COMMUNITY ACTIVITIES AND CULTURAL COMMISSION AGENDA & MINUTES June 2014

COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDA & MINUTES January 2014

COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDA & MINUTES July 2013

COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDA & MINUTES June 2013

COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDA & MINUTES May 2013

COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDA & MINUTES April 2013

COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDA & MINUTES March 2013

COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDA & MINUTES February 2013

COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDA & MINUTES January 2013

COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDA & MINUTES December 2012

COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDA & MINUTES November 2012

COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDA & MINUTES October 2012

CITY OF CARMEL-BY-THE-SEA

COMMUNITY ACTIVITIES & CULTURAL COMMISSION

AGENDA

Regular Meeting 

Tuesday

October 9, 2012

9:30 AM

City Hall 

East Side Monte Verde 

between Ocean and Seventh Avenues

I. Roll Call, Dixie Dixon, Ruth Rachel, Kristy Downing, Tom Parks

II. Pledge of Allegiance

III. Appearances

Anyone wishing to address the Commission on items within its jurisdiction may do so now. Please rise, state
your name and the matter on which you wish to speak. Matters not appearing on the Community Activities & Cultural Commission agenda will not receive action at this meeting. Presentation will be limited to three
minutes, or as established by the Community Activities & Cultural Commission.

IV. Approval of minutes for the meetings of September 11, 2012.

V. Orders of Business

A. Swearing in of Donna Jett as a Commissioner

B. Discuss/Take action on "Light Up A Life” special event.

C. Discuss/Take action on “Carmel-by-the-Glass” special event.

D. Election of Vice Chair

VI. Announcements from the Chair and/or Commissioners

VII. Announcements from the Assistant City Administrator – Receive and Discuss Reports, provide direction as necessary.

• Special Event Permits
 5th Annual Carmel Authors & Ideas, Sept. 28-30, 2012, Sunset Center Update

 Carmel High Homecoming Parade, Fri., Sept. 28, 2012, 3:00 PM/Ocean Ave. Update

 4thAnnual Carmel Art & Film Festival, Oct. 10-14, 2012, Various locations in the City

 96th City Birthday Party & Halloween Parade, Oct. 27, 2012, 11:00 AM/12 Noon Lunch

 Veteran’s Day Ceremony, Sun., Nov. 11, 2012,, 11:00 a.m., Devendorf Park

 42nd Annual Homecrafters’ Marketplace, Sat., Nov. 17, 2012, Sunset Center

 Holiday Tree Lighting, Fri., Dec. 7, 2012, 4:30 p.m.

Future Agenda Items

A.

IX. Adjournment

The next regular meeting of the Community Activities & Cultural Commission Is 

Tuesday, November 13, 2012 at 9:30 AM

Any writings or documents provided to a majority of the Community Activities & Cultural Commission regarding any item on this agenda will be made available for public inspection by calling the Community Services Department at 831/620.2020.

COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDA & MINUTES September 2012

MINUTES

COMMUNITY ACTIVITIES & CULTURAL COMMISSION

CITY OF CARMEL-BY-THE-SEA

SEPTEMBER 11, 2012

I. CALL TO ORDER AND ROLL CALL    
         
PRESENT:   Commission Members Dixon, Rachel, Parks, Downing

ABSENT:

STAFF PRESENT:   Cindi Lopez-Frincke, Community Services Assistant
Heidi Burch, Assistant City Administrator

II. PLEDGE OF ALLEGIANCE    

Members of the audience joined Commission Members in the pledge of allegiance.

III. APPEARANCES

 None

IV.  APPROVAL OF MINUTES

Commissioner DIXON moved ratification of the minutes from the May 8, 2012, meeting seconded by Commissioner RACHEL and carried by the following roll call vote:

AYES:  Dixon, Rachel, Parks Downing
NOES:   NONE
ABSENT: NONE
ABSTAIN: NONE

Commissioner DIXON moved ratification of the minutes from the June 12, 2012, meeting seconded by Commissioner DOWNING and carried by the following roll call vote:

AYES:  Dixon, Rachel, Parks Downing
NOES:   NONE
ABSENT: NONE
ABSTAIN: NONE

V. ORDERS OF BUSINESS

A. Discussion of Commission Meeting Time (Discuss/Action)

Following discussion to change the start time of the Community Activities & Cultural Commission a motion was mad to keep the meeting start time at 9:30 a.m.  The meeting was opened to the public for comment. With no comments made, the motion passed unanimously.

