENT FOR FY 2012-2013
Dear Mr. Branson,
www.WCAINC.com
We sincerely appreciate the work you and your staff has provided during this past year to help
make this venture a success for the residents of Carmel. Since 2002, we have worked with the
City to develop a "team effort" approach in the care of the Cities' urban forest.
In 2010, the City of Carmel piggybacked on to the City of Monterey's formal competitive bid.
The City of Monterey recently agreed to extend our contract for FY 2012-2013 with no increase
in price. The purpose of this letter is to confirm our interest in continuing the current
Agreement with Carmel under the same conditions, and with no increase in price, for Fiscal
Year 2012-2013. We recognize that municipalities remain challenged by substantial reductions
in revenue and increased operating costs. By not increasing the price, we can help to ease the
current financial strain, promote contractor stability and guarantee residents with quality tree
care & customer service.
We look forward to continuing the strong relationship built between us, and to maintaining
quality urban tree care service. Should you have any questions or require additional
information, please contact me at (800} 521-3714.
Sincerely,
v~~~:~rt- Vice-President, Director of Marketing
West Coast Arborists, Inc.
2200E.VioBurtonStreet • Anoheim,CA 92806 • 714.991.1900 • 800.521.3714 • Fox714.956.3745
47
Mr. Patrick 0. Mahoney
President
West Coast Arborists, Inc.
2200 East Via Burton St.
Anaheim, CA 9?806
June 26, 2012
Re: Agreement to Extend Contract
Dear Mr. Mahoney:
The City of Monterey would like to extend its contract with West Coast Arborists for on call
tree maintenance. services, entered into October 5, 2010, and extended for one year on July 1,
2011, for an additional year. Said extension would encompass Fiscal Year 2012~2013,
commencing July 1, 2012 and ending June 30, 2013.
It is agreed by the City and West Coast Arborists that all terms and conditions of the
original contract shall remain unchanged.
This extension is authorized by the terms of the original contract which permits one~year
extensions agreed to by both parties,
Please indicate your agreement by signing below and returningthe O!'iginal of this letter to
me. Thank you for your cooperation.
Sincerely,
Fred Meurer
City Manager
The undersigned, on behalf of West Coast Arborists her by agr·ees to the terms and
conditions as set forth above:
Dated: 7- S'"- (1....
Approvf,!d as to form:
ay-~~yi~cfi-ce-· --.·- . - .-·
48
Tree Maintenance Open End Contract
Proposal Schedule for Quantities and Prices
To the Honorable City Council
City of Monterey
CltyHaU
Monterey, California
The undersigned declares to have examined the specifications and hereby proposes to furnish all
labor, materials and equipment and do all work required in accordance with said specifications for the
unit prices set forth in the following bid schedule.
Name of Firm: WEST COAST ARBORISTS, INC.
Address: ___2: .:2:.:0:.:0:.__;E:.:·;__V.....;l.:.:a. :.:.._:B::...u:.:r::...:.:t..o.::..n:.:.......;S=-t::..r=-e::..e::..t.::__ _____
City: ____ .:.;An::=a:.:.h::::e::.::i:;:m::._ _____________ _
Stale, ZIP· California 92806 I
Phone: 714/991-1900 I
! Corporat e Officer: Patrick Mahoney I / I
Jv~
