Meeting Date: January 5, 2010
Prepared by: George Rawson, Public Safety Director
City Council
Agenda Item Summary
Name: Consideration of a Resolution authorizing the acceptance of a $16,000 Federal Emergency Management Agency (FEMA) grant to acquire two mobile data computers for City fire trucks and approval of a required grant match of $5,000 in City funds.
Description: On behalf of all fire Monterey County fire agencies, the City of Monterey applied for federal grant funds to purchase mobile data computers (MDCs) for fire trucks.
The grant application was approved and the participating fire agencies, including Carmel-by-the-Sea, are now eligible to receive grant funds to buy mobile data computers for both of the City’s fire trucks. Grant participation grant requires a $5,000 local agency match.
Funds to cover this expense are available in the Public Safety Augmentation (Proposition 172) Account.
Overall Cost:
City Funds: $ 5,000 (grant match)
Grant Funds: $ 16,000
Total Project cost: $ 21,000
Staff Recommendation: Approve the Resolution.
Important Considerations: The requested action is consistent with the City’s emergency preparedness plan, particularly with respect to federal emergency management guidelines defined in the National Incident Management System (NIMS). The MDCs will be a standard communication device used by other fire departments throughout Monterey County to coordinate and deploy resources.
Decision Record: None
Reviewed by:
______________________________ _________________
Rich Guillen, City Administrator Date
CITY OF CARMEL –BY-THE-SEA
FIRE DEPARTMENT
STAFF REPORT
TO: MAYOR McCLOUD AND COUNCIL MEMBERS
THROUGH: RICH GUILLEN, CITY ADMINISTRATOR
FROM: GEORGE RAWSON, PUBLIC SAFETY DIRECTOR
DATE: DECEMBER 17, 2009
SUBJECT: CONSIDERATION OF A RESOLUTION AUTHORIZING THE ACCEPTANCE OF A $16,000 FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) GRANT TO ACQUIRE TWO MOBILE DATA COMPUTERS FOR CITY FIRE TRUCKS AND APPROVAL OF A REQUIRED GRANT MATCH OF $5,000 IN CITY FUNDS.
RECOMMENDED MOTION:
Adopt Resolution.
BACKGROUND:
In August 2009, the City of Monterey received a $1,167,399 grant from U.S. Department of Homeland Security, Federal Emergency Management Agency (FEMA) regional Assistance to Firefighters, to provide mobile data communications infrastructure equipment for the Monterey County-wide Mobile Data Communications System and enduser mobile data equipment for all Monterey County fire agencies. The grant provides $933,920 federal funding (80%) with a required local match of $233,479 (20%). The grant is meant to provide mobile data communication capability for the fire agencies, similar to the capability used by the law enforcement agencies including a real-time link to the county-wide CAD system, Geographic Information System (GIS)-based navigational mapping, Automated Vehicle Location (AVL) capability, among other emergency communications enhancements.
This grant provides a unique opportunity for County fire agencies to take advantage of the enhanced capabilities available through mobile data communications systems. This technology has been successfully employed by fire agencies throughout the United States.
STAFF REVIEW:
Staff recommends that the City participate this FEMA–AFG grant so the Fire Department can join the Monterey County-wide mobile data communication system (MDCS). This system consists of an 800 MHz radio system with six mountain-top radio repeater sites, portable laptop computers, radios, modem communications equipment, and software connectivity to the Monterey County Computer Aided Dispatch (CAD) system and individual agency Record Management Systems (RMS). The MDCS system is now used by most Monterey County law enforcement agencies.
The total start-up cost of the MDC project is estimated to be $21,000. This cost will be covered by Carmel’s pro-rated share of the grant award in the amount of $16,000. The remaining $5,000 is a local match requirement, and local funds are available as described under “Fiscal Impact.”
FISCAL IMPACT:
Total grant award to Carmel……. $ 16,000
Local match (one time cost)......... $ 5,000*
Monthly recurring cost…………. $ 250**
* The City will pay a one-time local match of $5,000 to buy and install two Mobile Data Computers (MDCs), one for each city fire truck. The local match is a condition of the grant award and includes a pro-rata share of the grant administration costs. Funds to accommodate the $5,000 local match requirement are available in the Public Safety Augmentation Account 32-72037.
** There also is an estimated ongoing cost of $250 per month to connect the two MDCs to the County-wide computer aided dispatch (CAD) system. The monthly recurring costs will be covered by existing funds appropriated in the FY 2009/10 Fire Department budget.
SUMMARY:
Approving the attached Resolution supports the city’s Emergency Operations Plan commitment to comply with National Incident Management System strategies as they relate to regional interoperability and coordination of communications.
CITY COUNCIL
CITY OF CARMEL-BY-THE-SEA
RESOLUTION 2010-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE ACCEPTANCE OF A $16,000 FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA) GRANT TO ACQUIRE TWO MOBILE DATA COMPUTERS FOR CITY FIRE TRUCKS AND APPROVAL OF A REQUIRED GRANT MATCH OF $5,000 IN CITY FUNDS.
WHEREAS, the City of Monterey received a $1,167,399 U.S. Department of
Homeland Security, Federal Emergency Management Agency Regional Assistance to Firefighters Grant to provide mobile data communications equipment for Monterey County fire agencies; and
WHEREAS, the City of Carmel-by-the-Sea desires to take advantage of the enhanced communications capabilities provided by a County-wide mobile data communications system for its Fire Department; and
WHEREAS, the City of Carmel-by-the-Sea is eligible to receive grant funds to procure and operate two mobile data computers, one each to be installed on Carmel fire trucks.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:
1. Authorize the City Administrator to execute an Agreement with the City of Monterey to participate in a federal regional grant to provide grant funds for mobile date communications equipment to Monterey County fire agencies.
2. Authorize a transfer of $5,000 from the Public Safety Augmentation Funds (Proposition 172) to Account 32-72037 for payment of grant costs relating to the agency match requirement.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA on this 5th day of January 2010 by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
SIGNED:
________________________
SUE McCLOUD, MAYOR
ATTEST:
____________________________
Heidi Burch, City Clerk
Saturday, January 2, 2010
CITY COUNCIL: Resolution Entering into Agreement with DD Evans Consulting/Dadiw Associations for Financial Management Services
Meeting Date: January 5, 2010
Prepared by: Rich Guillen
City Council
Agenda Item Summary
Name: Consideration of a Resolution entering into an agreement with DD Evans Consulting/Dadiw Associates to provide financial management services at an annual cost of $84,000.
