COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDA & MINUTES November 2011

CITY OF CARMEL-BY-THE-SEA
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
AGENDA
Regular Meeting
Tuesday November 8, 2011 9:30 AM

City Hall
East Side Monte Verde between Ocean and Seventh Avenues

I. Roll Call-Clyde Klaumann, Dixie Dixon, Donna Jett, Conrad Kohrs, Ruth Rachel

II. Pledge of Allegiance

III. Appearances

Anyone wishing to address the Commission on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak. Matters not appearing on the Community Activities & Cultural Commission agenda will not receive action at this meeting. Presentation will be limited to three minutes, or as established by the Community Activities & Cultural Commission.

IV. Approval of minutes for the meeting of September 13, 2011

V. Orders of Business
A. Discuss disbanding the Community Activities & Cultural Commission

VI. Announcements from the Chair and/or Commissioners

VII. Announcements from the Assistant City Administrator – Receive and Discuss Reports, provide direction as necessary.

• Special Event Permits

 51st Annual Sandcastle Contest, Sun., Sept. 25, 2011, 8 AM, Scenic S/10th Ave.-Recap
 Carmel High Homecoming Parade, Fri., Sept. 30, 2011, 3:00 PM, Ocean Ave.-Recap
 3rd Annual Carmel Art & Film Festival, Oct. 6-9, 2011, Various locations-Recap
 95th City Birthday Party & Halloween Parade, Oct. 29, 2011, 11:00 AM/12 Noon Lunch-Recap
 Veteran’s Day Ceremony, Fri., Nov. 11, 2011, 11:00 a.m., Devendorf Park
 41st Annual Homecrafters’ Marketplace, Sat., Nov. 19, 2011, Sunset Center
 Holiday Tree Lighting, Fri., Dec. 2, 2011, 4:30 p.m., Ocean Ave.

Future Agenda Items

IX. Adjournment

The next regular meeting of the Community Activities & Cultural Commission Is Tuesday, December 13, 2011 at 9:30 AM

Any writings or documents provided to a majority of the Community Activities & Cultural Commission regarding any item on this agenda will be made available for public inspection by calling the Community Services Department at 831/620.2020.

MINUTES
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
CITY OF CARMEL-BY-THE-SEA
NOVEMBER 8, 2011

I. CALL TO ORDER AND ROLL CALL
PRESENT: Commission Members Klaumann, Jett, Rachel, Dixon (9:36 AM)
ABSENT: NONE
STAFF PRESENT: Cindi Lopez-Frincke, Community Services Assistant
Sarah Gunter, Community Services Assistant

II. PLEDGE OF ALLEGIANCE

Members of the audience joined Commission Members in the pledge of allegiance.

III. APPEARANCES

None.

IV. APPROVAL OF MINUTES

Commissioner DIXON moved ratification of the minutes from the September 13, 2011 meeting seconded by Commissioner RACHEL and carried by the following roll call vote:

AYES: KLAUMANN, JETT, RACHEL, DIXON
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

V. ORDERS OF BUSINESS

A. Discuss disbanding the Community Activities & Cultural Commission

The Commission is down two members as no potential candidates applied for the position. Following discussion of disbanding the Commission, which leaves only Klaumann, Dixon, and Rachel, Commissioner Dixon moved to keep the Community Activities and Cultural Commission in its current form. The motion was seconded by Commissioner Rachel and followed by the following roll-call vote:

AYES: KLAUMANN, RACHEL, DIXON
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

VI. ANNOUNCEMENTS FROM THE CHAIR AND/OR COMMISSIONERS

None.

VII. ANNOUNCEMENTS FROM THE ASSISTANT CITY ADMINISTRATOR-RECEIVE AND DISCUSS REPORTS, PROVIDE DIRECTION AS NECESSARY.
None
VIII. FUTURE AGENDA ITEMS

A. Discuss electing a Vice-Chair.

IX. ADJOURNMENT

There being no further business to come before the Commission, Chair Klaumann adjourned the meeting at 10:10 a.m.

Before the meeting was adjourned, Commission Rachel made a motion to cancel the October 11, 2011, meeting due to unavailability of some Commissioners however, if needed, a special meeting would be noticed. The motion was seconded by Commissioner Jett and carried unanimously.

Respectfully submitted,


___________________________________________
Cindi Lopez-Frincke, Community Services Assistant

ATTEST:

_______________________________________
Clyde Klaumann, Chair of the Commission