----·--··---·-------- - --·- ··- -·--·----··---··--- ---··--- ·--···---·-·---
Proposal Schedule for Quantities and Prices-Part II
Page 1
49
BJD SCHEDULE
City of Monterey Tree Maintenance Work Open End Contract
Treo Trimming and Removal as Ordered on an Hourly Rate
Contractor to provide all labor and equipment to trim and remove trees, and haul away all excess
wood and debris including wood recycling fees and trucking. Dump fMs will be paid by the City per
invoice from the Landfill. Provide hourly fee for the following:
('Routine,• Labor/Equipment Operations
a) Labor Required
• Certified Utility Arborlst
• Certified Utility Line Clearance Trimmer
• Certified Utility Line Clearance Trainee
• Certified Crane Operator
• Certified Arborist, Crew SupeJVisor or
leadworl• Tree Trimmer
• Tree Maintenance Worker
• Laborer
Hourly Rate
$ 50.00
$ 50.00
$ 50.00
$ 50.00
$ 50.00
$ 50.00
$ 50.00
$ 30.00
Total Hourly Rate _$~3_8;_0_._o_o_ _~ x (8hrs) =$ 3, 040. oo
(total daily rate)
b) Equipment Required
• 50 ft. aerial lift truck
• 100 ft. aerial lift truck
• 5 yd. brush truck/chip truck
• 5-6 yd. dump truck
• Skip loader
• Roll off box
Hourly Rate
N/C
$ 50.00
N/C
N/C
$ 30.00
$ 30.00
• Disc chipper equivalent to Vermeer 1250 N/C
Total Hou.rly Rate ....__.$'-"-l.;.;;;l;...;;O..•.;.. .;;,.o.;;..o _. x (8hrs} =$ 880. oo
"Other" labor/Equipment Requirements
c) Tree emergency callout after hours
and on weekends
d) labor/Equipment Required
Hourly Rate
$80 . 00
(total daily rate}
• 1 OOfL + crane, 15 metric ton capacity,
·-- -1With·buek-et-option·-and·Neeee---·--------·-- ---- . - - - --------- -----·-------··-·-·
certified operator $ 9 5 • o o
• Stump grinder and operator $ so . o o
• Irrigation water truck, 500 gal. minimum,
and operator $ so . o o
Total Hourly Rate _ _,$~1'""'9~5:......-"'o-"'o _ .x {8hrs) = $ 1 , 56 o . o o
{total daify rate)
TOTAL DAflY RATE BID AMOUNT (a+ b + d}: $5,480 . 00
Award will be based on the lowest Totar Daily Rate bid amount for tho sum of the total~ of
Items a, b, and d.
Proposal Schedule ror Quantities and Prices-Part II
Page2
50
Licensed in accordance with an Act providing for the registration of Contractors.
License No. _:3:::...6:::...6:::...7..:...6:::...4-=-------Class
C61/D49, C27
License No.---------
Class-----------
License Expiration Date 12/31/2010
Licensed Location california
license Expiration Date-----~-
Licensed Location---------
Failure to provide this information and sign will result in rejection of bid.
Name of Bidder:
WEST COAST ARBORISTS, INC.
Address: 2200 E. Via Burton Street:, Anaheim, CA 92806
Phone Number: 714/991-1900
(If an individual. so state. If a firm or co-partnership, state the firm name and give the names of all
individuals, or co-partners composing the firm. If a corporation. state legal name of corporation, also
names of president, secretary, treasurer and manager thereof.) The bidder agrees that aU
representations made hereby the bidder are true under penafty of perjury. The bidder agrees that all
representations made herein by the bidder are true under penalty of perjury. and is executed
Orange County, Califomi
Patrick Mahoney, President
Date: 7 /2/lO
Addenda Date Received
.1~:•. _--=======.n=-=--·="'"""re"""'"""'="""""~~-~-----·---·~~----~------
2.
3.
Proposal Schedule for Quantities and Prices-Part II

