Wednesday, May 30, 2012
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES AGENDAS & MINUTES June 2012
CITY OF CARMEL-BY-THE-SEA
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES
AGENDA
Regular Meeting Wednesday June 27, 2012 9:00 AM
City Hall
East Side of Monte Verde
between Ocean & Seventh
Nancy Collins, President
Elisabeth Ungaretti, Vice President
Martha Mosher
Glen Mozingo
Niels Reimers, Treasurer
I. Roll Call
II. Extraordinary Business
Introduction of Local History Librarian Ashlee Wright
III. Announcements From Board Members and Director
IV. Appearances
Anyone wishing to address the Library Board on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak. Matters not appearing on the Library Board agenda will not receive action at this meeting. Presentations will be limited to three minutes, or as established by the Library Board of Trustees.
V. Approval of Minutes of May 23, 2012 Regular Meeting
VI. Orders of Business
A. Receive Report From the Carmel Public Library Foundation Regarding CPLF Activities
B. Accept Fourth Quarter Distribution in the Amount of $70,000 From the Carmel Public Library Foundation
C. Authorize Addition of Local History Librarian Ashlee Wright to the List of Library Staff Authorized to Code Invoices
D. Receive Report Regarding Postponement of Purchase of Comprise Smart Money Manager
E. Review and Approve Fiscal Year 2012/13 Library Budget
VII. Librarian’s Report
Friends of the Library Request for Memorial Plaque Update
Opening of the Local History Department
Monthly Statistics
VIII. Treasurer’s Report: Accept April 30, 2012 Financial Statement and May 30, 2012 Check Register.
IX. Adjournment
The next regularly scheduled Library Board meeting will be held June 25, 2012.
Any writings or documents provided to a majority of the Harrison Memorial Library Board of Trustees regarding an item on this agenda will be made available for public inspection in the Library Director’s office at the Park Branch library at the corner of Mission & Sixth Streets during normal business hours.
MINUTES
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES
CITY OF CARMEL-BY-THE-SEA
June 27, 2012
The regular meeting of the Harrison Memorial Library Board of Trustees of the City of Carmel-by-the-Sea was held on the above date at 9:00 a.m. Vice President UNGARETTI called the meeting to order.
II. EXTRAORDINARY BUSINESS:
The Library Director introduced the new Local History Librarian Ashlee Wright.
III. ROLL CALL: Board Members
PRESENT: MOSHER, REIMERS, UNGARETTI
ABSENT: COLLINS, MOZINGO
STAFF PRESENT: Janet Bombard, Library Director
Carolina Lopez, Library Office Assistant
IV. ANNOUNCEMENTS FROM LIBRARY BOARD & DIRECTOR:
There were no announcements.
V. APPEARANCES:
No appearances before the Board.
VI. APPROVAL OF MINUTES:
Board could not approve minutes due to lack of quorum.
AYES: NONE
NOES: NONE
ABSENT: COLLINS, MOZINGO
ABSTAIN: MOSHER, REIMERS, UNGARETTI
VII. ORDERS OF BUSINESS:
A. Receive Report From the Carmel Public Library Foundation Regarding CPLF Activities
Library Director Bombard reported to the Board that CPLF Executive Director Amy Donohue secured a donation to fund the new e-reader program for multiple years.
B. Accept Fourth Quarter Distribution in the Amount of $70,000 From the Carmel Public Library Foundation
Board Member MOSHER moved to, Accept Fourth Quarter Distribution in the Amount of $70,000 From the Carmel Public Library Foundation, seconded by Board Member REIMERS and carried by the following roll call vote:
AYES: MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: COLLINS, MOZINGO
ABSTAIN: NONE
C. Authorize Addition of Local History Librarian Ashlee Wright to the List of Library Staff Authorized to Code Invoices.
Board Member REIMERS moved to, Authorize Addition of Local History Librarian Ashlee Wright to the List of Library Staff Authorized to Code Invoices, seconded by Board Member MOSHER and carried by the following roll call vote:
AYES: MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: COLLINS, MOZINGO
ABSTAIN: NONE
D. Receive Report Regarding Postponement of Purchase of Comprise Smart Money Manager
The Library Director reported that at this time Comprise Technologies Inc.’s Smart Money Manager Cash Management System, the purchase of which was approved at the April 25, 202 meeting, will not work with the library’s Integrated Library System, Koha. Comprise is working with ByWater Solutions, the library’s ILS host, to fix the problem. Funds have been budgeted for the system in FY 12/13.
