CITY COUNCIL: Agenda & Minutes February 2008

City Council Agenda
Regular Meeting
Tuesday, February 5, 2008
4:30 p.m., Open Session

Broadcast date
Sunday, February 10, 2008
8:00 a.m., KMST Channel 26

http://www.ci.carmel.ca.us/

City Hall
East side of Monte Verde Street between Ocean and Seventh Avenues

Hearing assistance units are available to the public for meetings held in the Council Chambers

The City Council welcomes your interest and participation. If you want to speak on an agenda item during its review, you may do so when the Mayor opens the item for public comment. Persons are not required to give their names but it is helpful in order that the City Clerk may identify them in the minutes of the meeting. Please keep remarks to a maximum of three (3) minutes, or as otherwise established by the City Council. Always speak into the microphone, as the meeting is recorded on tape.

I. Call to Order

II. Roll Call

III. Pledge of Allegiance

IV. Extraordinary Business

Introduction of Jean Chapin, Head of Reference at the Harrison Memorial Library.

Introduction of Molly Laughlin, Office Assistant at City Hall.

V. Announcements from Closed Session, from City Council Members and the City Administrator.

A. Announcements from Closed Session.

B. Announcements from City Council members. (Council members may ask a question for clarification, make a brief announcement or report on his or her activities).

• Receive Mayor’s Annual Report

C. Announcements from City Administrator.
• Receive report from the Transportation Agency of Monterey County
• Receive SCC, Inc.’s FY 2007-2008 2nd Quarter Financial Report
• Receive FY 2007-2008 2nd Quarter Financial Report
• Receive update on MPWMD Cease & Desist Order

VI. Appearances

Anyone wishing to address the City Council on matters within the jurisdiction of the City and are not on the agenda may do so now. Matters not appearing on the City Council’s agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three (3) minutes, or as otherwise established by the City Council. Persons are not required to give their names, but it is helpful for speakers to state their names in order that the City Clerk may identify them in the minutes of the meeting. Always speak into the microphone, as the meeting is recorded on tape.

VII. Consent Calendar

These matters include routine financial and administrative actions, which are usually approved by a single majority vote. Individual items may be removed from Consent by a member of the Council or the public for discussion and action.

A. Ratify the minutes for the meeting of January 8, 2008.

B. Ratify the bills paid for the month of January 2008.

C. Consideration of a Resolution of the City Council of the City of Carmel-by-the-Sea accepting a gift of $3,000 from Clyde Sturges to pay for expenses relating to restoring operation of a security gate system at the Norton Court garage.

D. Consideration of a Resolution adopting revisions to the Forest Cottages (former Forest Lodge) Specific Plan located on the south side of Ocean Avenue between Mt. View Avenue and Torres Street. The proposed revisions are required by the California Coastal Commission.

E. Consideration of a Resolution authorizing expenditures of up to $2,400 from the City Council Discretionary account for the cost of public notices and mailing of a parking enforcement notification to City residents.

F. Consideration of a Resolution authorizing an expenditure of $1,000 from the Mayor’s Youth Fund to support Carmel High School’s “Sober Grad Night” on June 13, 2008.

G. Consideration of a Resolution awarding a professional services contract to prepare construction documents for the Fourth Avenue Riparian Habitat Restoration project to Scott Hall, Landscape Architect, for the amount of $36,330.

H. Consideration of a Resolution increasing the cost of the lease agreement with National Parking and Valet for management of City parking lots in an amount of $10,300.

VIII. Public Hearings

If you challenge the nature of the proposed action in Court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.

None

IX. Ordinances

A. Consideration of an Ordinance amending the City Fire Code (Second Reading).

X. Resolutions

A. Consideration of a Resolution establishing a “Resident Only” parking zone for the Mountain View Avenue south frontage road, located between Eighth Avenue and two homes west of Santa Rita Street.

XI. Orders of Council

A. Review and provide policy direction regarding the proposed Truck Impact Fee and Pavement Management Plan.

B. Review and provide policy guidance on the list of trees recommended for planting within the commercial district of Carmel-by-the-Sea.