CITY COUNCIL: Resolution Authorizing City Administrator to Enter into Agreement between County of Monterey & Participating Cities to Update Monterey County Multi-Jurisdictional Local hazard Mitigation Plan (LHMP)



Meeting Date: September 11 , 2012
Prepared by: Michael Calhoun,
Public Safety Director

City Council
Agenda Item Summary

Name: Consideration of a Resolution authorizing the City Administrator to enter into an agreement between the County of Monterey and participating cities to update the Monterey County Multi-jurisdictional Local Hazard Mitigation Plan (LHMP).

Description: The current Multi-jurisdiction Local Hazard Mitigation Plan was approved by the Federal Emergency Management Agency (FEMA) on October 22, 2007, and the existing plan must be updated every five years in order to be eligible for certain federal, pre-and post-disaster mitigation grants.

The County of Monterey is applying for a Community Development Block Grant under the 2008 Disaster Recovery Initiative to finance the cost of a contractor/consultant to review and revise the current LHMP adopted in 2007 as required by FEMA.

In January 2012, Council approved a letter of commitment as a participating jurisdiction in Monterey County Multi-jurisdictional Hazard Mitigation Plan (LHMP) update. Each city must sign the attached agreement to participate in the update of the Local Hazard Mitigation Plan, which is Exhibit 11A11 copy of the LHMP agreement.

Fiscal Impact: There is no direct fiscal impact to the City of Carmel-by-the-Sea to pay a contractor/consultant for services related to the agreement; however the City must provide a representative or representatives to assist the contractor/consultant gather the necessary data and information to complete sections of the LHMP relevant to its jurisdiction.

Staff Recommendation: Adopt the Resolution authorizing the City Administrator to sign the MOU agreement between the County of Monterey and participating agencies, subject to final review/approval of the City Attorney.

Decision Record: Resolution 2007-62 (October 2, 2007) adopted the Monterey County Multi-jurisdictional Hazard Mitigation Plan; adopted Hazard Mitigation as an element of the General Plan on October 1, 2009; Resolution 2012-1 (January 10, 2012) approved a letter of commitment to participate in the LHMP update.

This was reviewed by the City Attorney.

Reviewed by:
Jason Stilwell, City Administrator Date

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2012-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE CITY ADMINISTRATOR TO ENTER INTO AN AGREEMENT BETWEEN THE COUNTY OF MONTEREY AND PARTICIPATING CITIES TO UPDATE THE MONTEREY COUNTY MULTI-JURISDICTIONAL LOCAL HAZARD MITIGATION PLAN (LHMP)

WHEREAS, the Federal Emergency Management Agency (FEMA) approved the current Multi-jurisdictional Local Hazard Mitigation Plan in October 22, 2007. The LHMP must be
updated every five years in order to be eligible for certain federal, pre-and post-disaster
mitigation grants; and

WHEREAS, the current LHMP will expire in October 2012 unless reviewed, revised, and
adopted by the cities and Monterey County, and subsequently approved by FEMA, and
WHEREAS, the Carmel-by-the-Sea City Council approved Resolution 2012-1 on
January 10, 2012, authorizing a letter of commitment from the City to participate in the
Monterey County LHMP update process; and

WHEREAS, the County is applying for a Community Development Block Grant under
the 2008 Disaster Recovery Initiative to finance the cost of a contractor/consultant to review and
revise the current LHMP adopted in 2007; and

WHEREAS, each city must sign the agreement to participate in the update of the LHMP.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY
OF CARMEL-BY-THE-SEA DOES:

1. Authorize the City Administrator to enter into an agreement between the County of
Monterey and the participating cities to update the LHMP, subject to final review and
approval of the City Attorney.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMELBY-
THE-SEA this 11th day of September 2012, by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
SIGNED,
___________________________
JASON BURNETT, MAYOR
ATTEST:
________________________________
Heidi Burch, City Clerk
52
Attachment "A" 53