Description: With the departure of the Administrative Services Director to the Monterey Bay Unified Air Pollution Control District, staff proposes to fill the position on an interim basis. The proposal submitted jointly by DD Evans Consulting/Dadiw Associates will provide the expertise and financial oversight necessary to maintain the checks and balances of the City’s finances. Attachment “A” of the proposed agreement outlines the
scope of work that Mr. Evans and Ms. Dadiw collectively will provide.
Mr. Evans’ work experience includes 30 years of service with the City of Monterey and two years with the City of Mountain View. He has worked as a consultant for the cities of Del Rey Oaks, Sand City and Seaside, and for the Monterey Peninsula Regional Park District. He currently serves as the Seaside Groundwater Basin Watermaster.
Ms. Dadiw’s clients include the Monterey Peninsula Regional Park District, City of Del Rey Oaks, Pebble Beach Community Services District, Monterey Regional Waste Management District and the Monterey Peninsula Regional Park District. She also has also worked with nonprofit agencies such as the Del Monte Forest Foundation, the Del Monte Forest Property Owners, and the YWCA of Monterey County.
Overall Cost:
City Funds: $84,000 annually
Grant Funds: N/A
Staff Recommendation: Adopt the Resolution.
Important Considerations: Both Mr. Evans and Ms. Dadiw have extensive municipal and private financial background. The current annual cost for an Administrative Services Director position is $131,700. The cost per the proposal submitted by DD Evans/Dadiw is anticipated to be $84,000 annually. The expected savings is $47,700.
Decision Record: No prior action was taken by the City Council.
Reviewed:
Rich Guillen, City Administrator Date
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2010-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA ENTERING INTO AN AGREEMENT WITH DD EVANS CONSULTING/DADIW ASSOCIATES TO PROVIDE
FINANCIAL MANAGEMENT SERVICES AT AN ANNUAL COST OF $84,000
WHEREAS, the Administrative Services Director has left the City to take a new position with another agency; and
WHEREAS, the City staff has proposed to fill the position on an interim basis; and
WHEREAS, the firm of DD Evans Consulting/Dadiw Associates has extensive
experience and expertise in the field of financial management for municipal governments.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA does hereby:
Authorize the City Administrator to execute an agreement with DD Evans
Consulting/Dadiw Associates in an annual amount not to exceed $84,000.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 5th day of January 2010 by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
SIGNED,
________________________
SUE McCLOUD, MAYOR
ATTEST:
__________________________________
Heidi Burch, City Clerk
AGREEMENT FOR CONSULTING SERVICES
THIS AGREEMENT is entered into on this 5th day of January 2010, by and between the CITY OF CARMEL-BY-THE-SEA, herein referred to as the "CITY") and DD Evans Consulting/Dadiw Associates hereinafter referred to as "CONSULTANT".
W I T N E S S E T H
WHEREAS, the CITY is interested in financial management services; and
WHEREAS, the CITY desires to retain the services of a qualified consultant to assist in developing an operating and capital improvement/equipment budget; and
WHEREAS, CONSULTANT represents that they are qualified to perform the services under this Agreement.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS:
1. SCOPE OF SERVICES
A. CONSULTANT shall perform quarterly all of the necessary services and prepare such reports and plans as described as Scope of Services set forth in Exhibit “A” attached hereto and incorporated herein by this reference. Said services and all duties incidental or necessary thereto shall be performed diligently and competently and in accordance with professional standards of performance.
2. COMPENSATION
A. The CITY shall pay CONSULTANT for services in accordance with this agreement an amount not to exceed $7,000 dollars per month ($7,000/mo.) including expenses, for FY 2009/2010, contract runs January 5, 2010 through June 30, 2013 subject to annual renewal agreeable to both parties.
B. Payment of the invoice for services rendered will be made after acceptance and approval by the CITY within thirty (30) days of receipt by the City of such invoice.
3. OWNERSHIP OF WORK PRODUCT
A. Ownership of any reports, data, studies, surveys, charts, maps, figures, photographs, memoranda, and any other documents which are developed, compiled, or produced as a result of this Agreement, whether or not completed, shall vest with the CITY.
B. Methodology, materials, software, logic and systems developed under this Agreement are the property of CONSULTANT and the CITY, and may be used as CONSULTANT and/or the CITY see fit, including the right to revise or publish the same without limitation.
4. GENERAL ADMINISTRATION AND MANAGEMENT
A. The City Administrator for the CITY shall have the primary administrative responsibility for the CITY under this Agreement, and shall review and approve CONSULTANT’s invoices to the CITY under this Agreement.
B. The City Administrator for the CITY shall have primary responsibility for overseeing and directing CONSULTANT’s preparation of the Scope of Services, and shall coordinate all communications with CONSULTANT from the CITY.
5. COMPLETION DATE
A. CONSULTANT shall make every reasonable effort to complete the listed Tasks associated with the financial management of City.
B. CONSULTANT will diligently proceed with the work contracted for, but it is expressly agreed and understood that CONSULTANT shall not be held responsible for delays occasioned by factors beyond their control, nor by factors that could not reasonably have been foreseen at the time of execution of this Agreement.
6. SUSPENSION/TERMINATION OF AGREEMENT
A. The right is reserved by the CITY or CONSULTANT to terminate or suspend this Agreement with or without cause at any time by giving thirty (30) day’s written notice to the other party. In that event, all finished or unfinished documents, date, studies, surveys, drawings, maps, models, photographs and reports, or other material prepared by CONSULTANT pursuant to this Agreement shall be delivered to the CITY; and CONSULTANT shall be entitled to receive just and equitable compensation for any satisfactory work completed on the project prior to the date of suspension or termination.
7. ASSIGNMENT
A. This Agreement may not be assigned or otherwise transferred by either party hereto without the prior written consent of the other party.
