Meeting Date: January 4, 2011
Prepared by: Janet Cubbage, Library Director
City Council
Agenda Item Summary
Name: Consideration of a Resolution entering into a five-year Joint Strategic Plan with the Harrison Memorial Library Board of Trustees and the Carmel Public Library Foundation whereby the Carmel Public Library Foundation will incrementally assume City costs up to $100,000 for part-time library staffing.
Description: The Harrison Memorial Library Board of Trustees and the Carmel Public Library Foundation propose to enter into a five-year Joint Strategic Plan with the City whereby the Carmel Public Library Foundation will incrementally assume the City’s costs, up to $100,000, for part-time library staffing. The plan will allow the Library to maintain current staffing, hours and services while reducing the amount of the City’s funding for part-time library staff. The plan calls for a partnership between the three entities and consists of specific goals and action steps regarding its implementation. A detailed financial/ fundraising plan for the Carmel Public Library Foundation is included.
Overall Cost:
City Funds: N/A
Grant Funds: N/A
Staff Recommendation: Adopt the Resolution.
Important Considerations: If the City adopts the Resolution, it can expect to realize from the Carmel Public Library Foundation the following revenues to offset library staffing costs through Fiscal Year 2014/15:
• FY 2011/12 $60,000
• FY 2012/13 $90,000
• FY 2013/14 $100,000
• FY 2014/15 $100,000
Decision Record: N/A
Reviewed by:
______________________________ _________________
Rich Guillen, City Administrator Date
CITY OF CARMEL-BY-THE-SEA
STAFF REPORT
TO: MAYOR McCLOUD AND COUNCIL MEMBERS
THROUGH: RICH GUILLEN, CITY ADMINISTRATOR
FROM: JANET CUBBAGE, LIBRARY DIRECTOR
DATE: DECEMBER 16, 2010
SUBJECT: CONSIDERATION OF A RESOLUTION ENTERING INTO A FIVE-YEAR JOINT STRATEGIC PLAN WITH THE HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES AND THE CARMEL PUBLIC LIBRARY FOUNDATION WHEREBY THE CARMEL PUBLIC LIBRARY FOUNDATION WILL INCREMENTALLY ASSUME CITY COSTS UP TO $100,000 FOR PART-TIME LIBRARY STAFFING
RECOMMENDED MOTION
Adopt the Resolution.
BACKGROUND
The Harrison Memorial Library Board of Trustees and the Carmel Public Library
Foundation (CPLF) want to ensure that the Library continues to be an integral part of the community, maintaining current open hours while providing a high level of free public service. The two Boards also recognize that the City of Carmel-by-the-Sea faces budget constraints that affect its ability to fully fund all City departments. Therefore, the Board of Trustees and the Carmel Public Library Foundation propose entering into a Joint Strategic Plan with the City that will ensure that their mutual goals for library funding will be met.
The following goals are outlined in the proposed Joint Strategic Plan:
• CPLF will set as its goal the responsibility to provide funds to defray more of the annual costs of library part-time staffing.
• The City will add a footnote which reflects CPLF’s contributions toward Library staff funding under the “Part-Time Assistance” line item on the Library’s Departmental Expenditures page of the City’s adopted budget.
• The City will continue to fund a core staff of eight full-time positions that are critical to running the Library. Note: if the Strategic Plan is adopted by Council, the hiring freeze currently in effect will not apply to the core staff positions.
• The Library Director will investigate the feasibility of reducing the Library’s use of on-call staff while maintaining present services and open hours.
The action steps of the plan state that:
• Beginning Fiscal Year 2011/12, CPLF will contribute 2/3 of the amount needed to offset the projected 10% reduction in part-time library staff and will contribute additional funding thereafter until a funding level of $100,000 is achieved in FY 2014/15.
• Since Library staff cutbacks (and the resulting reductions in service hours) hamper CPLF’s ability to raise funds, during this five-year plan the City’s goal will be to hold Library staff cuts to no more than one 10% reduction, and only if that is absolutely necessary.
• The City, the Library Board, and CPLF will meet at least once before the
beginning of each Carmel Public Library Foundation Annual Campaign to discuss
ways in which the City and Trustees can assist CPLF with its fundraising efforts.
• The success of the plan depends upon the Carmel Public Library Foundation’s
ability to increase contributions from the citizens of Carmel-by-the-Sea and
outlying communities. The plan will necessitate CPLF raising enough money to
continue current funding levels for Library programs and services in addition to funding Library staff. If CPLF finds itself unable to fund staff quickly enough, all parties will meet and confer with the aim of finding solutions to the problem before the City takes any action with regard to staffing levels.
STAFF REVIEW
Staff recommends entering into the Joint Strategic Plan as it will be mutually beneficial for all parties involved. The City can reduce the amount spent on the Library while allowing the Library to maintain current open hours and staffing levels, thereby eliminating a situation that could have the potential to negatively affect the Carmel Public Library Foundation’s fundraising efforts.
