CITY CLERK’S OFFICE
CITY OF CARMEL-BY-THE-SEA
March 1, 2011
TO: The Honorable Mayor McCloud & Council Members
FROM: Heidi Burch, City Clerk
SUBJECT: Agenda Item XI-A – Approve amendments to City’s revised Harassment Prevention Policy
The material for:
Item XI-A – Approve amendments to City’s revised Harassment Prevention Policy will be provided under separate cover.
Thank you,
Heidi Burch
City Clerk
Sunday, February 27, 2011
CITY COUNCIL: Resolution Awarding Recycling Grant to Hilton Bialek Habitat Project
Meeting Date: March 1, 2011
Prepared by: Heidi Burch, Asst. City Administrator
City Council
Agenda Item Summary
Name: Consideration of a Resolution awarding a recycling grant in an amount up to $8,300 to the Hilton Bialek Habitat project.
Description: The City’s contract with Carmel Marina Corporation calls for annual grants to nonprofit organizations for recycling projects, special events and ongoing recycling programs. Each year, Carmel Marina Corporation remits $18,000 to the City. In turn, the City grants monies to nonprofit organizations that support the City’s educational recycling efforts.
This year, four nonprofit organizations applied for grant monies: MEarth: Hilton Bialek Biological Habitat; Carmel River School; Carmelo Child Development School; and The Carmel Foundation. The grant requests were reviewed by City staff and representatives from Waste Management.
Overall Cost: City Funds: N/A
Grant Funds: $5,300
Staff Recommendation: Approve a grant in the amount of $5,300 to be funded from the Recycling Grants Deposit Account 50-24050-0805.
Important Considerations: The request was originally for $8,300; however, it included restoration of the North Dunes. This project conflicts with the restoration component of the Del Mar Master Plan submitted on behalf of the City for Habitat Conservation funding. As such, labor and plant costs for the North Dunes component are deducted from the Hilton Bialek request.
Decision Record: The Council has approved $86,750 in grant funding for Hilton Bialek projects over the past six years. The most recent approval was last month for a project costing $5,225.
Reviewed by:
_______________
_______________ _________________
Rich Guillen, City Administrator Date
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2011-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AWARDING A RECYCLING GRANT IN AN AMOUNT OF $X,XXX TO THE HILTON BIALEK BIOLOGICAL HABITAT PROJECT
WHEREAS, the City and Carmel Marina Corporation have established and funded annual recycling projects, programs and special events by providing grants to local nonprofit organizations; and
WHEREAS, the City annually receives $18,000 from Carmel Marina Corporation to fund recycling grants for nonprofit organizations; and
WHEREAS, nonprofit organization MEarth: Hilton Bialek Biological Habitat submitted a grant application for a project in support of the City’s recycling program goals; and
WHEREAS, the grant application requests an amount up to $8,300 of which $X,XXX will be funded from the Recycling Grants Deposit Account 50-24050-0805.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:
1. Approve payment totaling $X,XXX to MEarth: Hilton Bialek Biological Habitat for a recycling project as outlined by Council direction, to be funded from the Recycling Grants Deposit Account 50-24050-0805.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 1st day of March 2011, by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
SIGNED:
_______________________
SUE McCLOUD, MAYOR
_______________________
ATTEST: Heidi Burch, City Clerk
ATTACHMENT A
City of Carmel-by-the-Sea
YOUTH RECYCLING PROGRAM PROJECT
ESTIMATED BUDGET AND SOURCES OF FUNDS
Project MEarth: Hilton Bialek Habitat
Title: Restoration Proiects- Forest Hill Parlq Rowntreee, Dunes
Date: September 22,2410
ESTIMATED BUDGET
Item Item Descrintion Ouantitv Unit
Unit
Price Amount
I Restoration Coordinator 150 hours $s0.00 7500.00
2 Plants ourchased 100
I
pal s8.00 $800.00
J Mulch
5
truckloads $50.00 $250.00
TOTAL COSTS: $8.ss0
SOURCES OF FUNDS
Item Item Descrintion Amount
l-z Items 1-2: Recycling Grant- City of Carmel-by-the'Sea $8.300
J ltems 3 In-Kind Donation- Citv of Carmel-bv-the-Sea $ 2s0
TOTAL COSTS: $8.550
Prepared by: Heidi Burch, Asst. City Administrator
City Council
Agenda Item Summary
Name: Consideration of a Resolution awarding a recycling grant in an amount up to $8,300 to the Hilton Bialek Habitat project.
Description: The City’s contract with Carmel Marina Corporation calls for annual grants to nonprofit organizations for recycling projects, special events and ongoing recycling programs. Each year, Carmel Marina Corporation remits $18,000 to the City. In turn, the City grants monies to nonprofit organizations that support the City’s educational recycling efforts.
This year, four nonprofit organizations applied for grant monies: MEarth: Hilton Bialek Biological Habitat; Carmel River School; Carmelo Child Development School; and The Carmel Foundation. The grant requests were reviewed by City staff and representatives from Waste Management.
Overall Cost: City Funds: N/A
Grant Funds: $5,300
Staff Recommendation: Approve a grant in the amount of $5,300 to be funded from the Recycling Grants Deposit Account 50-24050-0805.
Important Considerations: The request was originally for $8,300; however, it included restoration of the North Dunes. This project conflicts with the restoration component of the Del Mar Master Plan submitted on behalf of the City for Habitat Conservation funding. As such, labor and plant costs for the North Dunes component are deducted from the Hilton Bialek request.
Decision Record: The Council has approved $86,750 in grant funding for Hilton Bialek projects over the past six years. The most recent approval was last month for a project costing $5,225.
Reviewed by:
_______________
_______________ _________________
Rich Guillen, City Administrator Date
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2011-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AWARDING A RECYCLING GRANT IN AN AMOUNT OF $X,XXX TO THE HILTON BIALEK BIOLOGICAL HABITAT PROJECT
WHEREAS, the City and Carmel Marina Corporation have established and funded annual recycling projects, programs and special events by providing grants to local nonprofit organizations; and
WHEREAS, the City annually receives $18,000 from Carmel Marina Corporation to fund recycling grants for nonprofit organizations; and
WHEREAS, nonprofit organization MEarth: Hilton Bialek Biological Habitat submitted a grant application for a project in support of the City’s recycling program goals; and
WHEREAS, the grant application requests an amount up to $8,300 of which $X,XXX will be funded from the Recycling Grants Deposit Account 50-24050-0805.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:
1. Approve payment totaling $X,XXX to MEarth: Hilton Bialek Biological Habitat for a recycling project as outlined by Council direction, to be funded from the Recycling Grants Deposit Account 50-24050-0805.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 1st day of March 2011, by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
SIGNED:
_______________________
SUE McCLOUD, MAYOR
_______________________
ATTEST: Heidi Burch, City Clerk
ATTACHMENT A
City of Carmel-by-the-Sea
YOUTH RECYCLING PROGRAM PROJECT
ESTIMATED BUDGET AND SOURCES OF FUNDS
Project MEarth: Hilton Bialek Habitat
Title: Restoration Proiects- Forest Hill Parlq Rowntreee, Dunes
Date: September 22,2410
ESTIMATED BUDGET
Item Item Descrintion Ouantitv Unit
Unit
Price Amount
I Restoration Coordinator 150 hours $s0.00 7500.00
2 Plants ourchased 100
I
pal s8.00 $800.00
J Mulch
5
truckloads $50.00 $250.00
TOTAL COSTS: $8.ss0
SOURCES OF FUNDS
Item Item Descrintion Amount
l-z Items 1-2: Recycling Grant- City of Carmel-by-the'Sea $8.300
J ltems 3 In-Kind Donation- Citv of Carmel-bv-the-Sea $ 2s0
TOTAL COSTS: $8.550
FOREST AND BEACH COMMISSION AGENDAS & MINUTES March 2011
CITY OF CARMEL-BY-THE-SEA
FOREST AND BEACH COMMISSION
REGULAR MEETING AGENDA
Thursday, 3 March 2011
Regular Meeting – 1:30 p.m.
City Hall, Council Chambers
East side Monte Verde St. between Ocean & 7th Avenues
Carmel, California
I. CALL TO ORDER AND ROLL CALL
COMMISSION MEMBERS: TOM LEVERONE, CHAIRPERSON
LESLIE KADIS
TODD HORNIK
JOE FORD
LISA BOARDMAN
II. EXTRODINARY BUSINESS
Introduction of Lisa Boardman, new Forest and Beach Commissioner.
III. PLEDGE OF ALLEGIANCE
IV. APPEARANCES
Thank you for attending the meeting. Anyone wishing to address the Commission on matters within the jurisdiction of the Commission may do so now. Please state the matter on which you wish to speak. Matters not appearing on the Commission’s agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three minutes, or as established by the Commission. Persons are not required to give their name or address, but it is helpful for speakers to state their name in order that the Secretary may identify them.
V. CONSENT AGENDA
1. Consideration of the minutes for the 3 February 2011 regular meeting.
VI. ORDERS OF BUSINESS
1. Consideration of Forest and Beach Commission budget goals for fiscal year 2011/2012.
2. Consideration of Developing an Arbor Day Event for 2011.
3. Review and discuss the 2010 tree survey.
4. Provide the Planning Commission a recommendation on potential new bench locations along the Scenic Road pathway
5. Assign commissioners to the Ad hoc Beach Committee.
VII. REPORTS FROM STAFF AND COMMISSION
1. Receive verbal report from the Ad Hoc Beach Committee.
2. Forester’s reports:
a. List of 2011 planting locations.
b. Map of 2011 planting locations.
VIII. ADJOURNMENT
Any writings or documents provided to a majority of the Forest and Beach Commission regarding any item on this agenda will be made available for public inspection in the Planning and Building Department located at City Hall, on Monte Verde between Ocean and 7th Avenues during normal business hours.