B. Consideration of Amending the Length of Commission Terms (Discuss/Action)

Following discussion to limit the term of office for the Community Activities and Cultural Commission from four years to three years, a motion was made by Commissioner PARKS, and seconded by Commission RACHEL to change the limit terms of office to three (3) years rather than the current four (4) year.  The meeting was opened to the public for comment. With no comments made, the motion passed unanimously.

C. Consideration of Amendments to the Rules of Procedure (Discuss/Action)

Following a reading of the Rules of Procedure the Commission DOWNING noted various changes to wording and deleting of various headings. The meeting was opened to the public for comment. With no comments made it was agreed that the changes will be made as noted.

D. Presentation on the Volunteer Program (Discuss/Action)

Following discussion it was agreed that the Commission will do the work to bring together a group of volunteers to be spearheaded by Joanna Tupman to act as Volunteer Coordinator. It was also discussed that Chair Dixon will contact Ms. Tupman to see if she is willing to be a part of this group.  The meeting was opened to the public for comment. Barbara Davison from the Sunset  Center offered her assistance with setting up the volunteer program.  It was agreed that Chair  DIXON will come back at the October meeting with her input on the program.

VI. Review and Consider Amendments to the Community Calender (Discuss/Action)

Assistant City Administrator Heidi Burch gave a presentation on the city’s website detailing all the current city sponsored and non-city sponsored events on the site. The meeting was opened to  the public for comment with no comments made the topic was closed.

VII.  ANNOUNCEMENTS FROM THE CHAIR AND/OR COMMISSIONERS

 None
           
VIII.  ANNOUNCEMENTS FROM THE ASSISTANT CITY ADMINISTRATOR-RECEIVE AND DISCUSS REPORTS, PROVIDE DIRECTION AS NECESSARY.
     
 None          
           
IX.  FUTURE AGENDA ITEMS
 
A. Election of Vice-Chair
       
IX.  ADJOURNMENT

There being no further business to come before the Commission, Chair Dixon adjourned the meeting at 10:30 a.m.

Respectfully submitted,

___________________________________________
Cindi Lopez-Frincke, Community Services Assistant

ATTEST:

_______________________________________
Dixie Dixon, Commissioner CA&CC

COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDA & MINUTES August 2012

CITY OF CARMEL-BY-THE-SEA

COMMUNITY ACTIVITIES & CULTURAL 

COMMISSION AGENDA

AUGUST 14, 2012 – 9:30 A.M.

MEETING IS CANCELLED FOR THIS 

MONTH

COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDA & MINUTES July 2012

CITY OF CARMEL-BY-THE-SEA
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
AGENDA
Regular Meeting 
Tuesday 

July 10, 2012 9:30 AM

City Hall 

East Side Monte Verde

between Ocean and Seventh Avenues

I. Roll Call, Dixie Dixon, Ruth Rachel, Kristy Downing, Carrie Theis, Tom Parks

II. Pledge of Allegiance

III. Appearances

Anyone wishing to address the Commission on items within its jurisdiction may do so now. Please rise, 

state your name and the matter on which you wish to speak. Matters not appearing on the Community 

Activities & Cultural Commission agenda will not receive action at this meeting. Presentation will be 

limited to three minutes, or as established by the Community Activities & Cultural Commission.

IV. Approval of minutes for the meetings of May 8, 2012 and June 12, 2012.

V. Orders of Business

A.  Discuss Farmers Market Event

B.  Discuss Carmel Art & Film Festival Request for Wavier of Fees 

C.   Discuss Volunteer Program

D.   Discuss Changing Date and Time of Commission Meetings

E.   Discuss Cancellation of August 14, 2012 Meeting 

VI. Announcements from the Chair and/or Commissioners

VII. Announcements from the Assistant City Administrator – Receive and Discuss Reports, provide direction as necessary.

• Special Event Permits

 2nd Annual Run in the Name of Love, Sun., June 17, 2012, 8 AM Sunset Center-UPDATE

 10th Annual 4th of July Celebration, Wed., July 4, 2012, Devendorf Park 12:00 Noon-UPDATE

 5th Annual Carmel-by-the-Sea Concours on the Avenue, Tues., Aug. 14, 2012, 11 AM 

 Concours d’Elegance Vintage Car Parade & Display, Thurs., Aug. 16, 2012, 11:30 a.m.

 PG Auto Rally, Fri., Aug. 17, 2012, 6:00 p.m.

 52nd Annual Sandcastle Contest, Sun., Sept. 9, 2012, Building 8 AM Carmel Beach

 5th Annual Carmel Authors & Ideas, Sept. 28-30, 2012, Sunset Center

 Carmel High Homecoming Parade, Fri., Sept. 29, 2012, 3:00 PM/Ocean Ave.

