PLANNING COMMISSION AGENDA & MINUTES April 2011

CITY OF CARMEL-BY-THE-SEA
PLANNING COMMISSION
AGENDA
Regular Meeting
April 13, 2011
Wednesday
East side of Monte Verde Street Tour - 2:30
City Hall Between Ocean & Seventh Avenues Meeting- 4:00

I. CALL TO ORDER AND ROLL CALL

Commissioners: Victoria Beach
Steve Dallas
Keith Paterson
Steve Hillyard, Vice-chair
Janet Reimers, Chair

II. TOUR OF INSPECTION

Shortly after 2:30 p.m. the Commission will leave the Council Chambers for an on-site Tour of Inspection of all properties listed on this agenda (including those on the Consent Agenda). The Tour may also include projects previously approved by the City and not on this agenda. Prior to the beginning of the Tour of Inspection, the Commission may eliminate one or more on-site visits. The public is welcome to follow the Commission on its tour of the determined sites. The Commission will return to the Council Chambers at 4:00 p.m. or as soon thereafter as possible.

III. ROLL CALL

IV. PLEDGE OF ALLEGIANCE

V. ANNOUNCEMENTS

VI. APPEARANCES

Anyone wishing to address the Commission on matters not on the agenda, but
within the jurisdiction of the Commission may do so now. Please state the matter on which you wish to speak. Matters not appearing on the Commission agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three minutes, or as otherwise established by the Commission. Persons are not required to give their name or address, but it is helpful for speakers to state their name in order that the Secretary may identify them.

VII. CONSENT AGENDA

Items placed on the Consent Agenda are considered to be routine and are acted upon by the Commission in one motion. There is no discussion of these items prior to the Commission action unless a member of the Commission, staff, or public requests specific items be discussed and/or removed from the Consent Agenda. It is understood that the staff recommends approval of all consent items.

Each item on the Consent Agenda approved by the Commission shall be deemed
to have been considered in full and adopted as recommended.
1. Consideration of Planning Commission minutes from March 9, 2011.
2. Consideration of Planning Commission Special Meeting minutes from
March 31, 2011.

3. MP 11-1
City of Carmel
Mission Trails Park
Blk 105, Lot All
Consideration of Sign and Coastal Development Permit applications for the Mission Trails Nature Preserve located in the Park, Archaeological Significance and Beach and Riparian Overlay Districts.

4. MP 11-2
City of Carmel
NE Cor. Ocean & Lincoln
Blk 72, Lots 7-10
Consideration of a sign application for Harrison Memorial Library located in the Central Commercial (CC) District.

5. SI 11-4
Richard Pepe
NW Junipero & 6th
Block 58, Lot(s) 25
Consideration of an application for a commercial business sign located in the Service Commercial (SC) District.

6. SI 11-5
Carmel Insurance Agency
W/s San Carlos 2 N 8th
Block 91, Lot(s) 13 & 15
Consideration of an application for two business signs for the Carmel Insurance Agency located in the Residential and Limited Commercial (RC) District.

7. UP 11-4
David Fink
W/s Dolores bt. Ocean & 7th
Block 75, Lot(s) 13
Consideration of Design Review & Use Permit applications for the establishment of a Specialty Food Store in a space located in the Central Commercial (CC) District.

8. DS 11-22
Wayne Armstrong
N/s 3rd 1 West of Lobos
Block 21, Lot(s) 17 & 19
Consideration of a Design Study application for the alteration of an existing residence located in the Single Family Residential (R-1) District.

9. DS 11-21
Barry & Karen Long
SW Torres & 2nd
Block 26, Lot(s) 3
Consideration of Design Study (Concept & Final) and Coastal Development Permit applications for the construction of a detached garage on a property located in the Single Family Residential (R-1) District.

VIII. CONSENT AGENDA (PULLED ITEMS)

IX. PUBLIC HEARINGS

If you challenge the nature of the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Planning Commission at, or prior to, the public hearing.

1. Ron Chaplan
W/s San Carlos bet. 7th & 8th
Block 91, Lots 9 & 11
Consideration of an appeal of the City’s issuance of a Business License for the operation of a senior citizen housing facility located in the Residential and Limited Commercial (RC) District. The appellant is Niels and Gunnar Reimers.

2. DS 11-3
Chris Wire
E/s Camino Real 3 S 11th
Block L, Lot(s) 8
Consideration of Design Study (Concept & Final) and Coastal Development Permit applications for the substantial alteration of an existing residence located in the Single Family Residential (R-1) District.

3. DS 11-7
George & Barbara Pappas
W/s Lincoln 3 N 10th
Block 113, Lot(s) 15
Consideration of a Design Study application for the alteration of an existing residence and conversion of a garage into a studio on a property located in the Single Family Residential (R-1) District.

4. DS 11-16
Kendon & Jillian Dressel
SE Casanova & 4th
Block EE, Lot(s) 40
Consideration of Design Study (Concept & Final), Demolition Permit and Coastal Development Permit applications for the construction of a new residence located in the Single Family Residential (R-1) and Archaeological Significance Overlay (AS) Districts.

5. UP 11-3
John Allen
N/s 7th bt. San Carlos & Dolores
Block 76, Lot(s) 20 & 22
Consideration of a Use Permit application for the establishment of a wine shop and wine tasting area in excess of 10 percent located in the Central Commercial (CC) District.

6. DS 10-7
Stephen Walker
NE San Antonio & 4th
Block NN, Lot(s) 2
Consideration of a plan revision to an approved Design Study application for exterior alterations to an existing residence located in the Single Family Residential (R-1), Beach and Riparian Overlay (BR) and Archaeological Significance Overlay (AS) Districts.

X. ADJOURNMENT

The next meeting of the Planning Commission will be:
► Special Meeting – Tuesday, April 26, 2011 at 1:00 p.m.
► Regular Meeting – Wednesday, May 11, 2011 at 4:00 p.m.

The City of Carmel-by-the-Sea does not discriminate against persons with
disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) Number is 1-800-735-2929.

The City Council Chambers is equipped with a portable microphone for anyone
unable to come to the podium. Assisted listening devices are available upon
request of the Administrative Coordinator. If you need assistance, please advise Leslie Fenton what item you would like to comment on and the microphone will be brought to you.

NO AGENDA ITEM WILL BE CONSIDERED AFTER 8:00 P.M. UNLESS AUTHORIZED BY A MAJORITY VOTE OF THE PLANNING COMMISSION. ANY AGENDA ITEMS NOT CONSIDERED AT THE MEETING WILL BE CONTINUED TO A FUTURE DATE AS DETERMINED BY THE COMMISSION.

Any writings or documents provided to a majority of the Planning Commission
regarding any item on this agenda will be made available for public inspection in the Planning & Building Department located in City Hall, E/s Monte Verde between Ocean & 7th Avenues, during normal business hours.

CITY OF CARMEL-BY-THE-SEA
PLANNING COMMISSION – MINUTES
APRIL 13, 2011

I. CALL TO ORDER AND ROLL CALL

PRESENT: Commission Members: Beach, Dallas, Paterson, Hillyard, Reimers
STAFF PRESENT: Sean Conroy, Planning & Building Services Manager
Marc Wiener, Associate Planner
Leslie Fenton, Administrative Coordinator

II. TOUR OF INSPECTION

The Planning Commission toured the following sites: Walker, Dressel, Long, Armstrong, Pepe, Allen, Carmel Insurance Agency, Pappas, Wire.

