CITY COUNCIL SPECIAL MEETING MINUTES, March 21, 2018

Draft Minutes March 21, 2018 04-03-18 by L. A. Paterson on Scribd

DRAFT MINUTES
CITY COUNCIL SPECIAL MEETING
Wednesday, March 21, 2018
OPEN SESSION 5:30 PM

CITY COUNCIL SPECIAL MEETING AGENDA & MINUTES, June 1, 2016

Agenda Packet Special Meeting 06-01-16

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL AGENDA PACKET
SPECIAL MEETING
WEDNESDAY, JUNE 1, 2016

Draft Minutes June 1, 2016 by L. A. Paterson on Scribd

DRAFT MINUTES
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
SPECIAL MEETING
WEDNESDAY, JUNE 1, 2016

CITY COUNCIL: Special Meeting Public Employment Interim City Administrator (Closed Session) & Review Proposals for Search Firm for Recruitment of City Administrator

NOTICE OF SPECIAL CITY COUNCIL MEETING

Tuesday, March 29, 2011—5:00 pm
Council Chambers
East side of Monte Verde Street between Ocean and Seventh Avenues

Live video streaming available at:
www.ci.carmel.ca.us

Broadcast date
Sunday, April 3, 2011
8:00 a.m., MCAET Channel 26

I. Call to Order

II. Roll Call

III. Pledge of Allegiance

IV. Adjourn to Closed Session

A. Public Employment - Gov’t. Code Section 54957.
Title: Interim City Administrator.

V. Reconvene in Open Session - Announcements, if any.

VI. Orders of Council

A. Review proposals for a search firm for the recruitment of a permanent City Administrator and set a time/place for interviews or appoint a search firm.

VII. Adjournment

MINUTES
SPECIAL CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
March 29, 2011

I. CALL TO ORDER
The special meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 5:03 p.m. Mayor McCloud called the meeting to order.

II. ROLL CALL
PRESENT: Council Members Burnett, Hazdovac, Sharp, Talmage & McCloud
STAFF PRESENT: Heidi Burch, Asst. City Administrator/City Clerk
Mike Calhoun, Interim Police Chief
Molly Laughlin, Deputy City Clerk

III. PLEDGE OF ALLEGIANCE
Members of the audience joined the Mayor and Council Members in the Pledge of Allegiance.

Mayor McCloud opened the meeting to public comment at 5:04 p.m.

Carolyn Hardy, Diane Wolcott and Pauline Allen addressed Council.

Mayor McCloud closed the meeting to public comment at 5:07 p.m.

Mayor McCloud answered questions from the public.

Mayor McCloud re-opened the meeting to public comment at 5:12 p.m.

Carolyn Hardy and Diane Wolcott again addressed Council.

Mayor McCloud closed the meeting to public comment at 5:17 p.m.

IV. ADJOURN TO CLOSED SESSION
The Council adjourned to Closed Session at 5:18 p.m. to consider the following:

A. Public Employment – Government Code Section 54957.
Title: Interim City Administrator.

V. RECONVENE IN OPEN SESSION
Council reconvened in Open Session at 6:22 p.m.

Mayor McCloud announced that Council had met in Closed Session and decided to schedule interviews with those few selected individuals for the interim City Administrator who had received the highest rankings from Council members.

VI. ORDERS OF COUNCIL
A. Review proposals for a search firm for the recruitment of a permanent City Administrator and set a time/place for interviews or appoint a search firm.

Mayor McCloud reported that seven firms submitted proposals. By consensus, Council agreed to interview its four top-rated firms. Those selected firms are (alphabetically): Ralph Andersen & Associates; Avery & Associates; Bob Murray & Associates; and Peckham & McKenney.

V. ADJOURNMENT
Mayor McCloud declared the meeting adjourned at 6:37 p.m.

Respectfully submitted,

_____________________________
Molly Laughlin, Deputy City Clerk

ATTEST:

____________________________
SUE McCLOUD, MAYOR

CITY COUNCIL: Special Meeting Budget Workshop, Process for Selection of Recruitment Firm for City Administrator & Process for Selection of Interim City Administrator

Special City Council March 22_ 2011 Meeting
SPECIAL CITY COUNCIL MEETING
Tuesday, March 22, 2011


MINUTES
SPECIAL CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
March 22, 2011

I. CALL TO ORDER

The special meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 4:35 p.m. Mayor McCloud called the meeting to order.

II. ROLL CALL

PRESENT: Council Members Burnett, Hazdovac, Sharp, Talmage & McCloud

STAFF PRESENT: Heidi Burch, Asst. City Administrator/City Clerk
Mike Calhoun, Interim Police Chief
Sean Conroy, Planning Services Manager
Stu Ross, Public Works Superintendent
Mike Branson, City Forester
Bernard Martino, Facilities Maintenance Manager
Molly Laughlin, Deputy City Clerk

II. PLEDGE OF ALLEGIANCE

Members of the audience joined the Mayor and Council Members in the Pledge of Allegiance.

IV. ORDERS OF COUNCIL

A. Budget Workshop to receive proposed Annual Work Plan documents.

Mayor McCloud presented the budget documents.

