Saturday, November 3, 2012

CITY COUNCIL: Status of Grant-Funded Projects & Pending Applications




City of Carmel-by-the-Sea
Status of Grant-funded Projects and Pending Applications
October 25, 2012


Grant-funded Projects Currently in Progress


Title and Purpose: ASBS (Area of Special Biological Significance) Dry Weather Diversion Project, aka the ASBS project or stormwater runoff project: The purpose is to develop a diversion system that will capture
and divert dry weather flows from the City’s storm drain system for treatment or re-use.
Funding agency State Water Resources Control Board
Schedule Started June 1; ends in late 2014
Funding Amount $2,497,928, plus $131,470 City mat
Status Measurements of dry weather flows from each outfall have been completed, and two methods of water diversion or capture have been developed. Permanent plugging devices for water capture have been built and installed, and design work for water diversion is underway. Public education has been distributed to Scenic Road residents and property owners.


Title and Purpose: Sunset Center Phase II Landscaping Project: Landscaping, irrigation, and physical improvements to three areas at the Sunset Center.
Funding agency State Dept of Parks and Recreation, Per Capita grant
Schedule Final phase is in progress; due to end in early 2015.
Funding Amount $220,000
Status Outdoor lights for the Hamilton Brown Terrace have been selected and ordered. Delivery is expected in 6-8 weeks, to be followed by installation.


Title and Purpose: Secure Our Schools: For security equipment at Junipero Serra School (JSS)
Funding agency Federal COPS Office
Schedule In progress, ends in February 2013
Funding Amount $24,950, plus $24,950 provided by JSS
Status Grant is awarded to the police department but all funds go to the school.
Only 20% of the funds have been expended; an extension has been approved to February 28, 2013.


Title and Purpose: Del Mar Master Plan, for restoration work in the North Dunes
Funding agency Monterey Peninsula Regional Parks District
Schedule In progress
Funding Amount $8,500
Status Grant funds will be used in the next several months in conjunction with dunes restoration by the Carmel Garden Club.


Title and Purpose: Phase II of the Del Mar Master Plan: ADA accessible boardwalk and viewing platform at
Carmel Beach, pathway on San Antonio from 4th to Ocean Avenues, dunes restoration
Funding agency California Coastal Conservancy
Schedule Grant has been approved
Funding Amount $250,000
Status Bids have been awarded for the boardwalk and platform and the pathway along San Antonio, and
work will begin soon.
Some dune restoration has been done; more is planned for the near future.





Recently Completed Grants

Title and Purpose: Energy Efficiency and Conservation Block Grant (EECBG) for energy efficient lighting for public works and the police dept, new air conditioner for the EOC in the police dept
Funding agency CA Energy Commission
Schedule Work had to be completed by June 2012
Funding Amount $16,900 plus $1,538 City match
Notes The work was successfully completed on time and the grant has been completed.


Title and Purpose: Phase II of the Del Mar Master Plan: ADA accessible boardwalk and viewing platform at
Carmel Beach, pathway on San Antonio from 4th to Ocean Avenues, dunes restoration
Funding agency Habitat Conservation Fund, CA Dept of Parks and Rec
Schedule Grant has been approved
Funding Amount $72,000 plus $72,000 City match
Notes Costs of the Del Mar Plan have been covered by the Coastal Conservancy grant. CA Parks and Rec has been informed that the HCF grant is not needed


Title and Purpose: Preservation of and Public Access to the Devendorf-Galante Collection, historical papers about the establishment of Carmel-by-the-Sea
Funding agency Engracia Irene Murray Field of Interest Fund of the Community Foundation for Monterey County
Schedule Grant period is June 2011 to June 2012
Funding Amount $12,500
Notes $12,500 This grant was completed, with substantial funds raised by former Mayor McCloud. The collection will be available soon online, through the Library's Local History Dept.




Grant Applications Pending

Title and Purpose: Clean Water State Revolving Fund, for replacement of storm drains and intersection realignment.
Funding agency State Water Resources Control Board
Schedule Pending
Funding Amount $715,000
Notes Exploration is underway to see whether work can be added to ASBS project. If not, a loan application will be submitted.


Title and Purpose: Forest Theater Phase I renovation, for new restrooms, box office, and concession stand; new driveway for ADA, emergency vehicle, and delivery van access
Funding agency Monterey Peninsula Foundation
Schedule Pending
Funding Amount $100,000
Notes The City would be the grantee.