III. ROLL CALL

IV. PLEDGE OF ALLEGIANCE

Members of the audience joined Commission members in the pledge of allegiance.

V. ANNOUNCEMENTS

Sean Conroy, Planning & Building Services Manager, made the following announcements:

1. Special Planning Commission meeting Tuesday, April 26, 1:00 p.m.

VI. APPEARANCES

Jonathan Sapp appeared before the Commission.

VII. CONSENT AGENDA

1. Consideration of Planning Commission minutes from March 9, 2011.

3. MP 11-1
City of Carmel
Mission Trails Park
Blk 105, Lot(s) All
Consideration of Sign and Coastal Development Permit applications for the Mission Trails Nature Preserve located in the Park, Archaeological Significance and Beach and Riparian Overlay Districts.

4. MP 11-2
City of Carmel
NE Ocean & Lincoln
Blk, 72, Lot(s) 7-10
Consideration of a sign application for Harrison Memorial Library located in the Central Commercial (CC) District.

5. SI 11-4
Richard Pepe
NW Junipero & 6th
Block 58. Lot(s) 25
Consideration of an application for a commercial business sign located in the Service Commercial (SC) District.

7. UP 11-4
David Fink
W/s Dolores bt. Ocean & 7th
Block 75, Lot(s) 13
Consideration of Design Review & Use Permit applications for the establishment of a Specialty Food Store in a space located in the Central Commercial (CC) District.

Commissioner HILLYARD moved to approve Consent Agenda items #1, #3, #4, #5 and #7, seconded by PATERSON and carried by the following roll call vote:

AYES: Beach, Dallas, Paterson, Hillyard, Reimers
NOES: None
ABSENT: None
ABSTAIN: None

VIII. CONSENT AGENDA (PULLED ITEMS)

2. Consideration of Planning Commission Special Meeting minutes from March 31, 2011.

6. SI 11-5
Carmel Insurance Company
W/s San Carlos 2 N 8th
Block 91, Lot(s) 13 & 15
Consideration of an application for two business signs for the Carmel Insurance Agency located in the Residential and Limited Commercial (RC) District.

Commissioner HILLYARD moved to approve Consent Agenda items #2 and #6, seconded by PATERSON and carried by the following roll call vote:

AYES: Beach, Dallas, Paterson, Hillyard
NOES: None
ABSENT: None
ABSTAIN: Reimers

8. DS 11-22
Wayne Armstrong
N/s 3rd 1 W of Lobos
Block 21, Lot(s) 17 & 19
Consideration of a Design Study application for the alteration of an existing residence located in the Single Family Residential (R-1) District.

Marc Wiener, Associate Planner, presented the staff report. Chair Reimers opened the public hearing at 4:12 p.m. Wayne Armstrong appeared before the Commission. There being no other appearances, the public hearing was closed at 4:15 p.m.

Commissioner HILLYARD moved to approve the application with staff’s Special Condition #1, delete #2 - The applicant shall work with staff on either eliminating or maintaining the existing entry. The plans shall be revised to eliminate the proposed entry element. The existing entry element may be retained, however, if it is demolished during construction it cannot be reestablished; addition of Special Condition #3 - The applicant shall replace 123 square feet of site coverage with sand set pavers. The change shall be reflected on the working drawings; and addition of Special Condition #4 - The applicant shall plant one lower-canopy and one upper-canopy tree. The location and species of trees shall be shown on the working drawings, seconded by BEACH and carried by the following roll call vote:

AYES: Beach, Dallas, Paterson, Hillyard, Reimers
NOES: None
ABSENT: None
ABSTAIN: None

9. DS 11-21
Barry & Karen Long
SW Torres & 2nd
Block 26, Lot(s) 3
Consideration of Design Study (Concept & Final) and Coastal Development Permit applications for the construction of a detached garage on a property located in the Single Family Residential (R-1) District.

Commissioner Paterson re-cused himself from the discussion.

Marc Wiener, Associate Planner, presented the staff report. Chair Reimers opened the public hearing at 4:21 p.m. Alan Lehman appeared before the Commission. There being no other appearances, the public hearing was closed at 4:26 p.m.

Commissioner HILLYARD moved to approve the application with staff’s Special Conditions, seconded by BEACH and carried by the following roll call vote:

AYES: Beach, Dallas, Hillyard
NOES: Reimers
ABSENT: None
ABSTAIN: Paterson

IX. PUBLIC HEARINGS

1. Ron Chaplan
W/s San Carlos bt. 7th & 8th
Block 91, Lot(s) 9 & 11
Consideration of an appeal of the City’s
issuance of a Business License for the
operation of a senior citizen housing facility located in the Residential and Limited Commercial (RC) District. The appellant is Niels and Gunnar Reimers.

Chair Reimers re-cused herself from the discussion.

Sean Conroy, Planning & Building Services Manager, presented the staff report.

Vice-chair Hillyard opened the public hearing at 4:45 p.m. Niels Reimers,
Dr. Chaplan and Barbara Livingston appeared before the Commission. There being no other appearances, the public hearing was closed at 4:55 p.m.

Commissioner PATERSON moved to deny the appeal with staff’s Special Conditions, seconded by DALLAS and carried by the following roll call vote:

1. Primary Use: This business license is issued to the property owner(s) with a primary classification of NAICS 531110 (Lessor of Residential Buildings and Dwellings).

2. This business license authorizes the use of a 10,100 square foot, two-story building, to be used as housing for senior citizens. The following conditions shall apply:

a. This permit authorizes a maximum of 19 senior citizen housing units.
b. The primary tenant of each unit shall be 62 years of age or older. Additional tenants classified as a “qualified permanent resident” per California Civil Code Section 51.3 may also be permitted.
c. All rental agreements shall be for a period of 30 days or more. No transient occupancy is permitted (i.e. less than 30 days).
d. If the main kitchen is to be put to use, the property owner shall submit a plan to the City detailing how it is to be used by the tenants.
3. All modifications made to the exterior or interior of the building shall first require written approval by the Department of Community Planning and Building. No notice-attracting features, such as banners, balloons, streamers, lights, additional signs, or flags shall be installed without written approval from the City.

4. This license approval shall become effective after the required five business-day appeal period. The applicant is required to post the attached public notice at the front of the building where it is visible to the public. The appeal period shall begin on the day that the notice is posted.

5. Except as modified by the conditions of this approval, or by requirements of the Municipal Code, the business use shall be operated consistent with the representations made on the business license application and as permitted by the City. Any violation of these conditions of approval, or of any ordinance in the Carmel Municipal Code, shall be cause for the City to revoke the license in accordance with CMC Section 5.12.040.

6. Each year upon the anniversary date of the business license approval, the applicant shall sign a Declaration provided by the City under penalty of perjury indicating that all tenants/subtenants qualify for senior citizen housing as described in California Civil Code Section 51.3 and that not more than 19 units are being leased.

7. The conditions of this approval apply to all tenant lease agreements, including subleases.

AYES: Beach, Dallas, Paterson, Hillyard
NOES: None
ABSENT: None
ABSTAIN: Reimers

2. DS 11-3
Chris Wire
E/s Camino Real 3 S 11th
Block L, Lot(s) 8
Consideration of Design Study (Concept & Final) and Coastal Development Permit applications for the substantial alteration of an existing residence located in the Single Family Residential (R-1) District.

