PLANNING COMMISSION AGENDA & MINUTES January 2011

CITY OF CARMEL-BY-THE-SEA
PLANNING COMMISSION
AGENDA
Regular Meeting January 12, 2011 Wednesday

City Hall East side of Monte Verde Street Between Ocean & Seventh Avenues
Tour 3:15
Meeting 4:00 p.m.

I. CALL TO ORDER AND ROLL CALL

Commissioners: Victoria Beach
Steve Dallas
Keith Paterson
Steve Hillyard, Vice-chair
Janet Reimers, Chair

II. TOUR OF INSPECTION

Shortly after 3:15 p.m. the Commission will leave the Council Chambers for an on-site Tour of Inspection of all properties listed on this agenda (including those on the Consent Agenda). The Tour may also include projects previously approved by the City and not on this agenda. Prior to the beginning of the Tour of Inspection, the Commission may eliminate one or more on-site visits. The public is welcome to follow the Commission on its tour of the determined sites. The Commission will return to the Council Chambers at 4:00 p.m. or as soon thereafter as possible.

III. ROLL CALL

IV. PLEDGE OF ALLEGIANCE

V. ANNOUNCEMENTS

VI. APPEARANCES

Anyone wishing to address the Commission on matters not on the agenda, but
within the jurisdiction of the Commission may do so now. Please state the matter on which you wish to speak. Matters not appearing on the Commission agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three minutes, or as otherwise established by the Commission. Persons are not required to give their name or address, but it is helpful for speakers to state their name in order that the Secretary may identify them.

VII. CONSENT AGENDA

Items placed on the Consent Agenda are considered to be routine and are acted upon by the Commission in one motion. There is no discussion of these items prior to the Commission action unless a member of the Commission, staff, or public requests specific items be discussed and/or removed from the Consent Agenda. It is understood that the staff recommends approval of all consent items. Each item on the Consent Agenda approved by the Commission shall be deemed to have been considered in full and adopted as recommended.

1. Consideration of Planning Commission minutes from December 8, 2010.

2. DS 10-124
Graeme & Christine Robertson
3024 Santa Lucia Ave.
Block 10M, Lot(s) 1
Consideration of a Time-Extension for Design Study and Coastal Development Permit approvals for the substantial alteration of an existing residence located in the Single Family Residential (R-1) and Archaeological Significance (AS) Districts.

3. DR 11-1
Gordan & Sandy Steuck
E/s San Carlos bet. 7th & 8th
Blk 90, Lots 5-8
Consideration of a Design Review application for a new roof over an existing service corridor on the north side of the Coachman’s Inn located in the Residential and Limited Commercial (RC) District.

VIII. CONSENT AGENDA (PULLED ITEMS)

IX. PUBLIC HEARINGS


If you challenge the nature of the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Planning Commission at, or prior to, the public hearing.

1. DS 10-116
Mr. & Mrs. Truszkowski
W/s Santa Lucia 3 N Rio Road
Block 141, Lot(s) 13 & 15
Consideration of Design Study and Coastal Development Permit applications for the construction of a new residence located in the Single Family Residential (R-1) and Archaeological (AS) Overlay District.

2. DR 10-24
Old Mill Properties
E/s San Carlos 3 S 7th
Block 90, Lot(s) 10
Consideration of Design Review, Coastal Development Permit and Use Permit applications for the construction of two residential units located in the Residential and Limited Commercial (RC) District.

3. DR 10-25
Old Mill Properties
W/s Mission 3 S 7th
Block 90, Lot(s) 9
Consideration of Design Review, Coastal Development Permit and Use Permit applications for the construction of two residential units located in the Residential and Limited Commercial (RC) District.

4. DS 10-109
George & Patricia Yellich
E/s San Antonio 2 S of 12th
Block Y, Lot(s) 6
Consideration of Design Study, Coastal Development Permit and Variance applications for the substantial alteration of an existing residence located in the R-1 and BR Districts. (Continued to 2/9/11).

X. ADMINISTRATION

Consideration of the development of a Planning Commission Work Plan to
address projects/topics for future Planning Commission consideration.

XI. ADJOURNMENT
The next meeting of the Planning Commission will be:

► Special Meeting – Wednesday, January 26, 2011 at 4:00 p.m.

► Regular Meeting – Wednesday, February 9, 2011 at 4:00 p.m.