Title and Purpose: Forest Theater Phase I renovation, for new restrooms, box office, and concession stand; new driveway for ADA, emergency vehicle, and delivery van access.
Funding agency Harden Foundation
Schedule Pending
Funding Amount $100,000
Notes The Forest Theater Foundation would be the grantee


Title and Purpose: Assistance to Firefighters Grant, for direct source capture exhaust systems and a new alerting system.
Funding agency FEMA, U.S. Department of Homeland Security
Schedule Pending
Funding Amount $73,760, plus $3,882 City match



Grant Applications in Progress
In early stages:
Searching for additional foundation opportunities for the Forest Theater renovation.

CITY COUNCIL: Resolution Accepting a Gift of $5,871 from Fireman's Fund Insurance Company Heritage Reward & Monterey Insurance Agencies for the Carmel-by-the-Sea Fire Department



Meeting Date: November 6, 2012
Prepared by: David Brown, Asst. Fire Chief


City Council
Agenda Item Summary

Name: Consideration of a Resolution accepting a gift of $5,871 from the Fireman's Fund Insurance Company Heritage Reward and Monterey Insurance Agencies for the Carmel-by-the-Sea Fire Department to acquire firefighting, rescue and communication equipment.

Description: According to City Policy C89-41, all donations and gifts to the City with a value of more than $1,000 must be approved and accepted by Resolution of the City Council. Fireman's Fund Insurance Company and Monterey Insurance Agencies desire to donate $5,871 to assist the Fire Department acquire firefighting, rescue and communication equipment under the provisions of the Fireman's Fund Heritage Reward. The gift is restricted to fulfilling needs to enhance levels of service to the community.

Overall Cost: N/ A

Staff Recommendation: Approve the Resolution accepting the $5,871 gift from Mr. Paul Bystrowski, of Monterey Insurance Agencies, and the Fireman's Fund Heritage Reward and deposit the funds in Account #01-46801-0004.

Important Considerations: City Policy C89-41 requires City Council approval of all donations and gifts to the City with a value in excess of $1,000.

Decision Record: City Council approved Resolution 2010-77 on December 7, 2010, accepting a gift of$15,987 from the Fireman's Fund Insurance Company Heritage Reward and Monterey Insurance Agencies.


Reviewed by:
Jason Stilwell, City Administrator Date

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2012-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA ACCEPTING A GIFT OF $5,871 FROM THE FIREMAN'S FUND INSURANCE COMPANY HERITAGE REWARD AND MONTEREY INSURANCE AGENCIES FOR THE CARMEL-BY-THE-SEA FIRE DEPARTMENT TO ACQUIRE FIREFIGHTING, RESCUE AND COMMUNICATION EQUIPMENT

WHEREAS, the City of Carmel-by-the-Sea Fire Department intends to purchase firefighting, rescue and communication equipment; and

WHEREAS, the costs to acquire this equipment shall be no less than $5,871 and

WHEREAS, this gift is restricted to pay for equipment designated by the Fire Department, with the approval of the Fireman's Fund Heritage Reward Program.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

1. Authorize acceptance of the $5,871 donation from the Fireman's Fund Insurance Company Heritage Reward Program, under the direction of Monterey Insurance Agencies, and deposit these funds into Account 01-46801-0004.

2. Direct the City Administrator to send a letter of appreciation to the Fireman's Fund Insurance Company and Paul Bystrowski of Monterey Insurance Agencies for their generous donation.

PASS ED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 6th day of November, 2012, by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED:


JASON BURNETT, MAYOR

ATTEST:

Heidi Burch, City Clerk

Attachment "A"
The items we are looking at purchasing:
New base station radio
Personal Floatation Devices (need 6)
2 LED Box lights
New York Fire Dept. RoofHook (to replace pike poles)
Rope Throw bag (E6425)
Total

David D. Brown
Assistant Fire Chief

CITY COUNCIL: Resolution Approving a Public Works Dodge Pickup Truck as Surplus & Authorizing Sale



Date: November 6, 2012
Prepared by: Stu Ross,
Public Works Superintendent


City Council
Agenda Item Summary

Name: Consideration of a Resolution approving a Public Works Dodge pickup truck as surplus and authorizing its sale.

Description: The Public Works Superintendent's truck, a 2000 Dodge Ram pickup, has primarily been used by the Public Works Superintendent for inspections. Age, normal wear and tear, and several recent mechanical problems have made this vehicle unreliable. The Public Works Department has purchased a new Ford pickup truck in Fiscal Year 2012/2013 to replace the 2000 Dodge Ram Pickup, so it may now be declared surplus and sold. Proceeds from any sale will be deposited in General Fund Account 01-46801-0003 .