 4th Annual Carmel Art & Film Festival, Oct. 10-14, 2012, Various locations in the City

 96th City Birthday Party & Halloween Parade, Oct. 27, 2012, 11:00 AM/12 Noon Lunch

 Veteran’s Day Ceremony, Sun., Nov. 11, 2012,, 11:00 a.m., Devendorf Park

 42nd Annual Homecrafters’ Marketplace, Sat., Nov. 17, 2012, Sunset Center

 Holiday Tree Lighting, Fri., Dec. 7, 2012, 4:30 p.m.

Future Agenda Items

A.  

IX. Adjournment

The next regular meeting of the Community Activities & Cultural Commission Is 

Tuesday, August 14, 2012 at 9:30 AM

Any writings or documents provided to a majority of the Community Activities & Cultural Commission regarding any item on this agenda will be made available for public inspection by calling the Community Services Department at 831/620.2020.

SPECIAL MEETING OF THE

CITY OF CARMEL-BY-THE-SEA

COMMUNITY ACTIVITIES & CULTURAL 

COMMISSION AGENDA

Special Meeting Tuesday, July 17, 2012 2:00 P.M.

City Hall 

East Side Monte Verde Council Chambers

between Ocean and Seventh Avenues

I. Call to Order

II. Roll Call- Dixie Dixon, Ruth Rachel, Carrie Theis, Kristy Downing, Tom Parks

III. Pledge of Allegiance

IV. Discuss Farmer’s Market Event

V. Discuss Carmel Art & Film Festival Request for Waiver of Fees

VI. Adjournment

The next regular meeting of the Community Activities & Cultural Commission Is 

Tuesday, September 11, 2012 at 9:30 AM

Any writings or documents provided to a majority of the Community Activities & Cultural Commission regarding any item on this agenda will be made available for public inspection by calling the Community Services Department at 831/620.2020.

COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDA & MINUTES June 2012

COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDAS & MINUTES May 2012

CITY OF CARMEL-BY-THE-SEA

COMMUNITY ACTIVITIES & CULTURAL COMMISSION

AGENDA

Regular Meeting 

Tuesday May 8, 2012 9:30 AM

City Hall 

East Side Monte Verde 

between Ocean and Seventh Avenues

I. Roll Call-Clyde Klaumann, Dixie Dixon, Ruth Rachel

II. Pledge of Allegiance

III. Appearances

Anyone wishing to address the Commission on items within its jurisdiction may do so now. Please rise,
state your name and the matter on which you wish to speak. Matters not appearing on the Community
Activities & Cultural Commission agenda will not receive action at this meeting. Presentation will be
limited to three minutes, or as established by the Community Activities & Cultural Commission.

IV. Approval of minutes for the meeting of March 13, 2012

V. Orders of Business

A.   Discuss Goals and Objectives of the Community Activities & Cultural Commission

B.   Discuss Special Event, Dolphin Race, Brian Mullen, Event Coordinator

C.   Discuss Garage Sale at Devendorf Park, Michele Ruble, Event Coordinator

VI. Announcements from the Chair and/or Commissioners

VII. Announcements from the Assistant City Administrator – Receive and Discuss Reports, provide direction as necessary.

• Special Event Permits

 16th Annual Breakfast with the Bunny & Bunnyland: Sat., Apr. 7, 8:30 a.m. - UPDATE

 19th Annual Carmel Art Festival, May 17-20, 2012, Devendorf Park

 32nd Annual Surf-About Contest, Fri/Sat, TBD

 Memorial Day Ceremony, Mon., May 28, 2012, 11:00 a.m., Devendorf Park

 2nd Annual Run in the Name of Love, Sun., June 17, 2012, 8 AM Sunset Center

 10th Annual 4th of July Celebration, Wed., July 4, 2012, Devendorf Park 12:00 Noon

 5th Annual Carmel-by-the-Sea Concours on the Avenue, Tues., Aug. 14, 2012, 11 AM

 Concours d’Elegance Vintage Car Parade & Display, Thurs., Aug. 16, 2012, 11:30 a.m.

 PG Auto Rally, Fri., Aug. 17, 2012, 6:00 p.m.

 52nd Annual Sandcastle Contest, Sun., Sept. 9, 2012, Building 8 AM Carmel Beach

 5th Annual Carmel Authors & Ideas, Sept. 28-30, 2012, Sunset Center

 Carmel High Homecoming Parade, Fri., Sept. 29, 2012, 3:00 PM/Ocean Ave.