The City of Carmel-by-the-Sea does not discriminate against persons with
disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) Number is 1-800-735-2929.

The City Council Chambers is equipped with a portable microphone for anyone
unable to come to the podium. Assisted listening devices are available upon
request of the Administrative Coordinator. If you need assistance, please advise Leslie Fenton what item you would like to comment on and the microphone will be brought to you.

NO AGENDA ITEM WILL BE CONSIDERED AFTER 8:00 P.M. UNLESS AUTHORIZED BY A MAJORITY VOTE OF THE PLANNING COMMISSION. ANY AGENDA ITEMS NOT CONSIDERED AT THE MEETING WILL BE CONTINUED TO A FUTURE DATE AS DETERMINED BY THE COMMISSION.

Any writings or documents provided to a majority of the Planning Commission
regarding any item on this agenda will be made available for public inspection in the Planning & Building Department located in City Hall, E/s Monte Verde between Ocean & 7th Avenues, during normal business hours.

CITY OF CARMEL-BY-THE-SEA
PLANNING COMMISSION – MINUTES
JANUARY 12, 2011

I. CALL TO ORDER AND ROLL CALL

PRESENT: Commission Members: Beach, Dallas, Paterson, Hillyard, Reimers
STAFF PRESENT: Sean Conroy, Planning & Building Services Manager
Marc Wiener, Associate Planner
Leslie Fenton, Administrative Coordinator

II. TOUR OF INSPECTION

The Planning Commission toured the following sites: RC District and Truszkowski.

III. ROLL CALL

IV. PLEDGE OF ALLEGIANCE

Members of the audience joined Commission members in the pledge of allegiance.

V. ANNOUNCEMENTS

Sean Conroy, Planning & Building Services Manager made the following announcements:

1. Paid parking workshop to be held Thursday, January 27th, 5:00 p.m., City Hall. Information available on City’s website.
2. The Special Meeting scheduled for Wednesday, January 26th will begin at 3:00 p.m.

VI. APPEARANCES

Barbara Livingston appeared before the Commission.

VII. CONSENT AGENDA

1. Consideration of Planning Commission minutes from December 8, 2010.

2. DS 10-124
Graeme & Christine Robertson
3024 Santa Lucia Ave.
Block 10M, Lot(s) 1
Consideration of a Time-Extension for Design Study and Coastal Development Permit approvals for the substantial alteration of an existing residence located in the Single Family Residential (R-1) and Archaeological Significance (AS) Districts.

Commissioner HILLYARD moved to approve Consent Agenda items #1 and #2, seconded by PATERSON and carried by the following roll call vote:

AYES: Beach, Dallas, Paterson, Hillyard, Reimers
NOES: None
ABSENT: None
ABSTAIN: None

VIII. CONSENT AGENDA (PULLED ITEMS)

3. DR 11-1
Gordan & Sandy Steuck
E/s San Carlos bt. 7th & 8th
Block 90, Lot(s) 5-8
Consideration of a Design Review application for a new roof over an existing service corridor on the north side of the Coachman’s Inn located in the Residential and Limited Commercial (RC) District.

Chair Reimers re-cused herself from the discussion.

Commissioner HILLYARD moved to approve the application with staff’s Special Conditions and that Fire Department review plans for egress, seconded by PATERSON and carried by the following roll call vote:

AYES: Beach, Dallas, Paterson, Hillyard
NOES: None
ABSENT: None
ABSTAIN: Reimers

IX. PUBLIC HEARINGS

1. DS 10-116
Mr. & Mrs. Truszkowski
W/s Santa Lucia 3 N Rio Road
Block 141, Lot(s) 13 & 15
Consideration of Design Study and Coastal Development Permit applications for the construction of a new residence located in the Single Family Residential (R-1) and Archaeological (AS) Overlay District.

Marc Wiener, Associate Planner, presented the staff report. Chair Reimers opened the public hearing at 4:23 p.m. Michael LePage, Tom Truszkowski, John Coates, John Bridges and Roberta Miller appeared before the Commission. There being no other appearances, the public hearing was closed at 4:50 p.m.