Marc Wiener, Associate Planner, presented the staff report. Chair Reimer opened the public hearing at 5:22 p.m. Eric Miller, Barbara Livingston and Wayne Campbell appeared before the Commission. There being no other appearances, the public hearing was closed at 5:29 p.m.

Commissioner HILLYARD moved to approve the application with staff’s Special Conditions #1, #2, #3, addition of Special Condition #4 - Staff and the applicant shall work with the City Forester on identifying an appropriate location for the proposed new oak tree in order to minimize the impact on the southern neighbor; addition of Special Condition #5 - The applicant shall use obscure glass on the south elevation staircase and bathroom windows. The applicant shall install a stain glass window as indicated the hearing; and addition of Special Condition #6 - The applicant shall use a four foot tall grape stake fence at the front of the property, seconded by DALLAS and carried by the following roll call vote:

AYES: Beach, Dallas, Paterson, Hillyard, Reimers
NOES: None
ABSENT: None
ABSTAIN: None

3. DS 11-7
George & Barbara Pappas
W/s Lincoln 3 N 10th
Block 113, Lot(s) 15
Consideration of a Design Study application for the alteration of an existing residence and conversion of a garage into a studio on a property located in the Single Family Residential (R-1) District.

Marc Wiener, Associate Planner, presented the staff report. Chair Reimers opened the public hearing at 5:47 p.m. Claudio Ortiz and Barbara Livingston appeared before the Commission. There being no other appearances, the public hearing was closed at 6:04 p.m.

Commissioner BEACH moved to approve the application with staff’s Special Conditions #1, delete #2 - The applicant shall use board and batten siding on the front one-story building element. The applicant shall work with staff on this revision prior to submitting working drawings; addition of Special Condition #3 - The applicant shall used board and batten siding on the upper-story. The belly board shall be raised on the north elevation; addition of Special Condition #4 - The roof on the south side of the structure shall be brought into alignment with the roof eave on the west elevation; addition of Special Condition #5 - The applicant shall eliminate all skylights from the front elevation; and addition of Special Condition #6 - The applicant shall reduce site coverage, plant three lower canopy trees, and use a wood grape stake fence above stone as shown on the plans, seconded by DALLAS and carried by the following roll call vote:

AYES: Beach, Dallas, Paterson, Hillyard, Reimers
NOES: None
ABSENT: None
ABSTAIN: None

4. DS 11-16
Kendon & Jillian Dressel
SE Casanova & 4th
Block EE, Lot(s) 40
Consideration of Design Study (Concept & Final), Demolition Permit and Coastal Development Permit applications for the construction of a new residence located in the Single Family Residential (R-1) and Archaeological Significance Overlay (AS) Districts.

Commissioner Dallas re-cused himself from the discussion.

Marc Wiener, Associate Planner, presented the staff report. Chair Reimers opened the public hearing at 6:13 p.m. Rob Nicely and Karen Sonegran appeared before the Commission. There being no other appearances, the public hearing was closed at 6:20 p.m.

Commissioner HILLYARD moved to approve the application with staff’s Special Conditions #1, #2, #3, addition of Special Condition #4 - The Planning Commission recommends that the City Forester re-evaluate the two oak trees that are proposed for relocation. The Planning Commission recommends to the Forest and Beach Commission that the trees are allowed to be removed without relocation, if still found to be significant; and addition of Special Condition #5 - The applicant shall use permeable pavers on the driveway, seconded by PATERSON and carried by the following roll call vote:

AYES: Beach, Paterson, Hillyard, Reimers
NOES: None
ABSENT: None
ABSTAIN: Dallas

5. UP 11-3
John Allen
N/s 7th bt. San Carlos & Dolores
Block 76, Lot(s) 20 & 22
Consideration of a Use Permit application for the establishment of a wine shop and wine tasting area in excess of 10 percent located in the Central Commercial (CC) District.

Marc Wiener, Associate Planner, presented the staff report. Chair Reimers opened the public hearing at 6:44 p.m. Julie Allen appeared before the Commission. There being no other appearances, the public hearing was closed at 6:52 p.m.

Commissioner PATERSON moved to approve the application with amended Findings for Decision, seconded by DALLAS and carried by the following roll call vote:

AYES: Beach, Dallas, Paterson, Hillyard, Reimers
NOES: None
ABSENT: None
ABSTAIN: None

6. DS 10-7
Stephen Walker
NE San Antonio & 4th
Block NN, Lot(s) 2
Consideration of a plan revision to an approved Design Study application for exterior alterations to an existing residence located in the Single Family Residential (R-1), Beach and Riparian Overlay (BR) and Archaeological Significance Overlay (AS) Districts.

Marc Wiener, Associate Planner, presented the staff report. Chair Reimers opened the public hearing at 7:15 p.m. Steve Walker, Roberta Miller and Barbara Walker appeared before the Commission. There being no other appearances, the public hearing was closed at 7:44 p.m.

Commissioner BEACH moved to continue the application to the May Regular Meeting and requested detailed drawings showing all of the changes between the approved set of plans and the project and photos be provided, seconded by PATESON and carried by the following roll call vote:

AYES: Beach, Dallas, Paterson, Hillyard, Reimers
NOES: None
ABSENT: None
ABSTAIN: None

XI. ADJOURNMENT

There being no further business to come before the Commission, the meeting was adjourned at 8:00 p.m.


___________________________________
Leslie Fenton, Administrative Coordinator



ATTEST:



__________________________________
Janet Reimers, Chair


CITY OF CARMEL-BY-THE-SEA
PLANNING COMMISSION
AGENDA
Special Meeting
Tuesday April 26th, 2011
Meeting 1:00 p.m.

City Hall
East side of Monte Verde Street Between Ocean & Seventh Avenues

I. CALL TO ORDER AND ROLL CALL

Commissioners: Victoria Beach
Steve Dallas
Keith Paterson
Steve Hillyard, Vice-chair
Janet Reimers, Chair

II. PLEDGE OF ALLEGIANCE

III. ANNOUNCEMENTS

IV. APPEARANCES

Anyone wishing to address the Commission on matters not on the agenda, but within the jurisdiction of the Commission may do so now. Please state the matter on which you wish to speak. Matters not appearing on the Commission agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three minutes, or as otherwise established by the Commission. Persons are not required to give their name or address, but it is helpful for speakers to state their name in order that the Secretary may identify them.

V. PUBLIC HEARINGS

1. MP 11-3 - Consideration of recommendations to the City Council regarding potential locations for the installation of a single space Electric Vehicle Charging Station in the City of Carmel-by-the-Sea

2. MP 10-7 - Consideration of a Resolution adopting a policy to establish criteria for the review and approval of wine tasting operations in the City of Carmel-by-the-Sea.

3. MP 11-4 - Consideration of a review of the City’s Sign Ordinance.
4. Consideration of recommendations to the City Council on amendments to the Planning Commission’s Rules of Procedure.

VI. ADJOURNMENT

The next meeting of the Planning Commission will be:
► Regular Meeting – Wednesday, May 11, 2011 at 4:00 p.m.

The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) Number is 1-800-735-2929.

The City Council Chambers is equipped with a portable microphone for anyone unable to come to the podium. Assisted listening devices are available upon request of the Administrative Coordinator. If you need assistance, please advise Leslie Fenton what item you would like to comment on and the microphone will be brought to you.