Overall Cost: City Funds: N/A
Grant Funds: N/A

Staff Recommendation: Staff recommends approval of this Resolution.

Important Considerations: The Public Works Department's aging 2000 Dodge Ram pickup truck has had several recent mechanical failures that undermine its efficiency and safety. The approval of City Council is required to dispose or sell surplus equipment with a value of $1,000 or more.

Decision Record: None

Reviewed by:

Jason Stilwell, City Administrator Date

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2012-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA APPROVING A PUBLIC WORKS DEPARTMENT DODGE RAM PICKUP TRUCK TO BE SURPLUS AND AUTHORIZING ITS SALE

WHEREAS, the Public Works Superintendent’s truck, a 2000 Dodge Ram pickup, located at the Public Works Department, is no longer useful to the City by virtue of its age and condition; and

WHEREAS, by virtue of its age and level of use, this vehicle has experienced mechanical failures which seriously undermine its efficiency level and safety; and

WHEREAS, the Public Works Department has purchased a new Ford pickup truck to replace this vehicle; and

WHEREAS, City Council approval is required to sell a vehicle valued at more than $1,000.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

1. Declare the 2000 Dodge Ram VIN# 3B7KC26ZXYM239873 pickup truck surplus.


2. Authorize the sale of the truck.
3. Authorize any sale proceeds to be deposited in General Fund Account 01-46801-0003.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 6th day of November 2012, by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED:

____________________________
JASON BURNETT, MAYOR

ATTEST:

_____________________
Heidi Burch, City Clerk

CITY COUNCIL: Resolution Approving One 'Free Use' Day at Sunset Center for Carmel-by-the-Sea Garden Club



Meeting Date: November 6, 2012
Prepared by: Molly Laughlin


City Council
Agenda Item Summary

Name: Consideration of a Resolution approving one "free use" day at Sunset Center for the Carmel-by-the-Sea Garden Club for a fundraising event on March 2, 2013.

Description: The Carmel-by-the-Sea Garden Club has requested one of the City's "free use" days at the Sunset Center on March 2, 2013 to hold a fundraiser. Proceeds from this event will go toward an Endowment Fund for ongoing maintenance of garden projects throughout the City.

Overall Cost:
City Funds: N/ A (although the value of a "free use" day is $2,000)
Grant Funds: N/ A

Staff Recommendation: Adopt the Resolution approving one free use day for the Carmel-by-the-Sea Garden Club's fundraising event at the Sunset Center in March 2013.

Important Considerations: The City receives five "free use" days at the Sunset Center each fiscal year to award to requesting nonprofit organizations. Staff, however, is now receiving more requests for one of these days than there are days to allocate. It is important for Council to note that on the same day the request from the Garden Club was received, a similar request came from the Carmel Music Society, which requested a free date in late May/early June for its annual youth music competition.

Since Council had awarded four of its five annual dates, with only one day left to grant and two requesting organizations both seeking a day, the Carmel Unified School District graciously donated one of its " free use" days to the City so both groups will be accommodated this fiscal year. With the increasing number of competing requests,

Council may wish to consider how to best allocate the City's five "free use" dates in the future.

Decision Record: Council has awarded a "free use" day to the Carmel-by-the-Sea Garden Club for its annual fundraising event each year from 2008-2011. (The group did not hold an event in 2012). "Free use" days for FY 2012/2013 have been granted to the Carmel Foundation; the Carmel Public Library Foundation; the Carmel Authors and Ideas Festival; and the Carmel Art and Film Festival.

Reviewed by:

Jason Stilwell, City Administrator Date

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2012-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA APPROVING ONE FREE USE DAY AT SUNSET CENTER BY THE CARMEL-BY-THE-SEA GARDEN CLUB FOR A FUNDRAISING EVENT ON MARCH 2, 2013

WHEREAS, the City has a total of five free use days at the Sunset Center available each fiscal year for non-profit civic organizations that provide a public service to the Carmel community; and

WHEREAS, the Carmel-by-the-Sea Garden Club has requested the City grant one of these days for use of the Sunset Theater and lobby on March 2, 2013 for a fundraising event; and

WHEREAS, the Carmel-by-the-Sea Garden Club works to improve and maintain the City parks and promotes horticultural education, preservation and conservation throughout the City.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

1. Approve granting the Carmel-by-the-Sea Garden Club one of the City’s “free use” days for use of the Sunset Theater and lobby on March 2, 2013.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 6th day of November 2012, by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED:


_______________________
JASON BURNETT, MAYOR


ATTEST:

_____________________
Heidi Burch, City Clerk

CARMEL-BY-THE-SEA GARDEN CLUB

July 23, 2012

Mayor Jason Burnett
P.O. Box CC
Carmel-by-the-Sea, CA 93921

Re: Free Day for Carmel-by-the-Sea Garden Club Fundraising Event at Sunset Center

Dear Jason,

The Carmel-by-the-Sea Garden Club is planning a fundraiser to be held at Sunset Center on March 2, 2013. We have reserved the Theater and Carpenter Hall for that date. When the City Council is able to consider allotting free days in 2013 at Sunset Center, the Club would greatly appreciate being considered as a recipient.

