COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDA & MINUTES July 2008

COMMUNITY ACTIVITIES & CULTURAL COMMISSION
AGENDA

Regular Meeting Tuesday
City Hall July 8, 2008
East Side Monte Verde 9:30 AM
between Ocean and Seventh Avenues

I. Roll Call-Clyde Klaumann, Dixie Dixon, Donna Jett, Conrad Kohrs, Ruth Rachel

II. Pledge of Allegiance

III. Appearances

Anyone wishing to address the Commission on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak. Matters not appearing on the Community Activities & Cultural Commission agenda will not receive action at this meeting. Presentation will be limited to three minutes, or as established by the Community Activities & Cultural Commission.

IV.
Approval of minutes for the meeting of June 10, 2008.

V. Orders of Business

A. Cancellation of August 12, 2008; move November 11, 2008 meeting.

B. Discuss moving date and time of future meetings.

VI. Announcements from the Chair and/or Commissioners

VII. Announcements from the Community Services Director – Receive and Discuss Reports, provide direction as necessary.

• Forest Theater and Vista Lobos
• Special Event Permits
 August 11 & 12, 2008, Concours on the Avenue
 August 14, 2008, Concours d’Elegance Vintage Car Parade and Display
 August 15, 2008, Pacific Grove Auto Rally
 Sept. 14, 2008, 47th Annual Sandcastle Contest
 Sept. 19, 2008, Carmel High Homecoming Parade
 Oct. 25, 2008, 92nd City Birthday Party & Parade
 Nov. 11, 2008, Veteran’s Day Ceremony
 Nov. 22, 2008, 38th Annual Homecrafters’ Marketplace
 Dec. 5, 2008, Holiday Tree Lighting Ceremony

VII. Future Agenda Items

A.

IX. Adjournment

The next regular meeting of the Community Activities & Cultural Commission is Tuesday, August 12, 2008 at 9:30 AM

Any writings or documents provided to a majority of the Community Activities & Cultural Commission regarding any item on this agenda will be made available for public inspection by calling the Community Services Department at 831/620.2020.


MINUTES
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
CITY OF CARMEL-BY-THE-SEA
JULY 8, 2008

I. SWEAR-IN NEW COMMISSION, RUTH RACHEL

II. CALL TO ORDER AND ROLL CALL

PRESENT: Commission Members Klaumann, Jett, Dixon & Rachel
ABSENT: Kohrs
STAFF PRESENT: Heidi Burch, Asst. City Administrator/Interim Director
Cindi Lopez, Community Services Assistant

III. PLEDGE OF ALLEGIANCE

Members of the audience joined Commission Members in the pledge of allegiance.

IV. APPEARANCES

None.

V. APPROVAL OF MINUTES

Commissioner RACHEL moved ratification of the minutes from the June 10, 2008, meeting, seconded by Commissioner DIXON and carried by the following roll call vote:

AYES: KLAUMANN, JETT, DIXON, RACHEL
NOES: NONE
ABSENT: KOHRS
ABSTAIN: NONE

VI. ORDERS OF BUSINESS

A. CANCELLATION OF AUGUST 12, 2008 MEETING; MOVE NOVEMBER 11, 2008 MEETING TO NOVEMBER 18, 2008.

Commission DIXON moved that the August 12, 2008 meeting be cancelled due to Car Week; and that the November 11, 2008 meeting be continued to November 18, 2008, seconded by Commissioner JETT and carried by the following roll call vote:

AYES: NONE
NOES: NONE
ABSENT: KOHRS
ABSTAIN: NONE

B. Discuss moving date and time of current Community Activities & Cultural Commission meetings.

Following discussion, it was agreed by unanimous vote of the Commissioners that the Community Activities & Cultural Commission meetings stay on calendar as currently noticed; the second Tuesday of each month at 9:30 A.M.

VII. ANNOUNCEMENTS FROM THE CHAIR AND/OR COMMISSIONERS

A. A recap of the July 4, 2008, celebration in Devendorf Park was discussed and was agreed that the function was a great success.

VIII. ANNOUNCEMENTS FROM THE INTERIM COMMUNITY SERVICES DIRECTOR

 August 11 & 12, 2008, Concours on the Avenue, progressing as planned
 August 14, 2008, Concours d’Elegance Vintage Car Parade and Display, progressing as planned
 August 15, 2008, Pacific Grove Auto Rally, progressing as planned
 Sept. 14, 2008, 47th Annual Sandcastle Contest, progressing as planned
 Sept. 19, 2008, Carmel High Homecoming Parade, progressing as planned
 Oct. 25, 2008, 92nd City Birthday Party & Parade, progressing as planned
 Nov. 11, 2008, Veteran’s Day Ceremony in Devendorf Park, progressing as planned
 Nov. 22, 2008, 38th Annual Homecrafters’ Marketplace, progressing as planned
 Dec. 5, 2008, Holiday Tree Lighting Ceremony, progressing as planned

IX. FUTURE AGENDA ITEMS

A. Discuss potential changes to the July 4th Celebration in Devendorf Park.

IX. ADJOURNMENT

Tere being no further business to come before the Commission, Commissioner KLAUMANN adjourned the meeting at 10:30 a.m.

Respectfully submitted,


___________________________________
Cindi Lopez, Community Service Assistant

ATTEST:

________________________________________
CLYDE KLAUMANN, Chair of the Commission