CITY COUNCIL: Proposition 1B Bond Funds

Meeting date: March 4, 2008
Prepared by: Joyce Giuffre
Admin Services Director

City Council
Agenda Item Summary

Name: Consideration of a Resolution authorizing staff to apply to the State of California Department of Finance for release of Proposition 1B bond funds for street and road projects and approving the attached list of projects to be funded with the bond fund proceeds.

Description: The City of Carmel-by-the-Sea has been allocated $400,000 from the Proposition 1B Transportation Bond that was approved by California voters in November 2006. The bond proceeds are to be used by cities and counties to fund the maintenance and improvement of local transportation facilities.

Staff requests authorization from the City Council to apply to the State Department of Finance for the $400,000 in Prop 1B funds allocated to the City of Carmel-by-the-Sea. City Council approval to use the funds for the street and road projects in Exhibit “A” is also sought.

Overall Cost: City Funds: N/A
Grant Funds: N/A

Staff Recommendation: Adopt the resolution.

Important Considerations: The projects included in Exhibit “A” are scheduled to be completed in FY 2008/09. When the new Triennial Budget is adopted in June 2008, the FY 2008/09 Capital Improvement Budget will need to be amended by adding the projects from the list that were not previously included in the approved budget.

Decision Record: None

Reviewed by:

_____________________________ _________________
Rich Guillen, City Administrator Date


CITY OF CARMEL-BY-THE-SEA
Staff Report
TO: MAYOR MCCLOUD AND COUNCIL MEMBERS
THROUGH: RICH GUILLEN, CITY ADMINISTRATOR
FROM: JOYCE GIUFFRE, ADMINISTRATIVE SERVICES DIRECTOR
DATE: MARCH 4, 2008
SUBJECT: CONSIDERATION OF A RESOLUTION AUTHORIZING STAFF TO APPLY TO THE STATE OF CALIFORNIA DEPARTMENT OF FINANCE FOR RELEASE OF PROPOSITION 1B BOND FUNDS FOR
STREET AND ROAD PROJECTS AND APPROVING A LIST OF PROJECTS TO BE FUNDED WITH THE BOND FUND PROCEEDS

Recommendation:
Adopt the resolution.

Background:
In November 2006, California voters approved Proposition 1B (Transportation Bond) which provided $19.925 billion in bond funds for a variety of transportation priorities, including $2 billion for cities and counties to fund the maintenance and improvement of local transportation facilities.

The allocation to cities and counties is determined by the most recent population estimates prepared by the Department of Finance. Based on the population estimates, $400,000 has been allocated to the City of Carmel-by-the-Sea. The funds are required to be deposited into the city account that is designated for the receipt of state funds allocated for local streets and roads.

In order to receive the $400,000 allocation, each city and county must submit to the Department of Finance a list of projects expected to be funded with bond funds. Carmel’s City Engineer and Public Works Superintendent recommends that the street and road projects on the attached

Exhibit A be funded by the Proposition 1B funds. The first three projects on the list were already approved by the City Council as part of the FY 2008/09 Capital Improvements Budget.

By approving this resolution, Council will give the authority for staff to move forward with submitting the necessary documents to the Department of Finance for release of the $400,000 of Proposition 1B monies. This resolution also approves staff to use the funds for the projects listed on Exhibit A. Staff can then begin the process of project design and obtaining vendor quotes for the projects.

The State Controller’s Office intends to make payments once per month to any entities which have submitted plans within the previous month. If Carmel’s funding request is received and approved by the State in March, the City may receive funding in April.


CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2008-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
AUTHORIZING STAFF TO APPLY TO THE STATE OF CALIFORNIA DEPARTMENT OF FINANCE FOR RELEASE OF PROPOSITION 1B BOND FUNDS FOR STREET AND ROAD PROJECTS AND APPROVING THE ATTACHED LIST OF PROJECTS TO BE FUNDED WITH THE BOND FUND PROCEEDS

WHEREAS, California voters approved Proposition 1B (Transportation Bond) which
provided $19.925 billion in bond funds for a variety of transportation priorities, including $2 billion for cities and counties to fund the maintenance and improvement of local transportation facilities; and

WHEREAS, the City of Carmel-by-the-Sea has been allocated $400,000 and when
received will be deposited in the city account that is designated for the receipt of state funds allocated for local streets and roads; and

WHEREAS, the $400,000 allocation will be used for the street and road projects listed on attached Exhibit A.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

1. Authorize staff to apply to the State Department of Finance for release of
Proposition 1B bond funds in the amount of $400,000.

2. Approve the attached list of projects for funding with Proposition 1B bond
proceeds.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 4th day of March 2008 by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:

SIGNED:

_________________________
Heidi Burch, City Clerk

ATTEST:

_________________________
SUE McCLOUD, MAYOR


EXHIBIT A City of Carmel-by-the-Sea
Proposed Projects for Prop 1B Funding
Estimated
Description Amount
Repave Dolores between 4th & 5th $ 33,000
Repave Del Mar $ 166,400
Repave Sunset Center parking lot $ 50,000
Grind and repave 8 crosswalks on Ocean Avenue $ 50,000
Slurry seal Scenic Avenue from 8th to Santa Lucia $ 37,000
Slurry seal truck route - Carpenter to Junipero $ 26,000
10% design and construction engineering costs $ 37,600
Total $ 400,000