8. ADDITIONAL SERVICES
A. CONSULTANT may be requested to perform additional services beyond the original Scope of Services as defined in Exhibit “A”. Such additional services include those due to abnormal conditions beyond CONSULTANT’s control, changes in phasing, time delays, changes in scope or requirements on the part of others and services necessitated by legal challenge of the Plan. Such work will be undertaken only upon written authorization of the CITY based upon an agreed amount of compensation.
9. NON-DISCRIMINATION/AFFIRMATIVE ACTION
A. CONSULTANT will not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, marital status, physical or other motor handicap, unless based upon bonafide occupational qualification. CONSULTANT will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, sex, age, national origin, marital status, physical or other motor handicap.
10. HOLD HARMLESS
A. CONSULTANT is fully bonded in his capacity as the City Treasurer. CONSULTANT agrees to hold harmless the CITY, its public officials, officers and employees from any loss, damage or liability arising directly from any negligent act or omission by CONSULTANT. CONSULTANT shall not be responsible for any loss, damage or liability arising from any act or omission by the CITY, its agents, staff, other consultants, independent
contractors, third parties or others working on the project that have not been hired by CONSULTANT and over which CONSULTANT has no supervision or control.
11. INSURANCE
A. WORKER’S COMPENSATION
CONSULTANT certifies that it is aware of the provisions of the Labor Code of the State of California which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and it certifies that it will comply with such provisions before commencing performance under this Agreement.
12. INDEPENDENT CONTRACTOR
A. CONSULTANT is, and shall be at all times during the term of this Agreement, an independent contractor.
13. CONFLICTS OF INTEREST
A. CONSULTANT shall at all time avoid conflicts of interest, or the appearance of conflicts of interest, in the performance of this Agreement. CONSULTANT shall file statements of financial interest, on forms provided by the CITY, to the extent and at the times required by the CITY’s Conflict of Interest Code and applicable law.
B. During the term of this Agreement, CONSULTANT shall not directly or indirectly, either as a partner, employer, employee, consultant, principal, agent or in any individual or representative capacity, engage or participate in any business or voluntary activity on behalf of any other party on any property located within the City without prior written permission of the City of Carmel-by-the-Sea.
C. During the term of this Agreement, CONSULTANT shall conduct city related communications with non-governmental groups, agencies, or individuals, exclusively through the CITY.
14. NOTICES
A. Any notice to be given to the parties hereunder shall be addressed as follows (until notice of a different address is given to the parties):
THE CITY: Rich Guillen, City Administrator
City of Carmel-by-the-Sea
PO Box CC
Carmel, CA 93921
CONSULTANT: DD Evans Consulting
Dadiw Associates
2600 Garden Road, Suite 228
Monterey, CA 93940
Any and all notices or other communications required or permitted relative to this Agreement shall be in writing and shall be deemed duly served and given when personally delivered to either of the parties, CONSULTANT or the CITY, to whom it is directed; or in lieu of such personal service, when deposited in the United States mail, first class, postage prepaid, addressed to CONSULTANT or to the CITY at the addresses set forth above.
Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other party in the manner provided for in the preceding paragraph.
15. ATTORNEY’S FEES AND COURT VENUE
A. Should either party to this Agreement bring legal action against the other, (formal judicial proceeding, mediation or arbitration), the case shall be handled in Monterey County, California, and the party prevailing in such action shall be entitled to a reasonable attorney’s fee which shall be fixed by the judge, mediator or arbitrator hearing the case and such fee shall be included in the judgment, together with all costs.
16. AGREEMENT CONTAINS ALL UNDERSTANDINGS: AMENDMENT
A. This document represents the entire and integrated Agreement between the CITY and CONSULTANT, and supersedes all prior negotiations, representations and agreements, either written or oral.
17. GOVERNING LAW
A. This Agreement shall be governed by the laws of the State of California.
18. SEVERABILITY
A. If any term of this Agreement is held invalid by a court of competent jurisdiction the remainder of this Agreement shall remain in effect.
IN WITNESS WHEREOF, the parties have executed this Agreement on the date first hereinabove written.
CITY
By: ____________________________
CONSULTANT
By: __________________________
Its: __________________________
By: __________________________
Its: __________________________
Prepared by: Rich Guillen
City Council
Agenda Item Summary
Name: Consideration of a Resolution entering into an agreement with DD Evans Consulting/Dadiw Associates to provide financial management services at an annual cost of $84,000.
Description: With the departure of the Administrative Services Director to the Monterey Bay Unified Air Pollution Control District, staff proposes to fill the position on an interim basis. The proposal submitted jointly by DD Evans Consulting/Dadiw Associates will provide the expertise and financial oversight necessary to maintain the checks and balances of the City’s finances. Attachment “A” of the proposed agreement outlines the
scope of work that Mr. Evans and Ms. Dadiw collectively will provide.
Mr. Evans’ work experience includes 30 years of service with the City of Monterey and two years with the City of Mountain View. He has worked as a consultant for the cities of Del Rey Oaks, Sand City and Seaside, and for the Monterey Peninsula Regional Park District. He currently serves as the Seaside Groundwater Basin Watermaster.
Ms. Dadiw’s clients include the Monterey Peninsula Regional Park District, City of Del Rey Oaks, Pebble Beach Community Services District, Monterey Regional Waste Management District and the Monterey Peninsula Regional Park District. She also has also worked with nonprofit agencies such as the Del Monte Forest Foundation, the Del Monte Forest Property Owners, and the YWCA of Monterey County.
Overall Cost:
City Funds: $84,000 annually
Grant Funds: N/A
Staff Recommendation: Adopt the Resolution.
Important Considerations: Both Mr. Evans and Ms. Dadiw have extensive municipal and private financial background. The current annual cost for an Administrative Services Director position is $131,700. The cost per the proposal submitted by DD Evans/Dadiw is anticipated to be $84,000 annually. The expected savings is $47,700.
Decision Record: No prior action was taken by the City Council.