Commissioner HILLYARD moved to approve the application with staff’s Special Conditions #1 and #3; change to Special Condition #2 - The applicant shall plant two one upper-canopy tree of substantial size and caliber and of a species approved by the City Forester. The tree shall be planted on site located approximately 10 feet from any building and shown on the final landscape plan submitted with the building permit application; delete Special Condition #4 - The applicant shall reduce the height of the entry element by one foot and change to Special Condition #5 - The applicant shall use a grapestake fence with spaced pickets at the front of the property in place of a stucco wall. The applicant shall work with staff to determine the appropriate height of the front garden wall, seconded by PATERSON and carried by the following roll call vote:

AYES: Beach, Paterson, Hillyard,
NOES: Dallas, Reimers
ABSENT: None
ABSTAIN: None

The Commission unanimously decided to hear DR-25 before DR 10-24.

2. DR 10-25
Old Mill Properties
W/s Mission 3 S 7th
Block 90, Lot(s) 9
Consideration of Design Review, Coastal Development Permit and Use Permit applications for the construction of two residential units located in the Residential and Limited Commercial (RC) District.

Chair Reimer re-cused herself from the discussion.

Marc Wiener, Associate Planner, presented the staff report. Vice-chair Hillyard opened the public hearing at 5:25 p.m. Eric Miller, Barbara Livingston, Roberta Miller, Jim Bell, Patrick Kennelly and Dan Silverie appeared before the Commission. There being no other appearances, the public hearing was closed at 5:55 p.m.

Commissioner PATERSON moved to approve the application with staff’s Special Condition #1 and applicant shall demonstrate to staff no a 3-story building

Motion failed due to lack of a second.

Commissioner BEACH moved to deny the application due to inconsistencies with General Plan in regards to intent of RC District Commercial Guidelines, RC set-backs and lack of pedestrian orientation, seconded by DALLAS and failed by the following roll call vote:

AYES: Beach, Dallas
NOES: Paterson, Hillyard
ABSENT: None
ABSTAIN: Reimers

After further discussion, the public hearing was re-opened at 6:33 p.m. Eric Miller, Daniel Silverie and Patrick Kennelly appeared before the Commission. There being no other appearances, the pubic hearing was closed at 6:36 p.m.

Project denied due to a lack of a motion to approve.

3. DR 10-24
Old Mill Properties
E/s San Carlos 3 S 7ht
Block 90, Lot(s) 10
Consideration of Design Review, Coastal Development Permit and Use Permit applications for the construction of two residential units located in the Residential and Limited Commercial (RC) District.

Chair Reimer re-cused herself from the discussion.

Marc Wiener, Associate Planner, presented the staff report. Vice-chair Hillyard opened the public hearing at 6:40 p.m. Eric Miller, Daniel Silverie, Niels Reimers and Barbara Livingston appeared before the Commission. There being no other appearances, the public hearing was closed at 6:56 p.m.

Commissioner PATERSON moved to accept application with staff’s Special Conditions, seconded by HILLYARD and failed by the following roll call vote:

AYES: Paterson, Hillyard
NOES: Beach, Dallas
ABSENT: None
ABSTAIN: Reimers

Commissioner BEACH moved to deny the application, seconded by DALLAS and failed by the following roll call vote:

AYES: Beach, Dallas
NOES: Paterson, Hillyard
ABSENT: None
ABSTAIN: Reimers

Project denied due to a lack of a motion to approve.

X. ADMINISTRATION

1. Consideration of the development of a Planning Commission Work Plan to address projects/topics for future Planning Commission consideration.

Sean Conroy, Planning & Building Services Manager, presented the staff report.

Chair Reimers opened the public hearing at 7:15 p.m. Barbara Livingston and Roberta Miller appeared before the Commission. There being no other
appearances, the public hearing was closed at 7:20 p.m.

XI. ADJOURNMENT

There being no further business to come before the Commission, the meeting was adjourned at 7:43 p.m.


_________________________________
Leslie Fenton, Administrative Coordinator

ATTEST:



__________________________________
Janet Reimers, Chair


CITY OF CARMEL-BY-THE-SEA
PLANNING COMMISSION
AGENDA
Special Meeting January 26, 2011 Wednesday 3:00 p.m.
City Hall
East side of Monte Verde Street Between Ocean & Seventh Avenues

I. CALL TO ORDER AND ROLL CALL

Commissioners: Victoria Beach
Steve Dallas
Keith Paterson
Steve Hillyard, Vice-chair
Janet Reimers, Chair

II. PLEDGE OF ALLEGIANCE

III. ANNOUNCEMENTS

1. Presentation of a report on the permit activity for the Department of
Community Planning & Building for 2010.

IV. APPEARANCES

Anyone wishing to address the Commission on matters not on the agenda, but
within the jurisdiction of the Commission may do so now. Please state the matter on which you wish to speak. Matters not appearing on the Commission agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three minutes, or as otherwise established by the Commission. Persons are not required to give their name or address, but it is helpful for speakers to state their name in order that the Secretary may identify them.