If there is not a special meeting, the next regular meeting of the Forest and Beach Commission will be:
7 April 2011
1:30 p.m. – Tour of Inspection
2:00 p.m. - Regular Agenda
The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. The City of Carmel-by-the-Sea Telecommunication’s Device for the Deaf /Speech Impaired (TDD) number is 1-800-735-2929
CITY OF CARMEL-BY-THE-SEA
FOREST AND BEACH COMMISSION
SPECIAL MEETING AGENDA
Wednesday, March 9, 2011
9:00 a.m.
City Hall, Council Chambers
East side Monte Verde St. between Ocean & 7th Avenues
Carmel, California
I. CALL TO ORDER AND ROLL CALL
COMMISSION MEMBERS: TOM LEVERONE, CHAIRPERSON
LESLIE KADIS
TODD HORNIK
JOE FORD
LISA BOARDMAN
II. PLEDGE OF ALLEGIANCE
III. ORDERS OF BUSINESS
1. Review and adoption of the Forest and Beach Commission budget goals for fiscal year 2011/2012.
IV. ADJOURNMENT
Any writings or documents provided to a majority of the Forest and Beach Commission regarding any item on this agenda will be made available for public inspection in the Planning and Building Department located at City Hall, on Monte Verde between Ocean and 7th Avenues during normal business hours.
If there is not a special meeting, the next regular meeting of the Forest and Beach Commission will be:
7 April 2011
1:30 p.m. – Tour of Inspection
2:00 p.m. - Regular Agenda
The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. The City of Carmel-by-the-Sea Telecommunication’s Device for the Deaf /Speech Impaired (TDD) number is 1-800-735-2929.
CITY OF CARMEL-BY-THE-SEA
FOREST AND BEACH COMMISSION
SPECIAL MEETING MINUTES
9 March 2011 Wednesday 9:00 a.m.
I. CALL TO ORDER AND ROLL CALL
The regular meeting of the Forest and Beach Commission of the City of Carmel-by-the-Sea, California was held on the above date at the hour of 9:00 a.m. Chairperson Leverone called the meeting to order.
PRESENT: Joe Ford
Lisa Boardman
Tom Leverone - Chairperson
Todd Hornik
ABSENT: Leslie Kadis
STAFF PRESENT: Mike Branson, City Forester
Leslie Fenton, Acting Secretary
II. PLEDGE OF ALLEGANCE
Members of the audience joined the Commission in the Pledge of Allegiance.
III. ORDERS OF BUSINESS
1. Review and adoption of the Forest and Beach Commission budget goals for fiscal year 2011/2012.
Commissioner Leverone opened the public hearing at 9:07 a.m. There being no other appearances, the public hearing was closed at 9:07 a.m.
Commissioner HORNIK moved to adopt suggested goal with revisions and forward to City Council, seconded by LEVERONE and carried by the following roll call vote:
AYES: COMMISSION MEMBERS: BOARDMAN, FORD, HORNIK, LEVERONE
NOES: COMMISSION MEMBERS: NONE
ABSTAINED: COMMISSION MEMBERS: NONE
ABSENT: COMMISSION MEMBERS: KADIS
IV. ADJOURNMENT
There being no further business, Chairperson LEVERONE adjourned the meeting at 9:22 a.m.
Approved, Respectfully submitted,
___________________________ ____________________________
Tom Leverone Margi Perotti, Secretary to the Commission
Chairman
COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDA & MINUTES March 2011
CITY OF CARMEL-BY-THE-SEA
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
SPECIAL MEETING
AGENDA
Regular Meeting
Tuesday March 8, 2011 9:35 AM
City Hall
East Side Monte Verde between Ocean and Seventh Avenues
I. Roll Call-Clyde Klaumann, Dixie Dixon, Donna Jett, Conrad Kohrs, Ruth Rachel
II. Pledge of Allegiance
III. Appearances
Anyone wishing to address the Commission on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak. Matters not appearing on the Community Activities & Cultural Commission agenda will not receive action at this meeting. Presentation will be limited to three minutes, or as established by the Community Activities & Cultural Commission.
IV. Approval of minutes for the meeting of February 8, 2011.
V. Orders of Business
A. Further Review of Special Event Permit
B. Review and Discuss Volunteer List
C. Tour of Vista Lobos – at completion of meeting
VI. Announcements from the Chair and/or Commissioners
VII. Announcements from the Assistant City Administrator – Receive and Discuss Reports, provide direction as necessary.
• Special Event Permits
15th Annual Breakfast with the Bunny & Bunnyland: Sat., Apr. 23, 2011, 8:30 a.m.
18th Annual Carmel Art Festival, May 12-15, 2011
31st Annual Surf-About Contest, Fri/Sat, May 28-29, 2011
Memorial Day Ceremony, Mon., May 31, 2011, 11:00 a.m.
4th of July Celebration, Mon., July 4, 2011, Devendorf Park 12:00 Noon
4th Annual Carmel-by-the-Sea Concours on the Avenue, Aug. 16, 2011,
Concours d’Elegance Vintage Car Parade & Display, Thurs., Aug. 18, 2010, 11:30 a.m.
PG Auto Rally, Fri., Aug. 19, 2010, 6:00 p.m.
51st Annual Sandcastle Contest, TBD
Carmel High Homecoming Parade, Fri., Sept. 30, 2011, 3:00 PM/Ocean Ave.
3rd Annual Carmel Art & Film Festival, Oct. 6-9, 2011, Various locations
95th City Birthday Party & Halloween Parade, Oct. 29, 2011, 11:00 AM/12 Noon Lunch
Veteran’s Day Ceremony, Fri., Nov. 11, 2011, 11:00 a.m., Devendorf Park
41st Annual Homecrafters’ Marketplace, Sat., Nov. 19, 2011, Sunset Center
Holiday Tree Lighting, Fri., Dec. 2, 2011, 4:30 p.m.
Future Agenda Items
IX. Adjournment
The next regular meeting of the Community Activities & Cultural Commission Is Tuesday, April 12, 2011 at 9:30 AM
Any writings or documents provided to a majority of the Community Activities & Cultural Commission regarding any item on this agenda will be made available for public inspection by calling the Community Services Department at 831/620.2020.
MINUTES
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
CITY OF CARMEL-BY-THE-SEA
MARCH 8, 2011
I. CALL TO ORDER AND ROLL CALL
PRESENT: Commission Members Klaumann, Jett, Dixon, Rachel, Kohrs
ABSENT: NONE
STAFF PRESENT: Heidi Burch, Assistant City Administrator
Cindi Lopez-Frincke, Community Services Assistant
Sarah Gunter, Community Services Assistant
II. PLEDGE OF ALLEGIANCE
Members of the audience joined Commission Members in the pledge of allegiance.
III. APPEARANCES
None.
IV. APPROVAL OF MINUTES
Commissioner KOHRS moved ratification of the minutes from the February 8, 2011 meeting seconded by Commissioner RACHEL and carried by the following roll call vote:
AYES: KLAUMANN, JETT, RACHEL, KOHRS
NOES: NONE
ABSENT: DIXON (arrived late)
ABSTAIN: NONE
V. ORDERS OF BUSINESS
A. Further Review of Special Event Permit
Community Services Assistant Lopez-Frincke presented the amended special event permit making it more user friendly. A motion was made by Commissioner RACHEL to approve the permit as presented and seconded by Commissioner KOHRS.
After discussion the Commission unanimously agreed to the new Special Event form.
B. Review and Discuss Volunteer List
The Commissioners review the volunteer list presented and suggested some changes to the format be made and returned for presentation at the April Community Activities & Cultural Commission meeting.
C. Tour of Vista Lobos – at completion of meeting
Following adjournment of the meeting the Commissioners, Lopez-Frincke and Gunter visited Vista Lobos and suggestions were made on how to encourage users to keep the room clean.
VI. ANNOUNCEMENTS FROM THE CHAIR AND/OR COMMISSIONERS
None.
VII. ANNOUNCEMENTS FROM THE ASSISTANT CITY ADMINISTRATOR-RECEIVE AND DISCUSS REPORTS, PROVIDE DIRECTION AS NECESSARY.
None
VIII. FUTURE AGENDA ITEMS
A. Further Review and Discuss Volunteer Lists
IX. ADJOURNMENT
There being no further business to come before the Commission, Chair Klaumann adjourned the meeting at 9:56 a.m.
Respectfully submitted,
___________________________________________
Cindi Lopez-Frincke, Community Services Assistant
ATTEST:
_______________________________________
Clyde Klaumann, Chair of the Commission
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
SPECIAL MEETING
AGENDA
Regular Meeting
Tuesday March 8, 2011 9:35 AM
City Hall
East Side Monte Verde between Ocean and Seventh Avenues
I. Roll Call-Clyde Klaumann, Dixie Dixon, Donna Jett, Conrad Kohrs, Ruth Rachel
II. Pledge of Allegiance
III. Appearances
Anyone wishing to address the Commission on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak. Matters not appearing on the Community Activities & Cultural Commission agenda will not receive action at this meeting. Presentation will be limited to three minutes, or as established by the Community Activities & Cultural Commission.
IV. Approval of minutes for the meeting of February 8, 2011.
V. Orders of Business
A. Further Review of Special Event Permit
B. Review and Discuss Volunteer List
C. Tour of Vista Lobos – at completion of meeting
VI. Announcements from the Chair and/or Commissioners
VII. Announcements from the Assistant City Administrator – Receive and Discuss Reports, provide direction as necessary.
• Special Event Permits
15th Annual Breakfast with the Bunny & Bunnyland: Sat., Apr. 23, 2011, 8:30 a.m.
18th Annual Carmel Art Festival, May 12-15, 2011
31st Annual Surf-About Contest, Fri/Sat, May 28-29, 2011
Memorial Day Ceremony, Mon., May 31, 2011, 11:00 a.m.