F. Review and Approve Fiscal Year 2012/13 Library Budget
The Library Director reviewed the proposed FY 2012/13 Library Budget and new line items.
Board Member REIMERS, moved to, Accept and Approve Fiscal Year 2012/13 Library Budget, seconded by Board Member MOSHER and carried by the following roll call vote:
AYES: MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: COLLINS, MOZINGO
ABSTAIN: NONE
VI. LIBRARIAN’S REPORT:
The Local History Department will reopen the 2nd of July. The Library Director did not have an update in regard to the Friends of the Library Memorial Plaque.
VII. TREASURERS REPORT:
Board Member MOSHER moved to, Accept April 30, 2012 Financial Statement and May 31, 2012 Check Register, seconded by Board Member REIMERS and carried by the following roll call vote:
AYES: MOSHER, REIMERS, UNGARETTI
NOES: NONE3
ABSENT: COLLINS, MOZINGO
ABSTAIN: NONE
IX. ADJOURNMENT:
There being no further business to come before the Board, the President declared the meeting adjourned at 10:11 a.m. The next regular meeting is scheduled for July 25, 2012.
Respectfully submitted,
_________________________________________
Carolina Lopez, Library Office Assistant
Approved by:
_______________________________________________
Elizabeth Ungaretti, Vice President, Harrison Memorial Library Board of Trustees
CITY COUNCIL: Special City Council Meeting Agenda 24 May 2012
NOTICE OF SPECIAL CITY COUNCIL MEETING
Thursday, May 24, 2012– 4:30 p.m.
Council Chambers
East side of Monte Verde Street between
Ocean and Seventh Avenues
Live video streaming available at:
www.ci.carmel.ca.us
Broadcast date
Sunday, May 27, 2012
8:00 a.m., MCAET Channel 26
II. Roll Call – Council Member Beach will be participating in the meeting via phone (831-915-5093)
from 134 Everett Street, New Haven, CT 06511.
III. Pledge of Allegiance
IV. Public Appearances
Anyone wishing to address the City Council on matters within the jurisdiction of the City and are not on the agenda may do so now. Matters not appearing on the City Council’s agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three (3) minutes, or as otherwise established by the City Council. Persons are not required to give their names, but it is helpful for speakers to state their names in order that the City Clerk may identify them in the minutes of the meeting. Always speak into the microphone, as the meeting is recorded. The City Council Chambers is equipped with a portable microphone for anyone unable to come to the podium. Assisted listening devices are available upon request of the City Clerk. If you need assistance, please advise Heidi Burch and the microphone will be brought to you.
IV. Orders of Council
A. Study session and public hearing to review/adopt Fiscal Years 2012/13 – 2014/15
Triennial Budget.
1) Budget Overview and recap of the Meeting of May 17, 2012
2) Capital Budget
3) Items Not Funded in the Proposed Budget
4) Council Deliberations and Possible Approval of the Fiscal Year 2012/13 Operating Plan and Proposed Budget.
V. Adjournment
The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) number is 1-800-735-2929.
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at Carmel-by-the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and Seventh Avenues, during normal business
SPECIAL CITY COUNCIL MEETING Final Packet May 24, 2012
I. CALL TO ORDER
The special meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 4:32 p.m. Mayor Burnett called the meeting to order.
II. ROLL CALL
PRESENT: Council Members Hazdovac, Hillyard, Talmage & Mayor Burnett
Council Member Beach participated via phone connection from New Haven, Connecticut.
STAFF PRESENT: Jason Stilwell, City Administrator
Molly Laughlin, Deputy City Clerk
Mike Calhoun, Interim Police Chief
Stu Ross, Public Works Superintendent
Janet Bombard, Library Director
Mike Branson, City Forester
Sean Conroy, Planning Services Manager
Andrew Miller, Fire Chief
Paul Wood, Finance Consultant
Deanna Allen, Finance Specialist
III. PLEDGE OF ALLEGIANCE
Members of the audience joined the Mayor and Council Members in the Pledge of Allegiance.
IV. PUBLIC APPEARANCES
Mayor Burnett opened the meeting to public comment at 4:33 p.m.
Mike Brown addressed the issue of advertising Carmel-by-the-Sea in the print media.
Mayor Burnett opened the meeting to public comment at 4:35 p.m.
