Showing posts with label Special City Council Meeting Agenda. Show all posts
Showing posts with label Special City Council Meeting Agenda. Show all posts
Friday, September 7, 2018
CITY COUNCIL SPECIAL MEETING AGENDA & MINUTES, September 10, 2018
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL AGENDA
CITY COUNCIL SPECIAL MEETING
Monday, September 10, 2018
OPEN SESSION 4:30 PM
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL MINUTES
CITY COUNCIL SPECIAL MEETING
Monday, September 10, 2018
Saturday, August 4, 2018
CITY COUNCIL SPECIAL MEETING AGENDA & MINUTES, August 6, 2018
CITY OF
CARMEL-BY-THE-SEA
CITY COUNCIL
AGENDA
CITY COUNCIL
SPECIAL MEETING
Monday, August
6, 2018
City Council Special Meeting Minutes August 6, 2018 09-10-18 by L. A. Paterson on Scribd
MINUTES
City Council Special Meeting Minutes August 6, 2018 09-10-18 by L. A. Paterson on Scribd
MINUTES
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL AGENDA
CITY COUNCIL SPECIAL MEETING
Monday, August 6, 2018Friday, June 29, 2018
CITY COUNCIL SPECIAL MEETING AGENDA & MINUTES, July 2, 2018
Agenda Special Meeting 07-02-18 by L. A. Paterson on Scribd
CITY OF
CARMEL-BY-THE-SEA
CITY COUNCIL
AGENDA
CITY COUNCIL
SPECIAL MEETING
Monday, July 2,
2018
Minutes City Council Special Meeting July 2, 2018 08-06-18 by L. A. Paterson on Scribd
MINUTES
Minutes City Council Special Meeting July 2, 2018 08-06-18 by L. A. Paterson on Scribd
MINUTES
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL AGENDA
CITY COUNCIL SPECIAL MEETING
Monday, July 2, 2018Friday, March 2, 2018
CITY COUNCIL SPECIAL MEETING AGENDA & MINUTES, March 7, 2018
Agenda 03-07-18 by L. A. Paterson on Scribd
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL AGENDA
CITY COUNCIL SPECIAL MEETING
Wednesday, March 7, 2018
OPEN SESSION 10:00 AM
Draft Minutes March 7, 2018 04-03-18 by L. A. Paterson on Scribd
DRAFT MINUTES
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL AGENDA
CITY COUNCIL SPECIAL MEETING
Wednesday, March 7, 2018
OPEN SESSION 10:00 AM
Friday, December 1, 2017
CITY COUNCIL SPECIAL MEETING AGENDA & MINUTES, December 4, 2017
Agenda 12-04-17 by L. A. Paterson on Scribd
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL AGENDA
CITY COUNCIL SPECIAL MEETING - WORKSHOP
Monday, December 4, 2017
OPEN SESSION 5:30 PM
MINUTES
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL AGENDA
CITY COUNCIL SPECIAL MEETING - WORKSHOP
Monday, December 4, 2017
OPEN SESSION 5:30 PM
Saturday, April 29, 2017
AMENDED CITY COUNCIL SPECIAL MEETING AGENDA, May 1, 2017
Amended Agenda 05-01-17 by L. A. Paterson on Scribd
CITY OF CARMEL-BY-THE-SEA
AMENDED CITY COUNCIL AGENDA
SPECIAL MEETING
Monday, May 01, 2017
TOUR OF INSPECTION 5:00 p.m.
WORKSHOP 5:30 p.m.
Minutes May 1, 2017 by L. A. Paterson on Scribd
DRAFT MINUTES
SPECIAL MEETING
CARMEL-BY-THE-SEA
Monday, May 1, 2017
Wednesday, November 9, 2016
CITY COUNCIL SPECIAL MEETING AGENDA & MINUTES, November 9, 2016
CITY COUNCIL AGENDA
SPECIAL MEETING
Wednesday, November 09, 2016
Saturday, October 1, 2016
CITY COUNCIL AGENDA & MINUTES, October 3, 2016
CITY COUNCIL AGENDA
SPECIAL MEETING
Monday, October 03, 2016
Special Meeting Minutes 10-03-16 by L. A. Paterson on Scribd
DRAFT MINUTES
SPECIAL MEETING
CARMEL-BY-THE-SEA
Monday, October 3, 2016
SPECIAL MEETING
Monday, October 03, 2016
Special Meeting Minutes 10-03-16 by L. A. Paterson on Scribd
DRAFT MINUTES
SPECIAL MEETING
CARMEL-BY-THE-SEA
Monday, October 3, 2016
Friday, June 12, 2015
CITY COUNCIL SPECIAL MEETING AGENDA & MINUTES, June 15, 2015
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL AGENDA
SPECIAL MEETING
MONDAY, June 15, 2015
4:30 P.M.
Council Chambers, City Hall
East side of Monte Verde Street
Between Ocean and Seventh Avenues
Tuesday, May 6, 2014
SPECIAL CITY COUNCIL MEETING AGENDA & MINUTES May 6, 2014
SPECIAL CITY COUNCIL MEETING AGENDA PACKET
May 6, 2014
City Council Special Meeting Minutes May 6, 2014 06-03-14
SPECIAL CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
May 6, 2014
City Council Special Meeting Minutes May 6, 2014 06-03-14
SPECIAL CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
May 6, 2014
Wednesday, May 30, 2012
CITY COUNCIL: Special City Council Meeting Agenda 24 May 2012
NOTICE OF SPECIAL CITY COUNCIL MEETING
Thursday, May 24, 2012– 4:30 p.m.
Council Chambers
East side of Monte Verde Street between
Ocean and Seventh Avenues
Live video streaming available at:
www.ci.carmel.ca.us
Broadcast date
Sunday, May 27, 2012
8:00 a.m., MCAET Channel 26
II. Roll Call – Council Member Beach will be participating in the meeting via phone (831-915-5093)
from 134 Everett Street, New Haven, CT 06511.
III. Pledge of Allegiance
IV. Public Appearances
Anyone wishing to address the City Council on matters within the jurisdiction of the City and are not on the agenda may do so now. Matters not appearing on the City Council’s agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three (3) minutes, or as otherwise established by the City Council. Persons are not required to give their names, but it is helpful for speakers to state their names in order that the City Clerk may identify them in the minutes of the meeting. Always speak into the microphone, as the meeting is recorded. The City Council Chambers is equipped with a portable microphone for anyone unable to come to the podium. Assisted listening devices are available upon request of the City Clerk. If you need assistance, please advise Heidi Burch and the microphone will be brought to you.
IV. Orders of Council
A. Study session and public hearing to review/adopt Fiscal Years 2012/13 – 2014/15
Triennial Budget.
1) Budget Overview and recap of the Meeting of May 17, 2012
2) Capital Budget
3) Items Not Funded in the Proposed Budget
4) Council Deliberations and Possible Approval of the Fiscal Year 2012/13 Operating Plan and Proposed Budget.
V. Adjournment
The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) number is 1-800-735-2929.
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at Carmel-by-the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and Seventh Avenues, during normal business
SPECIAL CITY COUNCIL MEETING Final Packet May 24, 2012
I. CALL TO ORDER
The special meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 4:32 p.m. Mayor Burnett called the meeting to order.
II. ROLL CALL
PRESENT: Council Members Hazdovac, Hillyard, Talmage & Mayor Burnett
Council Member Beach participated via phone connection from New Haven, Connecticut.
STAFF PRESENT: Jason Stilwell, City Administrator
Molly Laughlin, Deputy City Clerk
Mike Calhoun, Interim Police Chief
Stu Ross, Public Works Superintendent
Janet Bombard, Library Director
Mike Branson, City Forester
Sean Conroy, Planning Services Manager
Andrew Miller, Fire Chief
Paul Wood, Finance Consultant
Deanna Allen, Finance Specialist
III. PLEDGE OF ALLEGIANCE
Members of the audience joined the Mayor and Council Members in the Pledge of Allegiance.
IV. PUBLIC APPEARANCES
Mayor Burnett opened the meeting to public comment at 4:33 p.m.
Mike Brown addressed the issue of advertising Carmel-by-the-Sea in the print media.
Mayor Burnett opened the meeting to public comment at 4:35 p.m.
V. ORDERS OF COUNCIL
A. Study session and public hearing to review/adopt Fiscal Years 2012/13 – 2014/15 Triennial Budget.
1) Budget Overview and recap of the Meeting of May 17, 2012.
City Administrator Jason Stilwell presented the overview/recap of the May 17 meeting. He noted three more budget requests had been received since that meeting from Monterey-Salinas Transit, the Carmel Art and Film Festival, and Family Services Agency of the Central Coast/Suicide Prevention Service.
Mayor Burnett opened the meeting to public comment at 4:42 p.m.
Monte Miller addressed code compliance.
Mayor Burnett closed the meeting to public comment at 4:43 p.m.
2) Capital Budget
City Administrator Jason Stilwell gave the presentation on the Capital Budget, including General Fund projects, Special Revenue projects, road improvement projects, and 11 unfunded projects.
Staff answered Council questions.
Mayor Burnett opened the meeting to public comment at 5:23 p.m.
Kristy Downing, Linda Anderson, Bob Jenkins, Jean Grace, Monte Miller, and Jim Emery addressed Council.
Mayor Burnett closed the meeting to public comment at 5:45 p.m.
Council took a recess at 5:58 p.m. and reconvened at 6:05 p.m.
3) Items Not Funded in the Proposed Budget
City Administrator Jason Stilwell gave the presentation on those items not funded in the Proposed Budget. These items include: Services, Road Maintenance, Capital Budget, Debt Service and Use of One-Time Funding (Reserves). Together, these total $2.84 million.
Mayor Burnett opened the meeting to public comment at 6:42 p.m.
Kristy Downing, Monte Miller, Bob Jenkins and Monta Potter, Executive Director of the Carmel Chamber of Commerce, addressed Council.
Mayor Burnett closed the meeting to public comment at 6:49 p.m.
4) Council Deliberations and Possible Approval of the Fiscal Year 2012/13 Operating Plan and Proposed Budget.