4th of July Celebration, Mon., July 4, 2011, Devendorf Park 12:00 Noon
4th Annual Carmel-by-the-Sea Concours on the Avenue, Aug. 16, 2011,
Concours d’Elegance Vintage Car Parade & Display, Thurs., Aug. 18, 2010, 11:30 a.m.
PG Auto Rally, Fri., Aug. 19, 2010, 6:00 p.m.
51st Annual Sandcastle Contest, TBD
Carmel High Homecoming Parade, Fri., Sept. 30, 2011, 3:00 PM/Ocean Ave.
3rd Annual Carmel Art & Film Festival, Oct. 6-9, 2011, Various locations
95th City Birthday Party & Halloween Parade, Oct. 29, 2011, 11:00 AM/12 Noon Lunch
Veteran’s Day Ceremony, Fri., Nov. 11, 2011, 11:00 a.m., Devendorf Park
41st Annual Homecrafters’ Marketplace, Sat., Nov. 19, 2011, Sunset Center
Holiday Tree Lighting, Fri., Dec. 2, 2011, 4:30 p.m.
Future Agenda Items
IX. Adjournment
The next regular meeting of the Community Activities & Cultural Commission Is Tuesday, April 12, 2011 at 9:30 AM
Any writings or documents provided to a majority of the Community Activities & Cultural Commission regarding any item on this agenda will be made available for public inspection by calling the Community Services Department at 831/620.2020.
MINUTES
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
CITY OF CARMEL-BY-THE-SEA
MARCH 8, 2011
I. CALL TO ORDER AND ROLL CALL
PRESENT: Commission Members Klaumann, Jett, Dixon, Rachel, Kohrs
ABSENT: NONE
STAFF PRESENT: Heidi Burch, Assistant City Administrator
Cindi Lopez-Frincke, Community Services Assistant
Sarah Gunter, Community Services Assistant
II. PLEDGE OF ALLEGIANCE
Members of the audience joined Commission Members in the pledge of allegiance.
III. APPEARANCES
None.
IV. APPROVAL OF MINUTES
Commissioner KOHRS moved ratification of the minutes from the February 8, 2011 meeting seconded by Commissioner RACHEL and carried by the following roll call vote:
AYES: KLAUMANN, JETT, RACHEL, KOHRS
NOES: NONE
ABSENT: DIXON (arrived late)
ABSTAIN: NONE
V. ORDERS OF BUSINESS
A. Further Review of Special Event Permit
Community Services Assistant Lopez-Frincke presented the amended special event permit making it more user friendly. A motion was made by Commissioner RACHEL to approve the permit as presented and seconded by Commissioner KOHRS.
After discussion the Commission unanimously agreed to the new Special Event form.
B. Review and Discuss Volunteer List
The Commissioners review the volunteer list presented and suggested some changes to the format be made and returned for presentation at the April Community Activities & Cultural Commission meeting.
C. Tour of Vista Lobos – at completion of meeting
Following adjournment of the meeting the Commissioners, Lopez-Frincke and Gunter visited Vista Lobos and suggestions were made on how to encourage users to keep the room clean.
VI. ANNOUNCEMENTS FROM THE CHAIR AND/OR COMMISSIONERS
None.
VII. ANNOUNCEMENTS FROM THE ASSISTANT CITY ADMINISTRATOR-RECEIVE AND DISCUSS REPORTS, PROVIDE DIRECTION AS NECESSARY.
None
VIII. FUTURE AGENDA ITEMS
A. Further Review and Discuss Volunteer Lists
IX. ADJOURNMENT
There being no further business to come before the Commission, Chair Klaumann adjourned the meeting at 9:56 a.m.
Respectfully submitted,
___________________________________________
Cindi Lopez-Frincke, Community Services Assistant
ATTEST:
_______________________________________
Clyde Klaumann, Chair of the Commission
PLANNING COMMISSION AGENDA & MINUTES March 2011
CITY OF CARMEL-BY-THE-SEA
PLANNING COMMISSION
AGENDA (Amended)
Regular Meeting March 9, 2011 Wednesday
City Hall East side of Monte Verde Street Between Ocean & Seventh Avenues
Tour – 2:30
Meeting – 4:00
I. CALL TO ORDER AND ROLL CALL
Commissioners: Victoria Beach
Steve Dallas
Keith Paterson
Steve Hillyard, Vice-chair
Janet Reimers, Chair
II. TOUR OF INSPECTION
Shortly after 2:45 p.m. the Commission will leave the Council Chambers for an on-site Tour of Inspection of all properties listed on this agenda (including those on the Consent Agenda). The Tour may also include projects previously approved by the City and not on this agenda. Prior to the beginning of the Tour of Inspection, the Commission may eliminate one or more on-site visits. The public is welcome to follow the Commission on its tour of the determined sites. The Commission will return to the Council Chambers at 4:00 p.m. or as soon
III. ROLL CALL
IV. PLEDGE OF ALLEGIANCE
V. ANNOUNCEMENTS
VI. ADMINISTATION
1. Discussion of FY 2011/12 budget.
VII. APPEARANCES
Anyone wishing to address the Commission on matters not on the agenda, but
within the jurisdiction of the Commission may do so now. Please state the matter on which you wish to speak. Matters not appearing on the Commission agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three minutes, or as otherwise established by the Commission. Persons are not required to give their name or address, but it is helpful for speakers to state their name in order that the Secretary may identify them.
VIII. CONSENT AGENDA
Items placed on the Consent Agenda are considered to be routine and are acted upon by the Commission in one motion. There is no discussion of these items prior to the Commission action unless a member of the Commission, staff, or public requests specific items be discussed and/or removed from the Consent Agenda. It is understood that the staff recommends approval of all consent items.
Each item on the Consent Agenda approved by the Commission shall be deemed
to have been considered in full and adopted as recommended.
1. Consideration of Planning Commission minutes from February 9, 2011.
2. DS 11-5
Doug & Cindy Hollenbeck
SW corner Carmelo & 11th
Block X, Lot(s) 1
Consideration of Design Study and Coastal Development Permit applications for the substantial alteration of an historic resource located in the Single Family Residential (R-1) District.
IX. CONSENT AGENDA (PULLED ITEMS)
X. PUBLIC HEARINGS
If you challenge the nature of the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Planning Commission at, or prior to, the public hearing.
1. DS 11-17
Micarl & Laureen Hill
S/s 11th 1 E of Lincoln
Block 132, Lot(s) 2 & 4
Consideration of Design Study (Concept & Final), Demolition Permit and Coastal Development Permit applications for the demolition of an existing residence and the construction of a new residence located in the Single Family Residential (R-1) District.
2. DS 11-3
Chris Wire
E/s Camino Real 3 S 11th
Block L, Lot(s) 8
Consideration of Design Study (Concept & Final) and Coastal Development Permit applications for the substantial alteration of an existing residence located in the Single Family Residential (R-1) District.
3. VA 11-1
Matthew & Lisa Sonsini
SW corner San Antonio & 8th
Block A1, Lot(s) 1 & 2
Consideration of a Variance and Plan Revision for the construction of a garbage enclosure in the front and sideyard setbacks as part of a previously approved project in the Single Family Residential (R-1) and Beach and Riparian (BR) Overlay Districts.
4. DS 11-7
George & Barbara Pappas
W/s Lincoln 3 N 10th
Block 113, Lot(s) 15
Consideration of a Design Study application (Track 1 Referral) for the alteration of an existing residence and conversion of a garage into a studio on a property located in the Single Family (R-1) District.
5. DS 10-99*
Charlie & Alison Greifenstein
NE corner Camino Real & 4th
Block LL, Lot(s) 3
Consideration of Design Study and Coastal Development Permit applications for the construction of a wall on a property located in the Single Family Residential (R-1) and Beach and Riparian Overlay Districts.
6. Peter & Susan Loewy
E/s Dolores bet. 3rd & 4th
Blk 34, Lot 8
Consideration of a Preliminary Concept for the demolition of an existing multi-family residential structure and the construction of a new multi-family residential structure in the Residential and Limited Commercial (RC) District.
7. DR 11-2
Cynthia Fernandes
E/s Dolores bt. 5 & 6
Block 56, Lot(s) 14
Consideration of a request for staff direction on the application of paint to an existing retail space in the Central Commercial (CC) District.
XI. ADJOURNMENT
The next meeting of the Planning Commission will be:
► Regular Meeting – Wednesday, April 13, 2011 at 4:00 p.m.
The City of Carmel-by-the-Sea does not discriminate against persons with
disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) Number is 1-800-735-2929.
The City Council Chambers is equipped with a portable microphone for anyone
unable to come to the podium. Assisted listening devices are available upon
request of the Administrative Coordinator. If you need assistance, please advise Leslie Fenton what item you would like to comment on and the microphone will be brought to you.
NO AGENDA ITEM WILL BE CONSIDERED AFTER 8:00 P.M. UNLESS
AUTHORIZED BY A MAJORITY VOTE OF THE PLANNING COMMISSION. ANY AGENDA ITEMS NOT CONSIDERED AT THE MEETING WILL BE CONTINUED TO A FUTURE DATE AS DETERMINED BY THE COMMISSION.
Any writings or documents provided to a majority of the Planning Commission
regarding any item on this agenda will be made available for public inspection in the Planning & Building Department located in City Hall, E/s Monte Verde between Ocean & 7th Avenues, during normal business hours.
CITY OF CARMEL-BY-THE-SEA
PLANNING COMMISSION – MINUTES
MARCH 9, 2011
(Amended)
I. CALL TO ORDER AND ROLL CALL
PRESENT: Commission Members: Beach, Dallas, Patterson, Hillyard, Reimers
STAFF PRESENT: Sean Conroy, Planning & Building Services Manager
Marc Wiener, Associate Planner
Leslie Fenton, Administrative Coordinator
II. TOUR OF INSPECTION
The Planning Commission toured the following sites: Greifenstein, Loewy, Fernandes, Pappas, Hill, Wire, Hollenbeck and Sonsini.