NO AGENDA ITEM WILL BE CONSIDERED AFTER 8:00 P.M. UNLESS AUTHORIZED BY A MAJORITY VOTE OF THE PLANNING COMMISSION. ANY AGENDA ITEMS NOT CONSIDERED AT THE MEETING WILL BE CONTINUED TO A FUTURE DATE AS DETERMINED BY THE COMMISSION.

Any writings or documents provided to a majority of the Planning Commission regarding any item on this agenda will be made available for public inspection in the Planning & Building Department located in City Hall, E/s Monte Verde between Ocean & 7th Avenues, during normal business hours.

CITY OF CARMEL-BY-THE-SEA
PLANNING COMMISSION – MINUTES
SPECIAL MEETING APRIL 26, 2011

I. CALL TO ORDER AND ROLL CALL

PRESENT: Commission Members: Beach, Dallas, Hillyard, Reimers
ABSENT: Commission Members: Paterson
STAFF PRESENT: Sean Conroy, Planning & Building Services Manager
Leslie Fenton, Administrative Coordinator

II. PLEDGE OF ALLEGIANCE

Members of the audience joined Commission members in the pledge of allegiance.

III. ANNOUNCEMENTS

Sean Conroy, Planning & Building Services Manager, made the following announcement:

Sean Conroy, Chair Reimers and Vice-chair Hillyard met with City Attorney Don Freeman to discuss his attendance at a future meeting to answer questions from Commission members.

IV. APPEARANCES

Jonathan Sapp and Barbara Livingston appeared before the Commission.

V. PUBLIC HEARINGS

1. MP 11-3 - Consideration of recommendations to the City Council regarding potential locations for the installation of a single space Electric Vehicle Charging Station in the City of Carmel-by-the-Sea

Sean Conroy, Planning & Building Services Manager, presented the staff report. Chair Reimers opened the public hearing at 1:29 p.m. Linda Meckel, Barbara Livingston, Safwat Malek and Roberta Miller appeared before the Commission. There being no other appearances, the public hearing was closed at 1:35 p.m.

Commissioner BEACH moved to recommend to Council that they accept the opportunity to install an Electric Vehicle Charging Station, that it be installed on the NW corner of Junipero & Ocean and that it be as low as possible in size, seconded by DALLAS and carried by the following roll call vote:

AYES: Beach, Dallas, Hillyard, Reimers
NOES: None
ABSENT: Paterson
ABSTAIN: None

Commission Members also gave choices for other locations: Vista Lobos, Sunset Center and around Devendorf Park, other than Ocean Avenue side.

2. MP 10-7 - Consideration of a Resolution adopting a policy to establish criteria for the review and approval of wine tasting operations in the City of Carmel-by-the-Sea.

Sean Conroy, Planning & Building Services Manager, presented the staff report. Chair Reimers opened the public hearing at 1:54 p.m. Jonathan Sapp, Curt Gallnick, Ronda Motil and Barbara Livingston appeared before the Commission. There being no other appearances, the public hearing was closed at 2:16 p.m.

Commissioner HILLYARD moved to continue the item and have staff and sub-committee consult with members of the wine community to refine the policy, seconded by BEACH and carried by the following roll call vote:

AYES: Beach, Dallas, Hillyard, Reimers
NOES: None
ABSENT: Paterson
ABSTAIN: None

3. MP 11-4 - Consideration of a review of the City’s Sign Ordinance.

Sean Conroy, Planning & Building Services Manager, presented the staff report. Chair Reimers opened the public hearing at 2:27 p.m. Jonathan Sapp, Monta Potter, Barbara Livingston, Judy Profeta and Roberta Miller appeared before the Commission. There being no other appearances, the public hearing was closed at 2:48 p.m.

A sub-committee of Commissioners Hillyard and Dallas was formed to further investigate the issue.

4. Consideration of recommendations to the City Council on amendments to the Planning Commission’s Rules of Procedure.

Sean Conroy, Planning & Building Services Manager, presented the staff report.

The Commission reviewed the Planning Commission’s Rules of Procedure and continued the item to a future meeting.

VI. ADJOURNMENT

There being no other business to come before the Commission, the meeting was adjourned at 4:20 p.m.


___________________________________
Leslie Fenton, Administrative Coordinator


ATTEST:


__________________________________
Janet Reimers, Chair

HISTORIC RESOURCES BOARD AGENDA & MINUTES April 2011

CITY OF CARMEL-BY-THE-SEA
HISTORIC RESOURCES BOARD
MEETING AGENDA
Monday, April 18th 2011
3:30 p.m. Tour
4:00 p.m., Open Session

City Hall Council Chambers
East side of Monte Verde Street Between Ocean and Seventh Avenues

I. CALL TO ORDER AND ROLL CALL

BOARD MEMBERS: ERIK DYAR, CHAIRPERSON
ELINOR LAIOLO
ERLING LAGERHOLM
GREGORY CARPER
MATTHEW LITTLE

II. TOUR OF INSPECTIONS

Shortly after 3:30 p.m. the Board will leave the Council Chambers for an on-site Tour of Inspection of all properties listed on this agenda (including those on the Consent Agenda). Prior to the beginning of the Tour of Inspection, the Board may eliminate one or more on-site visits. The public is welcome to follow the Historic Resource Board on its tour of the determined sites. The Board will return to Council Chambers at 4:00 p.m. or as soon thereafter as possible.

III. PLEDGE OF ALLEGIANCE

IV. APPEARANCES

Anyone wishing to address the Board on matters within the jurisdiction of the Board may do so now. Please state the matter on which you wish to speak. Matters not appearing on the Board’s agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three minutes, or as established by the Board. Persons are not required to give their name or address, but it is helpful for speakers to state their name in order that the Secretary may identify them.

V. CONSENT AGENDA

1. Consideration of the HRB meeting minutes for 22 February 2011

VI. APPLICATIONS

1. DS 11-26
Stephanie Ager-Kirz
2NW of 3rd on Junipero
Blk 27, Lot 15
Consideration of alterations to a site containing an historic residence located in the Single Family Residential (R-1) District.

VII. ADJOURNMENT

Any writings or documents provided to a majority of the Historic Resources Board regarding any item on this agenda will be made available for public inspection in the Planning and Building Department located at City Hall, on Monte Verde between Ocean and 7th Avenues during normal business hours.

If there is not a special meeting, the next regular meeting of the Historic Resources Board is set for:

16 May 2011 (Regular Meeting)
3:15 p.m. – Tour of Inspection
4:00 p.m. - Regular Agenda

The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. The City of Carmel-by-the-Sea Telecommunication’s Device for the Deaf/Speech Impaired (TDD) number is 1-800-735-2929.

MINUTES
CITY OF CARMEL-BY-THE-SEA
HISTORIC RESOURCES BOARD
18 APRIL 2011

I. CALL TO ORDER

A regular meeting of the Historic Resources Board of the City of Carmel-by-the-Sea, California was held on the above date at the stated hour of 3:30 p.m. Chairman DYAR adjourned to the Tour of Inspection and reconvened the meeting at 4:00 p.m.

II. ROLL CALL

PRESENT: Erik Dyar
Elinor Laiolo
Erl Lagerholm
Gregory Carper
Matthew Little


STAFF PRESENT: Sean Conroy, Planning and Building Services Manager
Leslie Fenton, Administrative Coordinator

III. PLEDGE OF ALLEGIANCE

Members of the audience joined the Board in the pledge of allegiance.