C. Scheduling Future City Council meetings – Please Bring Your Calendar.

XII. Adjournment

The next meeting of the City Council will be:
Regular Council Meeting – 4:30 p.m.
Tuesday, March 4, 2008
Council Chambers

The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) number is 1-800-735- 2929.

The City Council Chambers is equipped with a portable microphone for anyone unable to come to the podium. Assisted listening devices are available upon request of the City Clerk. If you need assistance, please advise Heidi Burch as to which item you would like to comment on and the microphone will be brought to you.


MINUTES
CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
January 8, 2008

I. CALL TO ORDER
The regular meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 4:38 p.m. Mayor McCloud called the meeting to order.

II. ROLL CALL
PRESENT: Council Members Hazdovac, Rose, Sharp, Talmage & McCloud

STAFF PRESENT: Rich Guillen, City Administrator
Don Freeman, City Attorney
Heidi Burch, City Clerk
George Rawson, Public Safety Director
Sean Conroy, Senior Planner
Mike Branson, City Forester
Joyce Giuffre, Admin. Services Director

III. PLEDGE OF ALLEGIANCE
Members of the audience joined the Mayor and Council Members in the Pledge of
Allegiance.

Mayor McCloud noted that Consent Item C. - Consideration of a Resolution approving a request for one City free use day of the Sunset Theater by the Carmel Public Library Foundation for its first annual fundraising event on April 19, 2008- was pulled from agenda at the request of the Library Foundation.

IV. EXTRAORDINARY BUSINESS
Mayor McCloud thanked City staff for their assistance during the recent storm.
• Introduction of Peter Lesnik, the incoming Executive Director of Sunset Center, Inc. (SCC, Inc.)
Jim Price, Chairman of the Board of SCC, Inc. introduced Peter Lesnik and noted a reception for Peter on Tuesday, January 22nd at the Sunset Center.

Mayor McCloud then thanked Carrie Theis for compiling a list of inns in Carmel that gave discounts to residents displaced by the storm.

• Recognition of Tod Strain of Macerich of Carmel Plaza for service to the City’s
Business District.

City Administrator Guillen presented the Certificate of Appreciation to Tod.

• Recognition of Sean Conroy, Senior Planner in becoming a member of the American Institute of Certified Planners.

Brian Roseth, Planning Services Manager, acknowledged Sean Conroy’s accomplishment.

V. ANNOUNCEMENTS FROM CLOSED SESSION, FROM CITY COUNCIL MEMBERS AND THE CITY ADMINISTRATOR.

A. Announcements from Closed Session.
None.

B. Announcements from City Council Members.
Council Member Talmage noted the fire at Carmel Plaza and acknowledged City staff who worked at the Emergency Operations Center and in the field during the storm. Mayor McCloud also acknowledged John Hanson’s response to the residential fire on Monday as well at Carmel-by-the-Sea’s mention in “Cottage Living” and “Gentry” magazines.

C. Announcements from City Administrator.
• Receive report on Mid-Year Budget Review and Adjustments
Joyce Giuffre, Administrative Services Director, presented the report.

• Receive First Quarter Marketing Report from Anda-Burghardt
Jeff Burghardt presented the report. He also noted that the City’s travel website had won the prestigious Silver Adrian Award.

• Presentation on the City’s “Seniors Helping Seniors” Program
Chief Rawson introduced Lisa Panetta, who discussed the “Seniors Helping Seniors” Program.

VI. APPEARANCES
Mayor McCloud opened and closed the appearances section to public comment at 5:17 p.m., as there were no public comments.

VII. CONSENT CALENDAR

A. Ratify the minutes for the meetings of December 4, 2007.

B. Ratify the bills paid for the month of December 2007.

C. Consideration of a Resolution approving a request for one City free use day of the Sunset Theater by the Carmel Public Library Foundation for its first annual fundraising event on April 19, 2008.

D. Consideration of a Resolution accepting a grant of $2,000 from the Colonel Dorothea Terry Layne Charitable Gift Fund for the beautification and maintenance of Carmel Beach.

E. Consideration of a Resolution authorizing the transfer of $50,000 from the Capital Improvement Reserve Account for implementation of staff recommendations to improve the City’s urban forest.