A well-known and very entertaining floral designer will be our featured speaker in the theater, and an estate sale will take place in Carpenter Hall.

The purpose of the event is to raise funds for an Endowment Fund which our club has created to benefit the ongoing maintenance of three garden projects in Carmel, Piccadilly Park, Harrison Memorial Library Garden and the Del Mar Dunes Restoration project currently underway. Although the Garden Club facilitated the funding of the renovation of the City Hall (Ridder) Garden, the maintenance of that project will be the responsibility of the City of Carmel.

Since the founding of the Club in 1980, the Members have participated in improving and maintaining the City Parks through hands-on gardening, fundraising, and contributing plans from prominent landscape architects. An Endowment Fund was created to ensure these dedicated efforts are not lost over time. Once the targeted goal of the Fund has been met, the interest will be available for us to use to keep the gardens in good condition for public enjoyment and the enhancement of our lovely city.

Thank you and the City Council for considering our request for one of the City's Free Days.

Very sincerely,

Judy Harrold
President, Carmel-by-the-Sea Garden Club
judyharrold10@comcast.net
831-659-0752

CITY COUNCIL: Agenda Forecast


U= Upcoming N=Near
Future L=LongTerm
O=Ongoing ITEM

N Amend CA&AC term
N AMR Auto-aid
UAppointments to Regional Taxi Authority, Community Human Services, Historic Resources Board
N ASBS Monitoring Update
N Beach Restroom Update
N Budget Policies
N City Administrator Goals and Objectives
L Capital Improvement Plan
U Carmel-by-the-Glass event approval
U Carmel-by-the-Sea Garden Club free use day
Code compliance process (fine schedule, ROW project)
CUSD Theater
L Design Guidelines
U Fireman's Fund grant
O Extraordinary Business/Announcements
N Fire true-up
N Flanders RDEIR
FORA Update
Forest Theater
Free Use Day Policy/Criteria
N IT Strategic Plan
Key Projects Report
N Labor Agreements
Larson Trail
N Meeting Schedule 2013
MRWMD franchise MOA
Parking Management
U Pension Obligation
N PG Auto Rally check receipt
L Plastic Bags--Feb 2014
L POST
U QTR 4 and QTR 1 Financial Reports
U QTRLY Marketing Report (Economic Development)
N QTRLY MCCVB Report (Economic Development)
N QTRLY SCC Report (Economic Development)
U QTRLY Waste Management scorecard
U Retirement Actuary
Salary resolution
N Sales tax impacts
Shared Services
Staff Report Revisions
Support Group Policy revisions
N Sunset Contract (develop schedule of milestones)
52
U Surplus Pickup truck
N Tobacco Retailer License
Traffic Safety Committee
N Trash can design and location
N Treasurer & Financial Reporting
N Volunteer Program/CA&CC Rules of Procedure
Upcoming Workshop Topics (proposed)
U Emergency Preparedness
U Sunset Center agreement
U Trash can design and placement
N City Marketing
N Forest Theater

CITY COUNCIL: Resolution Approving a Conflict of Interest Waiver for the City Attorney Regarding Providing Legal Services for Monterey Peninsula Regional Water Authority (MPRWA)



Meeting Date: December 6, 2012
Prepared by: Jason Stilwell


City Council
Agenda Item Summary

Name: Consideration of a Resolution approving a Conflict of Interest Waiver for the City Attorney regarding providing legal services for the Monterey Peninsula Regional Water Authority (MPRWA).

Description: City Attorney Donald G. Freeman has been requested to represent the MPRWA as its legal counsel. Mr. Freeman, who also serves as City Attorney for the City of Seaside as its City Attorney has submitted a letter, dated October 16, 2012, indicating that he does not believe that his legal services for the MPRWA will have any impact on his full and effective representation of either city and does not believe that he has knowledge of any confidential information from either party that would be material or relevant to his representation.