V. ORDERS OF COUNCIL
A. Study session and public hearing to review/adopt Fiscal Years 2012/13 – 2014/15 Triennial Budget.
1) Budget Overview and recap of the Meeting of May 17, 2012.
City Administrator Jason Stilwell presented the overview/recap of the May 17 meeting. He noted three more budget requests had been received since that meeting from Monterey-Salinas Transit, the Carmel Art and Film Festival, and Family Services Agency of the Central Coast/Suicide Prevention Service.
Mayor Burnett opened the meeting to public comment at 4:42 p.m.
Monte Miller addressed code compliance.
Mayor Burnett closed the meeting to public comment at 4:43 p.m.
2) Capital Budget
City Administrator Jason Stilwell gave the presentation on the Capital Budget, including General Fund projects, Special Revenue projects, road improvement projects, and 11 unfunded projects.
Staff answered Council questions.
Mayor Burnett opened the meeting to public comment at 5:23 p.m.
Kristy Downing, Linda Anderson, Bob Jenkins, Jean Grace, Monte Miller, and Jim Emery addressed Council.
Mayor Burnett closed the meeting to public comment at 5:45 p.m.
Council took a recess at 5:58 p.m. and reconvened at 6:05 p.m.
3) Items Not Funded in the Proposed Budget
City Administrator Jason Stilwell gave the presentation on those items not funded in the Proposed Budget. These items include: Services, Road Maintenance, Capital Budget, Debt Service and Use of One-Time Funding (Reserves). Together, these total $2.84 million.
Mayor Burnett opened the meeting to public comment at 6:42 p.m.
Kristy Downing, Monte Miller, Bob Jenkins and Monta Potter, Executive Director of the Carmel Chamber of Commerce, addressed Council.
Mayor Burnett closed the meeting to public comment at 6:49 p.m.
4) Council Deliberations and Possible Approval of the Fiscal Year 2012/13 Operating Plan and Proposed Budget.
City Administrator Jason Stilwell gave the presentation and asked for Council direction. He offered a matrix labeled “Sources” and “Uses” as a method to help Council in its deliberations to match items and to close the budget gap.
After consideration and discussion of the items on the matrix (and the addition of other items included in this meeting), Council decided to continue its deliberations to the Workshop scheduled for June 4, 2012. In the meantime, each Council member will individually review the budget items, consult with the City Administrator as needed, and return to the June 4 meeting with their suggestions and further discussion.
VI. ADJOURNMENT
Mayor Burnett declared the meeting adjourned at 8:05 p.m.
Respectfully submitted,
_____________________________
Molly Laughlin, Deputy City Clerk
MINUTES
SPECIAL CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
May 24, 2012
The special meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 4:32 p.m. Mayor Burnett called the meeting to order.
II. ROLL CALL
PRESENT: Council Members Hazdovac, Hillyard, Talmage & Mayor Burnett
Council Member Beach participated via phone connection from New Haven, Connecticut.
STAFF PRESENT: Jason Stilwell, City Administrator
Molly Laughlin, Deputy City Clerk
Mike Calhoun, Interim Police Chief
Stu Ross, Public Works Superintendent
Janet Bombard, Library Director
Mike Branson, City Forester
Sean Conroy, Planning Services Manager
Andrew Miller, Fire Chief
Paul Wood, Finance Consultant
Deanna Allen, Finance Specialist
III. PLEDGE OF ALLEGIANCE
Members of the audience joined the Mayor and Council Members in the Pledge of Allegiance.
IV. PUBLIC APPEARANCES
Mayor Burnett opened the meeting to public comment at 4:33 p.m.
Mike Brown addressed the issue of advertising Carmel-by-the-Sea in the print media.
Mayor Burnett opened the meeting to public comment at 4:35 p.m.
V. ORDERS OF COUNCIL
A. Study session and public hearing to review/adopt Fiscal Years 2012/13 – 2014/15 Triennial Budget.
1) Budget Overview and recap of the Meeting of May 17, 2012.
City Administrator Jason Stilwell presented the overview/recap of the May 17 meeting. He noted three more budget requests had been received since that meeting from Monterey-Salinas Transit, the Carmel Art and Film Festival, and Family Services Agency of the Central Coast/Suicide Prevention Service.
Mayor Burnett opened the meeting to public comment at 4:42 p.m.
Monte Miller addressed code compliance.
Mayor Burnett closed the meeting to public comment at 4:43 p.m.