Mayor McCloud opened the meeting to public comment at 4:55 p.m.

Walt deFaria spoke about improvements for the Forest Theater.

Monte Miller addressed fire services and unfunded liabilities.

Skip Lloyd asked if citizens will have more time to submit budget recommendations.

Jim Emery, chair of the Carmel Residents Association’s budget committee, presented his group’s recommendations.

Joyce Stevens, from Monterey Pine Forest Watch, spoke in support of funding improvements for the Mission Trail Nature Preserve.

Carolyn Hardy addressed fire services.

Barbara Livingston addressed CalPERS and the need for revenue enhancements.

Mayor McCloud closed the meeting to public comment at 6:10 p.m.

B. Establish the process for the selection of a recruitment firm for the City Administrator position.

Mayor McCloud explained the process. She said seven search firms submitted
proposals to conduct the recruitment and that Council is currently reviewing those proposals. Interim Police Chief Calhoun will tabulate the rankings and those firms deemed the most qualified by Council will be contacted for an interview.

Mayor McCloud opened and closed the meeting to public comment at 6:20 p.m.

C. Establish the process for the selection of an Interim City Administrator.

Mayor McCloud explained the process. She said 16 individuals had submitted
resumes for the interim City Administrator job. The process for selection will be similar to that of the search firms. After Council reviews the resumes, the results will be tabulated and the top candidates will be invited back for a further interview.

Mayor McCloud opened the meeting to public comment at 6:30 p.m.

Skip Lloyd spoke about the need for a fair and broad process of seeking qualified applicants.

Mayor McCloud closed the meeting to public comment at 6:36 p.m.

By consensus, in an effort to make the process as fair and broad in scope as possible, Council directed staff to place a paid ad in the March 25, 2011 Carmel Pine Cone seeking resumes from interested, qualified applicants for interim City Administrator, to place this information on the City Website, and to accept resumes until the close of business on Monday, March 28, 2011.

V. ADJOURNMENT

Mayor McCloud declared the meeting adjourned at 6:40 p.m.

Respectfully submitted,

_____________________________
Molly Laughlin, Deputy City Clerk

ATTEST:

____________________________
SUE McCLOUD, MAYOR

CITY COUNCIL: Special Meeting on Modifications to the Water Purchase Settlement Agreement

NOTICE OF SPECIAL CITY COUNCIL MEETING
Special Meeting
Tuesday, July 27, 2010 -- 5:30 p.m.

Council Chambers
East side of Monte Verde Street between Ocean and Seventh Avenues

Live video streaming available at:
www.ci.carmel.ca.us

Broadcast date
Sunday, August 1, 2010
8:00 a.m., KMST Channel 26

I. Call to Order

II. Roll Call

III. Pledge of Allegiance

IV. Orders of Council
A. Receive report and provide policy direction on modifications to the Water Purchase Settlement Agreement, as set forth in Appendix A to the Reply Brief of Marina Coast Water District (filed on July 16, 2010).

V. Adjournment

The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech
Impaired (T.D.D.) number is 1-800-735-2929.

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at Carmel-by-the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and 7th Avenues, during normal business hours.

CITY COUNCIL: Special Meeting on Fiscal Years 2010/11 – 2012/13 Triennial Budget

NOTICE OF SPECIAL CITY COUNCIL MEETING
Special Meeting
Wednesday, June 16, 2010 – 5:00 p.m.

Council Chambers
East side of Monte Verde Street between
Ocean and Seventh Avenues

Live video streaming available at:
www.ci.carmel.ca.us

Broadcast date
Sunday, June 21, 2010
8:00 a.m., KMST Channel 26

I. Call to Order

II. Roll Call

III. Pledge of Allegiance

IV. Orders of Council
A. Study session and public hearing to review/adopt Fiscal Years 2010/11 – 2012/13 Triennial Budget.

V. Adjournment

The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech
Impaired (T.D.D.) number is 1-800-735-2929.

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at Carmel-by-the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and 7th Avenues, during normal business hours.

Please note: Copies of the material for this meeting are available at City Hall and posted on the City’s Website, www.ci.carmel.ca.us.

CITY OF CARMEL-BY-THE-SEA
STAFF REPORT
TO: MAYOR McCLOUD AND COUNCIL MEMBERS
FROM: RICH GUILLEN, CITY ADMINISTRATOR
DATE: JUNE 14, 2010
SUBJECT: PROPOSED F.Y. 2010/2011 ANNUAL BUDGET AMENDMENTS

COUNCIL POLICY DIRECTION
The Council at its June 2nd Budget Workshop directed staff to review and revise the budget as follows:

1. Verify the funding amounts in the reserve accounts.

2. Reduce the proposed draw on the reserve accounts to less than 10% of the total discretionary reserves or somewhere in the range of $400,000 to $600,000.

3. Shift the “Road Impact Fees” from funding Public Works staff to the Capital Improvement Program for street improvements.

4. Include funding for a beach cleaning machine (rake) via a lease or rental option.

5. Develop a plan to ensure 100% cost recovery on City fees.

6. Review Street funded projects.

Optional:
7. Consider the reduction of the City’s workforce.