Staff Recommendation: Adopt the Resolution and authorize the Mayor to execute a Consent and Waiver of Conflict oflnterest acknowledging Donald Freeman as legal counsel for the MPRWA.

Important Considerations: Rule 3-310 of the California Rules of Professional Conduct, which governs California attorneys, requires the informed written consent of all represented parties because of concurrent representation. The City Council has reviewed this request with independent legal counsel.

Decision Record: None.

Reviewed by:

Jason Stilwell, City Administrator Date

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2012-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA ACKNOWLEDGING DONALD G. FREEMAN AS LEGAL COUNSEL FOR THE MONTEREY PENINSULA REGIONAL WATER AUTHORITY AND AUTHORIZING THE MAYOR TO EXECUTE A CONSENT AND WAIVER OF CONFLICT OF INTEREST

WHEREAS, Donald G. Freeman has been requested to represent the Monterey Peninsula Regional Water Authority; and

WHEREAS, Donald G. Freeman is currently the City Attorney for the City of Carmel-by-the-Sea and the City of Seaside; and

WHEREAS, Donald G. Freeman and the City recognize the potential conflict of interest which may arise as a result of Donald G. Freeman’s legal representation of the City of Carmel-by-the-Sea, the City of Seaside and the Monterey Peninsula Regional Water Authority; and

WHEREAS, the City of Carmel-by-the-Sea wishes to acknowledge Donald G. Freeman as legal counsel for the Monterey Peninsula Regional Water Authority; and

WHEREAS, the City of Carmel-by-the-Sea Mayor and members of the Carmel-by-the-Sea City Council have received a letter from Donald G. Freeman dated October 16, 2012, indicating that Mr. Freeman does not believe that his legal services for the Monterey Peninsula Regional Water Authority will have any impact on his full and effective representation of each party, and does not believe he has knowledge of any confidential information from any party which would be material or relevant to his representation of the City of Carmel-by-the-Sea, the City of Seaside, or the Monterey Peninsula Regional Water Authority; and

WHEREAS, the Mayor and Members of the City Council have reviewed this request with independent legal counsel; and

WHEREAS, according to Rule 3-310 of the California Rules of Professional Conduct applicable to California lawyers which requires informed consent of all represented parties because of concurrent representation, the City of Carmel-by-the-Sea recognizes that Donald G. Freeman is the City Attorney for the City of Carmel-by-the-Sea, and for the City of Seaside; and

WHEREAS City Council wishes to authorize the Mayor to execute a Consent and Waiver of Conflict of Interest, and hereby Donald G. Freeman as legal counsel for the Monterey Peninsula Regional Water Authority.

NOW, THEREFORE, BE IT RESOLVED, that the Mayor of the City of Carmel-by-the-Sea is hereby authorized to execute on behalf of the City of Carmel-by-the-Sea a Consent and Waiver of Conflict of Interest thereby acknowledging Donald G. Freeman as legal counsel for the Monterey Peninsula Regional Water Authority.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 6th day of November 2012, by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED,

___________________________
JASON BURNETT, MAYOR

ATTEST:
________________________________
Heidi Burch, City Clerk

THOMAS K. PERRY (1904-1971)
DONALD G. FREEMAN

LAW OFFICES
Perry and Freeman
SAN CARLOS BETWEEN 7th AND 8th
POST OFF ICE BOX 805
Carmel-by-the-Sea. California 93921


TELEPHONE
AREA CODE 831 624-5339
FAX (631 I 624-5639

October 16, 2012

Mayor and Members of the City Council
City of Carmel-by-the-Sea

Re: Disclosure of Relationship: Waiver of Conflict of Interest

The purpose of this letter is to disclose to you and the City Council in writing the potential conflict.of interest which may arise as a result of my representation of the City of Carmel-by-the- Sea, the City of Seaside and the Monterey Peninsula Regional Water Authority regarding unrelated matters. At the present time I represent both the City of Carmel-by-the-Sea and the City of Seaside as City Attorney wherein I provide general legal services.  Recently I applied for and was selected as Legal Counsel for the Monterey Peninsula Regional Water Authority subject to disclosing and obtaining informed written consent from each City and the Authority.

The applicable California lawyers, written consent of representation which loyalty. Rules of Professional Conduct applicable to attached as Exhibit "A", require informed all parties because of this concurrent possibly could create an issue of divided

I do not believe my proposed representation of the City of Carmel-by-the-Sea, the City of Seaside and the Monterey Peninsula Water Authority regarding my position as City Attorney or general legal services for the Authority will have any impact on my full and effective representation of each party. In addition, I do not
believe I have received any confidential information from any party which would be material or relevant to my representation of the City of Carmel-by-the-Sea, City of Seaside or the Monterey Peninsula Regional Water Authority at this time. Further, I do not anticipate receiving any confidential information from any party
which would be material or relevant to my representation of any of the parties .