2) Capital Budget
City Administrator Jason Stilwell gave the presentation on the Capital Budget, including General Fund projects, Special Revenue projects, road improvement projects, and 11 unfunded projects.
Staff answered Council questions.
Mayor Burnett opened the meeting to public comment at 5:23 p.m.
Kristy Downing, Linda Anderson, Bob Jenkins, Jean Grace, Monte Miller, and Jim Emery addressed Council.
Mayor Burnett closed the meeting to public comment at 5:45 p.m.
Council took a recess at 5:58 p.m. and reconvened at 6:05 p.m.
3) Items Not Funded in the Proposed Budget
City Administrator Jason Stilwell gave the presentation on those items not funded in the Proposed Budget. These items include: Services, Road Maintenance, Capital Budget, Debt Service and Use of One-Time Funding (Reserves). Together, these total $2.84 million.
Mayor Burnett opened the meeting to public comment at 6:42 p.m.
Kristy Downing, Monte Miller, Bob Jenkins and Monta Potter, Executive Director of the Carmel Chamber of Commerce, addressed Council.
Mayor Burnett closed the meeting to public comment at 6:49 p.m.
4) Council Deliberations and Possible Approval of the Fiscal Year 2012/13 Operating Plan and Proposed Budget.
City Administrator Jason Stilwell gave the presentation and asked for Council direction. He offered a matrix labeled “Sources” and “Uses” as a method to help Council in its deliberations to match items and to close the budget gap.
After consideration and discussion of the items on the matrix (and the addition of other items included in this meeting), Council decided to continue its deliberations to the Workshop scheduled for June 4, 2012. In the meantime, each Council member will individually review the budget items, consult with the City Administrator as needed, and return to the June 4 meeting with their suggestions and further discussion.
VI. ADJOURNMENT
Mayor Burnett declared the meeting adjourned at 8:05 p.m.
Respectfully submitted,
_____________________________
Molly Laughlin, Deputy City Clerk
ATTEST:
____________________________
JASON BURNETT, MAYOR
CITY COUNCIL: Special City Council Meeting Agenda 17 May 2012
NOTICE OF SPECIAL CITY COUNCIL MEETING
Thursday, May 17, 2012– 4:30 p.m.
Council Chambers
East side of Monte Verde Street between
Ocean and Seventh Avenues
Live video streaming available at:
www.ci.carmel.ca.us
Broadcast date
Sunday, May 20, 2012
8:00 a.m., MCAET Channel 26
I. Call to Order
II. Roll Call
III. Pledge of Allegiance
IV. Public Appearances
Anyone wishing to address the City Council on matters within the jurisdiction of the City and are not on the agenda may do so now. Matters not appearing on the City Council’s agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three (3) minutes, or as otherwise established by the City Council. Persons are not required to give their names, but it is helpful for speakers to state their names in order that the City Clerk may identify them in the minutes of the meeting. Always speak into the microphone, as the meeting is recorded. The City Council Chambers is equipped with a portable microphone for anyone unable to come to the podium. Assisted listening devices are available upon request of the City Clerk. If you need assistance, please advise Heidi Burch and the microphone will be brought to you.
IV. Orders of Council
A. Study session and public hearing to review/adopt Fiscal Years 2012/13 – 2014/15 Triennial Budget.
1) Overview
2) Revenue
3) Operating Budgets
4) Items Not Funded in the Proposed Budget
5) Preliminary Council Deliberations
V. Adjournment
The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) number is 1-800-735-2929.
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at Carmel-by-the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and 7th Avenues, during normal business hours.
Special City Council Meeting Packet 17 May 2012
I. CALL TO ORDER
The special meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 4:34 p.m. Mayor Burnett called the meeting to order.
II. ROLL CALL
PRESENT: Council Members Beach, Hazdovac, Hillyard, Talmage & Mayor Burnett
STAFF PRESENT: Jason Stilwell, City Administrator
Heidi Burch, Asst. City Administrator/City Clerk
Mike Calhoun, Interim Police Chief
Janet Bombard, Library Director
Mike Branson, City Forester
Sean Conroy, Planning Services Manager
Paul Wood, Finance Consultant
Deanna Allen, Finance Specialist
Andrew Miller, Fire Chief
Dave Brown, Asst. Fire Chief
III. PLEDGE OF ALLEGIANCE
Members of the audience joined the Mayor and Council Members in the Pledge of Allegiance.