RESERVE ACCOUNTS
The draft Budget (page G-4, Attachment A) lists the Reserve accounts and the “projected” balances. Attached is a summary explaining the reason for each Reserve account (see Attachment B). The figures on this summary aren’t audited and are the staff’s best judgment on what the balances will be at the end of the current fiscal year and what the balances will be at the end of the following fiscal year or June 30, 2011. Included in this list is the estimated interest on some of the reserve funds as well as the proposed reserve fund transfers to and from the General Fund in the amount of $854,968 which is about $44,000 more than the earlier budget message.

RESTRICTED RESERVES
The Council has two reserves with specific restrictions and three others that are restricted by the Municipal Code and, unless the Code is amended, remain that way. For the purposes of this discussion, reserve funds that were designated by a resolution are considered unrestricted since they can easily be revised by adopting the F.Y. 2010/2011 Budget resolution.

Below is list of both restricted funds and unrestricted or discretionary funds available:

Total Reserve Balances: $9,777,353

Restricted:
OPEB $1,088,500
Wrkrs Comp $ 786,170
Debt Service $ 593,500
Parking In‐Lieu $ 700,000
Benefit Liability $ 471,000
$3,639,170

Unrestricted or Discretionary $6,138,183

The highest drawdown on reserves discussed by the Council was at a 10% level of the discretionary reserve balances. Ten percent (10%) equates to a $613,818 drawdown. Further discussion resulted in looking at a drawdown of reserves in the $400,000 to $600,000 range.

PROPOSED AMENDMENTS TO THE DRAFT BUDGET
FOLLOWING ARE THREE OPTIONS FOR A DRAWDOWN OF RESERVES:

Option 1 Reserve Drawdown
The Council direction at the June 2nd Budget Workshop was not to use the $150,000 of Road Impact Fees (Tab 9, page RD-1) to offset Public Works maintenance staff expenditures. This would require that we add $150,000 to the reserve deficit of $854,968 shown in the draft budget. This increases the deficit to $1,004,968.

This option applies expenditure reductions that have no impact to the current staffing levels. This drawdown includes a shared service, outsourcing, and a reduction by other agencies.

Budget Deficit $(854,968)
Road Impact Fees $(150,000)
$(1,004,968)

Traffic Officer $50,000
Public Meetings $61,000
SCC Grant $30,000
Sunset Refin $27,000
Forest Theater $38,300
$206,300

Total $(798,668)

The traffic officer cost is split 50/50 through a shared services agreement with the City of Pacific Grove. The public meetings SB90/State mandated costs reimbursement application was completed and will be received in the next fiscal year. The SCC Board has agreed to reduce the proposed $680,000 enabling grant to $650,000. The refinancing
of the revenue bonds for the Sunset Center was presented at the June 8th Council meeting.

Staff is assuming for now that the refinance will yield a $27,000 per year savings. The City’s financial advisor was directed by the Council to review other financing alternatives, but for purposes of preparing the amended draft budget, staff will use this figure. Finally, staff is recommending that the Forest Theater Renovation design work be deferred in order to scale back the project to improve the ADA infrastructure and the
restrooms. Thus, Forest Theater cost is removed for the time being from this year’s Capital Improvement Budget.

Option 2 Reserve Drawdown
This option applies reductions to vacant staff positions in addition to the reductions applied in Option 1.

Budget Deficit $(854,968)
Road Impact Fees $(150,000)
$(1,004,968)

Traffic Officer $50,000
Public Mtngs $61,000
SCC Grant $30,000
Sunset Refin $27,000
Forest Theater $38,300
Finance Spec. $30,000
Paid Call FF $15,000
Police Off (6 mos) $50,000
PD Shared Services $50,000
$351,300

Total $(653,668)

The finance specialist and police officer positions were recently vacated. The draft Budget included these two positions. Staff is recommending replacing the finance specialist position with a part-time person. The police officer position will be frozen for six months and we will reevaluate filling the position at mid-year. With the hiring of the three additional fire fighters, the cost for paid call fire fighters can be lowered without any detriment to public safety.

Staff has been meeting weekly with the City of Pacific Grove to review whether there is an opportunity to share additional Police Department services. The discussions are very preliminary and will require more vetting. However, conservatively speaking there will be an opportunity to reduce expenditures through a public safety shared services agreement.

Option 3 Reserve Drawdown (alternate)
It was suggested as an alternate option that some consideration be given to reducing the City’s workforce and reaching a goal of drawing down at the most $400,000 from reserves. Subtracting $400,000 from the $653,668 shown above in Option 2 equates to reducing the staff costs an additional $253,668.

To obtain this additional reserve drawdown goal, the workforce will need to be reduced by another 5 to 6 full time equivalent (FTE) employees. If the Council decides to select this alternative, staff will need 45-60 days to develop an employee reduction plan, to meet and confer with the labor groups regarding the proposed layoffs, and finally seek Council action to implement the layoffs.

STREET PROJECTS
All the above three options allow for the use of the Road Impact Fee on street projects. If this is the direction of the Council, the Capital Improvement Program will be amended to include street overlays in the amount of $150,000.