III. ROLL CALL
IV. PLEDGE OF ALLEGIANCE
Members of the audience joined Commission members in the pledge of
allegiance.
V. ANNOUNCEMENTS
Sean Conroy, Planning & Building Services Manager, made the following announcements:
1. Old Mill Properties appeal has been continued to the April Council meeting.
2. Commissioners Dallas and Paterson have met with Sean regarding the wine sub-committee.
Chair Reimers made the following announcement:
1. Would like to request a report on the status on the Carmel Sands Hotel project for a future meeting.
Commissioner Dallas made the following announcement:
1. Would like the meeting tapes pertaining to the Old Mill projects to be provided to the City Council.
VI. ADMINISTRATION
1. Discussion of FY 2011/12 budget.
Chair Reimers opened the public hearing at 4:09 p.m. Barbara Livingston appeared before the Commission. There being no other appearances, the public hearing was closed at 4:09 p.m.
Commissioner BEACH moved to recommend to Council that the open position of Senior Planner be included in budget, seconded by HILLYARD and carried by the following roll call vote:
AYES: Beach, Dallas, Paterson, Hillyard, Reimers
NOES: None
ABSENT: None
ABSATIN: None
VII. APPEARANCES
Jonathan Sapp, Kristi Reimers, Mark Bayne, Kristy Downing, Roberta Miller
and Barbara Livingston appeared before the Commission.
VIII. CONSENT AGENDA
1. Consideration of Planning Commission minutes from February 9, 2011.
Commissioner HILLYARD moved to approve item #1 of the Consent Agenda, seconded by PATERSON and carried by the following roll call vote:
AYES: Beach, Dallas, Paterson, Hillyard, Reimers
NOES: None
ABSENT: None
ABSATIN: None
IX. CONSENT AGENDA (PULLED ITEMS)
1. DS 11-5
Doug & Cindy Hollenbeck
SW Carmelo & 11th
Block X, Lot(s) 1
Consideration of Design Study and Coastal Development Permit applications for the substantial alteration of an historic resource located in the Single Family Residential (R-1) District.
Sean Conroy, Planning & Building Services Manager, presented the staff report. Chair Reimers opened the public hearing at 4:26 p.m. Christy Hollenbeck appeared before the Commission. There being no other appearances, the public hearing was closed at 4:27 p.m.
Commissioner HILLYARD moved to approve the application with staff’s Special Condition #1 and add Special Condition #2 – applicant shall work with staff on design for lattice around deck facing street, seconded by BEACH and carried by the following roll call vote:
AYES: Beach, Dallas, Paterson, Hillyard, Reimers
NOES: None
ABSENT: None
ABSATIN: None
X. PUBLIC HEARINGS
1. DS 11-7
Micarl & Laureen Hill
S/s 11th 1 E of Lincoln
Block 132, Lot(s) 2 & 4
Consideration of Design Study (Concept & Final), Demolition Permit and Coastal Development Permit applications for the demolition of an existing residence and the construction of a new residence located in the Single Family Residential (R-1) District.
Marc Wiener, Associate Planner, presented the staff report. Chair Reimers
opened the public hearing at 4:34 p.m. Justin Pauly, Rob Nicely, Barbara Livingston and John Harney appeared before the Commission. There being no other appearances, the public hearing was closed at 5:04 p.m.
Commissioner HILLYARD moved to approve the application with staff’s Special Conditions #1 & #2 and the addition of the following Special Conditions: #3 - If at any time one of the redwood trees at the front of the property dies, the property owner shall plant a replacement tree at the front of the property; #4 -The applicant shall work with staff on addressing the privacy impact associated with the second-story bedroom window; #5 - The applicant shall remove the stone wall at the front of the property and has the option of replacing it with a wood fence or leaving the front open and #6 - The applicant shall work with staff on an appropriate driveway material that will not be washed out by rainstorms, seconded by BEACH and carried by the following roll call vote:
AYES: Beach, Dallas, Hillyard, Reimers
NOES: None
ABSENT: None
ABSATIN: Paterson
2. DS 11-3
Chris Wire
E/s Camino Real 3 S 11th
Block L, Lot(s) 8
Consideration of Design Study (Concept & Final) and Coastal Development Permit applications for the substantial alteration of an existing residence located in the Single Family Residential (R-1) District.
Marc Wiener, Associate Planner, presented the staff report. Chair Reimers
opened the public hearing at 5:24 p.m. Eric Miller, Tracy Hydorn and Barbara Livingston appeared before the Commission. There being no other appearances, the public hearing was closed at 5:40 p.m.
After further discussion, the public hearing was re-opened at 5:53 p.m. Eric Miller appeared before the Commission. There being no other appearances, the public hearing was closed at 5:51 p.m.
Commissioner HILLYARD moved to continue the application for re-staking and showing the 2 scenarios for the roof design, staff research the possibility of a variance, return with drawings which show a lowered garage and a new wall design, seconded by DALLAS and carried by the following roll call vote:
AYES: Beach, Dallas, Paterson, Hillyard, Reimers
NOES: None
ABSENT: None
ABSATIN: None
3. VA 10-1
Matthew & Lisa Sonsini
SW San Antonio & 8th
Block A1, Lot(s) 1 & 2
Consideration of a Variance and Plan Revision for the construction of a garbage enclosure in the front and sideyard setbacks as part of a previously approved project in the Single Family Residential (R-1) and Beach and Riparian (BR) Overlay Districts.
Sean Conroy, Planning & Building Services Manager, presented the staff report. Chair Reimers opened the public hearing at 5:59 p.m. Jun Silian and Lisa Sonsini appeared before the Commission. There being no other appearances, the public hearing was closed at 6:10 p.m.
Commissioner HILLYARD moved to deny the plan revision, seconded by PATERSON and carried by the following roll call vote:
AYES: Beach, Dallas, Paterson, Hillyard, Reimers
NOES: None
ABSENT: None
ABSATIN: None
Commissioner BEACH moved to approve the encroachment agreement with the pathway to remain slated and that it be reduced to the width of the walkway to the front door, seconded by HILLYARD and carried by the following roll call vote:
AYES: Beach, Dallas, Paterson, Hillyard, Reimers
NOES: None
ABSENT: None
ABSATIN: None
4. DS 11-7
George & Barbara Pappas
W/s Lincoln 3 N 10th
Block 113, Lot(s) 15
Consideration of a Design Study application (Track 1 Referral) for the alteration of an existing residence and conversion of a garage into a studio on a property located in the Single Family (R-1) District.
Marc Wiener, Associate Planner, presented the staff report. Chair Reimers
opened the public hearing at 6:34 p.m. Claudio Ortiz, Roberta Miller and Thomas Anderson appeared before the Commission. There being no other appearances, the public hearing was closed at 6:45 p.m.
Commissioner BEACH moved to continue the application with a request for the following changes; #1 – applicant shall bring the site coverage into compliance, #2 – the skylight on the front elevation shall be removed, #3 – applicant shall provide an option that incorporated the use of wood into the exterior finish and #4 – applicant shall address the incompatibility of massing and style between the original residence and the late additions, seconded by HILLYARD and carried by the following roll call vote:
AYES: Beach, Dallas, Paterson, Hillyard, Reimers
NOES: None
ABSENT: None
ABSATIN: None
5. DS 10-99
Charlie & Alison Greifenstein
NE Camino Real & 4th
Block LL, Lot(s) 3
Consideration of Design Study and Coastal Development Permit applications for the construction of a wall on a property located in the Single Family Residential (R-1) and Beach and Riparian Overlay Districts.
Commissioner Dallas re-cused himself.
Marc Wiener, Associate Planner, presented the staff report. Chair Reimers
opened the public hearing at 7:16 p.m. Roberta Miller appeared before the Commission. There being no other appearances, the public hearing was closed at 7:21 p.m.
Commissioner HILLYARD moved to continue the application and request that the applicant return with a scaled down version of the project and a less imposing fence defining the entrance, seconded by BEACH and carried by the following roll call vote:
AYES: Beach, Paterson, Hillyard, Reimers
NOES: None
ABSENT: None
ABSATIN: Dallas, Reimers
6. Peter & Susan Loewy
E/s Dolores bt. 3rd & 4th
Block 34, Lot(s) 8
Consideration of a Preliminary Concept for the demolition of an existing multi-family residential structure and the construction of a new multi-family residential structure in the Residential and Limited Commercial (RC) District.
Sean Conroy, Planning & Building Services Manager, presented the staff report. Chair Reimers opened the public hearing at 7:31 p.m. Robert Walker appeared before the Commission. There being no other appearances, the public hearing was closed at 7:33 p.m.
The applicant appeared before the Commission to get direction on his upcoming project. No motion required.
7. DR 11-2
Cynthia Fernandes
E/s Dolores bt. 5 & 6
Block 56, Lot(s) 14
Consideration of a request for staff direction on the application of paint to an existing retail space in the Central Commercial (CC) District.
Marc Wiener, Associate Planner, presented the staff report. Chair Reimers
opened the public hearing at 7:54 p.m. Cynthia Fernandes appeared before the Commission. There being no other appearances, the public hearing was closed at 7:56 p.m.
The Commission provided staff with direction on the proposed paint change. No motion required.
XI. ADJOURNMENT
There being no further business to come before the Commission, the meeting was adjourned at 8:07 p.m.
___________________________________
Leslie Fenton, Administrative Coordinator
ATTEST:
__________________________________
Janet Reimers, Chair
CITY OF CARMEL-BY-THE-SEA
PLANNING COMMISSION
AGENDA
Special Meeting March 31, 2011 Thursday
City Hall East side of Monte Verde Street Between Ocean & Seventh Avenues
Tour 2:30 p.m
Meeting 3:00 p.m.