IV. PUBLIC APPEARANCES
Mayor Burnett opened and closed the meeting to public comment at 4:36 p.m. as there were no comments.
MINUTES
SPECIAL CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
May 17, 2012
The special meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 4:34 p.m. Mayor Burnett called the meeting to order.
II. ROLL CALL
PRESENT: Council Members Beach, Hazdovac, Hillyard, Talmage & Mayor Burnett
STAFF PRESENT: Jason Stilwell, City Administrator
Heidi Burch, Asst. City Administrator/City Clerk
Mike Calhoun, Interim Police Chief
Janet Bombard, Library Director
Mike Branson, City Forester
Sean Conroy, Planning Services Manager
Paul Wood, Finance Consultant
Deanna Allen, Finance Specialist
Andrew Miller, Fire Chief
Dave Brown, Asst. Fire Chief
III. PLEDGE OF ALLEGIANCE
Members of the audience joined the Mayor and Council Members in the Pledge of Allegiance.
IV. PUBLIC APPEARANCES
Mayor Burnett opened and closed the meeting to public comment at 4:36 p.m. as there were no comments.
V. ORDERS OF COUNCIL
A. Study session and public hearing to review/adopt Fiscal Years 2012/13 – 2014/15 Triennial Budget.
1) Budget Overview
City Administrator Stilwell presented the budget overview.
Mayor Burnett opened the meeting to public comment at 5:02 p.m.
Jonathan Sapp, Jim Emery, Monte Miller and Barbara Livingston addressed Council.
Mayor Burnett closed the meeting to public comment at 5:17 p.m.
2) Revenue
Carrie Theis of the Carmel Innkeepers Association and Paul Wood answered Council questions.
Mayor Burnett opened the meeting to public comment at 6:02 p.m.
Kristy Downing and Jim Emery addressed Council.
Mayor Burnett closed the meeting to public comment at 6:04 p.m.
3) Operating Budgets
City Administrator Stilwell gave the overview of the operating budgets, specifically those of Planning, Public Services, Library, Police, City Council, Legal and Administrative Services departments.
Requests from Outside Agencies:
Speaking on behalf of their respective requesting agencies were: Mary Adams, President of United Way-Monterey County; Sunset Center Board Members Dave Parker and Sally Reid, Sunset Center Executive Director Christine Sandin and Finance Manager Agha Bilal of the Sunset Center; and Eliza Schreckenberger, chair of Carmel High School’s 2012 Sober Grad Night.
Council took a break at 7:50 p.m. and reconvened at 8:02 p.m.
Public Services:
Chiefs Miller & Calhoun and Deanna Allen, Finance Specialist, answered Council questions about Public Services.
Tammy Blount, President and CEO of the Monterey County Convention & Visitors Bureau, Doug Lumsden, chair of the Board of the Carmel Chamber of Commerce, and Carrie Theis of the Carmel Innkeepers Association, addressed Council on the Trolley and other marketing programs.
Mayor Burnett opened and closed the meeting to public comment at 9:10 p.m.
4) Items Not Funded in the Proposed Budget
Due to the late hour, this item will be continued to the May 24, 2012 meeting.
VI. ADJOURNMENT
Mayor Burnett declared the meeting adjourned at 9:10 p.m.
Respectfully submitted,
_____________________________
Heidi Burch, City Clerk
ATTEST:
____________________________
JASON BURNETT, MAYOR
CITY COUNCIL: Special City Council Meeting Agenda 8 May 2012
NOTICE OF SPECIAL CITY COUNCIL MEETING--AMENDED
Tuesday, May 8, 2012-5:00 p.m.
Council Chambers
East side of Monte Verde Street between Ocean and Seventh A venues
Live video streaming available at:
www .ci.carmel.ca.us
Broadcast date
Sunday, May 13,2012
8:00 a.m., MCAET Channel26
II. Roll Call
III. Pledge of Allegiance
IV. Public Appearances
Anyone wishing to address the City Council on matters within the jurisdiction of the City and are not on the agenda may do so now. Matters not appearing on the City Council's agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three (3) minutes, or as otherwise established by the City Council. Persons are not required to give their names, but it is helpful for speakers to state their names in order that the City Clerk may identify them in the minutes of the meeting. Always speak into the microphone, as the meeting is recorded. The City Council Chambers is equipped with a portable microphone for anyone unable to come to the podium. Assisted listening devices are available upon request of the City Clerk. If you need assistance, please advise Heidi Burch and the microphone will be brought to you.