The TAMC staff was contacted to determine what funding is programmed for Carmel-by-the-Sea. The programmed projects are identified on the attached spreadsheet (Attachment C). The $250,000 set aside for Junipero reconstruction is restricted for this project and can’t be reprogrammed. The estimate for construction as shown in the budget is $300,000. The bid documents have been prepared and the project is currently planned for bid award in August 2010 by the Council with construction to start in September 2010. Depending on the bid submittals, the project will need additional funding over the $250,000 to complete or in the case of the draft Budget, an additional $50,000. There is no City match required for this project. The remaining unrestricted TAMC funded projects, i.e., Junipero-Ocean & 8th ($41,760), Junipero repave and streetscape ($171,000), and San Carlos repaving ($50,000) can be reprogrammed for another project. Such a request will require approval by the TAMC Board of Directors.

BEACH RAKE
One suggestion was to share the use of the beach rake with the City of Monterey. This isn’t feasible since there is no safe and easy way to transport the rake from the City of Monterey to Carmel Beach.

Another suggestion is to rent the beach rake. Staff is investigating whether this is feasible. This suggestion is very attractive since it won’t be expensive and will give the Carmel community as well as the staff time to evaluate the effectiveness of using the rake to remove charcoal and other detrimental objects. More information on the rental aspect will be forthcoming.

COST RECOVERY PLAN
The City fees are reviewed annually by staff. This review typically evaluates existing fees and, on occasion, introduces new fees. If the direction from the Council is to evaluate the entire universe of City services for cost recovery, this will take more time beyond the June 30, 2010 deadline to adopt the annual Budget. One alternative is to hire a professional firm that is familiar with developing a plan of this nature.

Another alternative would be to ask staff to prepare a plan, but this will depend on how extensive a plan we have in mind and the staff priorities established by the City Council. Staff recommends that a report be submitted to the Council within 60 days on how to best accomplish this task.

City of Carmel-by-the-Sea
Reserve Balances
FY 2010-11 Projected Balances
Estimated FY 10/11 Transfers Estimated
7/1/10 Interest/ (To) From 6/30/11
Reserve Name Purpose Balance & Oth Income Gen Fund Balance
Capital Capital improvements & outlays $ 2,758,219 $ (510,818) $ 2,247,401

General Fund
For general fund shortfalls. Policy C94-01 requires at least 5% of annual
revenues be held in reserve. $ 2,065,324 $ (300,000) $ 1,765,324

OPEB To fund portion of Other Post Employment Benefits Liability (GASB 45) $ 1,088,500 $ 21,770 $ 1,110,270

Workers Compensation For self-funded workers comp claims, as requred by Muni Code 3.08.050 $ 786,170 $ (80,000) $ 706,170

Debt Reduction Reserve To fund Sunset Center bond debt reductions, per Reso 2008-8 $ 720,500 $ 14,410 $ 734,910

Debt Service
To comply with reserve requirements of the the Sunset Center 2001
Certificates of Participation Trust Agreement with Union Bank $ 593,500 $7,500 $ (7,500) $ 593,500

Parking In-Lieu To develop off-street parking in or near business district $ 700,000 $ 11,200 $ 711,200

Benefit Liability Employee vacation and sick leave, as required by Muni Code 3.08.030 $ 471,000 $ (56,650) $ 414,350

Hostelry
For transient occupancy tax shortfalls. Policy C94-01 requires at least
10% of annual TOT revenues be held in reserve. $ 290,140 $ 100,000
$390,140

Natural Disaster
For unanticipated expenses during an emergency event and recovery
periods $ 250,000 $ 250,000

Forest Theater For Forest Theater improvements $ 54,000 $ 6,250 $ 60,250

Total $ 9,777,353 $ 61,130 $ (854,968) $ 8,983,515

Note: Shaded lines indicate reserves based on municipal code, City policy, or trust agreement provisions.

Attachment “B”
CITY OF CARMEL‐BY‐THE‐SEA
RESERVE BALANCES EXPLANATION

CAPITAL
Fund created to pay for a capital outlay or capital improvement. The Capital Reserve Fund is a very important aspect of a multi‐year financial plan, particularly to ensure the ability to fund future City infrastructure construction projects.

GENERAL FUND
Fund established by Policy No.C94‐01 which states:
“General Fund and Hostelry Fund reserves shall be maintained at no less than ten percent (10%) of their annual projected revenues.”

OPEB (Other Post Employment Benefits)
Retirees are provided post‐employment medical benefits if they meet the eligibility requirements. GASB (General Accounting Standards Board) 45 requires governmental agencies to account for the costs of postemployment benefits on an accrual basis rather than on a pay as you go accounting.

WORKERS’ COMPENSATION RESERVE FUND
Fund established by Municipal Code Sec. 3.08.050 as follows:
There shall be maintained by the City a fund known as the “Workers’ Compensation Reserve Fund” which fund shall be maintained at a minimum level of $250,000. The fund shall not be used without prior approval by the City Council.