IV. APPEARANCES

None

V. CONSENT AGENDA

1. Consideration of the HRB meeting minutes for February 22, 2011.

It was moved by Board Member LAGERHOLM and seconded by Board member LAIOLO to approve the minutes of the February 22, 2010 meeting.

AYES: BOARD MEMBERS: LAIOLO, LITTLE, LAGERHOLM, DYAR
NOES: BOARD MEMBERS: NONE
ABSENT: BOARD MEMBERS: NONE
ABSTAINED: BOARD MEMBERS: CARPER

VIII. APPLICATIONS

2. DS 11-26
Stephanie Ager-Kirz
2 NW of 3rd on Junipero
Blk 27, Lots 15
Consideration of alterations to a site containing an historic residence located in the Single Family Residential (R-1) District.

It was moved by Chairman DYAR and seconded by Board member CARPER to Issue a Determination of Consistency with the Secretary of Standards with special conditions. The motion carried by the following roll call vote:

AYES: BOARD MEMBERS: LAIOLO, LAGERHOLM, CARPER, LITTLE, DYAR
NOES: BOARD MEMBERS: NONE
ABSENT: BOARD MEMBERS: NONE
ABSTAINED: BOARD MEMBERS: NONE

There being no further business, Chairman DYAR declared the meeting adjourned at 4:22 p.m.

Respectfully submitted, Approved by:

__________________________________ __________________________
Leslie Fenton, Administrative Coordinator Erik Dyar, Chairman

HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES AGENDA & MINUTES April 2011

CITY OF CARMEL-BY-THE-SEA
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES
AGENDA
Regular Meeting
Wednesday April 27, 2011 9:00 AM

City Hall
East Side of Monte Verde between Ocean & Seventh Avenues

Martha Mosher, President
Nancy Collins, Vice President
Robert Irvine
Neils Reimers
Elisabeth Ungaretti, Treasurer

I. Roll Call

II. Extraordinary Business

Introduction of New Library Office Assistant Carolina Lopez

III. Announcements From Board Members and Director

IV. Appearances

Anyone wishing to address the Library Board on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak.

Matters not appearing on the Library Board agenda will not receive action at this meeting. Presentations will be limited to three minutes, or as established by the Library Board of Trustees

V. Approval of Minutes of February 23, 2011 Regular Meeting

VI. Orders of Business

A. Receive Report From the Carmel Public Library Foundation Regarding CPLF
Activities

B. Consideration of Request to Authorize New Library Office Assistant to Approve Invoices and Make Local Agency Investment Fund Transfers and Bank Deposits

C. Consideration of Request to Close the Library Monday, May 16, 2011 for All-Staff Training on New Library System and Saturday, June 18, 2011 for Migrating Sirsi Data to New Library System

D. Accept Anonymous Restricted Gift of $1,000 for Children’s Books

E. Accept Carmel Public Library Foundation Third Quarter Distribution in the Amount Of $70,000

VII. Librarian’s Report

Main Library Sign Update
Local History Department Staffing and Hours
Statistics

VIII. Treasurer’s Report: Accept February 28, 2011 Financial Statement and March 31, 2011 Check Register

IX. Adjournment

MINUTES
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES
CITY OF CARMEL-BY-THE-SEA
April 27, 2011

I. CALL TO ORDER

The regular meeting of the Harrison Memorial Library Board of Trustees of the City of Carmel-by-the-Sea was held on the above date at 9:00 a.m. President MOSHER called the meeting to order.

II. ROLL CALL Board Members
PRESENT: COLLINS, IRVINE, MOSHER, REIMERS
ABSENT: UNGARETTI
STAFF PRESENT: Carolina Lopez, Library Office Assistant-new hire

III. ANNOUNCEMENTS FROM LIBRARY BOARD & DIRECTOR:

Board President MOSHER commented on the information she received regarding the insurance for the artwork being loaned to Monterey Museum of Art. She also mentioned the Monterey Herald Newspaper article about Beverly Clearly recently and announced that on her birthday it was “Drop everything and read day”.

Audience member Jean Grace expressed gratitude for Michaela’s service to the library.

IV. APPEARANCES:

V. APPROVAL OF MINUTES:

Board Member REIMERS moved to, approve the minutes of the April, 27 2011 regular meeting, seconded by Board Member UNGARETTI and carried by the following roll call vote:

AYES: MOSHER, IRVINE, REIMERS
NOES: NONE
ABSENT: UNGARETTI
ABSTAIN: NONE

VI. ORDERS OF BUSINESS:

A. Receive Report from Carmel Public Library Foundation Regarding CPLF Activities.

CPLF Director Amy Donohue updated the Board on the Annual Campaign. She also mentioned that the Foundation’s grant progress is on budget. She included details regarding received grants, pending proposals and new grants. She distributed flyers for upcoming Arts and Literary series events. She updated the Board regarding the Sterling Circle donors and Newsletter Donors.

CPLF Board President Peter Mollman also commented on the Sterling Circle progress. He also spoke regarding the five-year plan with the City regarding CPLF funding.

B. Consideration of Request to Authorize New Library Office Assistant to Approve Invoices and Make Local Agency Investment Fund Transfers.

Board Member MOSHER moved to, authorize new library office assistant to approve invoices and make local agency investment fund transfers , seconded by Board Member COLLINS and carried by the following roll call vote:

AYES: COLLINS, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: IRVINE
ABSTAIN: NONE

C. Consideration of Request to close the library Monday, May 16, 2011 for all staff training on new library System and Saturday, June 18, 2011 for Migrating Sirsi Data to New Library system.

Board Member REIMERS moved to, close the library Monday, May 16, 2011 for all staff training on new library system and Saturday, June 18, 2011 for migrating Sirsi data to new library system, seconded by Board Member COLLINS and carried by the following roll call vote:

AYES: COLLINS, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: IRVINE
ABSTAIN: NONE

D. Accept Anonymous Restricted Gift of $1,000 for Children’s Books

Board Member MOSHER moved to, accept anonymous restricted gift of $1,000 for Children’s Books seconded by Board Member UNGARETTI and carried by the following roll call vote:

AYES: COLLINS, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: IRVINE
ABSTAIN: NONE

E. Accept Carmel Public Library Foundation Third Quarter Distribution in the Amount of $70,000.

Board Member UNGARETTI moved to, accept Carmel Public Library Foundation third quarter distribution in the Amount of $70,000, seconded by Board Member REIMERS and carried by the following roll call vote:

AYES: COLLINS, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: IRVINE
ABSTAIN: NONE

VII. LIBRARIAN’S REPORT

Library Director updated the Board regarding the new sign at the Main Library. She also informed the Board about staffing changes and resulting short term change to Local History hours.
She also reviewed monthly statistics.

Audience member Jean Grace spoke about the Outreach program which she volunteers for. She suggested that the Library should advertise the Outreach program and mentioned that many of its users may be able to donate to the Library.

VIII. TREASURERS REPORT:

Board Member MOSHER moved to, accept the February 28, 2011 financial statement and March 31, 2011 check register, seconded by Board Member COLLINS and carried by the following roll call vote:

AYES: COLLINS, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: IRVINE
ABSTAIN: NONE

IX. ADJOURNMENT:
There being no further business to come before the Board, the President declared the meeting adjourned at 9:44 a.m. The next regular meeting is scheduled for May 25, 2011.