I. CALL TO ORDER AND ROLL CALL
Commissioners: Victoria Beach
Steve Dallas
Keith Paterson
Steve Hillyard, Vice-chair
Janet Reimers, Chair
II. TOUR OF INSPECTION
Shortly after 2:30 p.m. the Commission will leave the Council Chambers for an on-site Tour of Inspection of all properties listed on this agenda. The public is welcome to follow the Commission on its tour of the determined sites. The Commission will return to the Council Chambers at 3:00 p.m. or as soon thereafter as possible.
III. PLEDGE OF ALLEGIANCE
IV. ANNOUNCEMENTS
V. APPEARANCES
Anyone wishing to address the Commission on matters not on the agenda, but
within the jurisdiction of the Commission may do so now. Please state the matter on which you wish to speak. Matters not appearing on the Commission agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three minutes, or as otherwise established by the Commission. Persons are not required to give their name or address, but it is helpful for speakers to state their name in order that the Secretary may identify them.
VI. PUBLIC HEARINGS
1. Ron Chaplan
W/s San Carlos bet. 7th & 8th
Block 91, Lots 9 & 11
Consideration of an appeal of the City’s issuance of a Business License for the operation of a senior citizen housing facility located in the Residential and Limited Commercial (RC) District. The appellant is Niels and Gunnar Reimers.
VII. ADJOURNMENT
The next meeting of the Planning Commission will be:
► Regular Meeting – Wednesday, April 13, 2011 at 4:00 p.m.
The City of Carmel-by-the-Sea does not discriminate against persons with
disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired(T.D.D.) Number is 1-800-735-2929.
The City Council Chambers is equipped with a portable microphone for anyone
unable to come to the podium. Assisted listening devices are available upon
request of the Administrative Coordinator. If you need assistance, please advise Leslie Fenton what item you would like to comment on and the microphone will be brought to you.
NO AGENDA ITEM WILL BE CONSIDERED AFTER 8:00 P.M. UNLESS
AUTHORIZED BY A MAJORITY VOTE OF THE PLANNING COMMISSION. ANY AGENDA ITEMS NOT CONSIDERED AT THE MEETING WILL BE CONTINUED TO A FUTURE DATE AS DETERMINED BY THE COMMISSION.
Any writings or documents provided to a majority of the Planning Commission
regarding any item on this agenda will be made available for public inspection in the Planning & Building Department located in City Hall, E/s Monte Verde between Ocean & 7th Avenues, during normal business hours.
CITY OF CARMEL-BY-THE-SEA
PLANNING COMMISSION SPECIAL MEETING – MINUTES
MARCH 31, 2011
I. CALL TO ORDER AND ROLL CALL
PRESENT: Commissioners: Beach, Dallas, Paterson, Hillyard
ABSENT: Commissioners: Reimers
STAFF PRESENT: Sean Conroy, Planning & Building Services Manager
Margi Perotti, Administrative Coordinator
II. PLEDGE OF ALLEGIANCE
Members of the audience joined Commission Members in the pledge of allegiance.
III. ANNOUNCEMENTS
Sean Conroy, Planning & Building Services Manager, made the following announcements:
1. The AD Hoc Wine Committee has a draft of the wine tasting policy for review and it will be discussed at the next Special Planning Commission meeting.
IV. APPEARANCES
No appearances.
V. PUBLIC HEARINGS
1. Consideration of an appeal of the City’s issuance of a Business License for the operation of a senior citizen housing facility located in the Residential and Limited Commercial (RC) District. The appellant is Neils Reimers. The property owner is Ron Chaplan, WS San Carlos bet 7th and 8th Avenues, Block 91, lot 9 & 11.
Commissioner Reimers was absent due to a conflict of interest.
Sean Conroy, Planning & Building Services Manager, presented the staff report.
Chief Calhoun presented the Traffic Safety Committee’s recommendations.
Vice-chair Hillyard opened the public hearing to discuss parking issues at 3:14 p.m. Niels Reimers, Barbara Livingston, Ron Chaplan, Nader Agha, Kathy Winnipeg, Kristi Reimers, Karen Redman and Sandy Stoich appeared before the Commission. There being no other appearances, the public hearing was closed at 3:26 p.m.
Chief Calhoun addressed questions of the Commission. John Hanson, Building Official, addressed questions of the Commission.
Vice-chair Hillyard, opened the public hearing to discuss the issuance of the Business License at 3:36 p.m. Niels Reimers, appellant made his presentation. Ron Chaplan property owner made his presentation and addressed questions of the Commission. Nadar Agha gave his presentation and addressed questions of the Commission and Kristi Reimers appeared. The public hearing was closed at 4:11 p.m.
Sean Conroy addressed question raised during the public hearing and addressed questions of the Commission.
Following discussion, Commissioner BEACH moved to forward a recommendation to the Traffic Committee asking them to look at the possibility of changing a parking space into a loading zone at this location, seconded by HILLYARD and carried by the following roll call vote:
AYES: Beach, Dallas, Paterson, Hillyard
NOES: None
ABSENT: Reimers
ABSATIN: None
Following additional discussion, the public hearing was reopened at 5:13 p.m. Dr. Chaplan, Nadar Agha, Kristi Reimers, Sandy Stolich, and Barbara Livingston appeared before the Commission. The public hearing was closed at 5:26 p.m.
Commissioner Hillyard moved to continue this item to the next regular meeting and directed staff to consult with an attorney and address three questions and report back at the next regular meeting, seconded by PATERSON:
1. According to California Civil Code Section 51.3, is having an age restriction on tenants in a multi-unit residential building sufficient for the building to qualify as Senior Citizen Housing?
2. Does the City’s Zoning Ordinance allow for parking nonconformities to be maintained despite a building being vacant for several years?
3. Does the City have the discretion to place conditions of approval on a use that is considered ‘permitted’ by the Zoning Ordinance? For example:
-The facility must have an on-site manager.
-No subletting of any of the units shall be permitted.
-Units are restricted to those that qualify as seniors per California Civil Code Section 51.3 and do not own or lease a motor vehicle?
The motion carried by the following roll call vote:
AYES: Beach, Dallas, Hillyard
NOES: Paterson
ABSENT: Reimers
ABSATIN: None
VII. ADJOURNMENT
There being no further business to come before the Commission, the meeting was adjourned at 6:04 p.m.
______________________________________
Margi Perotti, Administrative Coordinator
ATTEST:
______________________________________
Steve Hillyard, Vice-chair
PLANNING COMMISSION
AGENDA (Amended)
Regular Meeting March 9, 2011 Wednesday
City Hall East side of Monte Verde Street Between Ocean & Seventh Avenues
Tour – 2:30
Meeting – 4:00
I. CALL TO ORDER AND ROLL CALL
Commissioners: Victoria Beach
Steve Dallas
Keith Paterson
Steve Hillyard, Vice-chair
Janet Reimers, Chair
II. TOUR OF INSPECTION
Shortly after 2:45 p.m. the Commission will leave the Council Chambers for an on-site Tour of Inspection of all properties listed on this agenda (including those on the Consent Agenda). The Tour may also include projects previously approved by the City and not on this agenda. Prior to the beginning of the Tour of Inspection, the Commission may eliminate one or more on-site visits. The public is welcome to follow the Commission on its tour of the determined sites. The Commission will return to the Council Chambers at 4:00 p.m. or as soon
III. ROLL CALL
IV. PLEDGE OF ALLEGIANCE
V. ANNOUNCEMENTS
VI. ADMINISTATION
1. Discussion of FY 2011/12 budget.
VII. APPEARANCES
Anyone wishing to address the Commission on matters not on the agenda, but
within the jurisdiction of the Commission may do so now. Please state the matter on which you wish to speak. Matters not appearing on the Commission agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three minutes, or as otherwise established by the Commission. Persons are not required to give their name or address, but it is helpful for speakers to state their name in order that the Secretary may identify them.
VIII. CONSENT AGENDA
Items placed on the Consent Agenda are considered to be routine and are acted upon by the Commission in one motion. There is no discussion of these items prior to the Commission action unless a member of the Commission, staff, or public requests specific items be discussed and/or removed from the Consent Agenda. It is understood that the staff recommends approval of all consent items.
Each item on the Consent Agenda approved by the Commission shall be deemed
to have been considered in full and adopted as recommended.
1. Consideration of Planning Commission minutes from February 9, 2011.
2. DS 11-5
Doug & Cindy Hollenbeck
SW corner Carmelo & 11th
Block X, Lot(s) 1
Consideration of Design Study and Coastal Development Permit applications for the substantial alteration of an historic resource located in the Single Family Residential (R-1) District.
IX. CONSENT AGENDA (PULLED ITEMS)
X. PUBLIC HEARINGS
If you challenge the nature of the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Planning Commission at, or prior to, the public hearing.
1. DS 11-17
Micarl & Laureen Hill
S/s 11th 1 E of Lincoln
Block 132, Lot(s) 2 & 4
Consideration of Design Study (Concept & Final), Demolition Permit and Coastal Development Permit applications for the demolition of an existing residence and the construction of a new residence located in the Single Family Residential (R-1) District.
2. DS 11-3
Chris Wire
E/s Camino Real 3 S 11th
Block L, Lot(s) 8
Consideration of Design Study (Concept & Final) and Coastal Development Permit applications for the substantial alteration of an existing residence located in the Single Family Residential (R-1) District.
3. VA 11-1
Matthew & Lisa Sonsini
SW corner San Antonio & 8th
Block A1, Lot(s) 1 & 2
Consideration of a Variance and Plan Revision for the construction of a garbage enclosure in the front and sideyard setbacks as part of a previously approved project in the Single Family Residential (R-1) and Beach and Riparian (BR) Overlay Districts.
4. DS 11-7
George & Barbara Pappas
W/s Lincoln 3 N 10th
Block 113, Lot(s) 15
Consideration of a Design Study application (Track 1 Referral) for the alteration of an existing residence and conversion of a garage into a studio on a property located in the Single Family (R-1) District.