However, by concurrently representing each City and the Authority an issue of divided loyalty, such as in litigation, could possibly arise at some future date should circumstances change. Should that occur it would be necessary for me to make full disclosure to all parties and I could be subject to disqualification from representing any party. In such an instance it could be necessary for each City as well as the Authority to
seek independent legal counsel.

Given the requirements of the California Rules of Professional Conduct I request that you consider this disclosure and signify your informed written consent by signing and returning this letter to me.

I encourage you to seek independent legal counsel regarding the importance of this consent, and emphasize that you remain completely free to seek independent legal counsel at any time even if you decide to execute the consent form set forth below.

If you have any questions or need additional information, please contact me.
Sincerely,


Donald G. Freeman


CONSENT AND WAIVER OF CONFLICT OF INTEREST

As Mayor of the Carmel-by-the-Sea, and as authorized by the City Council in accordance with Resolution 2012- , dated November , 2012, I acknowledge receipt of the above written disclosure dated
October 16, 2015 pursuant to the Rules of Professional Conduct attached as Exhibit "A"; and after a Noticed Public Meeting held on November , 2012, and advice from independent legal counsel, confirm and approve the Consent and Waiver of Conflict of Interest provided by Donald G. Freeman regarding concurrent representation of the City of Carmel-by-the-Sea, the City of Seaside, and the Monterey Peninsula Regional Water Authority of any actual or potential conflicts of interest that may arise from such representation. Should an actual conflict of interest arise between any of the parties I understand that Donald G. Freeman may withdraw from his representation of the City of Seaside as it relates to any conflict.
Dated: --------------' 2012 CITY OF CARMEL-BY-THE-SEA

JASON BURNETT, Mayor

Rule 3-310 of the California Rules of Professional Conduct:
"(B) A member shall not accept or continue representation of a client without providing written disclosure to the client where:
"(1) The member has a legal, business, financial, professional, or personal relationship with a party or witness in the same matter; or
"(2) The member knows or reasonably should know that:
"(a) the member previously had a legal, business, financial, professional, or personal relationship with a party or witness in the same matter; and
"(b) the previous relationship would substantially affect the member's representation; or
"(3) The member has or had a legal, business, financial, professional, or personal relationship with another person or entity the member knows or reasonably should know would be affected substantially by resolution of the matter; or
"(4) The member has or had a legal, business, financial, or professional interest in the subject matter of the representation."
"(C) A member shall not, without the informed written consent of each client:
"{1) Accept representation of more than one client in a matter in which the interests of the clients potentially conflict; or
"{2) Accept or continue representation of more than one client in a matter in which the interests of the clients actually conflict; or
"(3) Represent a client in a matter and at the same time in a separate matter accept as a client a person or entity whose interest in the first matter is adverse to the client in the first matter.

CITY COUNCIL: Appeal of the Planning Commission's Decision to Deny an Awning on a Storefront located at East Side of Dolores between Ocean & 7th Avenues



Meeting Date: 6 November 2012
Prepared by: Marc Wiener, Associate Planner


City Council
Agenda Item Summary

Name: Consideration of an appeal of the Planning Commission's decision to deny an awning on a storefront located on the east side of Dolores between Ocean and 7th Avenues. The appellant is Alex Agacanyan, owner of B&G Jewelers.

Description: The appellant is requesting that the City Council overturn the Planning Commission's denial of the awning.

Staff Recommendation: Deny the appeal and uphold the Planning Commission's unanimous denial.

Important Considerations: Commercial Design Guideline Section A states that:
"Modifications to building should respect the history and traditions of the architecture of the commercial districts. Basic elements of design integrity and consistency throughout each building should be preserved or restored. "

Decision Record: On 12 September 2012, the Planning Commission unanimously denied the project with a vote of 4-0.

Attachments:
• Attachment "A" Appeal Application/Letter & Attachments.
• Attachment "B" PC Staff Report (9/12/12).