Reviewed:
Rich Guillen, City Administrator Date
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2010-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA ENTERING INTO AN AGREEMENT WITH DD EVANS CONSULTING/DADIW ASSOCIATES TO PROVIDE
FINANCIAL MANAGEMENT SERVICES AT AN ANNUAL COST OF $84,000
WHEREAS, the Administrative Services Director has left the City to take a new position with another agency; and
WHEREAS, the City staff has proposed to fill the position on an interim basis; and
WHEREAS, the firm of DD Evans Consulting/Dadiw Associates has extensive
experience and expertise in the field of financial management for municipal governments.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA does hereby:
Authorize the City Administrator to execute an agreement with DD Evans
Consulting/Dadiw Associates in an annual amount not to exceed $84,000.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 5th day of January 2010 by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
SIGNED,
________________________
SUE McCLOUD, MAYOR
ATTEST:
__________________________________
Heidi Burch, City Clerk
AGREEMENT FOR CONSULTING SERVICES
THIS AGREEMENT is entered into on this 5th day of January 2010, by and between the CITY OF CARMEL-BY-THE-SEA, herein referred to as the "CITY") and DD Evans Consulting/Dadiw Associates hereinafter referred to as "CONSULTANT".
W I T N E S S E T H
WHEREAS, the CITY is interested in financial management services; and
WHEREAS, the CITY desires to retain the services of a qualified consultant to assist in developing an operating and capital improvement/equipment budget; and
WHEREAS, CONSULTANT represents that they are qualified to perform the services under this Agreement.
NOW, THEREFORE, THE PARTIES HERETO DO MUTUALLY AGREE AS FOLLOWS:
1. SCOPE OF SERVICES
A. CONSULTANT shall perform quarterly all of the necessary services and prepare such reports and plans as described as Scope of Services set forth in Exhibit “A” attached hereto and incorporated herein by this reference. Said services and all duties incidental or necessary thereto shall be performed diligently and competently and in accordance with professional standards of performance.
2. COMPENSATION
A. The CITY shall pay CONSULTANT for services in accordance with this agreement an amount not to exceed $7,000 dollars per month ($7,000/mo.) including expenses, for FY 2009/2010, contract runs January 5, 2010 through June 30, 2013 subject to annual renewal agreeable to both parties.
B. Payment of the invoice for services rendered will be made after acceptance and approval by the CITY within thirty (30) days of receipt by the City of such invoice.
3. OWNERSHIP OF WORK PRODUCT
A. Ownership of any reports, data, studies, surveys, charts, maps, figures, photographs, memoranda, and any other documents which are developed, compiled, or produced as a result of this Agreement, whether or not completed, shall vest with the CITY.
B. Methodology, materials, software, logic and systems developed under this Agreement are the property of CONSULTANT and the CITY, and may be used as CONSULTANT and/or the CITY see fit, including the right to revise or publish the same without limitation.
4. GENERAL ADMINISTRATION AND MANAGEMENT
A. The City Administrator for the CITY shall have the primary administrative responsibility for the CITY under this Agreement, and shall review and approve CONSULTANT’s invoices to the CITY under this Agreement.
B. The City Administrator for the CITY shall have primary responsibility for overseeing and directing CONSULTANT’s preparation of the Scope of Services, and shall coordinate all communications with CONSULTANT from the CITY.
5. COMPLETION DATE
A. CONSULTANT shall make every reasonable effort to complete the listed Tasks associated with the financial management of City.
B. CONSULTANT will diligently proceed with the work contracted for, but it is expressly agreed and understood that CONSULTANT shall not be held responsible for delays occasioned by factors beyond their control, nor by factors that could not reasonably have been foreseen at the time of execution of this Agreement.
6. SUSPENSION/TERMINATION OF AGREEMENT
A. The right is reserved by the CITY or CONSULTANT to terminate or suspend this Agreement with or without cause at any time by giving thirty (30) day’s written notice to the other party. In that event, all finished or unfinished documents, date, studies, surveys, drawings, maps, models, photographs and reports, or other material prepared by CONSULTANT pursuant to this Agreement shall be delivered to the CITY; and CONSULTANT shall be entitled to receive just and equitable compensation for any satisfactory work completed on the project prior to the date of suspension or termination.
7. ASSIGNMENT
A. This Agreement may not be assigned or otherwise transferred by either party hereto without the prior written consent of the other party.
8. ADDITIONAL SERVICES
A. CONSULTANT may be requested to perform additional services beyond the original Scope of Services as defined in Exhibit “A”. Such additional services include those due to abnormal conditions beyond CONSULTANT’s control, changes in phasing, time delays, changes in scope or requirements on the part of others and services necessitated by legal challenge of the Plan. Such work will be undertaken only upon written authorization of the CITY based upon an agreed amount of compensation.
9. NON-DISCRIMINATION/AFFIRMATIVE ACTION
A. CONSULTANT will not discriminate against any employee or applicant for employment because of race, creed, color, sex, age, national origin, marital status, physical or other motor handicap, unless based upon bonafide occupational qualification. CONSULTANT will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, sex, age, national origin, marital status, physical or other motor handicap.
10. HOLD HARMLESS
A. CONSULTANT is fully bonded in his capacity as the City Treasurer. CONSULTANT agrees to hold harmless the CITY, its public officials, officers and employees from any loss, damage or liability arising directly from any negligent act or omission by CONSULTANT. CONSULTANT shall not be responsible for any loss, damage or liability arising from any act or omission by the CITY, its agents, staff, other consultants, independent
contractors, third parties or others working on the project that have not been hired by CONSULTANT and over which CONSULTANT has no supervision or control.
11. INSURANCE
A. WORKER’S COMPENSATION
CONSULTANT certifies that it is aware of the provisions of the Labor Code of the State of California which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that Code, and it certifies that it will comply with such provisions before commencing performance under this Agreement.
12. INDEPENDENT CONTRACTOR
A. CONSULTANT is, and shall be at all times during the term of this Agreement, an independent contractor.
13. CONFLICTS OF INTEREST
A. CONSULTANT shall at all time avoid conflicts of interest, or the appearance of conflicts of interest, in the performance of this Agreement. CONSULTANT shall file statements of financial interest, on forms provided by the CITY, to the extent and at the times required by the CITY’s Conflict of Interest Code and applicable law.
B. During the term of this Agreement, CONSULTANT shall not directly or indirectly, either as a partner, employer, employee, consultant, principal, agent or in any individual or representative capacity, engage or participate in any business or voluntary activity on behalf of any other party on any property located within the City without prior written permission of the City of Carmel-by-the-Sea.