Respectfully submitted,

________________________________________
Carolina Lopez, Library Office Assistant

Approved by:


_________________________________________
Martha Mosher, President, Harrison Memorial Library Board of Trustees

CITY COUNCIL: Special Meeting Public Employment Interim City Administrator (Closed Session) & Review Proposals for Search Firm for Recruitment of City Administrator

NOTICE OF SPECIAL CITY COUNCIL MEETING

Tuesday, March 29, 2011—5:00 pm
Council Chambers
East side of Monte Verde Street between Ocean and Seventh Avenues

Live video streaming available at:
www.ci.carmel.ca.us

Broadcast date
Sunday, April 3, 2011
8:00 a.m., MCAET Channel 26

I. Call to Order

II. Roll Call

III. Pledge of Allegiance

IV. Adjourn to Closed Session

A. Public Employment - Gov’t. Code Section 54957.
Title: Interim City Administrator.

V. Reconvene in Open Session - Announcements, if any.

VI. Orders of Council

A. Review proposals for a search firm for the recruitment of a permanent City Administrator and set a time/place for interviews or appoint a search firm.

VII. Adjournment

MINUTES
SPECIAL CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
March 29, 2011

I. CALL TO ORDER
The special meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 5:03 p.m. Mayor McCloud called the meeting to order.

II. ROLL CALL
PRESENT: Council Members Burnett, Hazdovac, Sharp, Talmage & McCloud
STAFF PRESENT: Heidi Burch, Asst. City Administrator/City Clerk
Mike Calhoun, Interim Police Chief
Molly Laughlin, Deputy City Clerk

III. PLEDGE OF ALLEGIANCE
Members of the audience joined the Mayor and Council Members in the Pledge of Allegiance.

Mayor McCloud opened the meeting to public comment at 5:04 p.m.

Carolyn Hardy, Diane Wolcott and Pauline Allen addressed Council.

Mayor McCloud closed the meeting to public comment at 5:07 p.m.

Mayor McCloud answered questions from the public.

Mayor McCloud re-opened the meeting to public comment at 5:12 p.m.

Carolyn Hardy and Diane Wolcott again addressed Council.

Mayor McCloud closed the meeting to public comment at 5:17 p.m.

IV. ADJOURN TO CLOSED SESSION
The Council adjourned to Closed Session at 5:18 p.m. to consider the following:

A. Public Employment – Government Code Section 54957.
Title: Interim City Administrator.

V. RECONVENE IN OPEN SESSION
Council reconvened in Open Session at 6:22 p.m.

Mayor McCloud announced that Council had met in Closed Session and decided to schedule interviews with those few selected individuals for the interim City Administrator who had received the highest rankings from Council members.

VI. ORDERS OF COUNCIL
A. Review proposals for a search firm for the recruitment of a permanent City Administrator and set a time/place for interviews or appoint a search firm.

Mayor McCloud reported that seven firms submitted proposals. By consensus, Council agreed to interview its four top-rated firms. Those selected firms are (alphabetically): Ralph Andersen & Associates; Avery & Associates; Bob Murray & Associates; and Peckham & McKenney.

V. ADJOURNMENT
Mayor McCloud declared the meeting adjourned at 6:37 p.m.

Respectfully submitted,

_____________________________
Molly Laughlin, Deputy City Clerk

ATTEST:

____________________________
SUE McCLOUD, MAYOR

CITY COUNCIL: Special Meeting Budget Workshop, Process for Selection of Recruitment Firm for City Administrator & Process for Selection of Interim City Administrator

Special City Council March 22_ 2011 Meeting
SPECIAL CITY COUNCIL MEETING
Tuesday, March 22, 2011


MINUTES
SPECIAL CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
March 22, 2011

I. CALL TO ORDER

The special meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 4:35 p.m. Mayor McCloud called the meeting to order.

II. ROLL CALL

PRESENT: Council Members Burnett, Hazdovac, Sharp, Talmage & McCloud

STAFF PRESENT: Heidi Burch, Asst. City Administrator/City Clerk
Mike Calhoun, Interim Police Chief
Sean Conroy, Planning Services Manager
Stu Ross, Public Works Superintendent
Mike Branson, City Forester
Bernard Martino, Facilities Maintenance Manager
Molly Laughlin, Deputy City Clerk

II. PLEDGE OF ALLEGIANCE

Members of the audience joined the Mayor and Council Members in the Pledge of Allegiance.

IV. ORDERS OF COUNCIL

A. Budget Workshop to receive proposed Annual Work Plan documents.

Mayor McCloud presented the budget documents.

Mayor McCloud opened the meeting to public comment at 4:55 p.m.

Walt deFaria spoke about improvements for the Forest Theater.

Monte Miller addressed fire services and unfunded liabilities.

Skip Lloyd asked if citizens will have more time to submit budget recommendations.

Jim Emery, chair of the Carmel Residents Association’s budget committee, presented his group’s recommendations.

Joyce Stevens, from Monterey Pine Forest Watch, spoke in support of funding improvements for the Mission Trail Nature Preserve.

Carolyn Hardy addressed fire services.

Barbara Livingston addressed CalPERS and the need for revenue enhancements.

Mayor McCloud closed the meeting to public comment at 6:10 p.m.

B. Establish the process for the selection of a recruitment firm for the City Administrator position.

Mayor McCloud explained the process. She said seven search firms submitted
proposals to conduct the recruitment and that Council is currently reviewing those proposals. Interim Police Chief Calhoun will tabulate the rankings and those firms deemed the most qualified by Council will be contacted for an interview.

Mayor McCloud opened and closed the meeting to public comment at 6:20 p.m.

C. Establish the process for the selection of an Interim City Administrator.

Mayor McCloud explained the process. She said 16 individuals had submitted
resumes for the interim City Administrator job. The process for selection will be similar to that of the search firms. After Council reviews the resumes, the results will be tabulated and the top candidates will be invited back for a further interview.

Mayor McCloud opened the meeting to public comment at 6:30 p.m.

Skip Lloyd spoke about the need for a fair and broad process of seeking qualified applicants.

Mayor McCloud closed the meeting to public comment at 6:36 p.m.

By consensus, in an effort to make the process as fair and broad in scope as possible, Council directed staff to place a paid ad in the March 25, 2011 Carmel Pine Cone seeking resumes from interested, qualified applicants for interim City Administrator, to place this information on the City Website, and to accept resumes until the close of business on Monday, March 28, 2011.

V. ADJOURNMENT

Mayor McCloud declared the meeting adjourned at 6:40 p.m.

Respectfully submitted,

_____________________________
Molly Laughlin, Deputy City Clerk

ATTEST:

____________________________
SUE McCLOUD, MAYOR

CITY COUNCIL: Special Meeting Existing Litigation & Establish a Process for Hiring Interim City Administrator

NOTICE OF SPECIAL CITY COUNCIL MEETING

Special Meeting
Tuesday, March 8, 2011 -- 5:00 p.m.
Council Chambers
East side of Monte Verde Street between Ocean and Seventh Avenues

Live video streaming available at:
www.ci.carmel.ca.us

I. Call to Order

II. Roll Call

III. Pledge of Allegiance

IV. Adjourn to Closed Session

A. Existing Litigation - Government Code Section 54956.9(a) -Conference with legal counsel regarding The Flanders Foundation, a California Nonprofit Public Benefit Corporation, Petitioner v. City of Carmel-by-the-Sea, Respondents – Monterey County Superior Court Case No. M76728.