F. Consideration of a resolution accepting a $10,000 grant from the Monterey Peninsula Regional Park District (MPRPD) for construction of a new pedestrian footbridge in Mission Trail Nature Preserve (MTNP) and authorizing a transfer from the Capital Improvement Reserve until grant funds are reimbursed.

G. Consideration of a Resolution accepting a grant of $5,000 from the Monterey Peninsula Foundation Youth Fund for deposit to the Community Special Events Deposit Account.

H. Consideration of a Resolution establishing the Rebecca M. Tarumoto Memorial Fund deposit account at the request of David Tarumoto and accepting donations to the deposit account.

I. Consideration of a Resolution amending the designated support groups of the City to reflect dissolution of the Abalone Club.

J. Consideration of a Resolution accepting a gift of $2,000 from Alan G. & Jean R. Pederson for the Carmel Police Department K-9 program.

Mayor McCloud opened the meeting to public comment at 5:20 p.m.

Carla Ramsey addressed Council regarding Consent Item E. and “bump outs.”

Council Member Hazdovac requested staff return to Council with the tree list referenced in Consent Item E.

Council Member Rose acknowledged and thanked donors who contributed to City projects and endeavors.

Council Member ROSE moved approval of the Consent Calendar Items A-J. excluding Item C., seconded by Council Member HAZDOVAC and carried unanimously.

VIII. PUBLIC HEARINGS

None

IX. ORDINANCES

A. Consideration of an Ordinance amending City Fire Code (First Reading).
John Hanson, Building Official, presented the staff report.

Council Member Rose thanked Building Official John Hanson for his contribution to the emergency efforts.

Mayor McCloud opened and closed the meeting to public comment 5:30 p.m.

Council Member ROSE moved adoption on First Reading of an Ordinance amending the City Fire Code, seconded by Council Member HAZDOVAC and carried by the following roll call:

AYES: COUNCIL MEMBERS: HAZDOVAC, ROSE, SHARP, TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE

X. RESOLUTIONS

A. Consideration of a Resolution approving the use of the FY 2006/07 General Fund Surplus of $1,904,018.

Joyce Giuffre, Administrative Services Director, presented the staff report.

Mayor McCloud opened and closed the meeting to public comment at 5:37 p.m.

Council Member ROSE moved adoption of a Resolution approving the use of the FY 2006/07 General Fund Surplus of $1,904,018, seconded by Council Member SHARP and carried by the following roll call:

AYES: COUNCIL MEMBERS: HAZDOVAC, ROSE, SHARP, TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE

B. Consideration of a Resolution adopting revisions to the fiscal year 2007-08 General Fund budget.

Joyce Giuffre, Administrative Services Director, answered Council questions.

Mayor McCloud opened and closed the meeting to public comment at 5:46 p.m.

Council Member ROSE moved adoption of a Resolution adopting revisions to the fiscal year 2007-08 General Fund budget, seconded by Council Member TALMAGE and carried by the following roll call:

AYES: COUNCIL MEMBERS: HAZDOVAC, ROSE, SHARP, TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE

C. Consideration of a Resolution authorizing the expenditure of funds to purchase the equipment and service for Web Casting of City Council meetings.

City Administrator Guillen presented the staff report.

Tom Duncan of Granicus, Inc. provided a presentation of the software product.

Assistant City Administrator, Heidi Burch, answered Council questions.

Mayor McCloud opened the meeting to public comment at 5:58 p.m.

Nancy Jones addressed Council.

Mayor McCloud closed the meeting to public comment at 6:00 p.m.

Monte Miller requested clarification of some of the features of the software.

Council Member TALMAGE moved adoption a Resolution authorizing the expenditure of funds to purchase the equipment and service for Web Casting of City Council meetings, seconded by Council Member HAZDOVAC and carried by the following roll call:

AYES: COUNCIL MEMBERS: HAZDOVAC, ROSE, SHARP, TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE

XI. ORDERS OF COUNCIL

A. Scheduling Future City Council meetings – Please Bring Your Calendar.

XII. ADJOURNMENT

Mayor McCloud declared the meeting adjourned at 6:08 p.m.

Respectfully submitted,

___________________________
Heidi Burch, City Clerk

ATTEST:

____________________________
SUE McCLOUD, MAYOR