V. Orders of Council
A. Authorize the Mayor and Vice Mayor to speak on behalf of the City in support of the Pebble Beach Del Monte Forest Project at the California Coastal Commission.
B. Receive recommendation of the ad hoc Committee and consider an appointment to the vacant City Council seat.
C. Discussion of the criteria and expertise sought in filling vacancies on the Boards and Commissions.
VI. Adjournment
The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) number is 1-800-735-2929.
Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at Carmel-by-the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and ih Avenues, during normal business hours.
MINUTES
SPECIAL CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
May 8, 2012
The special meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 5:00 p.m. Mayor Burnett called the meeting to order.
II. ROLL CALL
PRESENT: Council Members Beach, Hazdovac, Talmage & Burnett
STAFF PRESENT: Jason Stilwell, City Administrator
Heidi Burch, Asst. City Administrator/City Clerk
Paul Tomasi, Police Sergeant
III. PLEDGE OF ALLEGIANCE
Members of the audience joined the Mayor and Council Members in the Pledge of Allegiance.
IV. PUBLIC APPEARANCES
Mayor Burnett opened and closed the meeting to public comment at 5:01 p.m.
V. ORDERS OF COUNCIL
A. Authorize the Mayor and Vice Mayor to speak on behalf of the City in support of the Pebble Beach Del Monte Forest Project at the California Coastal Commission.
Mayor Burnett opened the meeting to public comment at 5:03 p.m.
Barbara Livingston and Monta Potter addressed Council.
Mayor Burnett closed the meeting to public comment at 5:04 p.m.
Council Member BEACH moved to authorize the Mayor and Vice Mayor to speak on behalf of the City in support of the Pebble Beach Del Monte Forest Project at the California Coastal Commission, seconded by Council Member HAZDOVAC, and approved unanimously.
B. Receive recommendation of the ad hoc Committee and consider an appointment to the vacant City Council seat.
Mayor Burnett opened the meeting to public comment at 5:18 p.m.
Addressing Council were: Keith Paterson; Thompson Lang, of the Carmel Chamber of Commerce Economic Advisory Committee; Monte Miller; Bobby Richards; Barbara Livingston; Roberta Miller; Jim Emery, Rich Pepe; and Ken White.
Mayor Burnett closed the meeting to public comment at 5:34 p.m.
Council Member BEACH moved to appoint Steve Hillyard to the vacant City Council seat, seconded by Council Member TALMAGE, and approved unanimously.
Council took a recess at 5:57 p.m. and reconvened at 6:15 p.m.
C. Discussion of the criteria and expertise sought in filling vacancies on the Boards and Commissions.
Mayor Burnett opened the meeting to public comment at 6:27 p.m.
Jean Grace, Jonathan Sapp, Steve Brooks, Barbara Livingston, Steve Dallas, and Keith Paterson addressed Council.
Mayor Burnett closed the meeting to public comment at 6:35 p.m.
Council directed that staff send a memo to board and commission members asking them to submit questions and comments by 5:00 on May 14th. These submissions will be considered by the Mayor and Vice Mayor for inclusion in the interview process for the board/commission vacancies.
Mayor Burnett re-opened the meeting to public comment at 6:56 p.m.
Barbara Brooks, Barbara Livingston and Monte Miller spoke.
Mayor Burnett closed the meeting to public comment at 6:58 p.m.
VI. ADJOURNMENT
Mayor Burnett declared the meeting adjourned at 7:02 p.m.
Respectfully submitted,
_____________________________
Heidi Burch, City Clerk
ATTEST:
____________________________
JASON BURNETT, MAYOR
CITY COUNCIL: Authorize Mayor & Vice Mayor to Speak on Behalf of the City in Support of the Pebble Beach Del Monte Forest Project at the California Coastal Commission
Pebble Beach Company and Coastal Commission Staff Reach Agreement in Principle on a New LCP Amendment and Project for the Del Monte Forest
The Pebble Beach Company and the staff of the California Coastal Commission have signed an agreement in principle on a new Local Coastal Program (LCP) amendment and project for the Del Monte Forest. The project would include preservation of over 635 acres of sensitive habitat, new visitor-serving hotel and residential development, and improved public access, including designation and improvement of the California Coastal Trail through the Del Monte Forest. While agreed to by Commission staff, the LCP amendment and project must be approved by Monterey County and the Coastal Commission to go forward. The agreement in no way binds the County Board of Supervisors or the Coastal Commission.