V. Reconvene in Open Session

VI. Orders of Council

A. Establish a process for the hiring of an interim city administrator and provide staff direction.

VII. Adjournment

The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech
Impaired (T.D.D.) number is 1-800-735-2929.

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for
public inspection at Carmel-by-the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and 7th Avenues, during
normal business hours.


CARMEL-BY-THE SEA CITY COUNCIL
Please be advised that the following item scheduled to be discussed in open session by the City Council tonight, Tuesday, March 8, 2011, is being rescheduled:

VI. Orders of Council
A. Establish a process for the hiring of an interim city administrator and provide staff direction.

Thank you,

Heidi Burch
City Clerk
City of Carmel-by-the-Sea

CITY COUNCIL: AGENDA & MINUTES March 2011

AMENDED AGENDA
Regular Meeting
Tuesday, March 1, 2011
4:30 p.m., Open Session

Live video streaming available at:
www.ci.carmel.ca.us

Broadcast date
Sunday, March 6, 2011
8:00 a.m., MCAET Channel 26

City Hall
East side of Monte Verde Street between Ocean and Seventh Avenues
Hearing assistance units are available to the public for meetings
held in the Council Chambers

The City Council welcomes your interest and participation. If you want to speak on an agenda item during its review, you may do so when the Mayor opens the item for public comment. Persons are not required to give their names but it is helpful in order that the City Clerk may identify them in the minutes of the meeting. Please keep remarks to a maximum of three (3) minutes, or as otherwise established by the City Council. Always speak into the microphone, as the meeting is recorded on tape.

I. Call to Order

II. Roll Call
Council Member Jason Burnett will be participating via telephone (831-238-0009) from the following location: Doubletree by Hilton-Akron/Fairlawn,
3150 West Market Street, Akron, Ohio 44333

III. Pledge of Allegiance

IV. Extraordinary Business

A. None

V. Announcements from Closed Session, from City Council Members and the City Administrator.

A. Announcements from Closed Session.

B. Announcements from City Council members (Council members may ask a question for clarification, make a brief announcement or report on his or her activities).

C. Announcements from City Administrator.
1. Receive Quarterly Marketing Update from Jeff Burghardt.

2. Receive SCC report.

3. Presentation from AMBAG on Greenhouse Gas Emissions.

4. Receive update on the ASBS project.

VI. Public Appearances
Anyone wishing to address the City Council on matters within the jurisdiction of the City and are not on the agenda may do so now. Matters not appearing on the City Council’s agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three (3) minutes, or as otherwise established by the City Council. Persons are not required to give their names, but it is helpful for speakers to state their names in order that the City Clerk may identify them in the minutes of the meeting.

Always speak into the microphone, as the meeting is recorded. The City
Council Chambers is equipped with a portable microphone for anyone unable
to come to the podium. Assisted listening devices are available upon request of the City Clerk. If you need assistance, please advise Heidi Burch as to which item you would like to comment on and the microphone will be brought to you.

VII. Consent Calendar
These matters include routine financial and administrative actions, which are usually approved by a single majority vote. Individual items may be removed from Consent by a member of the Council or the public for discussion and action.

A. Ratify the minutes for the regular meeting of February 1, 2011.

B. Ratify the bills paid for the month of February 2011.

C. Consideration of a Resolution accepting a grant of $5,000 from the Col.
Dorothea Terry Layne Charitable Gift Fund for the beautification and
maintenance of Carmel Beach.

D. Consideration of a Resolution authorizing the destruction of certain records in accordance with §34090 et seq. of the Government Code.

E. Consideration of a Resolution Awarding a Bid to Monterey Peninsula
Engineering for the Street Improvement Project on Junipero Avenue
between Ocean Avenue and 8th Avenue and a total project cost of $363,662.

VIII. Public Hearings
If you challenge the nature of the proposed action in Court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.

A. Consideration of the following two appeals filed by Old Mill Properties,
LLC.:
1) An appeal of the Planning Commission’s decision to deny a two-unit,
multi-family residential project for a site located 3 SE of Seventh
Avenue on San Carlos Street.
2) An appeal of the Planning Commission’s decision to deny a two-unit,
multi-family residential project for a site located 3 SW of Seventh
Avenue on Mission Street.

IX. Ordinances

A. Consideration of an Ordinance amending Municipal Code Section 6.08 to
allow for the keeping of chicken hens on properties in the R-1 District
in the City of Carmel-by-the-Sea. (First reading)

X. Resolutions

A. Consideration of a Resolution adopting revisions to the Fiscal Year
2010-11 General Fund budget.

B. Receive Subcommittee report on time and resources required for grant
submission and then consideration of a Resolution approving the submission of an application for grant funds in an amount not to exceed
$150,000 from the California Department of Transportation’s (CalTrans)
Community-Based Transportation Planning grant program.

XI. Orders of Council

A. Approve amendments to City’s revised Harassment Prevention Policy.

B. Consideration of a Resolution awarding a recycling grant in an amount up to $8,300 to the Hilton Bialek Habitat project.

C. Scheduling Future City Council meetings – Please Bring Your Calendar

XII. Adjournment

The next meeting of the City Council will be:
Special City Council Budget Workshop – 4:30 p.m.
Tuesday, March 22, 2011
Council Chambers

Regular Council Meeting – 4:30 p.m.
Tuesday, April 5, 2011
Council Chambers

The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) number is 1-800-735-2929.

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at Carmel-by-the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and 7th Avenues, during normal business hours.

MINUTES
REGULAR CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
March 1, 2011
I. CALL TO ORDER

The regular meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 4:35 p.m. Mayor McCloud called the meeting to order.

II. ROLL CALL

PRESENT: Council Members Hazdovac, Sharp, Talmage, Mayor McCloud
(Council Member Burnett participated in the meeting via phone conference from Akron, Ohio)

ABSENT: None

STAFF PRESENT: Heidi Burch, Assistant City Administrator/City Clerk
Molly Laughlin, Deputy City Clerk
Sean Conroy, Planning Services Manager
Paul Tomasi, Sergeant-at-Arms

III. PLEDGE OF ALLEGIANCE

Members of the audience joined the Mayor and Council Members in the Pledge of Allegiance.

Mayor McCloud announced that Item VII-A (the two Old Mill appeals) and Item XI-A (Approve amendments to City’s revised Harassment Prevention Policy) would be continued.

IV. EXTRAORDINARY BUSINESS

A. None.

V. ANNOUNCEMENTS FROM CLOSED SESSION, FROM COUNCIL MEMBERS AND THE CITY ADMINISTRATOR

A. Announcements from Closed Session.

There was no Closed Session.

B. Announcements from City Council members.

Mayor McCloud announced that a benefit premiere screening of “Carmel-by-the-Sea” (formerly called “Carmel The Movie”) will take place at the Sunset Center Theater on Saturday, March 19.

C. Announcements from City Administrator.

1. Receive Quarterly Marketing Update from Jeff Burghardt.

Jeff Burghardt gave the report.

2. Receive SCC report.

Jim Price, chairman of the SCC Board, introduced several board members and new managing director Christine Sandin, who gave an overall business plan presentation. She was followed by Jeff Burghardt, who gave a presentation on the emerging group and wedding business at Sunset Center.