City Administrator Jason Stilwell gave the presentation and asked for Council direction. He offered a matrix labeled “Sources” and “Uses” as a method to help Council in its deliberations to match items and to close the budget gap.
After consideration and discussion of the items on the matrix (and the addition of other items included in this meeting), Council decided to continue its deliberations to the Workshop scheduled for June 4, 2012. In the meantime, each Council member will individually review the budget items, consult with the City Administrator as needed, and return to the June 4 meeting with their suggestions and further discussion.
VI. ADJOURNMENT
Mayor Burnett declared the meeting adjourned at 8:05 p.m.
Respectfully submitted,
_____________________________
Molly Laughlin, Deputy City Clerk
MINUTES
SPECIAL CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
May 24, 2012
The special meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 4:32 p.m. Mayor Burnett called the meeting to order.
II. ROLL CALL
PRESENT: Council Members Hazdovac, Hillyard, Talmage & Mayor Burnett
Council Member Beach participated via phone connection from New Haven, Connecticut.
STAFF PRESENT: Jason Stilwell, City Administrator
Molly Laughlin, Deputy City Clerk
Mike Calhoun, Interim Police Chief
Stu Ross, Public Works Superintendent
Janet Bombard, Library Director
Mike Branson, City Forester
Sean Conroy, Planning Services Manager
Andrew Miller, Fire Chief
Paul Wood, Finance Consultant
Deanna Allen, Finance Specialist
III. PLEDGE OF ALLEGIANCE
Members of the audience joined the Mayor and Council Members in the Pledge of Allegiance.
IV. PUBLIC APPEARANCES
Mayor Burnett opened the meeting to public comment at 4:33 p.m.
Mike Brown addressed the issue of advertising Carmel-by-the-Sea in the print media.
Mayor Burnett opened the meeting to public comment at 4:35 p.m.
V. ORDERS OF COUNCIL
A. Study session and public hearing to review/adopt Fiscal Years 2012/13 – 2014/15 Triennial Budget.
1) Budget Overview and recap of the Meeting of May 17, 2012.
City Administrator Jason Stilwell presented the overview/recap of the May 17 meeting. He noted three more budget requests had been received since that meeting from Monterey-Salinas Transit, the Carmel Art and Film Festival, and Family Services Agency of the Central Coast/Suicide Prevention Service.
Mayor Burnett opened the meeting to public comment at 4:42 p.m.
Monte Miller addressed code compliance.
Mayor Burnett closed the meeting to public comment at 4:43 p.m.
2) Capital Budget
City Administrator Jason Stilwell gave the presentation on the Capital Budget, including General Fund projects, Special Revenue projects, road improvement projects, and 11 unfunded projects.
Staff answered Council questions.
Mayor Burnett opened the meeting to public comment at 5:23 p.m.
Kristy Downing, Linda Anderson, Bob Jenkins, Jean Grace, Monte Miller, and Jim Emery addressed Council.
Mayor Burnett closed the meeting to public comment at 5:45 p.m.
Council took a recess at 5:58 p.m. and reconvened at 6:05 p.m.
3) Items Not Funded in the Proposed Budget
City Administrator Jason Stilwell gave the presentation on those items not funded in the Proposed Budget. These items include: Services, Road Maintenance, Capital Budget, Debt Service and Use of One-Time Funding (Reserves). Together, these total $2.84 million.
Mayor Burnett opened the meeting to public comment at 6:42 p.m.
Kristy Downing, Monte Miller, Bob Jenkins and Monta Potter, Executive Director of the Carmel Chamber of Commerce, addressed Council.
Mayor Burnett closed the meeting to public comment at 6:49 p.m.
4) Council Deliberations and Possible Approval of the Fiscal Year 2012/13 Operating Plan and Proposed Budget.
City Administrator Jason Stilwell gave the presentation and asked for Council direction. He offered a matrix labeled “Sources” and “Uses” as a method to help Council in its deliberations to match items and to close the budget gap.
After consideration and discussion of the items on the matrix (and the addition of other items included in this meeting), Council decided to continue its deliberations to the Workshop scheduled for June 4, 2012. In the meantime, each Council member will individually review the budget items, consult with the City Administrator as needed, and return to the June 4 meeting with their suggestions and further discussion.
VI. ADJOURNMENT
Mayor Burnett declared the meeting adjourned at 8:05 p.m.
Respectfully submitted,
_____________________________
Molly Laughlin, Deputy City Clerk
ATTEST:
____________________________
JASON BURNETT, MAYOR
CITY COUNCIL: Special City Council Meeting Agenda 17 May 2012
NOTICE OF SPECIAL CITY COUNCIL MEETING
Thursday, May 17, 2012– 4:30 p.m.
Council Chambers
East side of Monte Verde Street between
Ocean and Seventh Avenues
Live video streaming available at:
www.ci.carmel.ca.us
Broadcast date
Sunday, May 20, 2012
8:00 a.m., MCAET Channel 26
I. Call to Order
II. Roll Call
III. Pledge of Allegiance
IV. Public Appearances
Anyone wishing to address the City Council on matters within the jurisdiction of the City and are not on the agenda may do so now. Matters not appearing on the City Council’s agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three (3) minutes, or as otherwise established by the City Council. Persons are not required to give their names, but it is helpful for speakers to state their names in order that the City Clerk may identify them in the minutes of the meeting. Always speak into the microphone, as the meeting is recorded. The City Council Chambers is equipped with a portable microphone for anyone unable to come to the podium. Assisted listening devices are available upon request of the City Clerk. If you need assistance, please advise Heidi Burch and the microphone will be brought to you.
IV. Orders of Council
A. Study session and public hearing to review/adopt Fiscal Years 2012/13 – 2014/15 Triennial Budget.
1) Overview
2) Revenue
3) Operating Budgets
4) Items Not Funded in the Proposed Budget
5) Preliminary Council Deliberations
V. Adjournment
The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) number is 1-800-735-2929.
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at Carmel-by-the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and 7th Avenues, during normal business hours.
Special City Council Meeting Packet 17 May 2012
I. CALL TO ORDER
The special meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 4:34 p.m. Mayor Burnett called the meeting to order.
II. ROLL CALL
PRESENT: Council Members Beach, Hazdovac, Hillyard, Talmage & Mayor Burnett
STAFF PRESENT: Jason Stilwell, City Administrator
Heidi Burch, Asst. City Administrator/City Clerk
Mike Calhoun, Interim Police Chief
Janet Bombard, Library Director
Mike Branson, City Forester
Sean Conroy, Planning Services Manager
Paul Wood, Finance Consultant
Deanna Allen, Finance Specialist
Andrew Miller, Fire Chief
Dave Brown, Asst. Fire Chief
III. PLEDGE OF ALLEGIANCE
Members of the audience joined the Mayor and Council Members in the Pledge of Allegiance.
IV. PUBLIC APPEARANCES
Mayor Burnett opened and closed the meeting to public comment at 4:36 p.m. as there were no comments.
MINUTES
SPECIAL CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
May 17, 2012
The special meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 4:34 p.m. Mayor Burnett called the meeting to order.
II. ROLL CALL
PRESENT: Council Members Beach, Hazdovac, Hillyard, Talmage & Mayor Burnett
STAFF PRESENT: Jason Stilwell, City Administrator
Heidi Burch, Asst. City Administrator/City Clerk
Mike Calhoun, Interim Police Chief
Janet Bombard, Library Director
Mike Branson, City Forester
Sean Conroy, Planning Services Manager
Paul Wood, Finance Consultant
Deanna Allen, Finance Specialist
Andrew Miller, Fire Chief
Dave Brown, Asst. Fire Chief
III. PLEDGE OF ALLEGIANCE
Members of the audience joined the Mayor and Council Members in the Pledge of Allegiance.
IV. PUBLIC APPEARANCES
Mayor Burnett opened and closed the meeting to public comment at 4:36 p.m. as there were no comments.
V. ORDERS OF COUNCIL
A. Study session and public hearing to review/adopt Fiscal Years 2012/13 – 2014/15 Triennial Budget.
1) Budget Overview
City Administrator Stilwell presented the budget overview.
Mayor Burnett opened the meeting to public comment at 5:02 p.m.
Jonathan Sapp, Jim Emery, Monte Miller and Barbara Livingston addressed Council.
Mayor Burnett closed the meeting to public comment at 5:17 p.m.
2) Revenue
Carrie Theis of the Carmel Innkeepers Association and Paul Wood answered Council questions.
Mayor Burnett opened the meeting to public comment at 6:02 p.m.
Kristy Downing and Jim Emery addressed Council.
Mayor Burnett closed the meeting to public comment at 6:04 p.m.
3) Operating Budgets
City Administrator Stilwell gave the overview of the operating budgets, specifically those of Planning, Public Services, Library, Police, City Council, Legal and Administrative Services departments.
Requests from Outside Agencies:
Speaking on behalf of their respective requesting agencies were: Mary Adams, President of United Way-Monterey County; Sunset Center Board Members Dave Parker and Sally Reid, Sunset Center Executive Director Christine Sandin and Finance Manager Agha Bilal of the Sunset Center; and Eliza Schreckenberger, chair of Carmel High School’s 2012 Sober Grad Night.
Council took a break at 7:50 p.m. and reconvened at 8:02 p.m.
Public Services:
Chiefs Miller & Calhoun and Deanna Allen, Finance Specialist, answered Council questions about Public Services.
Tammy Blount, President and CEO of the Monterey County Convention & Visitors Bureau, Doug Lumsden, chair of the Board of the Carmel Chamber of Commerce, and Carrie Theis of the Carmel Innkeepers Association, addressed Council on the Trolley and other marketing programs.
Mayor Burnett opened and closed the meeting to public comment at 9:10 p.m.
4) Items Not Funded in the Proposed Budget
Due to the late hour, this item will be continued to the May 24, 2012 meeting.
VI. ADJOURNMENT
Mayor Burnett declared the meeting adjourned at 9:10 p.m.
