CITY COUNCIL: Resolution Approving FY 2008/09 Budget Adjustment for Three Storm Drain Improvements

Meeting Date: April 7, 2009
Prepared by: Joyce Giuffre, Admin Services Director

City Council
Agenda Item Summary

Name: Consideration of a Resolution approving a fiscal year 2008/09 budget adjustment transferring $33,516 from the Capital Project Reserve to the General Fund for three storm drain improvements

Description: The City Engineer and Public Works Superintendent have identified three storm drains that must be removed and replaced. The three storm drains are located at:
1. Mission Street between 8th and 9th Avenues
2. Santa Rita Street between 5th and 6th Avenues
3. San Antonio Street and 9th Avenue

James Sommerville, Inc. submitted a proposal to remove and replace the three storm drains (see Exhibit “A”). The total proposed cost for the three drains is $33,516. Removing and replacing the three storm drains will improve street drainage and reduce the potential of drain collapse.

These three projects were not included in the fiscal year 2008/09 budget. Consequently, a budget adjustment is needed to fund the cost. It is requested that a budget adjustment, transferring $33,516 from the Capital Project Reserve to General Fund Public Works Outside Labor Account 01-76050, be approved.

Overall Cost:
City Funds: $33,516 from the Capital Improvement Reserve
Grant Funds: N/A

Staff Recommendation: Approve the Resolution.

Decision Record: Resolution 2008-79, dated November 4, 2008, awarding a bid to James Sommerville, Inc. for storm drain improvements at San Antonio Street & 8th Avenue.

Reviewed by:


Rich Guillen, City Administrator Date

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA APPROVING A FISCAL YEAR 2008/09 BUDGET ADJUSTMENT TRANSFERRING $33,516 FROM THE CAPITAL PROJECT RESERVE TO THE GENERAL FUND FOR THREE STORM DRAIN IMPROVEMENTS

WHEREAS, storm drain removals and replacements are needed on Mission Street between 8th and 9th Avenues, on Santa Rita Street between 5th and 6th Avenues, and on San Antonio and 9th Avenue; and

WHEREAS, improvements to these storm drains will reduce the potential of drain collapse and the possibility of subsequent residential flooding; and

WHEREAS, James Sommerville, Inc. submitted a proposal to repair the three storm drains for a total of $33,516, per Exhibit “A”; and

WHEREAS, a fiscal year 2008/09 budget adjustment transferring $33,516 from the Capital Project Reserve to the General Fund Public Works Outside Labor account 01-76050 is requested to fund the cost of the storm drain improvements.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

1. Approve a fiscal year 2008/09 budget adjustment transferring $33,516 from the Capital Project Reserve to Public Works account 01-76050 to fund the cost of three storm drain improvements by James Sommerville, Inc.

PASSED AND ADOPTED BY THE CITY OF COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 7th day of April 2009, by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED,

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Heidi Burch, City Clerk

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ATTEST: SUE McCLOUD, MAYOR