HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES AGENDA & MINUTES September 2011

CITY OF CARMEL-BY-THE-SEA
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES
AGENDA
Regular Meeting
Wednesday September 28, 2011 9:00 AM

City Hall
East Side of Monte Verde between Ocean & Seventh Avenues

Martha Mosher, President
Nancy Collins, Vice President
Robert Irvine
Niels Reimers
Elisabeth Ungaretti, Treasurer

I. Roll Call

II. Announcements From Board Members and Director

III. Appearances

Anyone wishing to address the Library Board on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak.

Matters not appearing on the Library Board agenda will not receive action at this meeting. Presentations will be limited to three minutes, or as established by the Library Board of Trustees

IV. Approval of Minutes of August 24, 2011 Regular Meeting

V. Orders of Business

A. Receive Report From the Carmel Public Library Foundation Regarding CPLF
Activities

B. Consideration of a Request from Monterey Museum of Art to Extend Loan Period of “Edward Weston, American Photographer” Exhibit Photographs Until November 9, 2011

C. Approve End of Fiscal Year 2010/11 Budget Amendment and Line Item Transfer

D. Receive Update and Presentation on Library [i]Cell Kiosk Project

VI. Librarian’s Report

Youth Summer Reading Program Statistics
Senate Bill 445 – Protection of Library Patron Records
Library Sign Rider Update
Monthly Statistics

VII. Treasurer’s Report: Accept June 30, 2011 and July 31, 2011 Financial Statements and August 30, 2011 Check Register

VIII. Adjournment

The next regularly scheduled Library Board of Trustees meeting
will be held October 26, 2011

Any writings or documents provided to a majority of the Harrison Memorial Library Board of Trustees regarding an item on this agenda will be made available for public inspection in the Library Director’s office at the Park Branch library at the corner of Mission & Sixth Streets during normal business hours.

MINUTES
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES
CITY OF CARMEL-BY-THE-SEA
September 28, 2011

I. CALL TO ORDER

The regular meeting of the Harrison Memorial Library Board of Trustees of the City of Carmel-by-the-Sea was held on the above date at 9:00 a.m. President MOSHER called the meeting to order.

II. ROLL CALL Board Members
PRESENT: COLLINS, IRVINE, MOSHER, REIMERS, UNGARETTI
ABSENT: NONE
STAFF PRESENT: Janet Bombard, Library Director
Carolina Lopez, Library Office Assistant

III. ANNOUNCEMENTS FROM LIBRARY BOARD & DIRECTOR:

President Mosher announced that everyone is invited to the City’s Halloween Party. Mosher complimented the Carmel Public Library Foundation on the latest Windows Brochure. Library Director Bombard informed the Board that staff is currently conducting interviews for the Local History position.

IV. APPEARANCES:

V. APPROVAL OF MINUTES:

Board Member IRVINE moved to, approve the minutes for August 24, 2011, seconded by Board Member UNGARETTI and carried by the following roll call vote:

AYES: COLLINS, IRVINE, MOSHER, UNGARETTI
NOES: NONE
ABSENT: NONE
ABSTAIN: REIMERS

VI. ORDERS OF BUSINESS:

A. Receive Report from Carmel Public Library Foundation Regarding CPLF Activities.

CPLF Executive Director Amy Donohue informed the Board about the CPLF luncheon retreat that was held last week. CPLF is focused on its role as fundraisers. There is a date change for Douglas Smith, who is part of the Annual Arts & Literary Series. He will speak January 10th, 2012. Laura Schumaker’s program on Sept. 20th was a great success. The next Author! Author! event will be with Jane Smiley in November. Donohue is busy working on the Annual Campaign that they will launch in November.
The Board and Director Janet thanked Amy for all her hard work.

B. Consideration of a Request from Monterey Museum of Art to Extend Loan Period of “Edward Weston, American Photographer” Exhibit Photographs Until October 9, 2011

Board Member IRVINE moved to, approve the Request from Monterey Museum of Art to Extend Loan Period of “Edward Weston, American Photographer” Exhibit Photographs Until October 9, 2011, seconded by Board Member REIMERS and carried by the following roll call vote:

AYES: COLLINS, IRVINE, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

C. Approve End of Fiscal year 2010/2011 Budget Amendment and Line Item Transfer

Board Member MOSHER moved to, approve End of Fiscal Year 2010/11 Budget Amendment and Line Item Transfer, seconded by Board Member COLLINS and carried by the following roll call vote:

AYES: COLLINS, IRVINE, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

D. Receive Update and Presentation on Library [i]Cell Kiosk Project

Library Director showed the Board four movies that have been developed by library staff for the [i]Cell Kiosk project.

VII. LIBRARIAN’S REPORT:

Library Director talked about participation in the Youth Services Summer Reading Program. She also talked about the Senate Bill 445. Library Director reviewed the statistics for August.

VIII. TREASURERS REPORT:

Board Member MOSHER moved to, accept the June 30, 2011 and July 31, 2011 Financial Statements and August 30, 2011 Check Register, seconded by Board Member IRVINE and carried by the following roll call vote:

AYES: COLLINS, IRVINE, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

IX. ADJOURNMENT:

There being no further business to come before the Board, the President declared the meeting adjourned at 10:10 a.m. The next regular meeting is scheduled for October 26, 2011.


Respectfully submitted,


_________________________________________
Carolina Lopez, Library Office Assistant


Approved by:


_________________________________________
Martha Mosher, President Harrison Memorial Library Board of Trustees