AGREEMENT FOR THE UPDATE OF LOCAL HAZARD MITIGATION PLAN
This Agreement is made and entered into by and between the COUNTY of Monterey, hereinafter
the "COUNTY," and the following CITIES, hereinafter individually referred to as the "CITY"
and collectively the "CITIES":
Carmel-by-the-Sea
Del Rey Oaks
Gonzales
Greenfield
King City
Marina
Monterey
Pacific Grove
Salinas
Sand City
Seaside
Soledad
RECITALS
WHEREAS, it is required that the COUNTY and the CITIES have in place an approved and
adopted Local Hazard Mitigation Plan (hereinafter the "LHMP") which addresses pre- and post
disaster mitigation and it is in the best interest for the COUNTY and CITIES to work together to
have an approved and adopted LHMP; and
WHEREAS, the CITIES, except the City of Seaside, and the COUNTY, in 2006, agreed to
develop, and, subsequently, did adopt a LMHP in 2007; and
WHEREAS, in accordance with Federal Emergency Management Agency requirements
(hereinafter "FEMA"), said plan must be reviewed and revised every five years to maintain status
as an accepted LHMP by FEMA; and
WHEREAS, the LHMP adopted in 2007 will expire in 2012 unless reviewed, revised and
adopted by the CITIES and the COUNTY and subsequently approved by FEMA; and
WHEREAS, this Agreement sets forth the responsibilities of the COUNTY and the CITIES
concerning financing the LHMP; and
WHEREAS, the COUNTY and the CITIES desire to share and maintain a LHMP for the good
of all.
NOW, THEREFORE, it is mutually agreed as follows:
I. COUNTY'S OBLIGATIONS
The COUNTY, in coordination with the City of Salinas, shall procure a contractor/consultant to
develop a draft LHMP that has been revised and updated to include CITIES and the COUNTY.
The COUNTY shall pursue award of a Community Development Block Grant under the 2008
1
54
Planning Guidance dated July 1, 2008. Should County tall to be awaraea aoove-menuun~u
grant, COUNTY shall be under no obligation to hire consultant/contractor or finance in any way
the review and revision of the LHMP.
If such grant is awarded, COUNTY shall work diligently with City of Salinas to select a
contractor/consultant for stated purpose and with contractor/consultant to complete project.
COUNTY shall provide a representative or representatives to assist contractor/consultant in
obtaining data and information necessary to complete sections of the LHMP within COUNTY
jurisdiction. COUNTY shall meet with CITIES as necessary to discuss progress of project, act
on proposed drafts, and to work diligently to bring fmal draft LHMP to Monterey County Board
of Supervisors for adoption. COUNTY will provide overall project coordination and grant
administration for work related to its portions ofLHMP and that of CITIES, with exception of
the City of Salinas.
II. CITIES' OBLIGATIONS
CITIES, with the exception of the City of Salinas, shall bear no burden to pay
contractor/consultant for services related to this agreement. CITIES shall provide a
representative or representatives to assist contractor/consultant in obtaining data and information
necessary to complete sections of the LHMP relevant to their jurisdiction and to meet as
necessary to discuss progress of project, act on proposed drafts, and to work diligently to bring
fmal draft LHMP to their governing body for adoption.
III. SPECIAL TERMS FOR CITY OF SALINAS
The City of Salinas has independently obtained GRANT funds for purposes of rev iewing and
revising LHMP and updating the Public Safety Element of its General Plan. The City of Salinas
wishes to work with COUNTY and CITIES in developing a County-wide LHMP while
maintaining control of the style, format, and information contained within its own section of
LHMP. In order to merge into one plan the needs and preferences of City of Salinas with those
of the other CITIES and COUNTY, City of Salinas and COUNTY agree to jointly select and
utilize the same contractor for overall project. COUNTY and City of Salinas agree to work with
contractor toward this purpose.
IV. SPECIAL TERMS FOR CITY OF SEASIDE
City of Seaside did not participate in existing LHMP but independently developed its own
LHMP which is also in need of update. City of Seaside agrees fully participate in this process
and to allow access to digital copy to its existing LHMP to contractor selected by City of Salinas
and COUNTY.
V. TERM
This Agreement shall become effective as of the 1st day of August 2012, and shall terminate
upon acceptance of updated LHMP by FEMA.
2
55
VI. INDEMNIFICATION
A. COUNTY hereby agrees to indemnify and save hannless each CITY, its officers,