DEBT REDUCTION RESERVE
Fund established by Resolution 2008‐8 as required for the Sunset Theater revenue bond financing:
Approve establishing a Reserve for Debt Reduction‐Sunset Center Certificates of Participation and transfer $674,500 from the General Fund to the new reserve.

DEBT SERVICE
Fund established to comply with the reserve requirement for the Sunset Center 2001 Certificates of Participation Trust agreement with Union Bank.
This fund reserve remains in place until the debt service is fully paid. Debt service ends on October 1, 2031.

PARKING IN‐LIEU
Fund established by Municipal Code Sec. 17.38.030 as follows:
Funds collected by the City from such payments shall be deposited in a specific fund and used by the City to acquire and/or develop off‐street parking. Such parking shall be available to the public and shall be in
or near the business district of the City.

BENEFIT LIABILITY
Fund established by Municipal Code Sec. 3.08.030 as follows:
There shall be retained in the City treasury a special fund known as the “Benefit Liability Fund”, as provided for in the Government Code of the State of California.

HOSTELRY
Fund established by Policy No.C94‐01 which states:
“General Fund and Hostelry Fund reserves shall be maintained at no less than ten percent (10%) of their annual projected revenues.”

NATURAL DISASTER
Fund established by Resolution No. 95‐58 which states:
“Establish a revised target level for the Emergency Response Fund of $250,000.”

FOREST THEATER
Fund established in F.Y. 2006/2007 as part of the budget adoption to pay for Forest Theater capital improvements.

Attachment "C"
TAMC GRANTS FOR CARMEL‐BY‐THE‐SEA
RSTP Programmed Projects

Project Budget Funding Type
Install Bike Racks $ 13,000 Other ‐ restricted

Junipero Ave. (Ocean & 8th) $ 41,760 Fair Share (1)

Junipero Ave. (Ocean & 8th) $ 250,000 Other ‐ restricted

Junipero, Ocean‐8th, repave, streetscape $ 171,000 STIP Buyout (2)

San Carlos repaving $ 50,000 STIP Buyout (2)

TOTAL $ 525,760

(1) Regional Transportation funding distributed equitably by population and street miles to TAMC member agencies

(2) State Transportation Improvement Program [STIP] funding specifically designated for Carmel‐by‐the‐Sea

MINUTES
SPECIAL CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
June 16, 2010

I. CALL TO ORDER
The special meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 5:02 p.m. Mayor McCloud called the meeting to order.

II. ROLL CALL
PRESENT: Council Members Burnett; Hazdovac; Sharp; Talmage & McCloud
STAFF PRESENT: Rich Guillen, City Administrator
Heidi Burch, City Clerk
George Rawson, Public Safety Director

III. PLEDGE OF ALLEGIANCE
Members of the audience joined the Mayor and Council Members in the Pledge of Allegiance.

IV. ORDERS OF COUNCIL
A. Study session and public hearing to review/adopt Fiscal Years 2010/11 – 2012/13 Triennial Budget.

City Administrator Guillen presented the staff report.

Mayor McCloud opened the meeting to public comment at 5:24 p.m.

Nancy Budd, Executive Director of the Center for Photographic Art at the Sunset Center, requested funding for a student photography program.

Jim Price, Chair of the Sunset Center Board of Directors, offered to personally sponsor the photography program.

Jim Emery, Monte Miller, Michael Lynch, Barbara Livingston, Carolyn Hardy, and Allison Shelling each presented their budget concerns and suggestions.

Mayor McCloud closed the meeting to public comment at 5:44 p.m.

City Administrator Guillen and Public Safety Director Rawson answered questions from the public.

Council took an eight-minute recess at 6:37 p.m. for technical reasons.

Mayor McCloud re-opened the meeting to public comment at 6:45 p.m.

Angie Irvine spoke about the beach rake.

Mayor McCloud closed the meeting to public comment at 6:46 p.m.

Council Member TALMAGE moved to adopt the Fiscal Years 2010/11 – 2012/13
Triennial Budget with the following amendments: add $150,000 back into the Public Works budget; keep vacant the open Police Officer position for one year; add $15,000 for the trial rental of a beach rake; put back $13,500 from the refinancing of Sunset Center; and put $525,670 from TAMC into the capital program, seconded by Mayor McCloud and carried by the following roll call vote:

AYES: COUNCIL MEMBERS: BURNETT, HAZDOVAC; SHARP; TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE

Mayor McCloud opened the meeting to public comment at 7:17 p.m.

Monte Miller addressed staff salary reductions.

Barbara Livingston addressed taxing Internet sales.

Mayor McCloud closed the meeting to public comment at 7:21 p.m.