3. Presentation from AMBAG on Greenhouse Gas Emissions.

Charlie Buck, Special Projects Associate, gave the presentation.

4. Receive update on the ASBS project.

Bob Jaques gave the report.

VI. PUBLIC APPEARANCES

Mayor McCloud opened the meeting to public comment at 5:30 p.m.

Niels Reimers spoke about the Carmel Inn for Seniors.

Rosalie Bryant-Trambly asked if Agenda Item X-B (Cal Trans grant) could be moved to an earlier portion of the meeting.

Nina Beety, Marilyn Garrett, Glen Chase, Debby Lenz, Edna Williams, Lynn
Weiman, Dante Rondo, and Larry Parrish spoke in opposition to the installation of PG&E SmartMeters. There also were two unidentified speakers who addressed this issue.

Kristi Downing invited the public to the Carmel Residents’ Association Citizen of the Year Award reception on March 27 at the Carmel Woman’s Club. Greg D’Ambrosio is this year’s award recipient.

Mark Bayne, Save Our Neighborhoods Coalition, and Edna Williams spoke about the Villas de Carmelo (Carmel Convalescent Hospital) project.

Constance Dudley Laub, a Lincoln Avenue resident, spoke about neighborhood/tenant problems she has encountered and about SmartMeters.

Dick Stiles, speaking as a board member of the Carmel Residents Association, spoke about selection of a City Administrator and an Interim Administrator.

Mayor McCloud closed the meeting to public comment at 6:07 p.m.

VII. CONSENT CALENDAR

A. Ratify the minutes for the regular meeting of February 1, 2011.

B. Ratify the bills paid for the month of February 2011.

C. Consideration of a Resolution accepting a grant of $5,000 from the Col. Dorothea Terry Layne Charitable Gift Fund for the beautification and maintenance of Carmel Beach.

D. Consideration of a Resolution authorizing the destruction of certain records in accordance with §34090 et seq. of the Government Code.

E. Consideration of a Resolution Awarding a Bid to Monterey Peninsula Engineering for the Street Improvement Project on Junipero Avenue between Ocean Avenue and 8th Avenue and a total project cost of $363,662.

Council Member SHARP moved to approve Consent Agenda Items A-E, seconded by Council Member HAZDOVAC and carried by the following roll call vote:

AYES: COUNCIL MEMBERS: BURNETT; HAZDOVAC; SHARP; TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE
VIII. PUBLIC HEARINGS

A. Consideration of the following two appeals filed by Old Mill Properties, LLC.:

1) An appeal of the Planning Commission’s decision to deny a two-unit,
multi-family residential project for a site located 3 SE of Seventh
Avenue on San Carlos Street.

2) An appeal of the Planning Commission’s decision to deny a two-unit,
multi-family residential project for a site located 3 SW of Seventh Avenue on Mission Street.

This item was continued to the April 5, 2011 meeting.

X. RESOLUTIONS

A. Consideration of a Resolution adopting revisions to the Fiscal Year 2010-11 General Fund budget.

This item was moved up to accommodate the schedule of City Treasurer Dewey Evans.

City Treasurer Dewey Evans presented the staff report.

By Council consensus, this item was deferred to allow staff to answer some questions and clarify issues raised by Council.

Mayor McCloud opened the meeting to public comment at 6:35 p.m.

Monte Miller and Greg D’Ambrosio spoke to the issue.

Mayor McCloud closed the meeting to public comment at 6:37 p.m.

IX. ORDINANCES

A. Consideration of an Ordinance amending Municipal Code Section 6.08 to allow for the keeping of chicken hens on properties in the R-1 District in the City of Carmel-by-the-Sea. (First reading)

Planning Services Manager Sean Conroy presented the staff report.

Mayor McCloud opened the meeting to public comment at 6:49 p.m.

Anna Yeatman, Barbara Livingston and Carla Ramsay spoke to the issue.

Mayor McCloud closed the meeting to public comment at 6:56 p.m.

Council Member SHARP moved to approve the first reading of the Ordinance amending Municipal Code Section 6.08 to allow for the keeping of chicken hens on properties in the R-1 District in the City of Carmel-by-the-Sea, with the following three amendments: cages will not be visible from public streets; slaughtering of chickens will not be permitted within City limits; and the keeping of chickens shall not create a public nuisance, seconded by Council Member HAZDOVAC and carried by the following roll call vote:

AYES: COUNCIL MEMBERS: BURNETT; HAZDOVAC; SHARP; & TALMAGE
NOES: COUNCIL MEMBERS: McCLOUD*
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE

*Mayor McCloud requested it to be reflected in the record that her “No” vote was based on permitting chickens in front yards.

X. RESOLUTIONS

A. Consideration of a Resolution adopting revisions to the Fiscal Year 2010-11 General Fund budget.

This item was heard earlier in the meeting.

B. Receive Subcommittee report on time and resources required for grant submission and then consideration of a Resolution approving the submission of an application for grant funds in an amount not to exceed $150,000 from the California Department of Transportation’s (CalTrans) Community-Based Transportation Planning grant program. Planning Services Manager Sean Conroy presented the staff report.

Council Member Burnett continued the presentation.

Mayor McCloud opened the meeting to public comment at 7:14 p.m.

Jay Marden, Principal of River School, Alexandra Fallon, Stacey Maheen, Alan Lehman, Nicole Stevens, Greg D’Ambrosio, Paul Hart, Monta Potter, Chief Executive Officer of the Carmel Chamber of Commerce, and an unidentified parent spoke to the issue.

Mayor McCloud closed the meeting to public comment at 7:30 p.m.

Council Member TALMAGE moved to approve a Resolution approving the submission of an application for grant funds in an amount not to exceed $150,000 from the California Department of Transportation’s (CalTrans) Community-Based Transportation Planning grant program, with understanding that if the staff work load gets too high, Council will re-examine its work plan priorities, seconded by Council Member BURNETT and carried by the following roll call vote:

AYES: COUNCIL MEMBERS: BURNETT; HAZDOVAC; SHARP; & TALMAGE
NOES: COUNCIL MEMBERS: McCLOUD
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE

XI. ORDERS OF COUNCIL

A. Approve amendments to City’s revised Harassment Prevention Policy.

This item was continued to the April 5, 2011 meeting.

B. Consideration of a Resolution awarding a recycling grant in an amount up to $8,300 to the Hilton Bialek Habitat project.

Assistant City Administrator Heidi Burch presented the staff report.

Mayor McCloud opened the meeting to public comment at 8:05 p.m.

Greg D’Ambrosio spoke to the issue.

Mayor McCloud closed the meeting to public comment at 8:12 p.m.

Council Member HAZDOVAC moved to award a recycling grant in an amount up to $8,300 to the Hilton Bialek Habitat project, seconded by Council Member BURNETT and carried by the following roll call vote:

AYES: COUNCIL MEMBERS: BURNETT; HAZDOVAC; SHARP; TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE

C. Scheduling Future City Council meetings – Please Bring Your Calendar

XII. ADJOURNMENT

Mayor McCloud declared the meeting adjourned at 8:17 p.m.

Respectfully submitted, ATTEST:

_____________________________ _____________________________
Molly Laughlin, Deputy City Clerk MAYOR SUE McCLOUD