C. During the term of this Agreement, CONSULTANT shall conduct city related communications with non-governmental groups, agencies, or individuals, exclusively through the CITY.
14. NOTICES
A. Any notice to be given to the parties hereunder shall be addressed as follows (until notice of a different address is given to the parties):
THE CITY: Rich Guillen, City Administrator
City of Carmel-by-the-Sea
PO Box CC
Carmel, CA 93921
CONSULTANT: DD Evans Consulting
Dadiw Associates
2600 Garden Road, Suite 228
Monterey, CA 93940
Any and all notices or other communications required or permitted relative to this Agreement shall be in writing and shall be deemed duly served and given when personally delivered to either of the parties, CONSULTANT or the CITY, to whom it is directed; or in lieu of such personal service, when deposited in the United States mail, first class, postage prepaid, addressed to CONSULTANT or to the CITY at the addresses set forth above.
Either party may change their address for the purpose of this paragraph by giving written notice of such change to the other party in the manner provided for in the preceding paragraph.
15. ATTORNEY’S FEES AND COURT VENUE
A. Should either party to this Agreement bring legal action against the other, (formal judicial proceeding, mediation or arbitration), the case shall be handled in Monterey County, California, and the party prevailing in such action shall be entitled to a reasonable attorney’s fee which shall be fixed by the judge, mediator or arbitrator hearing the case and such fee shall be included in the judgment, together with all costs.
16. AGREEMENT CONTAINS ALL UNDERSTANDINGS: AMENDMENT
A. This document represents the entire and integrated Agreement between the CITY and CONSULTANT, and supersedes all prior negotiations, representations and agreements, either written or oral.
17. GOVERNING LAW
A. This Agreement shall be governed by the laws of the State of California.
18. SEVERABILITY
A. If any term of this Agreement is held invalid by a court of competent jurisdiction the remainder of this Agreement shall remain in effect.
IN WITNESS WHEREOF, the parties have executed this Agreement on the date first hereinabove written.
CITY
By: ____________________________
CONSULTANT
By: __________________________
Its: __________________________
By: __________________________
Its: __________________________
CITY COUNCIL; Ordinance Abandoning & Discontinuing Use of Flanders Mansion Parcel for Park Purposes
Meeting Date: 5 January 2010
Prepared by: Sean Conroy, Plng & Bldg Services Manager
City Council
Agenda Item Summary
Name: Consideration of an Ordinance abandoning and discontinuing use of the Flanders Mansion Parcel for park purposes. (First reading)
Description: This Ordinance will formally abandon and discontinue the Flanders Mansion parcel located at 25800 Hatton Road (APN 010-061-005) as parkland and will allow the City to offer the parcel for sale.
Overall Cost:
City Funds: N/A
Grant Funds: N/A
Staff Recommendation: Adopt the Ordinance (1st Reading).
Important Considerations: On 3 November 2009, the citizens of Carmel-by-the-Sea voted to approve the discontinuance and abandonment of use of the Flanders Mansion Parcel for park purposes, and to authorize sale of the parcel as set forth in the Sale with Conservation Easements and Mitigation Alternative of the adopted Environmental Impact Report. The adoption of this Ordinance is consistent with state law governing the discontinuance of public parkland.
Decision Record:
• 12 May 2009 - City certifies and Environmental impact report for this project.
• 3 November 2009 – Carmel voters approve the discontinuance of the Flanders Mansion parcel as parkland.
Reviewed by:
__________________________ _____________________
Rich Guillen, City Administrator Date
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
ORDINANCE 2010-
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA ABANDONING AND DISCONTINUING USE OF THE FLANDERS MANSION PARCEL FOR PARK PURPOSES (First Reading)
WHEREAS, the City became owner of the Flanders Mansion Parcel as part of a much larger property acquired in 1972; and
WHEREAS, the Mansion and grounds were zoned as Improved Parkland and used by the public as part of the larger Mission Trails Nature Preserve; and
WHEREAS, over the years, the City authorized use of the Mansion for a variety intermittent occupancies, but none of these became established as a permanent use; and
WHEREAS, the City Council initiated processes to study selling the Flanders Mansion Parcel; and
WHEREAS, on 12 May 2009, after consideration of environmental and economic studies as well as extensive public comment, the City Council certified an Environmental Impact Report and adopted the Sale with Conservation Easements and Mitigation Alternative as the best means of divesting the Flanders Mansion property; and
WHEREAS, the City Council passed a resolution May 12, 2009, finding that the Flanders Mansion parcel is no longer necessary for City use; and
WHEREAS, on 16 June 2009, the City conducted a noticed protest hearing on the proposed discontinuance and abandonment of use of the Flanders Mansion Parcel for park purposes; and
WHEREAS, on 7 July 2009, the City Council adopted Ordinance No. 2009-6 calling for a ballot measure to allow the public to either approve, or not approve, discontinuance and abandonment of the use of the Flanders Mansion Parcel for park purposes; and
WHEREAS, on 3 November 2009, the citizens of Carmel-by-the-Sea voted, 913 to 552, to approve the discontinuance and abandonment of use of the Flanders Mansion Parcel for park purposes, and to authorize sale of the parcel as set forth in the Sale with Conservation Easements and Mitigation Alternative; and
NOW THEREFORE, the City Council of the City of Carmel-by-the-Sea does hereby ordain as follows:
Section One. Abandon and Discontinue. Upon the effective date of this ordinance the use of the Flanders Mansion Parcel for park purposes shall be abandoned and discontinued. The specific property subject to this action is an approximately 1.252 acre parcel located at 25800 Hatton
Road in Carmel, Monterey County, California and situated within the Mission Trail Nature Preserve (APN 010-061-005).
Section Two. Severability. If any part of this ordinance, even as small as a word or phrase, is found to be unenforceable such finding shall not affect the enforceability of any other part.
Section Three. Effective Date. This ordinance shall become effective 30 days after final adoption.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this ___th day of __________ by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
SIGNED,
______________________________
SUE McCLOUD, MAYOR
ATTEST:
________________________
Heidi Burch, City Clerk
Prepared by: Sean Conroy, Plng & Bldg Services Manager
City Council
Agenda Item Summary
Name: Consideration of an Ordinance abandoning and discontinuing use of the Flanders Mansion Parcel for park purposes. (First reading)
Description: This Ordinance will formally abandon and discontinue the Flanders Mansion parcel located at 25800 Hatton Road (APN 010-061-005) as parkland and will allow the City to offer the parcel for sale.