A. Consideration of a Resolution approving the Memorandum of Understanding regarding the Maintenance of Effort requirements related to Proposition 172 funding Council Member TALMAGE moved to adopt the Resolution approving the Memorandum of Understanding regarding the Maintenance of Effort requirements related to Prop 172 funding, seconded by Council Member BURNETT, and carried by the following roll call vote:

AYES: COUNCIL MEMBERS: BURNETT, HAZDOVAC; SHARP; TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE

Council Member HAZDOVAC moved to adopt the Memorandum of Understanding
Regarding the Maintenance of Effort Requirements related to Proposition 172 Funding between the City of Carmel-by-the-Sea Legislative Body and the Directors of the Designated Safety Service Departments, seconded by Council Member SHARP, and carried by the following roll call vote:

AYES: COUNCIL MEMBERS: BURNETT, HAZDOVAC; SHARP; TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE

Council Member HAZDOVAC moved to adopt the Investment Policy and Guidelines
C 89-27, seconded by Council Member BURNETT and carried by the following roll call vote:

AYES: COUNCIL MEMBERS: BURNETT, HAZDOVAC; SHARP; TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE

B. Consideration of a Resolution adopting the Fiscal Years 2010/2011 through 2012/2013 Triennial Budget.

Council Member TALMAGE moved to amend the Resolution adopting the 2010/2011
through 2012/2013 Triennial Budget to reflect Council adoption of Fiscal Year 2010-2011 of the 2010-2013 Triennial Budget, seconded by Council Member BURNETT and carried by the following roll call vote:

AYES: COUNCIL MEMBERS: BURNETT, HAZDOVAC; SHARP; TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE

V. ADJOURNMENT
Mayor McCloud declared the meeting adjourned at 7:34 p.m.

Respectfully submitted, ATTEST:

_____________________________ ____________________________
Heidi Burch, City Clerk SUE McCLOUD, MAYOR

MINUTES
SPECIAL CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
June 2, 2010

I. CALL TO ORDER
The special meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 5:04 p.m. Mayor McCloud called the meeting to order.

II. ROLL CALL
PRESENT: Council Members Burnett; Hazdovac; Sharp; Talmage & McCloud
STAFF PRESENT: Rich Guillen, City Administrator
Heidi Burch, City Clerk
George Rawson, Public Safety Director

III. PLEDGE OF ALLEGIANCE
Members of the audience joined the Mayor and Council Members in the Pledge of Allegiance.

IV. ORDERS OF COUNCIL
A. Study session and public hearing to review/adopt Fiscal Years 2010/11 – 2012/13 Triennial Budget.

Mayor McCloud asked the audience if any of the answers to budget questions needed clarification.

Adam Moniz requested clarification of the answer to Question #100 regarding the selfsufficiency of the Sunset Cultural Center.

Alison Shelling requested clarification of the answer to Question #80 regarding Police Department salaries.

Mayor McCloud opened the public appearances section for comment at 5:34 p.m.

Monte Miller, Carolyn Hardy, Barbara Livingston, Alison Shelling, Angela Irvine, Bob Irvine, Michael LePage, Carrie Theis, president of the Carmel Innkeepers’ Association, Adam Moniz and Monta Potter, CEO of the Carmel Chamber of Commerce offered their budget suggestions and/or concerns.

Mayor McCloud closed the public appearances section for comment at 5:59 p.m.

Council directed staff to provide additional information on how much revenue the City could capture if fees were assessed to cover the cost of provided services, options on staff reductions, and details about paid parking.

V. ADJOURNMENT
Mayor McCloud declared the meeting adjourned at 7:24 p.m.

Respectfully submitted, ATTEST:

_____________________________ ____________________________
Heidi Burch, City Clerk SUE McCLOUD, MAYOR

CITY COUNCIL: Special Meeting on Budget for Fiscal Years 2010/11- 2012/13

NOTICE OF SPECIAL CITY COUNCIL MEETING
Special Meeting
Thursday, May 20, 2009 -- 4:30 p.m.
Council Chambers
East side of Monte Verde Street between Ocean and Seventh Avenues

Live video streaming available at:
www.ci.carmel.ca.us

Broadcast date
Sunday, May 25, 2009
8:00 a.m., KMST Channel 26

I. Call to Order

II. Roll Call

III. Pledge of Allegiance

IV. Orders of Council
A. Study session and public hearing to review/adopt Fiscal Years 2010/11 – 2012/13 Triennial Budget.

V. Adjournment

The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech
Impaired (T.D.D.) number is 1-800-735-2929.

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at Carmel-by-the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and 7th Avenues, during
normal business hours.

MINUTES
SPECIAL CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
May 20, 2010

I. CALL TO ORDER
The special meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 4:36 p.m. Mayor McCloud called the meeting to order.

II. ROLL CALL
PRESENT: Council Members Burnett; Sharp; Talmage & McCloud; Hazdovac (arrived 4:40 p.m.)
STAFF PRESENT: Rich Guillen, City Administrator
Molly Laughlin, Deputy City Clerk
George Rawson, Public Safety Director
Janet Cubbage, Library Director
Mike Branson, City Forester

III. PLEDGE OF ALLEGIANCE
Members of the audience joined the Mayor and Council Members in the Pledge of Allegiance.

IV. ORDERS OF COUNCIL
A. Study session and public hearing to review/adopt Fiscal Years 2010/11 – 2012/13 Triennial Budget.

Mayor McCloud opened the public appearances section for comment at 4:41 p.m.

Carla Ramsay addressed abandoned vehicles in the residential neighborhoods.

