HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES AGENDAS & MINUTES 5 April 2008

SPECIAL MEETING MINUTES
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES
CITY OF CARMEL-BY-THE-SEA
April 5, 2006

I. CALL TO ORDER

The special meeting of the Harrison Memorial Library Board of Trustees of the City of Carmel-by-the-Sea was held on the above date at the stated hour of 9:00 a.m. President Mosher called the meeting to order.

II. ROLL CALL

PRESENT: Board Members Mosher, Evans, Vardamis, Irvine, Sharp

STAFF PRESENT: Margaret Pelikan, Library Director
Stephanie Pearce, Secretary to the Board
III. ORDER OF BUSINESS

A. Consider a response to the March 7, 2006 request from the Carmel Public Library Foundation asking the Harrison Memorial Library Board of Trustees to express a vision for the future needs and priorities of the library and to discuss how the Foundation could contribute to the achievement of this vision.

President Mosher turned the meeting over to Vice President Evans who welcomed members of the Carmel Public Library Foundation, the public and Mayor McCloud. Mr. Evans explained that the Library Board had invited the Mayor to join the discussion regarding the library's future because City funds support staffing to provide library services. Foundation and public members spoke about the importance of considering staffing, as well as raising funds to meet the future needs for library materials and programs. Mayor McCloud discussed the City's current economic condition and activities and outlined future broad financial challenges facing the City Council. She emphasized the requirement for the City to balance all of its programs and to weigh the library's needs against other City services and projects. She asked the Library Board to provide data and information regarding changing demographics and changing technology to the City Council to identify future library needs. The Library Director stated that the library three-year strategic plan is being updated, which will provide this kind of information. Mayor McCloud encouraged the Library Board members to attend the forthcoming public budget meetings in April and May, before the budget is adopted in June. Vice President Evans thanked the Mayor and audience for attending and expressed satisfaction with the expanded communication promoted by the special meeting.

IV. ADJOURNMENT

There being no further business to come before the Board, the President declared the meeting adjourned at 9:55 a.m. The next regular meeting of the Library Board will be April 26, 2006.

Respectfully submitted,


_________________________________________
Stephanie Pearce, Secretary to the Library Board


Approved by:


_______________________________________
Martha Mosher, President
Harrison Memorial Library Board of Trustees