Overall Cost:
City Funds: N/A
Grant Funds: N/A
Staff Recommendation: Adopt the Ordinance (1st Reading).
Important Considerations: On 3 November 2009, the citizens of Carmel-by-the-Sea voted to approve the discontinuance and abandonment of use of the Flanders Mansion Parcel for park purposes, and to authorize sale of the parcel as set forth in the Sale with Conservation Easements and Mitigation Alternative of the adopted Environmental Impact Report. The adoption of this Ordinance is consistent with state law governing the discontinuance of public parkland.
Decision Record:
• 12 May 2009 - City certifies and Environmental impact report for this project.
• 3 November 2009 – Carmel voters approve the discontinuance of the Flanders Mansion parcel as parkland.
Reviewed by:
__________________________ _____________________
Rich Guillen, City Administrator Date
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
ORDINANCE 2010-
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA ABANDONING AND DISCONTINUING USE OF THE FLANDERS MANSION PARCEL FOR PARK PURPOSES (First Reading)
WHEREAS, the City became owner of the Flanders Mansion Parcel as part of a much larger property acquired in 1972; and
WHEREAS, the Mansion and grounds were zoned as Improved Parkland and used by the public as part of the larger Mission Trails Nature Preserve; and
WHEREAS, over the years, the City authorized use of the Mansion for a variety intermittent occupancies, but none of these became established as a permanent use; and
WHEREAS, the City Council initiated processes to study selling the Flanders Mansion Parcel; and
WHEREAS, on 12 May 2009, after consideration of environmental and economic studies as well as extensive public comment, the City Council certified an Environmental Impact Report and adopted the Sale with Conservation Easements and Mitigation Alternative as the best means of divesting the Flanders Mansion property; and
WHEREAS, the City Council passed a resolution May 12, 2009, finding that the Flanders Mansion parcel is no longer necessary for City use; and
WHEREAS, on 16 June 2009, the City conducted a noticed protest hearing on the proposed discontinuance and abandonment of use of the Flanders Mansion Parcel for park purposes; and
WHEREAS, on 7 July 2009, the City Council adopted Ordinance No. 2009-6 calling for a ballot measure to allow the public to either approve, or not approve, discontinuance and abandonment of the use of the Flanders Mansion Parcel for park purposes; and
WHEREAS, on 3 November 2009, the citizens of Carmel-by-the-Sea voted, 913 to 552, to approve the discontinuance and abandonment of use of the Flanders Mansion Parcel for park purposes, and to authorize sale of the parcel as set forth in the Sale with Conservation Easements and Mitigation Alternative; and
NOW THEREFORE, the City Council of the City of Carmel-by-the-Sea does hereby ordain as follows:
Section One. Abandon and Discontinue. Upon the effective date of this ordinance the use of the Flanders Mansion Parcel for park purposes shall be abandoned and discontinued. The specific property subject to this action is an approximately 1.252 acre parcel located at 25800 Hatton
Road in Carmel, Monterey County, California and situated within the Mission Trail Nature Preserve (APN 010-061-005).
Section Two. Severability. If any part of this ordinance, even as small as a word or phrase, is found to be unenforceable such finding shall not affect the enforceability of any other part.
Section Three. Effective Date. This ordinance shall become effective 30 days after final adoption.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this ___th day of __________ by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
SIGNED,
______________________________
SUE McCLOUD, MAYOR
ATTEST:
________________________
Heidi Burch, City Clerk
CITY COUNCIL: Traffic & Safety Committee Recommendations to Add Designated Parking Stalls Surrounding the Golden Bough Theatre
Meeting Date: January 5, 2010
Prepared by: Sean Conroy, Plng & Bldg Services Manager
City Council
Agenda Item Summary
Name: Consideration of recommendations from the Traffic and Safety Committee to add designated parking stalls along Monte Verde and Casanova Streets between Eighth and Ninth Avenues surrounding the Golden Bough Theatre.
Description: The proposal includes formally designating on-street parking stalls on both Monte Verde and Casanova Streets and the designation of a loading zone in front of the Golden Bough Theatre on Casanova Street.
Overall Cost:
City Funds: N/A
Grant Funds: N/A
Staff Recommendation: Direct staff to mark the parking stalls.
Important Considerations: The neighborhood surrounding the Golden Bough Theatre experiences parking congestion, particularly during performances. Marking the parking stalls along the street will limit problems that arise when vehicles park too close to driveways or otherwise park inappropriately.
Decision Record: The Traffic and Safety Committee recommended approval of the parking stalls on 24 September 2009.
Reviewed by:
__________________________ _____________________
Rich Guillen, City Administrator Date
CITY OF CARMEL-BY-THE-SEA
STAFF REPORT
TO: MAYOR McCLOUD AND COUNCIL MEMBERS
THROUGH: RICH GUILLEN, CITY ADMINISTRATOR
FROM: SEAN CONROY, SENIOR PLANNER
DATE: JANUARY 5, 2010
SUBJECT: CONSIDERATION OF RECOMMENDATIONS FROM THE TRAFFIC AND SAFETY COMMITTEE TO ADD DESIGNATED PARKING STALLS ALONG MONTE VERDE AND CASANOVA STREETS BETWEEN EIGHTH AND NINTH AVENUES SURROUNDING THE GOLDEN BOUGH THEATRE
BACKGROUND & DESCRIPTION
The Golden Bough Theatre is located on the west side of Monte Verde Street between Eighth and Ninth Avenues and is surrounded by single-family residences. Earlier this year, several neighbors expressed concern to the City about Theatre operations. Among their concerns:
• Parked cars block entrances to front walkways and/or driveways.
• Parking congestion limits access for emergency vehicles, particularly on Casanova Street.
• Vehicles park illegally on private property.
• Limited parking in the area for residents.
The City sent notices to all property owners surrounding the Theatre saying that the City was considering formally designating parking stalls along the street and requested public comment. The City received 15 comments (see attached summary), the vast majority of which supported designating the stalls. The primary concern was that adequate space be left adjacent to driveways to ensure safe ingress and egress.