Robin Hamelin addressed the proposed property tax for public safety.

Carolina Bayne addressed the mail service contract.

Roberta Miller said it was difficult for the public to comment on the lengthy number of questions without allowing more time for review.

Jim Emery addressed the pension issue and contract services.

Monte Miller addressed the Nichols Engineering Study on street and road repairs and the need for a more stringent code enforcement of the City’s design guidelines.

Steve Dallas addressed the need for gaining a greater revenue stream from paid parking and cuts at the Sunset Center and the Library.

Barbara Livingston addressed the current low fines for code violations.

Council Member Talmage addressed the current reserve accounts and referred to a plan he has drafted.

Council Member Burnett suggested that Council should consider this budget as the “new reality” and outlined four ways for the City to weather the financial storm: draw from reserves cut expenses, expand existing sources of revenue, and develop new sources of revenue.

Mayor McCloud addressed the possible impacts of the looming water issue.

Monte Miller expressed surprise that property tax revenues were lower than expected.

Bob Irvine asked for clarification about a comment made by Council Member Burnett about the Library.

Peter Mollman, chairman of the Carmel Public Library Foundation, said that the Foundation has been increasingly successful in efforts to raise funds to sustain the Library and hopes to continue to do more.

Jean Grace commented on this year’s budget process.

Bob Jenkins addressed the need for Council to make tough budget decisions.

Monta Potter, CEO of the Carmel Chamber of Commerce, addressed paid parking in the downtown commercial district.

Council Member Talmage said the City should explore instituting a fee structure that would more fully reimburse the City for the services it provides.

V. ADJOURNMENT
Mayor McCloud declared the meeting adjourned at 6:07 p.m.

Respectfully submitted, ATTEST:
_____________________________ ____________________________
Molly Laughlin, Deputy City Clerk SUE McCLOUD, MAYOR

CITY COUNCIL: Agenda & Minutes April 28, 2009

NOTICE OF SPECIAL CITY COUNCIL MEETING
Special Meeting
Tuesday, April 28, 2009
4:30 pm
Council Chambers
East side of Monte Verde Street between Ocean and Seventh Avenues

Live video streaming available at:
www.ci.carmel.ca.us
Broadcast date
Sunday, May 3, 2009
8:00 a.m., KMST Channel 26

I. Call to Order

II. Roll Call

III. Pledge of Allegiance

IV. Orders of Council
A. Consideration of an Economic Analysis Report of the Flanders Mansion Property
prepared by CBRE Consulting, Inc.

B. Consideration of a Resolution Certifying the Recirculated Final Environmental Impact
Report for the Flanders Mansion Project.

C. Consideration of a Resolution adopting a Mitigation Monitoring and Reporting
Program for environmental impacts and Conditions of Sale and Covenants to be
recorded to run with the land, or Conditions of Lease.

D. Consideration of a Resolution adopting a Statement of Overriding Considerations.

E. Consideration of a Resolution adopting a project for implementation: Sale of Flanders
Mansion Parcel with conservation easements and mitigations.

F. Consideration of a Resolution of Notice of Proposed Discontinuance of Public Park
Land and setting a date for hearing of protests against the sale of public park land.

V. Adjournment
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at Carmel-by-the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and 7th Avenues, during normal business hours.

MINUTES
SPECIAL CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
April 28, 2009

I. CALL TO ORDER
The special meeting of the City Council of the City of Carmel-by-the-Sea, California,
was held on the above date at the stated hour of 4:35 p.m. Mayor McCloud called the
meeting to order.

City Attorney Don Freeman announced that the Council met in closed session regarding a potential litigation, not related to the Flanders Mansion, and that no decision was made on the matter.

II. ROLL CALL
PRESENT: Council Members Hazdovac, Rose, Sharp, Talmage & McCloud
STAFF PRESENT: Rich Guillen, City Administrator
Heidi Burch, City Clerk
George Rawson, Public Safety Director

III. PLEDGE OF ALLEGIANCE
Members of the audience joined the Mayor and Council Members in the Pledge of
Allegiance.

IV. ORDERS OF COUNCIL
A. Consideration of an Economic Analysis Report of the Flanders Mansion Property
prepared by CBRE Consulting, Inc.

B. Consideration of a Resolution Certifying the Re-circulated Final Environmental
Impact Report for the Flanders Mansion Project.

C. Consideration of a Resolution adopting a Mitigation Monitoring and Reporting
Program for environmental impacts and Conditions of Sale and Covenants to be
recorded to run with the land, or Conditions of Lease.

D. Consideration of a Resolution adopting a Statement of Overriding Considerations.

E. Consideration of a Resolution adopting a project for implementation: Sale of
Flanders Mansion Parcel with conservation easements and mitigations.

F. Consideration of a Resolution of Notice of Proposed Discontinuance of Public Park
Land and setting a date for hearing of protests against the sale of public parkland.
City Attorney Don Freeman outlined the issues to be addressed at the meeting.

Brian Roseth, consultant for the City, introduced the team that worked on this project.

Lynn Sedgway of CB Richard Ellis (CBRE) outlined the financial feasibility analysis of the four options for the disposition of the property.