V. PUBLIC HEARINGS

1. Consideration of recommendations to the City Council regarding an ordinance amending Municipal Code Section 6.08 to allow for the keeping of chicken hens on properties in the R-1 District.

2. Consideration of recommendations to the City Council regarding a proposal to install sign directories at various locations in the commercial district.

VI. DISCUSSION ITEMS

1. Consideration of the development of an informal Planning Commission work plan and the forwarding to the City Council the Planning Commission’s top goal for fiscal year 2011/2012.

2. Discussion of the development of standards for allowing wine tasting/wine bars as a primary use in the Central Commercial (CC) District.

VII. ADJOURNMENT

The next meeting of the Planning Commission will be:

► Regular Meeting – Wednesday, February 9, 2011 at 4:00 p.m.

The City of Carmel-by-the-Sea does not discriminate against persons with
disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) Number is 1-800-735-2929.

The City Council Chambers is equipped with a portable microphone for anyone unable to come to the podium. Assisted listening devices are available upon request of the Administrative Coordinator. If you need assistance, please advise Leslie Fenton what item you would like to comment on and the microphone will be brought to you.

NO AGENDA ITEM WILL BE CONSIDERED AFTER 8:00 P.M. UNLESS AUTHORIZED BY A MAJORITY VOTE OF THE PLANNING COMMISSION. ANY AGENDA ITEMS NOT CONSIDERED AT THE MEETING WILL BE CONTINUED TO A FUTURE DATE AS DETERMINED BY THE COMMISSION.

Any writings or documents provided to a majority of the Planning Commission
regarding any item on this agenda will be made available for public inspection in the Planning & Building Department located in City Hall, E/s Monte Verde between Ocean & 7th Avenues, during normal business hours.

CITY OF CARMEL-BY-THE-SEA
PLANNING COMMISSION SPECIAL MEETING – MINUTES
JANUARY 26, 2011

I. CALL TO ORDER AND ROLL CALL

PRESENT: Commissioners: Beach, Dallas, Paterson, Hillyard, Reimers
STAFF PRESENT: Sean Conroy, Planning & Building Services Manager
Marc Wiener, Associate Planner
Leslie Fenton, Administrative Coordinator

II. PLEDGE OF ALLEGIANCE

Members of the audience joined Commission Members in the pledge of allegiance.

III. ANNOUNCEMENTS

Sean Conroy, Planning & Building Services Manager, made the following announcements:

1. Paid parking workshop to be held Thursday, January 27th, 5:00 p.m., City Hall. Workshop will be streamed on the City’s website.
2. Brown Act training to be held February 22, 10:00 am, City Hall.
3. Old Mill Properties projects have been appealed to City Council.
4. Report on permit activity.

IV. APPEARANCES

Barbara Livingston appeared before the Commission.

V. PUBLIC HEARINGS

1. Consideration of recommendations to the City Council regarding an ordinance amending Municipal Code Section 6.08 to allow for the keeping of chicken hens on properties in the R-1 District.

Sean Conroy, Planning & Building Services Manager, presented the staff report.

Chair Reimers opened the public hearing at 3:14 p.m. Barbara Livingston and Roberta Miller appeared before the Commission. There being no other appearances, the public hearing was closed at 3:15 p.m.

After further discussion the public hearing was re-opened at 3:30 p.m. Anna Yateman and Matt Little appeared before the Commission. There being no other appearances, the public hearing was closed at 3:33 p.m.

After further discussion, the public hearing was re-opened at 4:05 p.m. Carla Ramsey, Monta Potter, Jonathan Sapp, Matt Little, Barbara Livingston and Anna Yateman appeared before the Commission. There being no other appearances, the public hearing was closed at 4:17 p.m.

Commissioner HILLYARD moved to approve the ordinance as amended, seconded by BEACH and carried by the following roll call vote:
6.08.120 Keeping of Swine and Barnyard Fowl.

It is unlawful, and is declared a nuisance, for any person or persons to keep or cause to be kept any swine or barnyard fowl, with the exception of hens, whatsoever within the corporate limits of the City. (Ord. 201 C.S. § 1, 1969; Code 1975 § 632.3).