The Traffic and Safety Committee reviewed this issue on 24 September 2009 and recommended to City Council:
• Designate formal parking stalls along Monte Verde Street and Casanova Street.
• Ensure that adequate space is provided adjacent to each driveway to ensure safe ingress and egress.
• Convert the parking spaces in front of the Theatre on Casanova Street to drop off/pick up only.
EVALUATION
Parking congestion and limited on-street parking are problems not unique to this area. The operation of the Theatre, however, creates some unique challenges. In order to maintain the informal, residential character, most streets in the R-1 District do not have formal designated parking stalls.
Staff, however, supports designating parking stalls at this location to improve parking and circulation for the neighboring residents and for Theatre patrons. Having designated parking stalls will reduce potential conflicts between patrons and residents, improve parking in the area, and will simplify parking enforcement for the City.
RECOMMENDATION
Direct staff to designate parking stalls along Monte Verde Street and Casanova Street between Eighth and Ninth Avenues and designate a loading/unloading area in front of the Golden Bough Theatre on Casanova Street.
Prepared by: Sean Conroy, Plng & Bldg Services Manager
City Council
Agenda Item Summary
Name: Consideration of recommendations from the Traffic and Safety Committee to add designated parking stalls along Monte Verde and Casanova Streets between Eighth and Ninth Avenues surrounding the Golden Bough Theatre.
Description: The proposal includes formally designating on-street parking stalls on both Monte Verde and Casanova Streets and the designation of a loading zone in front of the Golden Bough Theatre on Casanova Street.
Overall Cost:
City Funds: N/A
Grant Funds: N/A
Staff Recommendation: Direct staff to mark the parking stalls.
Important Considerations: The neighborhood surrounding the Golden Bough Theatre experiences parking congestion, particularly during performances. Marking the parking stalls along the street will limit problems that arise when vehicles park too close to driveways or otherwise park inappropriately.
Decision Record: The Traffic and Safety Committee recommended approval of the parking stalls on 24 September 2009.
Reviewed by:
__________________________ _____________________
Rich Guillen, City Administrator Date
CITY OF CARMEL-BY-THE-SEA
STAFF REPORT
TO: MAYOR McCLOUD AND COUNCIL MEMBERS
THROUGH: RICH GUILLEN, CITY ADMINISTRATOR
FROM: SEAN CONROY, SENIOR PLANNER
DATE: JANUARY 5, 2010
SUBJECT: CONSIDERATION OF RECOMMENDATIONS FROM THE TRAFFIC AND SAFETY COMMITTEE TO ADD DESIGNATED PARKING STALLS ALONG MONTE VERDE AND CASANOVA STREETS BETWEEN EIGHTH AND NINTH AVENUES SURROUNDING THE GOLDEN BOUGH THEATRE
BACKGROUND & DESCRIPTION
The Golden Bough Theatre is located on the west side of Monte Verde Street between Eighth and Ninth Avenues and is surrounded by single-family residences. Earlier this year, several neighbors expressed concern to the City about Theatre operations. Among their concerns:
• Parked cars block entrances to front walkways and/or driveways.
• Parking congestion limits access for emergency vehicles, particularly on Casanova Street.
• Vehicles park illegally on private property.
• Limited parking in the area for residents.
The City sent notices to all property owners surrounding the Theatre saying that the City was considering formally designating parking stalls along the street and requested public comment. The City received 15 comments (see attached summary), the vast majority of which supported designating the stalls. The primary concern was that adequate space be left adjacent to driveways to ensure safe ingress and egress.
The Traffic and Safety Committee reviewed this issue on 24 September 2009 and recommended to City Council:
• Designate formal parking stalls along Monte Verde Street and Casanova Street.
• Ensure that adequate space is provided adjacent to each driveway to ensure safe ingress and egress.
• Convert the parking spaces in front of the Theatre on Casanova Street to drop off/pick up only.
EVALUATION
Parking congestion and limited on-street parking are problems not unique to this area. The operation of the Theatre, however, creates some unique challenges. In order to maintain the informal, residential character, most streets in the R-1 District do not have formal designated parking stalls.
Staff, however, supports designating parking stalls at this location to improve parking and circulation for the neighboring residents and for Theatre patrons. Having designated parking stalls will reduce potential conflicts between patrons and residents, improve parking in the area, and will simplify parking enforcement for the City.
RECOMMENDATION
Direct staff to designate parking stalls along Monte Verde Street and Casanova Street between Eighth and Ninth Avenues and designate a loading/unloading area in front of the Golden Bough Theatre on Casanova Street.
COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDA & MINUTES January 2010
MINUTES
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
CITY OF CARMEL-BY-THE-SEA
JANUARY 12, 2010
I. CALL TO ORDER AND ROLL CALL PRESENT: Commission Members Klaumann, Rachel, Dixon, Jett, Kohrs
ABSENT: None
STAFF PRESENT: Heidi Burch, Assistant City Administrator Cindi Lopez-Frincke, Community Services Assistant
II. PLEDGE OF ALLEGIANCE
Members of the audience joined Commission Members in the pledge of allegiance.
III. APPEARANCES
None.
IV. APPROVAL OF MINUTES
Commissioner DIXON moved ratification of the minutes from the December 9, 2009, meeting seconded by Commissioner KOHRS and carried by the following roll call vote:
AYES: DIXON, KLAUMANN, JETT, RACHEL, KOHRS
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
V. ORDERS OF BUSINESS
A. Further Discussion of the Homecrafters’ Marketplace 2009
After discussion the Commissioners decided that the Homecrafters’ jury process should take place every two years instead of every three years, as has been the history. Vendors juried through in 2009 will jury again, in person, in 2011 and by photograph only in 2010. Potential vendors and vendors who are to be juried in 2010 will do so in person on Wednesday, September 8, 2010, from 9:00 a.m. to 3:00 p.m., at the Vista Lobos Complex. All current and potential vendors will be charged a $25 non-refundable jury fee.
B. Election of Officers
Commissioner JETT nominated Chair KLAUMANN to another term as Chair of the Community Activities and Cultural Commission, seconded by Commissioner DIXON, and carried by a unanimous decision from the Commissioners.