Respectfully submitted,
_____________________________
Heidi Burch, City Clerk
ATTEST:
____________________________
JASON BURNETT, MAYOR
CITY COUNCIL: Special City Council Meeting Agenda 8 May 2012
NOTICE OF SPECIAL CITY COUNCIL MEETING--AMENDED
Tuesday, May 8, 2012-5:00 p.m.
Council Chambers
East side of Monte Verde Street between Ocean and Seventh A venues
Live video streaming available at:
www .ci.carmel.ca.us
Broadcast date
Sunday, May 13,2012
8:00 a.m., MCAET Channel26
II. Roll Call
III. Pledge of Allegiance
IV. Public Appearances
Anyone wishing to address the City Council on matters within the jurisdiction of the City and are not on the agenda may do so now. Matters not appearing on the City Council's agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three (3) minutes, or as otherwise established by the City Council. Persons are not required to give their names, but it is helpful for speakers to state their names in order that the City Clerk may identify them in the minutes of the meeting. Always speak into the microphone, as the meeting is recorded. The City Council Chambers is equipped with a portable microphone for anyone unable to come to the podium. Assisted listening devices are available upon request of the City Clerk. If you need assistance, please advise Heidi Burch and the microphone will be brought to you.
V. Orders of Council
A. Authorize the Mayor and Vice Mayor to speak on behalf of the City in support of the Pebble Beach Del Monte Forest Project at the California Coastal Commission.
B. Receive recommendation of the ad hoc Committee and consider an appointment to the vacant City Council seat.
C. Discussion of the criteria and expertise sought in filling vacancies on the Boards and Commissions.
VI. Adjournment
The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) number is 1-800-735-2929.
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at Carmel-by-the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and ih Avenues, during normal business hours.
MINUTES
SPECIAL CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
May 8, 2012
The special meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 5:00 p.m. Mayor Burnett called the meeting to order.
II. ROLL CALL
PRESENT: Council Members Beach, Hazdovac, Talmage & Burnett
STAFF PRESENT: Jason Stilwell, City Administrator
Heidi Burch, Asst. City Administrator/City Clerk
Paul Tomasi, Police Sergeant
III. PLEDGE OF ALLEGIANCE
Members of the audience joined the Mayor and Council Members in the Pledge of Allegiance.
IV. PUBLIC APPEARANCES
Mayor Burnett opened and closed the meeting to public comment at 5:01 p.m.
V. ORDERS OF COUNCIL
A. Authorize the Mayor and Vice Mayor to speak on behalf of the City in support of the Pebble Beach Del Monte Forest Project at the California Coastal Commission.
Mayor Burnett opened the meeting to public comment at 5:03 p.m.
Barbara Livingston and Monta Potter addressed Council.
Mayor Burnett closed the meeting to public comment at 5:04 p.m.
Council Member BEACH moved to authorize the Mayor and Vice Mayor to speak on behalf of the City in support of the Pebble Beach Del Monte Forest Project at the California Coastal Commission, seconded by Council Member HAZDOVAC, and approved unanimously.
B. Receive recommendation of the ad hoc Committee and consider an appointment to the vacant City Council seat.
Mayor Burnett opened the meeting to public comment at 5:18 p.m.
Addressing Council were: Keith Paterson; Thompson Lang, of the Carmel Chamber of Commerce Economic Advisory Committee; Monte Miller; Bobby Richards; Barbara Livingston; Roberta Miller; Jim Emery, Rich Pepe; and Ken White.
Mayor Burnett closed the meeting to public comment at 5:34 p.m.
Council Member BEACH moved to appoint Steve Hillyard to the vacant City Council seat, seconded by Council Member TALMAGE, and approved unanimously.
Council took a recess at 5:57 p.m. and reconvened at 6:15 p.m.
C. Discussion of the criteria and expertise sought in filling vacancies on the Boards and Commissions.
Mayor Burnett opened the meeting to public comment at 6:27 p.m.
Jean Grace, Jonathan Sapp, Steve Brooks, Barbara Livingston, Steve Dallas, and Keith Paterson addressed Council.
Mayor Burnett closed the meeting to public comment at 6:35 p.m.
Council directed that staff send a memo to board and commission members asking them to submit questions and comments by 5:00 on May 14th. These submissions will be considered by the Mayor and Vice Mayor for inclusion in the interview process for the board/commission vacancies.
Mayor Burnett re-opened the meeting to public comment at 6:56 p.m.
Barbara Brooks, Barbara Livingston and Monte Miller spoke.
Mayor Burnett closed the meeting to public comment at 6:58 p.m.
VI. ADJOURNMENT
Mayor Burnett declared the meeting adjourned at 7:02 p.m.
Respectfully submitted,
_____________________________
Heidi Burch, City Clerk
ATTEST:
____________________________
JASON BURNETT, MAYOR
Saturday, July 31, 2010
CITY COUNCIL: Special Meeting on Modifications to the Water Purchase Settlement Agreement
NOTICE OF SPECIAL CITY COUNCIL MEETING
Special Meeting
Tuesday, July 27, 2010 -- 5:30 p.m.
Council Chambers
East side of Monte Verde Street between Ocean and Seventh Avenues
Live video streaming available at:
www.ci.carmel.ca.us
Broadcast date
Sunday, August 1, 2010
8:00 a.m., KMST Channel 26
I. Call to Order
II. Roll Call
III. Pledge of Allegiance
IV. Orders of Council
A. Receive report and provide policy direction on modifications to the Water Purchase Settlement Agreement, as set forth in Appendix A to the Reply Brief of Marina Coast Water District (filed on July 16, 2010).
V. Adjournment
The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech
Impaired (T.D.D.) number is 1-800-735-2929.
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at Carmel-by-the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and 7th Avenues, during normal business hours.
Special Meeting
Tuesday, July 27, 2010 -- 5:30 p.m.
Council Chambers
East side of Monte Verde Street between Ocean and Seventh Avenues
Live video streaming available at:
www.ci.carmel.ca.us
Broadcast date
Sunday, August 1, 2010
8:00 a.m., KMST Channel 26
I. Call to Order
II. Roll Call
III. Pledge of Allegiance
IV. Orders of Council
A. Receive report and provide policy direction on modifications to the Water Purchase Settlement Agreement, as set forth in Appendix A to the Reply Brief of Marina Coast Water District (filed on July 16, 2010).
V. Adjournment
The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech
Impaired (T.D.D.) number is 1-800-735-2929.
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at Carmel-by-the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and 7th Avenues, during normal business hours.
Thursday, July 8, 2010
CITY COUNCIL: Special Meeting on Fiscal Years 2010/11 – 2012/13 Triennial Budget
NOTICE OF SPECIAL CITY COUNCIL MEETING
Special Meeting
Wednesday, June 16, 2010 – 5:00 p.m.
Council Chambers
East side of Monte Verde Street between
Ocean and Seventh Avenues
Live video streaming available at:
www.ci.carmel.ca.us
Broadcast date
Sunday, June 21, 2010
8:00 a.m., KMST Channel 26
I. Call to Order
II. Roll Call
III. Pledge of Allegiance
IV. Orders of Council
A. Study session and public hearing to review/adopt Fiscal Years 2010/11 – 2012/13 Triennial Budget.
V. Adjournment
The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech
Impaired (T.D.D.) number is 1-800-735-2929.
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at Carmel-by-the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and 7th Avenues, during normal business hours.
Please note: Copies of the material for this meeting are available at City Hall and posted on the City’s Website, www.ci.carmel.ca.us.
CITY OF CARMEL-BY-THE-SEA
STAFF REPORT
TO: MAYOR McCLOUD AND COUNCIL MEMBERS
FROM: RICH GUILLEN, CITY ADMINISTRATOR
DATE: JUNE 14, 2010
SUBJECT: PROPOSED F.Y. 2010/2011 ANNUAL BUDGET AMENDMENTS
COUNCIL POLICY DIRECTION
The Council at its June 2nd Budget Workshop directed staff to review and revise the budget as follows:
1. Verify the funding amounts in the reserve accounts.
2. Reduce the proposed draw on the reserve accounts to less than 10% of the total discretionary reserves or somewhere in the range of $400,000 to $600,000.
3. Shift the “Road Impact Fees” from funding Public Works staff to the Capital Improvement Program for street improvements.
4. Include funding for a beach cleaning machine (rake) via a lease or rental option.
5. Develop a plan to ensure 100% cost recovery on City fees.
6. Review Street funded projects.
Optional:
7. Consider the reduction of the City’s workforce.
RESERVE ACCOUNTS
The draft Budget (page G-4, Attachment A) lists the Reserve accounts and the “projected” balances. Attached is a summary explaining the reason for each Reserve account (see Attachment B). The figures on this summary aren’t audited and are the staff’s best judgment on what the balances will be at the end of the current fiscal year and what the balances will be at the end of the following fiscal year or June 30, 2011. Included in this list is the estimated interest on some of the reserve funds as well as the proposed reserve fund transfers to and from the General Fund in the amount of $854,968 which is about $44,000 more than the earlier budget message.
RESTRICTED RESERVES
The Council has two reserves with specific restrictions and three others that are restricted by the Municipal Code and, unless the Code is amended, remain that way. For the purposes of this discussion, reserve funds that were designated by a resolution are considered unrestricted since they can easily be revised by adopting the F.Y. 2010/2011 Budget resolution.
Below is list of both restricted funds and unrestricted or discretionary funds available:
Total Reserve Balances: $9,777,353
Restricted:
OPEB $1,088,500
Wrkrs Comp $ 786,170
Debt Service $ 593,500
Parking In‐Lieu $ 700,000
Benefit Liability $ 471,000
$3,639,170
Unrestricted or Discretionary $6,138,183
The highest drawdown on reserves discussed by the Council was at a 10% level of the discretionary reserve balances. Ten percent (10%) equates to a $613,818 drawdown. Further discussion resulted in looking at a drawdown of reserves in the $400,000 to $600,000 range.