Reviewed by:

Jason Stilwell, City Administrator  Date

CITY OF CARMEL-BY-THE-SEA
STAFF REPORT

TO: MAYOR BURNETT AND MEMBERS OF THE CITY COUNCIL

THROUGH: JASON STILWELL, CITY ADMINISTRATOR

FROM: MARC WIENER, ASSOCIATE PLANNER

DATE: 6 NOVEMBER 2012

SUBJECT: CONSIDERATION OF AN APPEAL OF THE PLANNING COMMISSION’S DECISION TO DENY AN AWNING ON A STOREFRONT LOCATED ON THE EAST SIDE OF DOLORES BETWEEN OCEAN AND 7TH AVENUES. THE APPELLANT IS ALEX AGACANYAN, OWNER OF B&G JEWELERS

SUMMARY RECOMMENDATION

Deny the appeal and uphold the Planning Commission’s decision.

BACKGROUND & PROJECT DESCRIPTION

The project site is a commercial building located on the east side of Dolores Street between Ocean and Seventh avenues. The subject building is listed on the City’s Historic Inventory and is occupied by a retail store, B&G Jewelers. The appellant, Alex Agacanyan, is the owner of the store.

The appellant is proposing to install an awning on the storefront. The proposed awning has the dimensions of 72” x 30” x 28” (l x w x h). The appellant originally proposed a yellow awning, but is now proposing burgundy. The appellant has indicated a willingness to work with the City on the color.

PC Review: On 12 September 2012, the Planning Commission reviewed the application and denied it by a unanimous 4-0 vote. The primary concern of the Commission was that the proposed awning would detract from the architecture and appearance of the building.

One concern was that the proposed awning would disrupt the symmetry of the front arched windows.

EVALUATION

Basis for Appeal: Below is a summary of the concerns raised by the appellant followed by a staff response.

1. The front awning is needed to protect the merchandise from the sun.

Response: The proposed awning would only project 30” from the back wall and does not appear to provide much coverage to the storefront bay window. Many shops and jewelry stores in Carmel have display windows that are without an awning. Staff concludes that the above argument does not provide sufficient reason to allow for an awning at this location.

2. There was previously an awning on this storefront.

Response: The City issued an approval for a new awning at the subject location in 1983. There has been no awning at this location for at least the past one to two years. The fact that there once was an awning at this location does not grandfather in all future proposals.  This is considered a new application and is subject to discretionary review by the City.

Summary: Commercial Design Guideline Section A states that “Modifications to building should respect the history and traditions of the architecture of the commercial districts. Basic elements of design integrity and consistency throughout each building should be preserved or restored.”

In the original staff report, the focus was primarily on the color of the awning. The Commission, however, raised some valid concerns about whether an awning would be appropriate for the building. Staff concurs with the decision of the Planning Commission to deny the application. The proposed awning does not complement the architecture of the building and creates an inconsistency between the two arched windows, as discouraged by the above Guideline.

RECOMMENDATION
Deny the appeal and uphold the Planning Commission’s unanimous denial.

Attachment "A" Appeal Application/Letter & Attachments
APPEAL OF PLANNlNG COMMISSION DECISION
(FITJNG FEE: $295.00*)


B&G ESTATE JEWELERS
Dolores Between Ocean & 7th Ave.
P.O. Box 7265
Carmel, CA.  93921
Phone 831 625-5710
Fax (831) 625-8693
heatherbgieweler@gmail.com

September 17, 2012
City of Carmel-by-the-Sea
Community Planning And Building Department
Post Office Drawer G
Carmel, Ca 93921

Regards: DR 12-18(B&G Jewelers)
E/s Dolores between Ocean & 7th
Blk 76, Lot 12 APN: 010-146-011

Dear Mr. Marc Wiener

We have grounds to appeal the decision to deny our application for an awning at the last City Council meeting on 12 September 2012.

We have a jewelry business license for fine jewelry in Carmel. When we purchase this business establish in 1971 from James Giles, "Giles of Carmel", the business had an existing Awning designed and installed by the same company," Acme Awning" Owner Gale Rawitzer (831) 372-3539. The former owner ofthe business James Giles had his awning up for years until it was worn with age. He did not proceed to replace due to the
new prices to replace his awning.

We are a high-end fine jewelry establish business 40 years in the business. Our inventory is consists of fine rare Emeralds, Opals, Tourmaline, Diamonds set into Platinum, 18kt and 14kt gold, including high-end 18kt gold watches.

The following above rare, expensive gemstones cannot be in environment of high temperature's. Tourmalines, Tanzanite's, Emeralds will thermo shock, which means, (facture into cracks thru out the stones). We will lose precious inventory and the ability to display our precious jewelry in our front window display without the following exiting awning the was formally installed previous.

Our 14kt and 18kt gold Jewelry and Fine Watches hold the high ,130 degree and above, dangerous temperatures, from the heat in the window due to the missing awning. Our customers and employees have complain of bums from touching the fine jewelry pieces.