5. DS 10-99*
Charlie & Alison Greifenstein
NE corner Camino Real & 4th
Block LL, Lot(s) 3
Consideration of Design Study and Coastal Development Permit applications for the construction of a wall on a property located in the Single Family Residential (R-1) and Beach and Riparian Overlay Districts.
6. Peter & Susan Loewy
E/s Dolores bet. 3rd & 4th
Blk 34, Lot 8
Consideration of a Preliminary Concept for the demolition of an existing multi-family residential structure and the construction of a new multi-family residential structure in the Residential and Limited Commercial (RC) District.
7. DR 11-2
Cynthia Fernandes
E/s Dolores bt. 5 & 6
Block 56, Lot(s) 14
Consideration of a request for staff direction on the application of paint to an existing retail space in the Central Commercial (CC) District.
XI. ADJOURNMENT
The next meeting of the Planning Commission will be:
► Regular Meeting – Wednesday, April 13, 2011 at 4:00 p.m.
The City of Carmel-by-the-Sea does not discriminate against persons with
disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) Number is 1-800-735-2929.
The City Council Chambers is equipped with a portable microphone for anyone
unable to come to the podium. Assisted listening devices are available upon
request of the Administrative Coordinator. If you need assistance, please advise Leslie Fenton what item you would like to comment on and the microphone will be brought to you.
NO AGENDA ITEM WILL BE CONSIDERED AFTER 8:00 P.M. UNLESS
AUTHORIZED BY A MAJORITY VOTE OF THE PLANNING COMMISSION. ANY AGENDA ITEMS NOT CONSIDERED AT THE MEETING WILL BE CONTINUED TO A FUTURE DATE AS DETERMINED BY THE COMMISSION.
Any writings or documents provided to a majority of the Planning Commission
regarding any item on this agenda will be made available for public inspection in the Planning & Building Department located in City Hall, E/s Monte Verde between Ocean & 7th Avenues, during normal business hours.
CITY OF CARMEL-BY-THE-SEA
PLANNING COMMISSION – MINUTES
MARCH 9, 2011
(Amended)
I. CALL TO ORDER AND ROLL CALL
PRESENT: Commission Members: Beach, Dallas, Patterson, Hillyard, Reimers
STAFF PRESENT: Sean Conroy, Planning & Building Services Manager
Marc Wiener, Associate Planner
Leslie Fenton, Administrative Coordinator
II. TOUR OF INSPECTION
The Planning Commission toured the following sites: Greifenstein, Loewy, Fernandes, Pappas, Hill, Wire, Hollenbeck and Sonsini.
III. ROLL CALL
IV. PLEDGE OF ALLEGIANCE
Members of the audience joined Commission members in the pledge of
allegiance.
V. ANNOUNCEMENTS
Sean Conroy, Planning & Building Services Manager, made the following announcements:
1. Old Mill Properties appeal has been continued to the April Council meeting.
2. Commissioners Dallas and Paterson have met with Sean regarding the wine sub-committee.
Chair Reimers made the following announcement:
1. Would like to request a report on the status on the Carmel Sands Hotel project for a future meeting.
Commissioner Dallas made the following announcement:
1. Would like the meeting tapes pertaining to the Old Mill projects to be provided to the City Council.
VI. ADMINISTRATION
1. Discussion of FY 2011/12 budget.
Chair Reimers opened the public hearing at 4:09 p.m. Barbara Livingston appeared before the Commission. There being no other appearances, the public hearing was closed at 4:09 p.m.
Commissioner BEACH moved to recommend to Council that the open position of Senior Planner be included in budget, seconded by HILLYARD and carried by the following roll call vote:
AYES: Beach, Dallas, Paterson, Hillyard, Reimers
NOES: None
ABSENT: None
ABSATIN: None
VII. APPEARANCES
Jonathan Sapp, Kristi Reimers, Mark Bayne, Kristy Downing, Roberta Miller
and Barbara Livingston appeared before the Commission.
VIII. CONSENT AGENDA
1. Consideration of Planning Commission minutes from February 9, 2011.
Commissioner HILLYARD moved to approve item #1 of the Consent Agenda, seconded by PATERSON and carried by the following roll call vote:
AYES: Beach, Dallas, Paterson, Hillyard, Reimers
NOES: None
ABSENT: None
ABSATIN: None
IX. CONSENT AGENDA (PULLED ITEMS)
1. DS 11-5
Doug & Cindy Hollenbeck
SW Carmelo & 11th
Block X, Lot(s) 1
Consideration of Design Study and Coastal Development Permit applications for the substantial alteration of an historic resource located in the Single Family Residential (R-1) District.
Sean Conroy, Planning & Building Services Manager, presented the staff report. Chair Reimers opened the public hearing at 4:26 p.m. Christy Hollenbeck appeared before the Commission. There being no other appearances, the public hearing was closed at 4:27 p.m.
Commissioner HILLYARD moved to approve the application with staff’s Special Condition #1 and add Special Condition #2 – applicant shall work with staff on design for lattice around deck facing street, seconded by BEACH and carried by the following roll call vote:
AYES: Beach, Dallas, Paterson, Hillyard, Reimers
NOES: None
ABSENT: None
ABSATIN: None
X. PUBLIC HEARINGS
1. DS 11-7
Micarl & Laureen Hill
S/s 11th 1 E of Lincoln
Block 132, Lot(s) 2 & 4
Consideration of Design Study (Concept & Final), Demolition Permit and Coastal Development Permit applications for the demolition of an existing residence and the construction of a new residence located in the Single Family Residential (R-1) District.
Marc Wiener, Associate Planner, presented the staff report. Chair Reimers
opened the public hearing at 4:34 p.m. Justin Pauly, Rob Nicely, Barbara Livingston and John Harney appeared before the Commission. There being no other appearances, the public hearing was closed at 5:04 p.m.
Commissioner HILLYARD moved to approve the application with staff’s Special Conditions #1 & #2 and the addition of the following Special Conditions: #3 - If at any time one of the redwood trees at the front of the property dies, the property owner shall plant a replacement tree at the front of the property; #4 -The applicant shall work with staff on addressing the privacy impact associated with the second-story bedroom window; #5 - The applicant shall remove the stone wall at the front of the property and has the option of replacing it with a wood fence or leaving the front open and #6 - The applicant shall work with staff on an appropriate driveway material that will not be washed out by rainstorms, seconded by BEACH and carried by the following roll call vote:
AYES: Beach, Dallas, Hillyard, Reimers
NOES: None
ABSENT: None
ABSATIN: Paterson
2. DS 11-3
Chris Wire
E/s Camino Real 3 S 11th
Block L, Lot(s) 8
Consideration of Design Study (Concept & Final) and Coastal Development Permit applications for the substantial alteration of an existing residence located in the Single Family Residential (R-1) District.
Marc Wiener, Associate Planner, presented the staff report. Chair Reimers
opened the public hearing at 5:24 p.m. Eric Miller, Tracy Hydorn and Barbara Livingston appeared before the Commission. There being no other appearances, the public hearing was closed at 5:40 p.m.
After further discussion, the public hearing was re-opened at 5:53 p.m. Eric Miller appeared before the Commission. There being no other appearances, the public hearing was closed at 5:51 p.m.
Commissioner HILLYARD moved to continue the application for re-staking and showing the 2 scenarios for the roof design, staff research the possibility of a variance, return with drawings which show a lowered garage and a new wall design, seconded by DALLAS and carried by the following roll call vote:
AYES: Beach, Dallas, Paterson, Hillyard, Reimers
NOES: None
ABSENT: None
ABSATIN: None
3. VA 10-1
Matthew & Lisa Sonsini
SW San Antonio & 8th
Block A1, Lot(s) 1 & 2
Consideration of a Variance and Plan Revision for the construction of a garbage enclosure in the front and sideyard setbacks as part of a previously approved project in the Single Family Residential (R-1) and Beach and Riparian (BR) Overlay Districts.
Sean Conroy, Planning & Building Services Manager, presented the staff report. Chair Reimers opened the public hearing at 5:59 p.m. Jun Silian and Lisa Sonsini appeared before the Commission. There being no other appearances, the public hearing was closed at 6:10 p.m.
Commissioner HILLYARD moved to deny the plan revision, seconded by PATERSON and carried by the following roll call vote:
AYES: Beach, Dallas, Paterson, Hillyard, Reimers
NOES: None
ABSENT: None
ABSATIN: None
Commissioner BEACH moved to approve the encroachment agreement with the pathway to remain slated and that it be reduced to the width of the walkway to the front door, seconded by HILLYARD and carried by the following roll call vote:
AYES: Beach, Dallas, Paterson, Hillyard, Reimers
NOES: None
ABSENT: None
ABSATIN: None
4. DS 11-7
George & Barbara Pappas
W/s Lincoln 3 N 10th
Block 113, Lot(s) 15
Consideration of a Design Study application (Track 1 Referral) for the alteration of an existing residence and conversion of a garage into a studio on a property located in the Single Family (R-1) District.
Marc Wiener, Associate Planner, presented the staff report. Chair Reimers
opened the public hearing at 6:34 p.m. Claudio Ortiz, Roberta Miller and Thomas Anderson appeared before the Commission. There being no other appearances, the public hearing was closed at 6:45 p.m.
Commissioner BEACH moved to continue the application with a request for the following changes; #1 – applicant shall bring the site coverage into compliance, #2 – the skylight on the front elevation shall be removed, #3 – applicant shall provide an option that incorporated the use of wood into the exterior finish and #4 – applicant shall address the incompatibility of massing and style between the original residence and the late additions, seconded by HILLYARD and carried by the following roll call vote:
AYES: Beach, Dallas, Paterson, Hillyard, Reimers
NOES: None
ABSENT: None
ABSATIN: None
5. DS 10-99
Charlie & Alison Greifenstein
NE Camino Real & 4th
Block LL, Lot(s) 3
Consideration of Design Study and Coastal Development Permit applications for the construction of a wall on a property located in the Single Family Residential (R-1) and Beach and Riparian Overlay Districts.