PROPOSED AMENDMENTS TO THE DRAFT BUDGET
FOLLOWING ARE THREE OPTIONS FOR A DRAWDOWN OF RESERVES:
Option 1 Reserve Drawdown
The Council direction at the June 2nd Budget Workshop was not to use the $150,000 of Road Impact Fees (Tab 9, page RD-1) to offset Public Works maintenance staff expenditures. This would require that we add $150,000 to the reserve deficit of $854,968 shown in the draft budget. This increases the deficit to $1,004,968.
This option applies expenditure reductions that have no impact to the current staffing levels. This drawdown includes a shared service, outsourcing, and a reduction by other agencies.
Budget Deficit $(854,968)
Road Impact Fees $(150,000)
$(1,004,968)
Traffic Officer $50,000
Public Meetings $61,000
SCC Grant $30,000
Sunset Refin $27,000
Forest Theater $38,300
$206,300
Total $(798,668)
The traffic officer cost is split 50/50 through a shared services agreement with the City of Pacific Grove. The public meetings SB90/State mandated costs reimbursement application was completed and will be received in the next fiscal year. The SCC Board has agreed to reduce the proposed $680,000 enabling grant to $650,000. The refinancing
of the revenue bonds for the Sunset Center was presented at the June 8th Council meeting.
Staff is assuming for now that the refinance will yield a $27,000 per year savings. The City’s financial advisor was directed by the Council to review other financing alternatives, but for purposes of preparing the amended draft budget, staff will use this figure. Finally, staff is recommending that the Forest Theater Renovation design work be deferred in order to scale back the project to improve the ADA infrastructure and the
restrooms. Thus, Forest Theater cost is removed for the time being from this year’s Capital Improvement Budget.
Option 2 Reserve Drawdown
This option applies reductions to vacant staff positions in addition to the reductions applied in Option 1.
Budget Deficit $(854,968)
Road Impact Fees $(150,000)
$(1,004,968)
Traffic Officer $50,000
Public Mtngs $61,000
SCC Grant $30,000
Sunset Refin $27,000
Forest Theater $38,300
Finance Spec. $30,000
Paid Call FF $15,000
Police Off (6 mos) $50,000
PD Shared Services $50,000
$351,300
Total $(653,668)
The finance specialist and police officer positions were recently vacated. The draft Budget included these two positions. Staff is recommending replacing the finance specialist position with a part-time person. The police officer position will be frozen for six months and we will reevaluate filling the position at mid-year. With the hiring of the three additional fire fighters, the cost for paid call fire fighters can be lowered without any detriment to public safety.
Staff has been meeting weekly with the City of Pacific Grove to review whether there is an opportunity to share additional Police Department services. The discussions are very preliminary and will require more vetting. However, conservatively speaking there will be an opportunity to reduce expenditures through a public safety shared services agreement.
Option 3 Reserve Drawdown (alternate)
It was suggested as an alternate option that some consideration be given to reducing the City’s workforce and reaching a goal of drawing down at the most $400,000 from reserves. Subtracting $400,000 from the $653,668 shown above in Option 2 equates to reducing the staff costs an additional $253,668.
To obtain this additional reserve drawdown goal, the workforce will need to be reduced by another 5 to 6 full time equivalent (FTE) employees. If the Council decides to select this alternative, staff will need 45-60 days to develop an employee reduction plan, to meet and confer with the labor groups regarding the proposed layoffs, and finally seek Council action to implement the layoffs.
STREET PROJECTS
All the above three options allow for the use of the Road Impact Fee on street projects. If this is the direction of the Council, the Capital Improvement Program will be amended to include street overlays in the amount of $150,000.
The TAMC staff was contacted to determine what funding is programmed for Carmel-by-the-Sea. The programmed projects are identified on the attached spreadsheet (Attachment C). The $250,000 set aside for Junipero reconstruction is restricted for this project and can’t be reprogrammed. The estimate for construction as shown in the budget is $300,000. The bid documents have been prepared and the project is currently planned for bid award in August 2010 by the Council with construction to start in September 2010. Depending on the bid submittals, the project will need additional funding over the $250,000 to complete or in the case of the draft Budget, an additional $50,000. There is no City match required for this project. The remaining unrestricted TAMC funded projects, i.e., Junipero-Ocean & 8th ($41,760), Junipero repave and streetscape ($171,000), and San Carlos repaving ($50,000) can be reprogrammed for another project. Such a request will require approval by the TAMC Board of Directors.
BEACH RAKE
One suggestion was to share the use of the beach rake with the City of Monterey. This isn’t feasible since there is no safe and easy way to transport the rake from the City of Monterey to Carmel Beach.
Another suggestion is to rent the beach rake. Staff is investigating whether this is feasible. This suggestion is very attractive since it won’t be expensive and will give the Carmel community as well as the staff time to evaluate the effectiveness of using the rake to remove charcoal and other detrimental objects. More information on the rental aspect will be forthcoming.
COST RECOVERY PLAN
The City fees are reviewed annually by staff. This review typically evaluates existing fees and, on occasion, introduces new fees. If the direction from the Council is to evaluate the entire universe of City services for cost recovery, this will take more time beyond the June 30, 2010 deadline to adopt the annual Budget. One alternative is to hire a professional firm that is familiar with developing a plan of this nature.
Another alternative would be to ask staff to prepare a plan, but this will depend on how extensive a plan we have in mind and the staff priorities established by the City Council. Staff recommends that a report be submitted to the Council within 60 days on how to best accomplish this task.
City of Carmel-by-the-Sea
Reserve Balances
FY 2010-11 Projected Balances
Estimated FY 10/11 Transfers Estimated
7/1/10 Interest/ (To) From 6/30/11
Reserve Name Purpose Balance & Oth Income Gen Fund Balance
Capital Capital improvements & outlays $ 2,758,219 $ (510,818) $ 2,247,401
General Fund
For general fund shortfalls. Policy C94-01 requires at least 5% of annual
revenues be held in reserve. $ 2,065,324 $ (300,000) $ 1,765,324
OPEB To fund portion of Other Post Employment Benefits Liability (GASB 45) $ 1,088,500 $ 21,770 $ 1,110,270
Workers Compensation For self-funded workers comp claims, as requred by Muni Code 3.08.050 $ 786,170 $ (80,000) $ 706,170
Debt Reduction Reserve To fund Sunset Center bond debt reductions, per Reso 2008-8 $ 720,500 $ 14,410 $ 734,910
Debt Service
To comply with reserve requirements of the the Sunset Center 2001
Certificates of Participation Trust Agreement with Union Bank $ 593,500 $7,500 $ (7,500) $ 593,500
Parking In-Lieu To develop off-street parking in or near business district $ 700,000 $ 11,200 $ 711,200
Benefit Liability Employee vacation and sick leave, as required by Muni Code 3.08.030 $ 471,000 $ (56,650) $ 414,350
Hostelry
For transient occupancy tax shortfalls. Policy C94-01 requires at least
10% of annual TOT revenues be held in reserve. $ 290,140 $ 100,000
$390,140
Natural Disaster
For unanticipated expenses during an emergency event and recovery
periods $ 250,000 $ 250,000
Forest Theater For Forest Theater improvements $ 54,000 $ 6,250 $ 60,250
Total $ 9,777,353 $ 61,130 $ (854,968) $ 8,983,515
Note: Shaded lines indicate reserves based on municipal code, City policy, or trust agreement provisions.
Attachment “B”
CITY OF CARMEL‐BY‐THE‐SEA
RESERVE BALANCES EXPLANATION
CAPITAL
Fund created to pay for a capital outlay or capital improvement. The Capital Reserve Fund is a very important aspect of a multi‐year financial plan, particularly to ensure the ability to fund future City infrastructure construction projects.
GENERAL FUND
Fund established by Policy No.C94‐01 which states:
“General Fund and Hostelry Fund reserves shall be maintained at no less than ten percent (10%) of their annual projected revenues.”
OPEB (Other Post Employment Benefits)
Retirees are provided post‐employment medical benefits if they meet the eligibility requirements. GASB (General Accounting Standards Board) 45 requires governmental agencies to account for the costs of postemployment benefits on an accrual basis rather than on a pay as you go accounting.
WORKERS’ COMPENSATION RESERVE FUND
Fund established by Municipal Code Sec. 3.08.050 as follows:
There shall be maintained by the City a fund known as the “Workers’ Compensation Reserve Fund” which fund shall be maintained at a minimum level of $250,000. The fund shall not be used without prior approval by the City Council.
DEBT REDUCTION RESERVE
Fund established by Resolution 2008‐8 as required for the Sunset Theater revenue bond financing:
Approve establishing a Reserve for Debt Reduction‐Sunset Center Certificates of Participation and transfer $674,500 from the General Fund to the new reserve.
DEBT SERVICE
Fund established to comply with the reserve requirement for the Sunset Center 2001 Certificates of Participation Trust agreement with Union Bank.
This fund reserve remains in place until the debt service is fully paid. Debt service ends on October 1, 2031.
PARKING IN‐LIEU
Fund established by Municipal Code Sec. 17.38.030 as follows:
Funds collected by the City from such payments shall be deposited in a specific fund and used by the City to acquire and/or develop off‐street parking. Such parking shall be available to the public and shall be in
or near the business district of the City.
BENEFIT LIABILITY
Fund established by Municipal Code Sec. 3.08.030 as follows:
There shall be retained in the City treasury a special fund known as the “Benefit Liability Fund”, as provided for in the Government Code of the State of California.
HOSTELRY
Fund established by Policy No.C94‐01 which states:
“General Fund and Hostelry Fund reserves shall be maintained at no less than ten percent (10%) of their annual projected revenues.”
NATURAL DISASTER
Fund established by Resolution No. 95‐58 which states:
“Establish a revised target level for the Emergency Response Fund of $250,000.”
FOREST THEATER
Fund established in F.Y. 2006/2007 as part of the budget adoption to pay for Forest Theater capital improvements.