We are very concern of a lawsuit filed against our business due to serious injuries. Also The expensive jewelry display melt and fade due to the direct sun light and heat without the protection of the previous installed awning.

The store front still has the previous awning brackets installed we would like to replace the exact same style and dimension of the original awning. We are willing to change the color to suit the city's approval and replace the color of the store front.

We would be interested in having the owner of the Acme Awning Company, "Gale Rawitzer'', and I meet with you on the fine details on the specks of the awnings size and color. The picture of the awning that was presented to the City Council did not show in great detail the size and depth. The original awning did not cover the buildings bricks. The awning is installed under the store front's arch.

Sincerely,

Alex Agacanyan, owner
831-625-5710


Attachment “B” – PC Staff Report
CITY OF CARMEL-BY-THE-SEA
PLANNING COMMISSION
AGENDA CHECKLIST

MEETING DATE: 12 September 2012 BLOCK: 76 LOT: 12
FIRST HEARING: X CONTINUED FROM: N/A
ITEM NO: DR 12-18 APPLICANT: Ohannes Agaranyan
BUSINESS: B & G Jewelers
STREAMLINING DEADLINE: 10/16/12
SUBJECT: Consideration of a Design Review application for the installation of an awning on a storefront located in the Central Commercial (CC) District.

ENVIRONMENTAL REVIEW:
Exempt (Class 3 – New Construction)

LOCATION: ZONING:
E/s Dolores bet. Ocean & 7th CC
ISSUES:

1. Do the proposed awning and storefront colors comply with the Commercial Design Guidelines?
OPTIONS:
1. Approve the application as submitted.
2. Approve the application with special conditions.
3. Continue the application with a request for changes.
4. Deny the application.

RECOMMENDATION:
2. Approve the application with special conditions.

ATTACHMENTS:
1. Staff Report dated 12 September 2012.
2. Application Materials.

STAFF CONTACT: Marc Wiener, Associate Planner


CITY OF CARMEL-BY-THE-SEA
COMMUNITY PLANNING AND BUILDING
STAFF REPORT Awning Denied; Paint Approved 9/12/12



APPLICATION: DR 12-18 APPLICANT: Ohannes Agaranyan
BLOCK: 76 LOT: 12
LOCATION: E/s Dolores bet. Ocean & 7th

REQUEST:
Consideration of a Design Review application for the installation of an awning on a storefront located in the Central Commercial (CC) District.

BACKGROUND AND PROJECT DESCRIPTION:

The project site is a commercial building located on the east side of Dolores Street between Ocean and Seventh Avenues. The business space is occupied by a retail store named “B & G Jewelers”. The subject building is listed on the City’s Historic Inventory.

The applicant is proposing to install a yellow awning on the storefront that includes the business name. The proposed awning has the dimensions of 72” x 30” x 28” (l x w x h). Staff has scheduled this application for review by the Planning Commission to evaluate the color.

As a separate issue, the wood trim on the storefront was painted metallic gold by the applicant without a permit. The trim was painted approximately 1-2 years ago and according to the applicant is consistent with the previous trim color. The City does not have a record of the previous color. Staff has included an evaluation of the paint to determine whether it should be permitted.

EVALUATION:

Awnings/Color Guidelines: Section E of the Guidelines state that “Muted paint colors, which blend with the natural surroundings, are appropriate. Bright and primary colors should be avoided. Contrasting colors should be saturated and earthen.”

The Commercial Design Guidelines do not specifically address awnings, but do address the use of color. Staff is concerned that the proposed awning color would appear “bright” and is inconsistent with the Design Guidelines. Staff recommends approval of the awning with a condition that the applicant work with staff on determining an appropriate color for the awning. The revised color should be muted and more consistent with the Guidelines.

Staff supports the proposal to place the business name on the front of the awning. However, the name does qualify as a sign and the applicant would be required to remove the existing blade sign from above the door. A special condition has been added to address the signage.

Storefront Paint: The applicant painted the storefront metallic gold approximately 1-2 years ago. While the color has a metallic finish, it appears somewhat dull and muted.  The color also is compatible with the tan colored Carmel stone on the building. Staff could support the existing gold paint as long as the color of the awning is muted and does not draw any more attention to the storefront.

RECOMMENDATION:
Approve the application with the attached special conditions. (Awning Denied)

SPECIAL CONDITIONS:
1. The applicant is permitted to install an awning on the front of the building, but shall work with staff on finding a more muted color that is also consistent with the storefront color.

2. The applicant shall remove the existing blade sign in place of the awning sign.

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