 Annual Carmel Art & Film Festival, Oct. 6-9, 2011, Various locations

 96th City Birthday Party & Halloween Parade, Oct. 27, 2012, 11:00 AM/12 Noon Lunch

 Veteran’s Day Ceremony, Sun., Nov. 11, 2012,, 11:00 a.m., Devendorf Park

 42nd Annual Homecrafters’ Marketplace, Sat., Nov. 17, 2012, Sunset Center

 Holiday Tree Lighting, Fri., Dec. 7, 2012, 4:30 p.m.

Future Agenda Items

A.

IX. Adjournment

The next regular meeting of the Community Activities & Cultural Commission Is 

Tuesday, June 12, 2012 at 9:30 AM

Any writings or documents provided to a majority of the Community Activities & Cultural Commission regarding any item on this agenda will be made available for public inspection by calling the Community Services Department at 831/620.2020.

COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDA & MINUTES April 2012

CARMEL-BY-THE-SEA

COMMUNITY ACTIVITES & CULTURAL COMMISSION

NOTICE OF CANCELLATION

Please be advised that the Community Activities & Cultural Commission meeting scheduled for

Tuesday, April 10, 2012 at 9:30 a.m.

has been CANCELLED.

THE NEXT REGULAR MEETING OF THE

COMMUNITY ACTIVITIES & CULTURAL COMMISSION IS

TUESDAY, MAY 8, 2012

AT 9:30 A.M.

COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDA & MINUTES March 2012

CITY OF CARMEL-BY-THE-SEA

COMMUNITY ACTIVITIES & CULTURAL COMMISSION

AGENDA

Regular Meeting                                                                                   Tuesday

City Hall                                                                                               March 13, 2012
East Side Monte Verde                                                                         9:30 AM                         
between Ocean and Seventh Avenues
                                                             

I. Roll Call-Clyde Klaumann, Dixie Dixon, Ruth Rachel

II. Pledge of Allegiance

III. Appearances

Anyone wishing to address the Commission on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak. Matters not appearing on the Community Activities & Cultural Commission agenda will not receive action at this meeting. Presentation will be limited to three minutes, or as established by the Community Activities & Cultural Commission.

IV.Approval of minutes for the meeting of December 13, 2011.

V. Orders of Business

A. Establish 2012/2013 Commission Goals and Objectives

VI. Announcements from the Chair and/or Commissioners

VII. Announcements from the Assistant City Administrator – Receive and Discuss
Reports, provide direction as necessary.

• Special Event Permits
 16th Annual Breakfast with the Bunny & Bunnyland: Sat., Apr. 7, 8:30 a.m.
 19th Annual Carmel Art Festival, May 17-20, 2012
 32nd Annual Surf-About Contest, Fri/Sat, TBD
 Memorial Day Ceremony, Mon., May 28, 2012, 11:00 a.m.
 2nd Annual Run in the Name of Love, Sun., June 17, 2012, 8 AM Sunset Center
 10th Annual 4th of July Celebration, Wed., July 4, 2012, Devendorf Park 12:00 Noon
 5th Annual Carmel-by-the-Sea Concours on the Avenue, Tues., Aug. 14, 2012, 11 AM
 Concours d’Elegance Vintage Car Parade & Display, Thurs., Aug. 16, 2012, 11:30 a.m.
 PG Auto Rally, Fri., Aug. 17, 2012, 6:00 p.m.
 52nd Annual Sandcastle Contest, Sun., Sept. 9, 2012, Building 8 AM Carmel Beach
 Carmel High Homecoming Parade, Fri., TBD, 3:00 PM/Ocean Ave.
 Annual Carmel Art & Film Festival, Oct. 6-9, 2011, Various locations
 95th City Birthday Party & Halloween Parade, Oct. 27, 2012, 11:00 AM/12 Noon Lunch
 Veteran’s Day Ceremony, Sun., Nov. 11, 2012w, 11:00 a.m., Devendorf Park
 42nd Annual Homecrafters’ Marketplace, Sat., Nov. 17, 2012, Sunset Center
 Holiday Tree Lighting, Fri., Dec. 7, 2012, 4:30 p.m.

Future Agenda Items
A.

IX. Adjournment

The next regular meeting of the Community Activities & Cultural Commission Is
Tuesday, April 10, 2012 at 9:30 AM

Any writings or documents provided to a majority of the Community Activities & Cultural Commission regarding any item on this agenda will be made available for public inspection by calling the Community Services Department at 831/620.

COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDA & MINUTES February 2012

CITY OF CARMEL-BY-THE-SEA
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
AGENDA
FEBRUARY 14, 2012 – 9:30 A.M.

MEETING IS CANCELLED FOR THIS MONTH

THE NEXT REGULAR MEETING OF THE COMMUNITY ACTIVITIES & CULTURAL COMMISSION IS TUESDAY, MARCH 13, 2012