Attachment "C"
TAMC GRANTS FOR CARMEL‐BY‐THE‐SEA
RSTP Programmed Projects
Project Budget Funding Type
Install Bike Racks $ 13,000 Other ‐ restricted
Junipero Ave. (Ocean & 8th) $ 41,760 Fair Share (1)
Junipero Ave. (Ocean & 8th) $ 250,000 Other ‐ restricted
Junipero, Ocean‐8th, repave, streetscape $ 171,000 STIP Buyout (2)
San Carlos repaving $ 50,000 STIP Buyout (2)
TOTAL $ 525,760
(1) Regional Transportation funding distributed equitably by population and street miles to TAMC member agencies
(2) State Transportation Improvement Program [STIP] funding specifically designated for Carmel‐by‐the‐Sea
MINUTES
SPECIAL CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
June 16, 2010
I. CALL TO ORDER
The special meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 5:02 p.m. Mayor McCloud called the meeting to order.
II. ROLL CALL
PRESENT: Council Members Burnett; Hazdovac; Sharp; Talmage & McCloud
STAFF PRESENT: Rich Guillen, City Administrator
Heidi Burch, City Clerk
George Rawson, Public Safety Director
III. PLEDGE OF ALLEGIANCE
Members of the audience joined the Mayor and Council Members in the Pledge of Allegiance.
IV. ORDERS OF COUNCIL
A. Study session and public hearing to review/adopt Fiscal Years 2010/11 – 2012/13 Triennial Budget.
City Administrator Guillen presented the staff report.
Mayor McCloud opened the meeting to public comment at 5:24 p.m.
Nancy Budd, Executive Director of the Center for Photographic Art at the Sunset Center, requested funding for a student photography program.
Jim Price, Chair of the Sunset Center Board of Directors, offered to personally sponsor the photography program.
Jim Emery, Monte Miller, Michael Lynch, Barbara Livingston, Carolyn Hardy, and Allison Shelling each presented their budget concerns and suggestions.
Mayor McCloud closed the meeting to public comment at 5:44 p.m.
City Administrator Guillen and Public Safety Director Rawson answered questions from the public.
Council took an eight-minute recess at 6:37 p.m. for technical reasons.
Mayor McCloud re-opened the meeting to public comment at 6:45 p.m.
Angie Irvine spoke about the beach rake.
Mayor McCloud closed the meeting to public comment at 6:46 p.m.
Council Member TALMAGE moved to adopt the Fiscal Years 2010/11 – 2012/13
Triennial Budget with the following amendments: add $150,000 back into the Public Works budget; keep vacant the open Police Officer position for one year; add $15,000 for the trial rental of a beach rake; put back $13,500 from the refinancing of Sunset Center; and put $525,670 from TAMC into the capital program, seconded by Mayor McCloud and carried by the following roll call vote:
AYES: COUNCIL MEMBERS: BURNETT, HAZDOVAC; SHARP; TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE
Mayor McCloud opened the meeting to public comment at 7:17 p.m.
Monte Miller addressed staff salary reductions.
Barbara Livingston addressed taxing Internet sales.
Mayor McCloud closed the meeting to public comment at 7:21 p.m.
A. Consideration of a Resolution approving the Memorandum of Understanding regarding the Maintenance of Effort requirements related to Proposition 172 funding Council Member TALMAGE moved to adopt the Resolution approving the Memorandum of Understanding regarding the Maintenance of Effort requirements related to Prop 172 funding, seconded by Council Member BURNETT, and carried by the following roll call vote:
AYES: COUNCIL MEMBERS: BURNETT, HAZDOVAC; SHARP; TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE
Council Member HAZDOVAC moved to adopt the Memorandum of Understanding
Regarding the Maintenance of Effort Requirements related to Proposition 172 Funding between the City of Carmel-by-the-Sea Legislative Body and the Directors of the Designated Safety Service Departments, seconded by Council Member SHARP, and carried by the following roll call vote:
AYES: COUNCIL MEMBERS: BURNETT, HAZDOVAC; SHARP; TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE
Council Member HAZDOVAC moved to adopt the Investment Policy and Guidelines
C 89-27, seconded by Council Member BURNETT and carried by the following roll call vote:
AYES: COUNCIL MEMBERS: BURNETT, HAZDOVAC; SHARP; TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE
B. Consideration of a Resolution adopting the Fiscal Years 2010/2011 through 2012/2013 Triennial Budget.
Council Member TALMAGE moved to amend the Resolution adopting the 2010/2011
through 2012/2013 Triennial Budget to reflect Council adoption of Fiscal Year 2010-2011 of the 2010-2013 Triennial Budget, seconded by Council Member BURNETT and carried by the following roll call vote:
AYES: COUNCIL MEMBERS: BURNETT, HAZDOVAC; SHARP; TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE
V. ADJOURNMENT
Mayor McCloud declared the meeting adjourned at 7:34 p.m.
Respectfully submitted, ATTEST:
_____________________________ ____________________________
Heidi Burch, City Clerk SUE McCLOUD, MAYOR
MINUTES
SPECIAL CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
June 2, 2010
I. CALL TO ORDER
The special meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 5:04 p.m. Mayor McCloud called the meeting to order.
II. ROLL CALL
PRESENT: Council Members Burnett; Hazdovac; Sharp; Talmage & McCloud
STAFF PRESENT: Rich Guillen, City Administrator
Heidi Burch, City Clerk
George Rawson, Public Safety Director
III. PLEDGE OF ALLEGIANCE
Members of the audience joined the Mayor and Council Members in the Pledge of Allegiance.
IV. ORDERS OF COUNCIL
A. Study session and public hearing to review/adopt Fiscal Years 2010/11 – 2012/13 Triennial Budget.
Mayor McCloud asked the audience if any of the answers to budget questions needed clarification.
Adam Moniz requested clarification of the answer to Question #100 regarding the selfsufficiency of the Sunset Cultural Center.
Alison Shelling requested clarification of the answer to Question #80 regarding Police Department salaries.
Mayor McCloud opened the public appearances section for comment at 5:34 p.m.
Monte Miller, Carolyn Hardy, Barbara Livingston, Alison Shelling, Angela Irvine, Bob Irvine, Michael LePage, Carrie Theis, president of the Carmel Innkeepers’ Association, Adam Moniz and Monta Potter, CEO of the Carmel Chamber of Commerce offered their budget suggestions and/or concerns.
Mayor McCloud closed the public appearances section for comment at 5:59 p.m.
Council directed staff to provide additional information on how much revenue the City could capture if fees were assessed to cover the cost of provided services, options on staff reductions, and details about paid parking.
V. ADJOURNMENT
Mayor McCloud declared the meeting adjourned at 7:24 p.m.
Respectfully submitted, ATTEST:
_____________________________ ____________________________
Heidi Burch, City Clerk SUE McCLOUD, MAYOR
Special Meeting
Wednesday, June 16, 2010 – 5:00 p.m.
Council Chambers
East side of Monte Verde Street between
Ocean and Seventh Avenues
Live video streaming available at:
www.ci.carmel.ca.us
Broadcast date
Sunday, June 21, 2010
8:00 a.m., KMST Channel 26
I. Call to Order
II. Roll Call
III. Pledge of Allegiance
IV. Orders of Council
A. Study session and public hearing to review/adopt Fiscal Years 2010/11 – 2012/13 Triennial Budget.
V. Adjournment
The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech
Impaired (T.D.D.) number is 1-800-735-2929.
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at Carmel-by-the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and 7th Avenues, during normal business hours.
Please note: Copies of the material for this meeting are available at City Hall and posted on the City’s Website, www.ci.carmel.ca.us.
CITY OF CARMEL-BY-THE-SEA
STAFF REPORT
TO: MAYOR McCLOUD AND COUNCIL MEMBERS
FROM: RICH GUILLEN, CITY ADMINISTRATOR
DATE: JUNE 14, 2010
SUBJECT: PROPOSED F.Y. 2010/2011 ANNUAL BUDGET AMENDMENTS
COUNCIL POLICY DIRECTION
The Council at its June 2nd Budget Workshop directed staff to review and revise the budget as follows:
1. Verify the funding amounts in the reserve accounts.
2. Reduce the proposed draw on the reserve accounts to less than 10% of the total discretionary reserves or somewhere in the range of $400,000 to $600,000.
3. Shift the “Road Impact Fees” from funding Public Works staff to the Capital Improvement Program for street improvements.
4. Include funding for a beach cleaning machine (rake) via a lease or rental option.
5. Develop a plan to ensure 100% cost recovery on City fees.
6. Review Street funded projects.
Optional:
7. Consider the reduction of the City’s workforce.
RESERVE ACCOUNTS
The draft Budget (page G-4, Attachment A) lists the Reserve accounts and the “projected” balances. Attached is a summary explaining the reason for each Reserve account (see Attachment B). The figures on this summary aren’t audited and are the staff’s best judgment on what the balances will be at the end of the current fiscal year and what the balances will be at the end of the following fiscal year or June 30, 2011. Included in this list is the estimated interest on some of the reserve funds as well as the proposed reserve fund transfers to and from the General Fund in the amount of $854,968 which is about $44,000 more than the earlier budget message.
RESTRICTED RESERVES
The Council has two reserves with specific restrictions and three others that are restricted by the Municipal Code and, unless the Code is amended, remain that way. For the purposes of this discussion, reserve funds that were designated by a resolution are considered unrestricted since they can easily be revised by adopting the F.Y. 2010/2011 Budget resolution.
Below is list of both restricted funds and unrestricted or discretionary funds available:
Total Reserve Balances: $9,777,353
Restricted:
OPEB $1,088,500
Wrkrs Comp $ 786,170
Debt Service $ 593,500
Parking In‐Lieu $ 700,000
Benefit Liability $ 471,000
$3,639,170
Unrestricted or Discretionary $6,138,183
The highest drawdown on reserves discussed by the Council was at a 10% level of the discretionary reserve balances. Ten percent (10%) equates to a $613,818 drawdown. Further discussion resulted in looking at a drawdown of reserves in the $400,000 to $600,000 range.
PROPOSED AMENDMENTS TO THE DRAFT BUDGET
FOLLOWING ARE THREE OPTIONS FOR A DRAWDOWN OF RESERVES:
Option 1 Reserve Drawdown
The Council direction at the June 2nd Budget Workshop was not to use the $150,000 of Road Impact Fees (Tab 9, page RD-1) to offset Public Works maintenance staff expenditures. This would require that we add $150,000 to the reserve deficit of $854,968 shown in the draft budget. This increases the deficit to $1,004,968.