Commissioner DIXON nominated Commissioner JETT to another term as Co-Chair of the Community Activities and Cultural Commission, seconded by Commission KOHRS, and carried by a unanimous decision from the Commissioners.
C. Goals of Commissioners for 2010
This topic was carried over to the February 9, 2010, meeting.
E. Presentation by EastMinster Animal Welfare Alliance
Susan Bradley, RN, presented a proposal to the Commission, however, did not have a traffic plan, has not spoken to the Carmel Chamber or the business district regarding what effect closing Ocean Avenue would have on the businesses, does have a 501c3 pending, has not spoken to the Carmel Plaza, nor did she provide the Commission with sponsor names. It was agreed that Ms. Bradley would revamp her proposal and present it again at the February 9, 2010, meeting. Ms. Bradley did complete a Special Event Permit, however, no insurance has been provided.
D. Presentation by Sue Rose for a Poodle Day event in October of 2010.
The Board unanimously agreed to move Item D to later in the meeting. Susan Rose presented the Commission with a proposal for a Poodle Day celebration for October 2, 2010. She is working with the NorCal Poodle Rescue who would be the beneficiaries of any monies received to enter the Poodle Day event. Ms. Rose is working with the Cypress Inn for an event for all participants and will also be sponsors of this event. Ms. Rose is to return to the February 9th meeting for further direction.
VI. ANNOUNCEMENTS FROM THE CHAIR AND/OR COMMISSIONERS
Commissioner JETT gave an update on the Forest Theatre Ad Hoc Committee meeting held January 11, 2010.
VII. ANNOUNCEMENTS FROM THE ASSISTANT CITY ADMINISTRATOR-RECEIVE AND DISCUSS REPORTS, PROVIDE DIRECTION AS NECESSARY.
None.
VIII. FUTURE AGENDA ITEMS
A. Further presentation by Sue Rose for a “Poodle Day” event in October of 2010
B. Further presentation by Susan Bradley, EastMinster Animal Welfare Alliance
C. Discuss Goals of Commissioners for 2010
IX. ADJOURNMENT
There being no further business to come before the Commission, Chair KLAUMANN adjourned the meeting at 10:40 a.m.
Respectfully submitted,
___________________________________________
Cindi Lopez-Frincke, Community Services Assistant
ATTEST:
_______________________________________
Donna Jett, Co-Chair of the Commission
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
CITY OF CARMEL-BY-THE-SEA
JANUARY 12, 2010
I. CALL TO ORDER AND ROLL CALL PRESENT: Commission Members Klaumann, Rachel, Dixon, Jett, Kohrs
ABSENT: None
STAFF PRESENT: Heidi Burch, Assistant City Administrator Cindi Lopez-Frincke, Community Services Assistant
II. PLEDGE OF ALLEGIANCE
Members of the audience joined Commission Members in the pledge of allegiance.
III. APPEARANCES
None.
IV. APPROVAL OF MINUTES
Commissioner DIXON moved ratification of the minutes from the December 9, 2009, meeting seconded by Commissioner KOHRS and carried by the following roll call vote:
AYES: DIXON, KLAUMANN, JETT, RACHEL, KOHRS
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
V. ORDERS OF BUSINESS
A. Further Discussion of the Homecrafters’ Marketplace 2009
After discussion the Commissioners decided that the Homecrafters’ jury process should take place every two years instead of every three years, as has been the history. Vendors juried through in 2009 will jury again, in person, in 2011 and by photograph only in 2010. Potential vendors and vendors who are to be juried in 2010 will do so in person on Wednesday, September 8, 2010, from 9:00 a.m. to 3:00 p.m., at the Vista Lobos Complex. All current and potential vendors will be charged a $25 non-refundable jury fee.
B. Election of Officers
Commissioner JETT nominated Chair KLAUMANN to another term as Chair of the Community Activities and Cultural Commission, seconded by Commissioner DIXON, and carried by a unanimous decision from the Commissioners.
Commissioner DIXON nominated Commissioner JETT to another term as Co-Chair of the Community Activities and Cultural Commission, seconded by Commission KOHRS, and carried by a unanimous decision from the Commissioners.
C. Goals of Commissioners for 2010
This topic was carried over to the February 9, 2010, meeting.
E. Presentation by EastMinster Animal Welfare Alliance
Susan Bradley, RN, presented a proposal to the Commission, however, did not have a traffic plan, has not spoken to the Carmel Chamber or the business district regarding what effect closing Ocean Avenue would have on the businesses, does have a 501c3 pending, has not spoken to the Carmel Plaza, nor did she provide the Commission with sponsor names. It was agreed that Ms. Bradley would revamp her proposal and present it again at the February 9, 2010, meeting. Ms. Bradley did complete a Special Event Permit, however, no insurance has been provided.
D. Presentation by Sue Rose for a Poodle Day event in October of 2010.
The Board unanimously agreed to move Item D to later in the meeting. Susan Rose presented the Commission with a proposal for a Poodle Day celebration for October 2, 2010. She is working with the NorCal Poodle Rescue who would be the beneficiaries of any monies received to enter the Poodle Day event. Ms. Rose is working with the Cypress Inn for an event for all participants and will also be sponsors of this event. Ms. Rose is to return to the February 9th meeting for further direction.
VI. ANNOUNCEMENTS FROM THE CHAIR AND/OR COMMISSIONERS
Commissioner JETT gave an update on the Forest Theatre Ad Hoc Committee meeting held January 11, 2010.
VII. ANNOUNCEMENTS FROM THE ASSISTANT CITY ADMINISTRATOR-RECEIVE AND DISCUSS REPORTS, PROVIDE DIRECTION AS NECESSARY.
None.
VIII. FUTURE AGENDA ITEMS
A. Further presentation by Sue Rose for a “Poodle Day” event in October of 2010
B. Further presentation by Susan Bradley, EastMinster Animal Welfare Alliance
C. Discuss Goals of Commissioners for 2010
IX. ADJOURNMENT
There being no further business to come before the Commission, Chair KLAUMANN adjourned the meeting at 10:40 a.m.
Respectfully submitted,
___________________________________________
Cindi Lopez-Frincke, Community Services Assistant
ATTEST:
_______________________________________
Donna Jett, Co-Chair of the Commission
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