COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDA & MINUTES January 2011

CITY OF CARMEL-BY-THE-SEA
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
AGENDA
Regular Meeting
Tuesday January 11, 2011 9:30 AM

City Hall
East Side Monte Verde between Ocean and Seventh Avenues

I. Roll Call-Clyde Klaumann, Dixie Dixon, Donna Jett, Conrad Kohrs, Ruth Rachel

II. Pledge of Allegiance

III. Appearances

Anyone wishing to address the Commission on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak. Matters not appearing on the Community Activities & Cultural Commission agenda will not receive action at this meeting. Presentation will be limited to three minutes, or as established by the Community Activities & Cultural Commission.

IV. Approval of minutes for the meeting of November 9, 2010.

V. Orders of Business
A. Presentation: Susan Love; Run in the Name of Love June 19, 2011

B. Presentation: Aimee Cuda, Carmel Foundation: 1K/5K Run-Walk Fundraiser Oct. 29, 2011

C. Review Special Event Permit Form

D. After-Action Homecrafters’ Marketplace. November 20, 2010

VI. Announcements from the Chair and/or Commissioners

VII. Announcements from the Assistant City Administrator – Receive and Discuss Reports, provide direction as necessary.

• Forest Theater Ad Hoc Committee Update
• Special Event Permits
 15th Annual Breakfast with the Bunny & Bunnyland: Sat., Apr. 23, 2011, 8:30 a.m.
 18th Annual Carmel Art Festival, May 12-15, 2011
 31st Annual Surf-About Contest, TBD
 Memorial Day Ceremony, Mon., May 31, 2011, 11:00 a.m.
 4th of July Celebration, Mon., July 4, 2011, Devendorf Park 12:00 Noon
 4th Annual Carmel-by-the-Sea Concours on the Avenue, Aug. 16, 2011, Time: TBD
 Concours d’Elegance Vintage Car Parade & Display, Thurs., Aug. 18, 2010, 11:30 a.m.
 PG Auto Rally, Fri., Aug. 19, 2010, 6:00 p.m.
 51st Annual Sandcastle Contest, TBD
 Carmel High Homecoming Parade, TBD
 3rd Annual Carmel Art & Film Festival, Oct. 6-9, 2011
 95th City Birthday Party & Halloween Parade, Oct. 29, 2011, 11:00 AM/12 Noon Lunch
 Veteran’s Day Ceremony, Fri., Nov. 11, 2011, 11:00 a.m., Devendorf Park
 Holiday Tree Lighting, Fri., Dec. 2, 2011, 4:30 p.m.

Future Agenda Items

IX. Adjournment

The next regular meeting of the Community Activities & Cultural Commission Is Tuesday, February 9, 2011 at 9:30 AM

Any writings or documents provided to a majority of the Community Activities & Cultural Commission regarding any item on this agenda will be made available for public inspection by calling the Community Services Department at 831/620.2020.

AMENDED MINUTES
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
CITY OF CARMEL-BY-THE-SEA
JANUARY 11, 2011

I. CALL TO ORDER AND ROLL CALL
PRESENT:Commission Members Klaumann, Jett, Dixon, Rachel
ABSENT: KOHRS
STAFF PRESENT: Heidi Burch, Assistant City Administrator
Cindi Lopez-Frincke, Community Services Assistant
Sarah Gunter, Community Services Assistant

II. PLEDGE OF ALLEGIANCE

Members of the audience joined Commission Members in the pledge of allegiance.

III. APPEARANCES

None.

IV. APPROVAL OF MINUTES

Commissioner DIXON moved ratification of the minutes from the October 5, 2010, special meeting seconded by Commissioner RACHEL and carried by the following roll call vote:

AYES: KLAUMANN, JETT, DIXON, RACHEL
NOES: NONE
ABSENT: KOHRS
ABSTAIN: NONE

V. ORDERS OF BUSINESS

A. Susan Love; Run in the Name of Love, June 19, 2011

Susan Love requested a waiver from the city’s sound restrictions to begin announcing the event at 8:00 a.m. Susan Love handed out a map outlining where port-a-potties, trucks, tables, chairs, sound equipment, etc., would be located at the Del Mar parking lot as well as pictures of the omni they plan to set up on San Carlos and 9th. Susan Love plans on sending out notification to the residents in the area of the Sunset Center regarding the event.

B. Consideration: Aimee Cuda, Carmel Foundation 1K-5K Walk/Run

Due to the conflict of interest (three of the four present Commissioners are members of the Carmel Foundation) this item was continued to the February 8, 2011 Commission meeting.

C. Review Special Event Permit Form

After discussion the determination was made to make a few changes to the current permit and e-mail the changes to the Commissioners for further review at the February 9, 2011 meeting.

VI. ANNOUNCEMENTS FROM THE CHAIR AND/OR COMMISSIONERS

Chairman Klaumann advised the Commissioners of a possible farmer’s market being held at Sunset Center.

VII. ANNOUNCEMENTS FROM THE ASSISTANT CITY ADMINISTRATOR-RECEIVE AND DISCUSS REPORTS, PROVIDE DIRECTION AS NECESSARY.
Assistant City Administrator Burch advised the Commissioners of openings for Forest & Beach and Library Commissions.

VIII. FUTURE AGENDA ITEMS
IX. ADJOURNMENT

There being no further business to come before the Commission, Chair Klaumann adjourned the meeting at 10:30 a.m.


Respectfully submitted,


___________________________________________
Cindi Lopez-Frincke, Community Services Assistant

ATTEST:

_______________________________________
Clyde Klaumann, Chair of the Commission