This option applies expenditure reductions that have no impact to the current staffing levels. This drawdown includes a shared service, outsourcing, and a reduction by other agencies.
Budget Deficit $(854,968)
Road Impact Fees $(150,000)
$(1,004,968)
Traffic Officer $50,000
Public Meetings $61,000
SCC Grant $30,000
Sunset Refin $27,000
Forest Theater $38,300
$206,300
Total $(798,668)
The traffic officer cost is split 50/50 through a shared services agreement with the City of Pacific Grove. The public meetings SB90/State mandated costs reimbursement application was completed and will be received in the next fiscal year. The SCC Board has agreed to reduce the proposed $680,000 enabling grant to $650,000. The refinancing
of the revenue bonds for the Sunset Center was presented at the June 8th Council meeting.
Staff is assuming for now that the refinance will yield a $27,000 per year savings. The City’s financial advisor was directed by the Council to review other financing alternatives, but for purposes of preparing the amended draft budget, staff will use this figure. Finally, staff is recommending that the Forest Theater Renovation design work be deferred in order to scale back the project to improve the ADA infrastructure and the
restrooms. Thus, Forest Theater cost is removed for the time being from this year’s Capital Improvement Budget.
Option 2 Reserve Drawdown
This option applies reductions to vacant staff positions in addition to the reductions applied in Option 1.
Budget Deficit $(854,968)
Road Impact Fees $(150,000)
$(1,004,968)
Traffic Officer $50,000
Public Mtngs $61,000
SCC Grant $30,000
Sunset Refin $27,000
Forest Theater $38,300
Finance Spec. $30,000
Paid Call FF $15,000
Police Off (6 mos) $50,000
PD Shared Services $50,000
$351,300
Total $(653,668)
The finance specialist and police officer positions were recently vacated. The draft Budget included these two positions. Staff is recommending replacing the finance specialist position with a part-time person. The police officer position will be frozen for six months and we will reevaluate filling the position at mid-year. With the hiring of the three additional fire fighters, the cost for paid call fire fighters can be lowered without any detriment to public safety.
Staff has been meeting weekly with the City of Pacific Grove to review whether there is an opportunity to share additional Police Department services. The discussions are very preliminary and will require more vetting. However, conservatively speaking there will be an opportunity to reduce expenditures through a public safety shared services agreement.
Option 3 Reserve Drawdown (alternate)
It was suggested as an alternate option that some consideration be given to reducing the City’s workforce and reaching a goal of drawing down at the most $400,000 from reserves. Subtracting $400,000 from the $653,668 shown above in Option 2 equates to reducing the staff costs an additional $253,668.
To obtain this additional reserve drawdown goal, the workforce will need to be reduced by another 5 to 6 full time equivalent (FTE) employees. If the Council decides to select this alternative, staff will need 45-60 days to develop an employee reduction plan, to meet and confer with the labor groups regarding the proposed layoffs, and finally seek Council action to implement the layoffs.
STREET PROJECTS
All the above three options allow for the use of the Road Impact Fee on street projects. If this is the direction of the Council, the Capital Improvement Program will be amended to include street overlays in the amount of $150,000.
The TAMC staff was contacted to determine what funding is programmed for Carmel-by-the-Sea. The programmed projects are identified on the attached spreadsheet (Attachment C). The $250,000 set aside for Junipero reconstruction is restricted for this project and can’t be reprogrammed. The estimate for construction as shown in the budget is $300,000. The bid documents have been prepared and the project is currently planned for bid award in August 2010 by the Council with construction to start in September 2010. Depending on the bid submittals, the project will need additional funding over the $250,000 to complete or in the case of the draft Budget, an additional $50,000. There is no City match required for this project. The remaining unrestricted TAMC funded projects, i.e., Junipero-Ocean & 8th ($41,760), Junipero repave and streetscape ($171,000), and San Carlos repaving ($50,000) can be reprogrammed for another project. Such a request will require approval by the TAMC Board of Directors.
BEACH RAKE
One suggestion was to share the use of the beach rake with the City of Monterey. This isn’t feasible since there is no safe and easy way to transport the rake from the City of Monterey to Carmel Beach.
Another suggestion is to rent the beach rake. Staff is investigating whether this is feasible. This suggestion is very attractive since it won’t be expensive and will give the Carmel community as well as the staff time to evaluate the effectiveness of using the rake to remove charcoal and other detrimental objects. More information on the rental aspect will be forthcoming.
COST RECOVERY PLAN
The City fees are reviewed annually by staff. This review typically evaluates existing fees and, on occasion, introduces new fees. If the direction from the Council is to evaluate the entire universe of City services for cost recovery, this will take more time beyond the June 30, 2010 deadline to adopt the annual Budget. One alternative is to hire a professional firm that is familiar with developing a plan of this nature.
Another alternative would be to ask staff to prepare a plan, but this will depend on how extensive a plan we have in mind and the staff priorities established by the City Council. Staff recommends that a report be submitted to the Council within 60 days on how to best accomplish this task.
City of Carmel-by-the-Sea
Reserve Balances
FY 2010-11 Projected Balances
Estimated FY 10/11 Transfers Estimated
7/1/10 Interest/ (To) From 6/30/11
Reserve Name Purpose Balance & Oth Income Gen Fund Balance
Capital Capital improvements & outlays $ 2,758,219 $ (510,818) $ 2,247,401
General Fund
For general fund shortfalls. Policy C94-01 requires at least 5% of annual
revenues be held in reserve. $ 2,065,324 $ (300,000) $ 1,765,324
OPEB To fund portion of Other Post Employment Benefits Liability (GASB 45) $ 1,088,500 $ 21,770 $ 1,110,270
Workers Compensation For self-funded workers comp claims, as requred by Muni Code 3.08.050 $ 786,170 $ (80,000) $ 706,170
Debt Reduction Reserve To fund Sunset Center bond debt reductions, per Reso 2008-8 $ 720,500 $ 14,410 $ 734,910
Debt Service
To comply with reserve requirements of the the Sunset Center 2001
Certificates of Participation Trust Agreement with Union Bank $ 593,500 $7,500 $ (7,500) $ 593,500
Parking In-Lieu To develop off-street parking in or near business district $ 700,000 $ 11,200 $ 711,200
Benefit Liability Employee vacation and sick leave, as required by Muni Code 3.08.030 $ 471,000 $ (56,650) $ 414,350
Hostelry
For transient occupancy tax shortfalls. Policy C94-01 requires at least
10% of annual TOT revenues be held in reserve. $ 290,140 $ 100,000
$390,140
Natural Disaster
For unanticipated expenses during an emergency event and recovery
periods $ 250,000 $ 250,000
Forest Theater For Forest Theater improvements $ 54,000 $ 6,250 $ 60,250
Total $ 9,777,353 $ 61,130 $ (854,968) $ 8,983,515
Note: Shaded lines indicate reserves based on municipal code, City policy, or trust agreement provisions.
Attachment “B”
CITY OF CARMEL‐BY‐THE‐SEA
RESERVE BALANCES EXPLANATION
CAPITAL
Fund created to pay for a capital outlay or capital improvement. The Capital Reserve Fund is a very important aspect of a multi‐year financial plan, particularly to ensure the ability to fund future City infrastructure construction projects.
GENERAL FUND
Fund established by Policy No.C94‐01 which states:
“General Fund and Hostelry Fund reserves shall be maintained at no less than ten percent (10%) of their annual projected revenues.”
OPEB (Other Post Employment Benefits)
Retirees are provided post‐employment medical benefits if they meet the eligibility requirements. GASB (General Accounting Standards Board) 45 requires governmental agencies to account for the costs of postemployment benefits on an accrual basis rather than on a pay as you go accounting.
WORKERS’ COMPENSATION RESERVE FUND
Fund established by Municipal Code Sec. 3.08.050 as follows:
There shall be maintained by the City a fund known as the “Workers’ Compensation Reserve Fund” which fund shall be maintained at a minimum level of $250,000. The fund shall not be used without prior approval by the City Council.
DEBT REDUCTION RESERVE
Fund established by Resolution 2008‐8 as required for the Sunset Theater revenue bond financing:
Approve establishing a Reserve for Debt Reduction‐Sunset Center Certificates of Participation and transfer $674,500 from the General Fund to the new reserve.
DEBT SERVICE
Fund established to comply with the reserve requirement for the Sunset Center 2001 Certificates of Participation Trust agreement with Union Bank.
This fund reserve remains in place until the debt service is fully paid. Debt service ends on October 1, 2031.
PARKING IN‐LIEU
Fund established by Municipal Code Sec. 17.38.030 as follows:
Funds collected by the City from such payments shall be deposited in a specific fund and used by the City to acquire and/or develop off‐street parking. Such parking shall be available to the public and shall be in
or near the business district of the City.
BENEFIT LIABILITY
Fund established by Municipal Code Sec. 3.08.030 as follows:
There shall be retained in the City treasury a special fund known as the “Benefit Liability Fund”, as provided for in the Government Code of the State of California.
HOSTELRY
Fund established by Policy No.C94‐01 which states:
“General Fund and Hostelry Fund reserves shall be maintained at no less than ten percent (10%) of their annual projected revenues.”
NATURAL DISASTER
Fund established by Resolution No. 95‐58 which states:
“Establish a revised target level for the Emergency Response Fund of $250,000.”
FOREST THEATER
Fund established in F.Y. 2006/2007 as part of the budget adoption to pay for Forest Theater capital improvements.
Attachment "C"
TAMC GRANTS FOR CARMEL‐BY‐THE‐SEA
RSTP Programmed Projects
Project Budget Funding Type
Install Bike Racks $ 13,000 Other ‐ restricted
Junipero Ave. (Ocean & 8th) $ 41,760 Fair Share (1)
Junipero Ave. (Ocean & 8th) $ 250,000 Other ‐ restricted
Junipero, Ocean‐8th, repave, streetscape $ 171,000 STIP Buyout (2)
San Carlos repaving $ 50,000 STIP Buyout (2)
TOTAL $ 525,760
(1) Regional Transportation funding distributed equitably by population and street miles to TAMC member agencies
(2) State Transportation Improvement Program [STIP] funding specifically designated for Carmel‐by‐the‐Sea
MINUTES
SPECIAL CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
June 16, 2010
I. CALL TO ORDER
The special meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 5:02 p.m. Mayor McCloud called the meeting to order.