Background: The Coastal Commission denied Monterey County LCP amendment 1-07 (Measure A) in June 2007. Measure A proposed to amend the County’s LCP to facilitate development of an 18-hole golf course, golf driving range, equestrian center, resort facility expansions, 160 hotel rooms, 36 single-family residences, and 60 employee housing units; the project also included conservation easements over approximately 448 acres of sensitive habitat in the Del Monte Forest. While acknowledging the proposed protected areas, the Commission’s denial findings also identified significant potential impacts from the LCP amendment to environmentally sensitive habitat, including Monterey pine forest, the endangered Yadon’s piperia, and maritime chaparral.
New Project: Since the denial of Measure A, the Pebble Beach Company and Commission staff have worked closely together to identify an alternative LCP amendment and project that would significantly reduce impacts to sensitive habitat areas while acknowledging the development potential of existing property owned by the Company. The project, which covers all remaining undeveloped Pebble Beach Company-owned lands in the Del Monte Forest coastal zone, would transfer and concentrate this development potential in and adjacent to existing developed areas of Del Monte Forest. It includes:
Permanent protection of over 635 acres of sensitive habitat in Del Monte Forest, including:
All of the Company’s remaining land in Pescadero Canyon (approximately 246 acres)
All of the Company’s remaining land adjacent to Huckleberry Hill nature preserve (approximately 120 acres)
All of the sensitive habitat area previously proposed for golf course development under Measure A (approximately 137 acres)
All of the sensitive habitat area previously proposed for golf driving range development under Measure A (approximately 29 acres)
All of the sensitive habitat area previously proposed for equestrian center development at Sawmill Gulch under Measure A (approximately 42 acres)
New visitor serving development in existing developed areas, including:
A new hotel of up to 100 rooms at the old Spyglass Quarry site
140 new hotel rooms at the existing Spanish Bay and Pebble Beach resort facilities
Meeting room expansion at the existing Spanish Bay and Pebble Beach resort facilities
A relocated Pebble Beach golf driving range in the Collins Field area (the equestrian center would remain in its current location)
A new parking area adjacent to the Spanish Bay resort
New low density single-family residential development, including:
35 lots at the existing corporation yard and equestrian center/driving range areas (approximately 23 total acres)
55 lots clustered adjacent to Poppy Hills (32 lots) and Spyglass Hill (23 lots) golf courses (approximately 56 total acres)
Public recreational access and visitor-serving improvements, including:
Designation of the Del Monte Forest trail system as components of the California Coastal Trail (CCT)
CCT and public recreational access facility improvements to optimize vehicular, pedestrian, bicycle, and equestrian access to and along the shoreline through the Del Monte Forest
Improved identification of public recreational access and use rules for the Del Monte Forest
Memorializing the Company’s continuing commitment to manage and maintain all Del Monte Forest public recreational access features over their lifetime consistent with the LCP
An in-lieu fee of up to $1 million to support development of new lower-cost visitor serving overnight accommodations in the coastal zone
The attached map identifies the proposed preservation and development areas. Commission staff and the Pebble Beach Company agree that the project strikes a reasonable balance that allows appropriate development of remaining Company lands while protecting the most significant sensitive habitat areas of the Del Monte Forest, consistent with the California Coastal Act.
Next Steps: The new project will require public environmental review, LCP amendments, and coastal development permits. The approval process, including both Monterey County and Coastal
Commission review, is expected to take approximately 24 months.
For further information, please contact:
Pebble Beach Company: Bill Perocchi (831) 622-6450 or Mark Stilwell (831) 625-8449
Coastal Commission Staff: Charles Lester or Dan Carl (831) 427-4863
CITY COUNCIL: Receive Recommendation of the Ad Hoc Committee and consider an Appointment to the Vacant City Council Seat
City of Carmel-by-the-Sea
POST OFFICE BOX CC
CARMEL-BY-THE-SEA, CA 93921
(831) 620-2000
To: Vice Mayor Talmage and Councilmember Beach
From: Mayor Burnett and Councilmember Hazdovac
Subject: Ad Hoc City Council Vacancy Interview Committee
The City of Carmel-by-the-Sea held its General Municipal Election on April 10, 2012. Jason Burnett was elected Mayor and vacated his seat as a Councilmember. This created a vacancy on the City Council.