Commissioner Dallas re-cused himself.
Marc Wiener, Associate Planner, presented the staff report. Chair Reimers
opened the public hearing at 7:16 p.m. Roberta Miller appeared before the Commission. There being no other appearances, the public hearing was closed at 7:21 p.m.
Commissioner HILLYARD moved to continue the application and request that the applicant return with a scaled down version of the project and a less imposing fence defining the entrance, seconded by BEACH and carried by the following roll call vote:
AYES: Beach, Paterson, Hillyard, Reimers
NOES: None
ABSENT: None
ABSATIN: Dallas, Reimers
6. Peter & Susan Loewy
E/s Dolores bt. 3rd & 4th
Block 34, Lot(s) 8
Consideration of a Preliminary Concept for the demolition of an existing multi-family residential structure and the construction of a new multi-family residential structure in the Residential and Limited Commercial (RC) District.
Sean Conroy, Planning & Building Services Manager, presented the staff report. Chair Reimers opened the public hearing at 7:31 p.m. Robert Walker appeared before the Commission. There being no other appearances, the public hearing was closed at 7:33 p.m.
The applicant appeared before the Commission to get direction on his upcoming project. No motion required.
7. DR 11-2
Cynthia Fernandes
E/s Dolores bt. 5 & 6
Block 56, Lot(s) 14
Consideration of a request for staff direction on the application of paint to an existing retail space in the Central Commercial (CC) District.
Marc Wiener, Associate Planner, presented the staff report. Chair Reimers
opened the public hearing at 7:54 p.m. Cynthia Fernandes appeared before the Commission. There being no other appearances, the public hearing was closed at 7:56 p.m.
The Commission provided staff with direction on the proposed paint change. No motion required.
XI. ADJOURNMENT
There being no further business to come before the Commission, the meeting was adjourned at 8:07 p.m.
___________________________________
Leslie Fenton, Administrative Coordinator
ATTEST:
__________________________________
Janet Reimers, Chair
CITY OF CARMEL-BY-THE-SEA
PLANNING COMMISSION
AGENDA
Special Meeting March 31, 2011 Thursday
City Hall East side of Monte Verde Street Between Ocean & Seventh Avenues
Tour 2:30 p.m
Meeting 3:00 p.m.
I. CALL TO ORDER AND ROLL CALL
Commissioners: Victoria Beach
Steve Dallas
Keith Paterson
Steve Hillyard, Vice-chair
Janet Reimers, Chair
II. TOUR OF INSPECTION
Shortly after 2:30 p.m. the Commission will leave the Council Chambers for an on-site Tour of Inspection of all properties listed on this agenda. The public is welcome to follow the Commission on its tour of the determined sites. The Commission will return to the Council Chambers at 3:00 p.m. or as soon thereafter as possible.
III. PLEDGE OF ALLEGIANCE
IV. ANNOUNCEMENTS
V. APPEARANCES
Anyone wishing to address the Commission on matters not on the agenda, but
within the jurisdiction of the Commission may do so now. Please state the matter on which you wish to speak. Matters not appearing on the Commission agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three minutes, or as otherwise established by the Commission. Persons are not required to give their name or address, but it is helpful for speakers to state their name in order that the Secretary may identify them.
VI. PUBLIC HEARINGS
1. Ron Chaplan
W/s San Carlos bet. 7th & 8th
Block 91, Lots 9 & 11
Consideration of an appeal of the City’s issuance of a Business License for the operation of a senior citizen housing facility located in the Residential and Limited Commercial (RC) District. The appellant is Niels and Gunnar Reimers.
VII. ADJOURNMENT
The next meeting of the Planning Commission will be:
► Regular Meeting – Wednesday, April 13, 2011 at 4:00 p.m.
The City of Carmel-by-the-Sea does not discriminate against persons with
disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired(T.D.D.) Number is 1-800-735-2929.
The City Council Chambers is equipped with a portable microphone for anyone
unable to come to the podium. Assisted listening devices are available upon
request of the Administrative Coordinator. If you need assistance, please advise Leslie Fenton what item you would like to comment on and the microphone will be brought to you.
NO AGENDA ITEM WILL BE CONSIDERED AFTER 8:00 P.M. UNLESS
AUTHORIZED BY A MAJORITY VOTE OF THE PLANNING COMMISSION. ANY AGENDA ITEMS NOT CONSIDERED AT THE MEETING WILL BE CONTINUED TO A FUTURE DATE AS DETERMINED BY THE COMMISSION.
Any writings or documents provided to a majority of the Planning Commission
regarding any item on this agenda will be made available for public inspection in the Planning & Building Department located in City Hall, E/s Monte Verde between Ocean & 7th Avenues, during normal business hours.
CITY OF CARMEL-BY-THE-SEA
PLANNING COMMISSION SPECIAL MEETING – MINUTES
MARCH 31, 2011
I. CALL TO ORDER AND ROLL CALL
PRESENT: Commissioners: Beach, Dallas, Paterson, Hillyard
ABSENT: Commissioners: Reimers
STAFF PRESENT: Sean Conroy, Planning & Building Services Manager
Margi Perotti, Administrative Coordinator
II. PLEDGE OF ALLEGIANCE
Members of the audience joined Commission Members in the pledge of allegiance.
III. ANNOUNCEMENTS
Sean Conroy, Planning & Building Services Manager, made the following announcements:
1. The AD Hoc Wine Committee has a draft of the wine tasting policy for review and it will be discussed at the next Special Planning Commission meeting.
IV. APPEARANCES
No appearances.
V. PUBLIC HEARINGS
1. Consideration of an appeal of the City’s issuance of a Business License for the operation of a senior citizen housing facility located in the Residential and Limited Commercial (RC) District. The appellant is Neils Reimers. The property owner is Ron Chaplan, WS San Carlos bet 7th and 8th Avenues, Block 91, lot 9 & 11.
Commissioner Reimers was absent due to a conflict of interest.
Sean Conroy, Planning & Building Services Manager, presented the staff report.
Chief Calhoun presented the Traffic Safety Committee’s recommendations.
Vice-chair Hillyard opened the public hearing to discuss parking issues at 3:14 p.m. Niels Reimers, Barbara Livingston, Ron Chaplan, Nader Agha, Kathy Winnipeg, Kristi Reimers, Karen Redman and Sandy Stoich appeared before the Commission. There being no other appearances, the public hearing was closed at 3:26 p.m.
Chief Calhoun addressed questions of the Commission. John Hanson, Building Official, addressed questions of the Commission.
Vice-chair Hillyard, opened the public hearing to discuss the issuance of the Business License at 3:36 p.m. Niels Reimers, appellant made his presentation. Ron Chaplan property owner made his presentation and addressed questions of the Commission. Nadar Agha gave his presentation and addressed questions of the Commission and Kristi Reimers appeared. The public hearing was closed at 4:11 p.m.
Sean Conroy addressed question raised during the public hearing and addressed questions of the Commission.
Following discussion, Commissioner BEACH moved to forward a recommendation to the Traffic Committee asking them to look at the possibility of changing a parking space into a loading zone at this location, seconded by HILLYARD and carried by the following roll call vote:
AYES: Beach, Dallas, Paterson, Hillyard
NOES: None
ABSENT: Reimers
ABSATIN: None
Following additional discussion, the public hearing was reopened at 5:13 p.m. Dr. Chaplan, Nadar Agha, Kristi Reimers, Sandy Stolich, and Barbara Livingston appeared before the Commission. The public hearing was closed at 5:26 p.m.
Commissioner Hillyard moved to continue this item to the next regular meeting and directed staff to consult with an attorney and address three questions and report back at the next regular meeting, seconded by PATERSON:
1. According to California Civil Code Section 51.3, is having an age restriction on tenants in a multi-unit residential building sufficient for the building to qualify as Senior Citizen Housing?
2. Does the City’s Zoning Ordinance allow for parking nonconformities to be maintained despite a building being vacant for several years?
3. Does the City have the discretion to place conditions of approval on a use that is considered ‘permitted’ by the Zoning Ordinance? For example:
-The facility must have an on-site manager.
-No subletting of any of the units shall be permitted.
-Units are restricted to those that qualify as seniors per California Civil Code Section 51.3 and do not own or lease a motor vehicle?
The motion carried by the following roll call vote:
AYES: Beach, Dallas, Hillyard
NOES: Paterson
ABSENT: Reimers
ABSATIN: None
VII. ADJOURNMENT
There being no further business to come before the Commission, the meeting was adjourned at 6:04 p.m.
______________________________________
Margi Perotti, Administrative Coordinator
ATTEST:
______________________________________
Steve Hillyard, Vice-chair
HISTORIC RESOURCES BOARD AGENDA & MINUTES March 2011
CITY OF CARMEL BY-THE-SEA
HISTORIC RESOURCES BOARD
AGENDA
Please be advised that the regular Historic Resources Board Meetings
Scheduled for Monday, March 21, 2011 Has been Cancelled
The next regularly scheduled meeting is on April 18, 2011
HISTORIC RESOURCES BOARD
AGENDA
Please be advised that the regular Historic Resources Board Meetings
Scheduled for Monday, March 21, 2011 Has been Cancelled
The next regularly scheduled meeting is on April 18, 2011
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES AGENDA & MINUTES March 2011
CITY OF CARMEL-BY-THE-SEA
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES
AGENDA
Regular Meeting
Wednesday March 23, 2011 9:00 AM
City Hall
East Side of Monte Verde between Ocean & Seventh Avenues
Martha Mosher, President
Nancy Collins, Vice President
Elisabeth Ungaretti, Treasurer
Robert Irvine
Niels Reimers
I. Roll Call:
II. Announcements From Board Members and Director
III. Appearances: Anyone wishing to address the Library Board on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak. Matters not appearing on the Library Board agenda will not receive action at this meeting. Presentations will be limited to three minutes, or as established by the Library Board of Trustees.