II. ROLL CALL
PRESENT: Council Members Burnett; Hazdovac; Sharp; Talmage & McCloud
STAFF PRESENT: Rich Guillen, City Administrator
Heidi Burch, City Clerk
George Rawson, Public Safety Director
III. PLEDGE OF ALLEGIANCE
Members of the audience joined the Mayor and Council Members in the Pledge of Allegiance.
IV. ORDERS OF COUNCIL
A. Study session and public hearing to review/adopt Fiscal Years 2010/11 – 2012/13 Triennial Budget.
City Administrator Guillen presented the staff report.
Mayor McCloud opened the meeting to public comment at 5:24 p.m.
Nancy Budd, Executive Director of the Center for Photographic Art at the Sunset Center, requested funding for a student photography program.
Jim Price, Chair of the Sunset Center Board of Directors, offered to personally sponsor the photography program.
Jim Emery, Monte Miller, Michael Lynch, Barbara Livingston, Carolyn Hardy, and Allison Shelling each presented their budget concerns and suggestions.
Mayor McCloud closed the meeting to public comment at 5:44 p.m.
City Administrator Guillen and Public Safety Director Rawson answered questions from the public.
Council took an eight-minute recess at 6:37 p.m. for technical reasons.
Mayor McCloud re-opened the meeting to public comment at 6:45 p.m.
Angie Irvine spoke about the beach rake.
Mayor McCloud closed the meeting to public comment at 6:46 p.m.
Council Member TALMAGE moved to adopt the Fiscal Years 2010/11 – 2012/13
Triennial Budget with the following amendments: add $150,000 back into the Public Works budget; keep vacant the open Police Officer position for one year; add $15,000 for the trial rental of a beach rake; put back $13,500 from the refinancing of Sunset Center; and put $525,670 from TAMC into the capital program, seconded by Mayor McCloud and carried by the following roll call vote:
AYES: COUNCIL MEMBERS: BURNETT, HAZDOVAC; SHARP; TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE
Mayor McCloud opened the meeting to public comment at 7:17 p.m.
Monte Miller addressed staff salary reductions.
Barbara Livingston addressed taxing Internet sales.
Mayor McCloud closed the meeting to public comment at 7:21 p.m.
A. Consideration of a Resolution approving the Memorandum of Understanding regarding the Maintenance of Effort requirements related to Proposition 172 funding Council Member TALMAGE moved to adopt the Resolution approving the Memorandum of Understanding regarding the Maintenance of Effort requirements related to Prop 172 funding, seconded by Council Member BURNETT, and carried by the following roll call vote:
AYES: COUNCIL MEMBERS: BURNETT, HAZDOVAC; SHARP; TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE
Council Member HAZDOVAC moved to adopt the Memorandum of Understanding
Regarding the Maintenance of Effort Requirements related to Proposition 172 Funding between the City of Carmel-by-the-Sea Legislative Body and the Directors of the Designated Safety Service Departments, seconded by Council Member SHARP, and carried by the following roll call vote:
AYES: COUNCIL MEMBERS: BURNETT, HAZDOVAC; SHARP; TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE
Council Member HAZDOVAC moved to adopt the Investment Policy and Guidelines
C 89-27, seconded by Council Member BURNETT and carried by the following roll call vote:
AYES: COUNCIL MEMBERS: BURNETT, HAZDOVAC; SHARP; TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE
B. Consideration of a Resolution adopting the Fiscal Years 2010/2011 through 2012/2013 Triennial Budget.
Council Member TALMAGE moved to amend the Resolution adopting the 2010/2011
through 2012/2013 Triennial Budget to reflect Council adoption of Fiscal Year 2010-2011 of the 2010-2013 Triennial Budget, seconded by Council Member BURNETT and carried by the following roll call vote:
AYES: COUNCIL MEMBERS: BURNETT, HAZDOVAC; SHARP; TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE
V. ADJOURNMENT
Mayor McCloud declared the meeting adjourned at 7:34 p.m.
Respectfully submitted, ATTEST:
_____________________________ ____________________________
Heidi Burch, City Clerk SUE McCLOUD, MAYOR
MINUTES
SPECIAL CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
June 2, 2010
I. CALL TO ORDER
The special meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 5:04 p.m. Mayor McCloud called the meeting to order.
II. ROLL CALL
PRESENT: Council Members Burnett; Hazdovac; Sharp; Talmage & McCloud
STAFF PRESENT: Rich Guillen, City Administrator
Heidi Burch, City Clerk
George Rawson, Public Safety Director
III. PLEDGE OF ALLEGIANCE
Members of the audience joined the Mayor and Council Members in the Pledge of Allegiance.
IV. ORDERS OF COUNCIL
A. Study session and public hearing to review/adopt Fiscal Years 2010/11 – 2012/13 Triennial Budget.
Mayor McCloud asked the audience if any of the answers to budget questions needed clarification.
Adam Moniz requested clarification of the answer to Question #100 regarding the selfsufficiency of the Sunset Cultural Center.
Alison Shelling requested clarification of the answer to Question #80 regarding Police Department salaries.
Mayor McCloud opened the public appearances section for comment at 5:34 p.m.
Monte Miller, Carolyn Hardy, Barbara Livingston, Alison Shelling, Angela Irvine, Bob Irvine, Michael LePage, Carrie Theis, president of the Carmel Innkeepers’ Association, Adam Moniz and Monta Potter, CEO of the Carmel Chamber of Commerce offered their budget suggestions and/or concerns.
Mayor McCloud closed the public appearances section for comment at 5:59 p.m.
Council directed staff to provide additional information on how much revenue the City could capture if fees were assessed to cover the cost of provided services, options on staff reductions, and details about paid parking.
V. ADJOURNMENT
Mayor McCloud declared the meeting adjourned at 7:24 p.m.
Respectfully submitted, ATTEST:
_____________________________ ____________________________
Heidi Burch, City Clerk SUE McCLOUD, MAYOR
Sunday, May 31, 2009
CITY COUNCIL: Special Meeting on City's Triennial Budget for FY 2009/10 - 2011/12
NOTICE OF SPECIAL CITY COUNCIL MEETING
Special Meeting
Wednesday, May 27, 2009 5:30 p.m.
Council Chambers
East side of Monte Verde Street between Ocean and Seventh Avenues
Live video streaming available at:
www.ci.carmel.ca.us
Broadcast date
Sunday, May 31, 2009
8:00 a.m., KMST Channel 26
I. Call to Order
II. Roll Call
III. Pledge of Allegiance
IV.Resolutions
A. Consideration of a Resolution approving two of the City’s free use days at the Sunset Center Theater during the period from September 24-27, 2009, for the Carmel Authors and Ideas Festival.
IV. Orders of Council
A.Study session and public hearing to review/adopt Fiscal Years 2009/10 – 2011/12 Triennial Budget.
V. Adjournment
The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) number is 1-800-735-2929.
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at Carmel-by-the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and 7th Avenues, during normal business hours.
MINUTES
SPECIAL CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
May 27, 2009
I. CALL TO ORDER
The special meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 5:33 p.m. Mayor McCloud called the meeting to order.
II. ROLL CALL
PRESENT: Council Members Hazdovac, Rose, Sharp, Talmage & McCloud
STAFF PRESENT: Rich Guillen, City Administrator
Heidi Burch, City Clerk
George Rawson, Public Safety Director
Joyce Giuffre, Admin Services Director
III. PLEDGE OF ALLEGIANCE
Members of the audience joined the Mayor and Council Members in the Pledge of Allegiance.
IV. RESOLUTIONS
A. Consideration of a Resolution approving two of the City’s free use days at the Sunset Center Theater during the period from September 24-27, 2009, for the Carmel Authors and Ideas Festival.
Council Member TALMAGE moved adoption of a Resolution approving two of the City’s free use days at the Sunset Center Theater during the period from September 24-27, 2009, for the Carmel Authors and Ideas Festival, seconded by Council Member ROSE and carried by the following roll call:
AYES: COUNCIL MEMBERS: HAZDOVAC; ROSE; SHARP; TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE
B. Consideration of a Resolution finding a severe fiscal hardship will exist if additional City property taxes are seized and additional unfunded mandates are adopted by the State of California.
Council Member ROSE moved adoption of a Resolution finding a severe fiscal hardship will exist if additional City property taxes are seized and additional unfunded mandates are adopted by the State of California, seconded by Council Member SHARP and carried by the following roll call:
AYES: COUNCIL MEMBERS: HAZDOVAC; ROSE; SHARP; TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE
V. ORDERS OF COUNCIL
A. Study session and public hearing to review/adopt Fiscal Years 2009/10 – 2011/12
Triennial Budget.
City Administrator Guillen presented the staff report.
Mayor McCloud opened the appearances section to public comment at 5:57 p.m.
Carrie Theis, president of the Carmel Innkeepers Association, spoke regarding marketing and MCCVB expenditures.
Helen Breck, President of the Carmel Public Library Foundation, Bob Irvine, Member of the Harrison Memorial Library Board of Trustees, and Peter Mollman, Board Member of the Carmel Public Library Foundation, spoke regarding the library cost sharing proposal.
Bob Jenkins spoke about marketing efforts and sales tax on online purchases.
Monta Potter, CEO of the Carmel Chamber of Commerce, spoke about marketing efforts, economic revitalization and the MCCVB.
Monte Miller spoke regarding the “Guide to Carmel,” marketing efforts and the library.
Carl Iverson spoke about the trolley.
Amanda Levett, director of inns at Carmel Boutique Inns, spoke about web advertising.
Jim Price, Chair of SCC, Inc., addressed Council regarding the funding to Sunset.