The City Council held a special meeting on April 24, 2012 to determine the process for filling the vacancy. The Council decided to request applications from residents interested in serving on the City Council. The City Council determined "All applicants must submit to the City Clerk a cover letter and resume detailing their interest to serve with their qualifications and background by the deadline of Monday, April 30th, at 5:00 p.m. Mayor Burnett and CouncilMember Hazdovac then will review .all the applications and bring a recommendation for full Council consideration at a special meeting to be held during the week of May 7.
This ad hoc City Council vacancy interview committee met and developed a set of criteria upon which to evaluate the applicants. These criteria were developed based on the City Council goals and objectives, City Council discussion, and input from the general public. The committee divided the criteria into major criteria and minor criteria.
Major criteria are based on the adopted goals of the City Council. Those four goals are:
• Community Character,
• Long-term Vitality,
• Organizational Effectiveness, and
• Fiscal Stability.
These goals are longer-term in nature and lead to the adopted City Council objectives and key projects that are integrated into the City Administrator goals, the City's budget prioritization, and employee performance planning. The ad hoc committee utilized these major criteria as a standard for evaluating the City Council's needs.
Minor criteria are based on the City Council discussion and public input primarily from the
special meeting of April 24. These criteria are:
• A City Council that is familiar with the City and its challenges and opportunities,
• A City Council composed of individuals who demonstrate involvement with public service to the community,
• Councilmembers who have a breadth of experience with a special expertise to complement the City Council,
• A City Council composed of individuals with diverse experience with city government Boards, commissions, and volunteering,
• A City Council that has the ability to work effectively and collaboratively to meet its goals, objectives, and key projects.
The City received ten applicants for the vacant seat on the City Council. The ad hoc committee developed a set of questions based on the major and minor criteria. The ad hoc committee met with and interviewed all ten applicants. Each applicant was asked identical questions in interviews lasting thirty minutes. Applicants were given 5 minutes for opening remarks, and 3 minutes for closing remarks. The questions were as follows:
• Why are you interested in serving on City Council?
• What is your past experience with city government (especially in Carmel-by-the-Sea)? What is your experience serving on or working with boards, commissions, volunteer organizations?
• We have ten well-qualified candidates. What unique qualities, experience and expertise do you bring? Please describe how your expertise and qualifications would complement the current City Council to best serve the community.
• If you have run for office, please describe how this enhances your candidacy. If you have not, please describe why we should choose someone who has not run for office.
• What is your approach to government decision-making?
• Can you please give one example each of decision the Carmel-by-the-Sea City council has made that (a) you agreed with and (b) you disagreed with? Why?
• What are the top three issues facing community that will come before the City Council and how would you approach these issues?
• How comfortable are you operating in the public sphere and handling criticism of your decisions?
• Do you have any time constraints or other obligations that we should be aware of? How much time can you put into serving the community on the City Council?
Of the ten candidates, five have run for office in Carmel-by-the-Sea. Of the three who ran for
office in the recent municipal election, none received a substantial fraction of the vote. All
candidates were therefore evaluated equally with the committee recognizing that none of
them has been elected to office by the voters of Carmel-by-the-Sea.
The applicants were (in alphabetical order):
• Kristy Downing
• Carolyn Hardy
• Stephen Hillyard
• Michael LePage
• Tom Leverone
• Rich Pepe
• Bob Profeta
• Harrison Shields
• Carrie Theis
• Linda Wilde
The ad hoc committee carefully considered the information presented by each applicant and evaluated that information against the major and minor criteria.
The applicants all demonstrated a strong commitment to service and a desire to serve the Carmel-by-the-Sea community. All ten can provide a great service to the City and all applicants were encouraged to serve in a capacity, either on a Commission, committee, or volunteer, in the event they were not selected by the City Council to serve as a Councilmember. The deadline for applying for openings on the Activities and Cultural Commission, the Forest and Beach Commission, and the Planning Commission was extended to Monday, May 14th to allow any applicants who are not chosen as a Councilmember to apply for those commissions.
Of all the candidates, two present themselves as having a particularly strong ability to complement the expertise of the existing City Council, to contribute to the four goals adopted by the City Council, and to likely meet the objective of being appointed unanimously by the City Council. We recommend the full City Council consider both Carrie Theis and Steven Hillyard to fill the vacant seat. After consideration of the above information and allowing time for public input and deliberation, we believe the full City Council can make a decision on May 8th
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