COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDA & MINUTES May 2011

SPECIAL
CITY OF CARMEL-BY-THE-SEA
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
AGENDA
Regular Meeting
Tuesday May 10, 2011 1:00 PM

City Hall
East Side Monte Verde between Ocean and Seventh Avenues

I. Roll Call-Clyde Klaumann, Dixie Dixon, Donna Jett, Conrad Kohrs, Ruth Rachel

II. Pledge of Allegiance

III. Appearances

Anyone wishing to address the Commission on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak. Matters not appearing on the Community Activities & Cultural Commission agenda will not receive action at this meeting. Presentation will be limited to three minutes, or as established by the Community Activities & Cultural Commission.

IV. Approval of minutes for the special meeting of April 12, 2011.

V. Orders of Business

A. Consideration from Tom Burns, Carmel Art & Film Festival Requesting A Waiver of all Fees for His Event on October 12-16, 2011.

B. Consideration from Catherine Menard; Aging Issues Expo; Devendorf Park

C. Presentation from Brian Mullen, Dolphin Race Event, August 27, 2011, Carmel Beach

VI. Announcements from the Chair and/or Commissioners

VII. Announcements from the Assistant City Administrator – Receive and Discuss Reports, provide direction as necessary.
• Special Event Permits
 15th Annual Breakfast with the Bunny & Bunnyland: Sat., Apr. 23, 2011, 8:30 a.m.-Recap
 18th Annual Carmel Art Festival, May 12-15, 2011
 31st Annual Surf-About Contest, Fri/Sat, May 28-29, 2011
 Memorial Day Ceremony, Mon., May 30, 2011, 11:00 a.m.
 4th of July Celebration, Mon., July 4, 2011, Devendorf Park 12:00 Noon
 4th Annual Carmel-by-the-Sea Concours on the Avenue, Aug. 16, 2011,
 Concours d’Elegance Vintage Car Parade & Display, Thurs., Aug. 18, 2010, 11:30 a.m.
 PG Auto Rally, Fri., Aug. 19, 2010, 6:00 p.m.
 51st Annual Sandcastle Contest, TBD
 Carmel High Homecoming Parade, Fri., Sept. 30, 2011, 3:00 PM/Ocean Ave.
 3rd Annual Carmel Art & Film Festival, Oct. 6-9, 2011, Various locations
 95th City Birthday Party & Halloween Parade, Oct. 29, 2011, 11:00 AM/12 Noon Lunch
 Veteran’s Day Ceremony, Fri., Nov. 11, 2011, 11:00 a.m., Devendorf Park
 41st Annual Homecrafters’ Marketplace, Sat., Nov. 19, 2011, Sunset Center
 Holiday Tree Lighting, Fri., Dec. 2, 2011, 4:30 p.m.

Future Agenda Items

IX. Adjournment

The next regular meeting of the Community Activities & Cultural Commission Is Tuesday, June 14, 2011 at 9:30 AM

Any writings or documents provided to a majority of the Community Activities & Cultural Commission regarding any item on this agenda will be made available for public inspection by calling the Community Services Department at 831/620.2020.

MINUTES
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
CITY OF CARMEL-BY-THE-SEA
MAY 10, 2011

I. CALL TO ORDER AND ROLL CALL
PRESENT: Commission Members Klaumann, Jett, Rachel, Kohrs
ABSENT: Dixie Dixon, Heidi Burch, Assistant City Administrator
STAFF PRESENT: Cindi Lopez-Frincke, Community Services Assistant
Sarah Gunter, Community Services Assistant

II. PLEDGE OF ALLEGIANCE

Members of the audience joined Commission Members in the pledge of allegiance.

III. APPEARANCES

None.

IV. APPROVAL OF MINUTES

Commissioner RACHEL moved ratification of the minutes from the April 12, 2011 meeting seconded by Commissioner KOHRS and carried by the following roll call vote:

AYES: KLAUMANN, JETT, RACHEL, KOHRS
NOES: NONE
ABSENT: DIXON
ABSTAIN: NONE

V. ORDERS OF BUSINESS

A. Consideration from Tom Burns, Carmel Art & Film Festival Requesting a Wavier of all Fees for his Event on October 12-16, 2011

Tom Burns presented the Commissioners his budget and outline for the 3rd Annual Carmel Art & Film Festival. Following discussion a motion was made by the Commission recommending that Tom Burns appear before the City Council on June 7, 2011, for deliberation and their decision to waive all fees associated with this event. The motion carried unanimously.

B. Consideration from Catherine Menard; Aging Issues Expo; Devendorf Park

Catherine Menard presented the Commissioners her proposal for an aging expo to be held in Devendorf Park, four consecutive Saturdays to present sponsors who will address aging issues with the general public free of charge. Following discussion a motion was made by Commissioner KOHRS and seconded by Commissioner Rachel, that Ms. Menard proceed to the Council for their action and approval to use Devendorf Park.

VI. ANNOUNCEMENTS FROM THE CHAIR AND/OR COMMISSIONERS

None.

VII. ANNOUNCEMENTS FROM THE ASSISTANT CITY ADMINISTRATOR-RECEIVE AND DISCUSS REPORTS, PROVIDE DIRECTION AS NECESSARY.
None
VIII. FUTURE AGENDA ITEMS

A. None

IX. ADJOURNMENT

There being no further business to come before the Commission, Chair Klaumann adjourned the meeting at 1:48 p.m.


Respectfully submitted,


___________________________________________
Cindi Lopez-Frincke, Community Services Assistant

ATTEST:

_______________________________________
Clyde Klaumann, Chair of the Commission