Laura Franklin, of Leadership Monterey Peninsula, spoke about the trolley.
Karen Redmond, from the Coachman’s Inn, addressed Council regarding marketing.
Mayor McCloud closed the meeting to public comment and called for a recess at 6:30 p.m.
The meeting was reconvened at 6:36 p.m.
The Council directed staff to pursue the construction truck impact fee and paid parking.
Steve Wille, CEO of the Monterey County Convention and Visitors Bureau, answered
Council questions.
Hunter Harvath, MST, answered Council questions regarding the trolley.
VI. ADJOURNMENT
Mayor McCloud declared the meeting adjourned at 8:01 p.m.
Respectfully submitted, ATTEST:
_____________________________ ____________________________
Heidi Burch, City Clerk SUE McCLOUD, MAYOR
Special Meeting
Wednesday, May 27, 2009 5:30 p.m.
Council Chambers
East side of Monte Verde Street between Ocean and Seventh Avenues
Live video streaming available at:
www.ci.carmel.ca.us
Broadcast date
Sunday, May 31, 2009
8:00 a.m., KMST Channel 26
I. Call to Order
II. Roll Call
III. Pledge of Allegiance
IV.Resolutions
A. Consideration of a Resolution approving two of the City’s free use days at the Sunset Center Theater during the period from September 24-27, 2009, for the Carmel Authors and Ideas Festival.
IV. Orders of Council
A.Study session and public hearing to review/adopt Fiscal Years 2009/10 – 2011/12 Triennial Budget.
V. Adjournment
The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) number is 1-800-735-2929.
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at Carmel-by-the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and 7th Avenues, during normal business hours.
MINUTES
SPECIAL CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
May 27, 2009
I. CALL TO ORDER
The special meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 5:33 p.m. Mayor McCloud called the meeting to order.
II. ROLL CALL
PRESENT: Council Members Hazdovac, Rose, Sharp, Talmage & McCloud
STAFF PRESENT: Rich Guillen, City Administrator
Heidi Burch, City Clerk
George Rawson, Public Safety Director
Joyce Giuffre, Admin Services Director
III. PLEDGE OF ALLEGIANCE
Members of the audience joined the Mayor and Council Members in the Pledge of Allegiance.
IV. RESOLUTIONS
A. Consideration of a Resolution approving two of the City’s free use days at the Sunset Center Theater during the period from September 24-27, 2009, for the Carmel Authors and Ideas Festival.
Council Member TALMAGE moved adoption of a Resolution approving two of the City’s free use days at the Sunset Center Theater during the period from September 24-27, 2009, for the Carmel Authors and Ideas Festival, seconded by Council Member ROSE and carried by the following roll call:
AYES: COUNCIL MEMBERS: HAZDOVAC; ROSE; SHARP; TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE
B. Consideration of a Resolution finding a severe fiscal hardship will exist if additional City property taxes are seized and additional unfunded mandates are adopted by the State of California.
Council Member ROSE moved adoption of a Resolution finding a severe fiscal hardship will exist if additional City property taxes are seized and additional unfunded mandates are adopted by the State of California, seconded by Council Member SHARP and carried by the following roll call:
AYES: COUNCIL MEMBERS: HAZDOVAC; ROSE; SHARP; TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE
V. ORDERS OF COUNCIL
A. Study session and public hearing to review/adopt Fiscal Years 2009/10 – 2011/12
Triennial Budget.
City Administrator Guillen presented the staff report.
Mayor McCloud opened the appearances section to public comment at 5:57 p.m.
Carrie Theis, president of the Carmel Innkeepers Association, spoke regarding marketing and MCCVB expenditures.
Helen Breck, President of the Carmel Public Library Foundation, Bob Irvine, Member of the Harrison Memorial Library Board of Trustees, and Peter Mollman, Board Member of the Carmel Public Library Foundation, spoke regarding the library cost sharing proposal.
Bob Jenkins spoke about marketing efforts and sales tax on online purchases.
Monta Potter, CEO of the Carmel Chamber of Commerce, spoke about marketing efforts, economic revitalization and the MCCVB.
Monte Miller spoke regarding the “Guide to Carmel,” marketing efforts and the library.
Carl Iverson spoke about the trolley.
Amanda Levett, director of inns at Carmel Boutique Inns, spoke about web advertising.
Jim Price, Chair of SCC, Inc., addressed Council regarding the funding to Sunset.
Laura Franklin, of Leadership Monterey Peninsula, spoke about the trolley.
Karen Redmond, from the Coachman’s Inn, addressed Council regarding marketing.
Mayor McCloud closed the meeting to public comment and called for a recess at 6:30 p.m.
The meeting was reconvened at 6:36 p.m.
The Council directed staff to pursue the construction truck impact fee and paid parking.
Steve Wille, CEO of the Monterey County Convention and Visitors Bureau, answered
Council questions.
Hunter Harvath, MST, answered Council questions regarding the trolley.
VI. ADJOURNMENT
Mayor McCloud declared the meeting adjourned at 8:01 p.m.
Respectfully submitted, ATTEST:
_____________________________ ____________________________
Heidi Burch, City Clerk SUE McCLOUD, MAYOR
CITY COUNCIL BUDGET MEETING FY 2009/10 - 2011/12
NOTICE OF SPECIAL CITY COUNCIL MEETING
Special Meeting
Thursday, May 7, 2009 -- 4:30 pm
Council Chambers
East side of Monte Verde Street between
Ocean and Seventh Avenues
I. Call to Order
II. Roll Call
III. Pledge of Allegiance
IV. Orders of Council
A. Receive Budget Message and Documents for Fiscal Years
2009/10 – 2011/12 Triennial Budget.
V. Adjournment
The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) number is 1-800-735-2929.
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at Carmel-by-the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and 7th Avenues, during normal business hours
MINUTES
SPECIAL CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
May 7, 2009
I. CALL TO ORDER
The special meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 4:37 p.m. Mayor McCloud called the meeting to order.
II. ROLL CALL
PRESENT: Council Members Hazdovac, Rose, Sharp, Talmage & McCloud
STAFF PRESENT: Rich Guillen, City Administrator
Heidi Burch, City Clerk
Mike Calhoun, Police Commander
Joyce Giuffre, Admin Services Director
III. PLEDGE OF ALLEGIANCE
Members of the audience joined the Mayor and Council Members in the Pledge of
Allegiance.
IV. ORDERS OF COUNCIL
A. Receive Budget Message and Documents for Fiscal Years 2009/10 – 2011/12 Triennial
Budget.
City Administrator Guillen delivered the budget message.
Mayor McCloud opened the appearances section to public comment at 4:55 p.m.
Carolyn Hardy spoke about fire protection; Barbara Livingston reiterated the recommendations presented by the Carmel Residents Association and fire protection;
Linda Anderson spoke about dry weather diversion.
V. ADJOURNMENT
Mayor McCloud declared the meeting adjourned at 5:02 p.m.
Respectfully submitted,
ATTEST:
_____________________________ ____________________________
Heidi Burch, City Clerk SUE McCLOUD, MAYOR
Special Meeting
Thursday, May 7, 2009 -- 4:30 pm
Council Chambers
East side of Monte Verde Street between
Ocean and Seventh Avenues
I. Call to Order
II. Roll Call
III. Pledge of Allegiance
IV. Orders of Council
A. Receive Budget Message and Documents for Fiscal Years
2009/10 – 2011/12 Triennial Budget.
V. Adjournment
The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) number is 1-800-735-2929.
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at Carmel-by-the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and 7th Avenues, during normal business hours
MINUTES
SPECIAL CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
May 7, 2009
I. CALL TO ORDER
The special meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 4:37 p.m. Mayor McCloud called the meeting to order.
II. ROLL CALL
PRESENT: Council Members Hazdovac, Rose, Sharp, Talmage & McCloud
STAFF PRESENT: Rich Guillen, City Administrator
Heidi Burch, City Clerk
Mike Calhoun, Police Commander
Joyce Giuffre, Admin Services Director
III. PLEDGE OF ALLEGIANCE
Members of the audience joined the Mayor and Council Members in the Pledge of
Allegiance.
IV. ORDERS OF COUNCIL
A. Receive Budget Message and Documents for Fiscal Years 2009/10 – 2011/12 Triennial
Budget.
City Administrator Guillen delivered the budget message.
Mayor McCloud opened the appearances section to public comment at 4:55 p.m.
Carolyn Hardy spoke about fire protection; Barbara Livingston reiterated the recommendations presented by the Carmel Residents Association and fire protection;
Linda Anderson spoke about dry weather diversion.
V. ADJOURNMENT
Mayor McCloud declared the meeting adjourned at 5:02 p.m.
Respectfully submitted,
ATTEST:
_____________________________ ____________________________
Heidi Burch, City Clerk SUE McCLOUD, MAYOR
Saturday, April 4, 2009
CITY COUNCIL: Special Meeting Agenda, April 2, 2009
NOTICE OF SPECIAL CITY COUNCIL MEETING
Special Meeting
Thursday, April 2, 2009
4:30 p.m.
Council Chambers
East side of Monte Verde Street between Ocean and Seventh Avenues
Live video streaming available at:
www.ci.carmel.ca.us
Broadcast date
Sunday, April 5, 2009
8:00 a.m., KMST Channel 26
I. Call to Order
II. Roll Call
III. Pledge of Allegiance
IV. Orders of Council
A. Budget Workshop to receive proposed budget documents from the City Administrator.
V. Adjournment
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at Carmel-by-the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and 7th Avenues, during normal business hours.
Special Meeting
Thursday, April 2, 2009
4:30 p.m.
Council Chambers
East side of Monte Verde Street between Ocean and Seventh Avenues
Live video streaming available at:
www.ci.carmel.ca.us
Broadcast date
Sunday, April 5, 2009
8:00 a.m., KMST Channel 26
I. Call to Order
II. Roll Call
III. Pledge of Allegiance
IV. Orders of Council
A. Budget Workshop to receive proposed budget documents from the City Administrator.
V. Adjournment
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at Carmel-by-the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and 7th Avenues, during normal business hours.
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