Brian Roseth noted that the Forest & Beach Commission, the Historic Resources Board, and the Planning Commission all recommended that the Council find the Final Environmental Impact report adequate. He highlighted the five resolutions for consideration, explained the errata that placed several findings from the original draft into more appropriate sections, and outlined the process.

City Attorney Don Freeman said there would be one public hearing period.

Mayor McCloud opened the meeting to public comment at 5:02 p.m.

Speakers included: Les Albiol, resident curator for the Maryland Department of Environmental Resources; Thomas Yots, an historic preservationist from Niagara Falls, New York; Skip Lloyd; Alexander Crosby, David Keyston, Jeff Weir, Marikay Morris, Robert Knight, Karen Ferlito, Richard Stiles, Suzanne Weir, Robert Morris, Jerian Crosby (read a letter from Liz and Scott Kantor); Darby Worth; Roberta Miller; Melanie Billig; Yoko Whitaker; Barbara Brooks; Dan, Joyce Stevens; James Wright; Pat Sippel; Jim Emory; Barbara Mearns; Alt McEwen; Virdette Brumm; Shirley Humann; John Hicks; Sarah Berling; Harvey Billig; Bertie Bialek Elliott; Mike Brown; Barbara Stiles; Susan Brandt-Hawley; and Barbara Livingston.

Mayor McCloud closed the meeting to public comment at 6:35 p.m. and Council took a recess to allow the team to review the public comments.

Council reconvened at 7:21 p.m.

City Attorney Don Freeman recommended that, in order to give more time for public review and comments, the meeting be continued and that a Special Council meeting be held on near May 14th, 2009. He said that written comments from the public received at City Hall no later than Monday, May 4th at 5:00 p.m., will be included in the record. The Special Meeting will be re-noticed with the same agenda as that of April 28, 2009. The City Attorney said the public hearing will not be reopened at the special meeting. Documents will be available to the public 72 hours prior to the special meeting, providing adequate time for public review.

V. ADJOURNMENT

Mayor McCloud declared the meeting adjourned at 7:27 p.m.

Respectfully submitted,

_____________________________
Heidi Burch, City Clerk

ATTEST:
____________________________
SUE McCLOUD, MAYOR

CITY COUNCIL: Special Meeting Agenda & Minutes, March 25, 2009

NOTICE OF SPECIAL CITY COUNCIL MEETING

Special Meeting
Wednesday, March 25, 2009
4:30 p.m.
Council Chambers
East side of Monte Verde Street between Ocean and Seventh Avenues

Live video streaming available at:
www.ci.carmel.ca.us

Broadcast date
Sunday, March 29, 2009
8:00 a.m., KMST Channel 26

I. Call to Order

II. Roll Call

III. Pledge of Allegiance

IV. Orders of Council

A. Receive economic analysis report on Flanders Mansion.

B. Receive report and provide policy direction regarding contracting fire protection services to the City of Monterey.

V. Adjournment

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at Carmel-by-the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and 7th Avenues, during normal business hours.

MINUTES
SPECIAL CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
March 25, 2009

I. CALL TO ORDER
The special meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 4:33 p.m. Mayor McCloud called the meeting to order.

II. ROLL CALL
PRESENT: Council Members Hazdovac, Rose, Sharp, Talmage & McCloud
STAFF PRESENT: Rich Guillen, City Administrator
Don Freeman, City Attorney
Heidi Burch, City Clerk
George Rawson, Public Safety Director

III. PLEDGE OF ALLEGIANCE
Members of the audience joined the Mayor and Council Members in the Pledge of
Allegiance.

IV. ORDERS OF COUNCIL
A. Receive economic analysis report on Flanders Mansion.
This item was heard immediately following item IV.B.

B. Receive report and provide policy direction regarding contracting fire protection
services to the City of Monterey.
Public Safety Director George Rawson presented the report. Monterey Mayor Chuck Della Sala addressed Council regarding the proposed fire services contract, the fire services Monterey now offers, and his vision for a Peninsula-wide fire department in the future. Monterey Fire Chief Sam Mazza answered Council questions.

Mayor McCloud opened the meeting to public comment at 5:05 p.m.

Barbara Livingston, Monte Miller, Linda Anderson, August Beacham, President of
Carmel Professional Firefighters, Mitch Kastros, a Carmel firefighter and Margi
Perotti, representing the City’s general employees, addressed Council.

Mayor McCloud closed the meeting to public comment at 5:17 p.m.

Fire Chief Sam Mazza and Jim Thompson, Deputy City Manager of Monterey, answered the questions posed by the public.

Monterey Assistant City Manager Fred Cohn addressed Council.

Council requested staff return with additional details on the proposed fire merger at a future date.

I.V.A. Receive economic analysis report on Flanders Mansion.
City Administrator Guillen presented the report. The item will be discussed at a
future City Council meeting.

V. ADJOURNMENT
Mayor McCloud declared the meeting adjourned at 6:18 p.m.

Respectfully submitted,

_____________________________
Heidi Burch, City Clerk

ATTEST:

____________________________
SUE McCLOUD, MAYOR