IV. Approval of Minutes of February 21, 2011 Regular Meeting
V. Orders of Business
A. Receive Report from Carmel Public Library Foundation Regarding CPLF Activities.
B. Consider Request to Lend 30 Edward Weston Photographs to the Monterey Museum of Art for Exhibition.
C. Consider Closing Main Library Saturday, April 16, 2011 for Carpet Cleaning.
D. Approve Proposed Main Library Sign with Budget Adjustment in the Amount of $882.75
VI. Librarian’s Report
Teen Room
Statistics
VIII. Treasurer’s Report:
Accept the February 28, 2011 Check Register.
IX. Adjournment
Any writings or documents provided to a majority of the Harrison Memorial Library Board of Trustees regarding an item on this agenda will be made available for public inspection in the Library Director’s office at the Park Branch library at the corner of Mission and Sixth during normal business hours.
MINUTES
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES
CITY OF CARMEL-BY-THE-SEA
March 23, 2011
I. CALL TO ORDER
The regular meeting of the Harrison Memorial Library Board of Trustees of the City of Carmel-by-the-Sea was held on the above date at 9:00 a.m. President MOSHER called the meeting to order.
II. ROLL CALL Board Members
PRESENT: IRVINE, MOSHER, REIMERS, UNGARETTI
ABSENT: COLLINS
STAFF PRESENT: Janet Bombard, Library Director
Michaela Galley, Library Office Assistant
III. ANNOUNCEMENTS FROM LIBRARY BOARD & DIRECTOR:
Local History Librarian, Rose McLendon announced that the next Local History lecture is Monday, March 28 at 6:00pm
IV. APPEARANCES:
V. APPROVAL OF MINUTES:
Board Member IRVINE moved to, approve the minutes of the February 21, 2011 regular meeting, seconded by Board Member UNGARETTI and carried by the following roll call vote:
AYES: IRVINE, MOSHER, REIMERS,UNGARETTI
NOES: NONE
ABSENT: COLLINS
ABSTAIN: NONE
VI. ORDERS OF BUSINESS:
A. Receive Report from Carmel Public Library Foundation Regarding CPLF Activities.
Executive Director Amy Donohue updated the board on CPLF activities, including the art and literary series events which have been attended at near capacity recently. Annual Campaign has raised $80,000 to date, which includes 15% new donors. She also updated the board regarding various grant revenues.
B. Consider Request to Lend 30 Edward Weston Photographs to the Monterey Museum of Art for Exhibition.
Local History Librarian Rose McLendon answered Board members’ inquiries regarding the terms of the proposed loan. Board expressed concern regarding the fact that the boxes for insurance coverage against mysterious disappearance or dishonesty were not checked. Board asked Mr. Whittington to check into the coverage and report back to the Library Director before the issue was taken to the City Council.
Board member REIMERS moved to, approve the request to lend 30 Edward Weston Photographs to the Monterey Museum of Art for Exhibition, seconded by Board member IRVINE and carried by the following roll call vote:
AYES: IRVINE, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: COLLINS
ABSTAIN: NONE
C. Consider Closing Main Library Saturday, April 16, 2011 for Carpet Cleaning
Board Member UNGARETTI moved to, approve closing the Main Library Saturday, April 16, 2011 for carpet cleaning, seconded by Board Member REIMERS and carried by the following roll call vote:
AYES: IRVINE, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: COLLINS
ABSTAIN: NONE
D. Approved Proposed Harrison Memorial Library Sign with Budget Amendment in the Amount of $882.75.
Board Member IRVINE moved to, approve proposed Harrison Memorial Library Sign with budget amendment in the amount of $882.75, seconded by Board Member UNGARETTI and carried by the following roll call vote:
AYES: IRVINE, MOSHER, REIMERS,UNGARETTI
NOES: NONE
ABSENT: COLLINS
ABSTAIN: NONE
VII. LIBRARIAN’S REPORT
Library Director updated the Board on the new Teen Room and reviewed monthly statistics.
III. TREASURERS REPORT:
Board Member IRVINE moved to, accept the February 28, 2011check register, seconded by Board Member REIMERS and carried by the following roll call vote:
AYES: IRVINE, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: COLLINS
ABSTAIN: NONE
IX. ADJOURNMENT:
There being no further business to come before the Board, the President declared the meeting adjourned at 10:00 a.m. The next regular meeting is scheduled for April 27, 2011.
Respectfully submitted,
________________________________________
Michaela Galley, Library Office Assistant
Approved by:
_________________________________________
Martha Mosher, President, Harrison Memorial Library Board of Trustees
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES
AGENDA
Regular Meeting
Wednesday March 23, 2011 9:00 AM
City Hall
East Side of Monte Verde between Ocean & Seventh Avenues
Martha Mosher, President
Nancy Collins, Vice President
Elisabeth Ungaretti, Treasurer
Robert Irvine
Niels Reimers
I. Roll Call:
II. Announcements From Board Members and Director
III. Appearances: Anyone wishing to address the Library Board on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak. Matters not appearing on the Library Board agenda will not receive action at this meeting. Presentations will be limited to three minutes, or as established by the Library Board of Trustees.
IV. Approval of Minutes of February 21, 2011 Regular Meeting
V. Orders of Business
A. Receive Report from Carmel Public Library Foundation Regarding CPLF Activities.
B. Consider Request to Lend 30 Edward Weston Photographs to the Monterey Museum of Art for Exhibition.
C. Consider Closing Main Library Saturday, April 16, 2011 for Carpet Cleaning.
D. Approve Proposed Main Library Sign with Budget Adjustment in the Amount of $882.75
VI. Librarian’s Report
Teen Room
Statistics
VIII. Treasurer’s Report:
Accept the February 28, 2011 Check Register.
IX. Adjournment
Any writings or documents provided to a majority of the Harrison Memorial Library Board of Trustees regarding an item on this agenda will be made available for public inspection in the Library Director’s office at the Park Branch library at the corner of Mission and Sixth during normal business hours.
MINUTES
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES
CITY OF CARMEL-BY-THE-SEA
March 23, 2011
I. CALL TO ORDER
The regular meeting of the Harrison Memorial Library Board of Trustees of the City of Carmel-by-the-Sea was held on the above date at 9:00 a.m. President MOSHER called the meeting to order.
II. ROLL CALL Board Members
PRESENT: IRVINE, MOSHER, REIMERS, UNGARETTI
ABSENT: COLLINS
STAFF PRESENT: Janet Bombard, Library Director
Michaela Galley, Library Office Assistant
III. ANNOUNCEMENTS FROM LIBRARY BOARD & DIRECTOR:
Local History Librarian, Rose McLendon announced that the next Local History lecture is Monday, March 28 at 6:00pm
IV. APPEARANCES:
V. APPROVAL OF MINUTES:
Board Member IRVINE moved to, approve the minutes of the February 21, 2011 regular meeting, seconded by Board Member UNGARETTI and carried by the following roll call vote:
AYES: IRVINE, MOSHER, REIMERS,UNGARETTI
NOES: NONE
ABSENT: COLLINS
ABSTAIN: NONE
VI. ORDERS OF BUSINESS:
A. Receive Report from Carmel Public Library Foundation Regarding CPLF Activities.
Executive Director Amy Donohue updated the board on CPLF activities, including the art and literary series events which have been attended at near capacity recently. Annual Campaign has raised $80,000 to date, which includes 15% new donors. She also updated the board regarding various grant revenues.
B. Consider Request to Lend 30 Edward Weston Photographs to the Monterey Museum of Art for Exhibition.
Local History Librarian Rose McLendon answered Board members’ inquiries regarding the terms of the proposed loan. Board expressed concern regarding the fact that the boxes for insurance coverage against mysterious disappearance or dishonesty were not checked. Board asked Mr. Whittington to check into the coverage and report back to the Library Director before the issue was taken to the City Council.
Board member REIMERS moved to, approve the request to lend 30 Edward Weston Photographs to the Monterey Museum of Art for Exhibition, seconded by Board member IRVINE and carried by the following roll call vote:
AYES: IRVINE, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: COLLINS
ABSTAIN: NONE
C. Consider Closing Main Library Saturday, April 16, 2011 for Carpet Cleaning
Board Member UNGARETTI moved to, approve closing the Main Library Saturday, April 16, 2011 for carpet cleaning, seconded by Board Member REIMERS and carried by the following roll call vote:
AYES: IRVINE, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: COLLINS
ABSTAIN: NONE
D. Approved Proposed Harrison Memorial Library Sign with Budget Amendment in the Amount of $882.75.
Board Member IRVINE moved to, approve proposed Harrison Memorial Library Sign with budget amendment in the amount of $882.75, seconded by Board Member UNGARETTI and carried by the following roll call vote:
AYES: IRVINE, MOSHER, REIMERS,UNGARETTI
NOES: NONE
ABSENT: COLLINS
ABSTAIN: NONE
VII. LIBRARIAN’S REPORT
Library Director updated the Board on the new Teen Room and reviewed monthly statistics.
III. TREASURERS REPORT:
Board Member IRVINE moved to, accept the February 28, 2011check register, seconded by Board Member REIMERS and carried by the following roll call vote:
AYES: IRVINE, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: COLLINS
ABSTAIN: NONE
IX. ADJOURNMENT:
There being no further business to come before the Board, the President declared the meeting adjourned at 10:00 a.m. The next regular meeting is scheduled for April 27, 2011.
Respectfully submitted,
________________________________________
Michaela Galley, Library Office Assistant
Approved by:
_________________________________________
Martha Mosher, President, Harrison Memorial Library Board of Trustees
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