agents, and employees of and from any and all claims, demands, judgments or
decrees made or rendered against the CITY, its officers, agents or employees by
reason of any injury, death or property damage suffered or sustained by any person or
entity caused by, or alleged to have been caused by the sole negligent act or omission
or willful misconduct of COUNTY during the planning of the LHMP.
B. Further, as to such acts, COUNTY, at its own cost, expense and risk, shall defend any
and all suits, actions, or other legal proceedings that may be brought or instituted by
third parties against the CITY, its officers, agents or employees or any such claim or
demand, and shall pay and satisfy any judgment or decree that may be rendered
against the CITY, its officers, agents or employees in any such suit, action, or other
legal proceedings.
VII. GENERAL PROVISIONS
A. Amendment - This Agreement may be amended or modified only by an instrument
ill writing signed by all the parties hereto.
B. Waiver- Any waiver of any terms and conditions hereof must be in writing and
signed by the parties hereto. A waiver of any of the terms and conditions hereof shall
not be construed as a waiver of any other terms or conditions in this Agreement.
C. Compliance with Applicable Law - The parties shall comply with all applicable
federal, state, and local laws and regulations in performing this Agreement.
D. Headings- The section and paragraph headings are for convenience only and shall
not be used to interpret the terms of this Agreement.
E. Time is of the Essence - Time is of the essence in each and all of the provisions of
this Agreement.
F. Governing Law - This Agreement shall be governed by and interpreted under the
laws of the State of California.
G. Non-exclusive Agreement- This Agreement is non-exclusive and both parties
expressly reserve the right to contract with other entities for the same or similar
services.
H. Construction of Agreement- The parties agree that each party has fully participated
in the review and revision of this Agreement and that any rule of construction to the
effect that ambiguities are to be resolved against the drafting party shall not apply in
the interpretation of this Agreement or any amendment hereto.
I. Counterparts - This Agreement may be executed in two or more counterparts, each
of which shall be deemed an original, but all of which together shall constitute one
and the same Agreement.
3
56
J. Authority - Any individual executing this Agreement on behalf of an entity
represents and warrants hereby that he or she has the requisite authority to enter into
this Agreement on behalf of such entity and bind the entity to the terms and
conditions of the same.
K. Integration - This Agreement, including the exhibits hereto, shall represent the
entire Agreement between the parties with respect to the subject matter hereto and
shall supersede all prior negotiations, representations, or agreements, either written or
oral, between the parties as of the effective date hereof.
IN WITNESS WHEREOF, the COUNTY and each of the CITIES have caused this Agreement
to be executed by their duly authorized representatives on the day and year first set forth above.
COUNTY OF MONTEREY .
By ________' __________ __
Emergency Services Manager
Dated --------------------
APPROVED AS TO FORM
By ___________________ _
County Counsel
Dated ---------------------
CITY OF GONZALES
By ___________________ _
City Manager
Dated ---------------------
CITY OF KING CITY
By _____________________ __
City Manager
Dated -----------------------
CITY OF CARMEL-BY-THE-SEA
By _____________________ _
City Administrator
Dated ----------------------
CITY OF DEL REY OAKS
By ___________________ _
Chief of Police
Dated ----------------------

CITY OF GREENFIELD
By _____________________ __
Deputy City Mgr/Public Works Director
Dated ----------------------
CITY OF MARINA
By _____________________ __
Fire Chief
Dated ----------------------
4
57 CITY OF MONTEREY CITY OF PACIFIC GROVE
By _____________________ _ By ___________________ __
Fire Chief City Manager
Dated- --------------------- Dated- --------------------
CITY OF SALINAS CITY OF SAND CITY
By~· --------------------- By ___________________ __
Fire Chief Chief of Police
Dated- --------------------- Dated- --------------------
CITY OF SEASIDE CITY OF SOLEDAD
By _____________________ _ By _____________________ _
City Manager '-. City Manager
Dated- --------------------- Dated-

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