6.08.180 Keeping of Hens

A maximum of two (2) chicken hens may be permitted per building site in the R-1 District only. All requests to keep hens shall comply with the following requirements:

a) No roosters are permitted; and
b) All hens must be kept and secured within an enclosure of metal chicken wire, or other suitable material as to prevent the escape of any hens. The enclosure shall be maintained in good repair and no hen shall be allowed to run at large on public or private property. Hens may be permitted outside of an enclosure on the applicants property only when attended; and
c) No enclosure shall exceed 20 square feet in size and five (5) feet in height above grade; and
d) The enclosure shall comply with all applicable R-1 standards as defined in CMC Section 17.10; and
e) A Track 1 Design Study application shall be submitted to the Department of Community Planning and Building for approval of the location and design of the enclosure prior to installation. Upon receipt of an application, the City shall cause that a notice be provided by mail and by hand delivery to all properties within 100 feet of the site indicating that an application has been filed.
f) Animal excretion shall not be permitted to accumulate so as to become offensive to any neighboring property; and
g) Outdoor slaughtering of birds shall not be permitted.
h) This ordinance shall expire on 30 June 2013 unless otherwise authorized by the City Council. No more than 15 permits shall be issued within that time.
i) Failure to comply with any of these requirements may result in the revocation of the permit

AYES: Beach, Hillyard, Reimers
NOES: Dallas, Paterson
ABSENT: None
ABSATIN: None

2. Consideration of recommendations to the City Council regarding a proposal to install sign directories at various locations in the commercial district.

Sean Conroy, Planning & Building Services Manager, presented the staff report. Chair Reimers opened the public hearing at 4:33 p.m. Jonathan Sapp, Roberta Miller, Matt Little and Barbara Livingston appeared before the Commission. There being no other appearances, the public hearing was closed at 4:39 p.m.

The Planning Commission made the following recommendations to the City Council regarding the proposal to install sign directories in the downtown area:

• The Council should considered technological applications that can accomplish a similar result, such as the development of a I-Phone application that could be downloaded prior to visitors arriving in the City.

If the Council decides to move forward with directory signs, the Commission had the following recommendations:

• The directories should be as small as possible.
• The map should be as simplified as possible and highlight primarily points of interest such as City Hall, Parks, Forest Theatre, Del Mar Parking Area, Sunset Center, etc. and possibly historic buildings of interest.

The four proposed locations (Ocean & Monte Verde, Carmel Plaza, Sunset Lot & Devendorf Park) are appropriate. The Council should also consider Harrison Memorial Library, Picadilly Park and the 1st Murphy House.

VI. DISCUSSION ITEMS

1. Consideration of the development of an informal Planning Commission work plan and the forwarding to the City Council the Planning Commission’s top goal for fiscal year 2011/2012.

Sean Conroy, Planning & Building Services Manager, presented the staff report. Chair Reimers opened the public hearing at 4:57 p.m. Monta Potter, Roberta Miller and Barbara Livingston appeared before the Commission. There being no other appearances, the public hearing was closed at 5:04 p.m.

The Planning Commission identified the following goals for fiscal year 2011/12. At this time, the Commission has not requested that any budget funds be allocated to these goals.

Goals:
Long-term
1) Review the Commercial Sign Ordinance and determine if amendments should be considered.
2) Discuss long range transportation planning, including pedestrian and bike trail connectivity, for the City of Carmel-by-the-Sea.
Short-term
1) Review the City’s policies and procedures regarding code violations and code enforcement.
2) Review the intent and objectives of the Residential and Limited Commercial (RC) District.

2. Discussion of the development of standards for allowing wine tasting/wine bars as a primary use in the Central Commercial (CC) District.

Marc Wiener, Associate Planner, presented the staff report. Chair Reimers opened the public hearing at 5:27 p.m. Larry Chazen, Jonathan Sapp, Jane Barry, Scott Cariccole, Roberta Miller, Barbara Livingston and Matt Little appeared before the Commission. There being no other appearances, the public hearing was closed at 5:45 p.m.

This item was for discussion purposes only, no motion required.

VII. ADJOURNMENT

There being no further business to come before the Commission, the meeting was adjourned at 6:04 p.m.



______________________________________
Leslie Fenton, Administrative Coordinator


ATTEST:


______________________________________
Janet Reimers, Chair