FISCAL IMPACT
The City can expect to realize the following revenues from the Carmel Public Library Foundation through Fiscal Year 2014/15:
• FY 2011/12: $60,000
• FY 2012/13: $90,000
• FY 2013/14: $100,000
• FY 2014/15: $100,000
SUMMARY
The success of the Joint Strategic Plan depends on the Carmel Public Library
Foundation’s continued ability to raise funds. CPLF’s five-year financial/fundraising strategy is outlined in Attachment “A”. The strategy has been structured conservatively to ensure a realistic chance of success. The Plan was created so that all three parties could participate in a partnership to further the goal of quality Library service to the citizens of Carmel-by-the-Sea and outlying communities.
CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2011-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA ENTERING INTO A FIVE-YEAR JOINT STRATEGIC PLAN WITH THE HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES AND THE CARMEL PUBLIC LIBRARY FOUNDATION WHEREBY THE CARMEL PUBLIC LIBRARY FOUNDATION WILL INCREMENTALLY ASSUME CITY COSTS UP TO $100,000 FOR PART-TIME LIBRARY STAFFING
__________________________________________________________________________
WHEREAS, the Harrison Memorial Library Board of Trustees, the Carmel Public
Library Foundation, and the City of Carmel-by-the-Sea agree that they must work in partnership to ensure that Harrison Memorial Library continues to be an important, integral and vital part of the community, providing excellent, free public library service to residents of the City of Carmel-by-the-Sea and outlying communities; and
WHEREAS, the Library Board of Trustees and the Carmel Public Library Foundation acknowledge that the City faces continued budget constraints affecting its ability to fully fund the Library.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:
1. Agree to enter into the five-year Harrison Memorial Library Board of Trustees, Carmel Public Library Foundation, and City of Carmel-by-the-Sea Joint Strategic Plan.
2. Agree to implement with the Harrison Memorial Library Board of Trustees and the Carmel Public Library Foundation the goals and action steps outlined in the plan.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 4th day of January, 2011, by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS
SIGNED:
_______________________
SUE McCLOUD, MAYOR
ATTEST:
________________________
Heidi Burch, City Clerk
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES, CARMEL PUBLIC LIBRARY FOUNDATION, AND CITY OF CARMEL-BY-THE-SEA JOINT STRATEGIC PLAN
The Harrison Memorial Library Board of Trustees, the Carmel Public Library Foundation and the City of Carmel-by-the-Sea agree that they need to work together in partnership to ensure that the Harrison Memorial Library continues to be an important, integral and vital part of our community. The goal of this partnership will be to sustain the historic tradition of providing free public library service of excellent quality for the residents of the City of Carmel and the Monterey Peninsula. To achieve this goal, the parties need to develop and to agree to a strategic plan.
FIVE-YEAR STRATEGIC PLAN
Acknowledge that the goal of the five-year plan is for the City of Carmel-by-the-Sea to hold steady with regard to library operations for the next five years and for the Carmel Public Library Foundation to incrementally assume the cost of the funding currently being split between the City, the Board of Trustees and CPLF, and eventually increase it to $100,000 per Fiscal Year while still maintaining the library’s quality and level of service.
To accomplish this goal:
• The Carmel Public Library Foundation will set as its goal the responsibility to provide funds to defray more of the annual costs of library part-time staffing, in addition to its current role of funding books, programs, materials and services.
• The City will add a footnote which reflects the Carmel Public Library
Foundation’s contributions toward funding part-time staffing under the “Part-
Time Assistance” line item on the Harrison Memorial Library Departmental
Expenditures page of the City’s Adopted Budget, currently page E-14. The note
will read: “The Carmel Public Library Foundation contributed $________ to this
line item. The City’s portion of this same line item is $________.”
• The City will continue to fund a core staff of eight full-time positions that are critical to running the library: Library Director, Circulation Supervisor, Local History Librarian, Youth Services Librarian, Reference Librarian, Technical Services Library Assistant and two Library Assistants.
• The Library Board will direct the Library Director to regularly investigate the feasibility of reducing the library’s use of on-call staff while still maintaining present services and open hours and to propose the steps to make that happen.
Success factor:
The success of this strategic plan depends upon the ability of the Carmel Public Library Foundation to increase its portion of the total annual expenditures for the Library. To do this it must continue to increase the contributions and support it receives not only from citizens of Carmel-by-the Sea and but also from the greater Carmel library community.
Action steps:
The Carmel Public Library Foundation needs adequate time to achieve its long-term funding goals and the implementation of all the elements in this five-year plan provides that time for a successful transition.
In Fiscal Year 2011/12 the Carmel Public Library Foundation will contribute 2/3 of the amount needed to offset the projected 10% reduction in Library staffing (with the City contributing the other 1/3). The Foundation will, beginning Fiscal Year 2012/13, contribute additional funding for Library staffing each fiscal year until the additional funding level of $100,000 per year is achieved, which will commence Fiscal Year 2014/15 (see Attachment A).
This plan will necessitate the Carmel Public Library Foundation raising enough money to continue to fund library programs, materials and services as well as library staff. Library staff funding needs cannot impact or take away from the above-mentioned programs, materials, and services. If CPLF finds itself in the position of not being able to fund staff quickly enough, the parties will meet and confer with the aim of finding solutions to the problem before the City takes any action with regard to staffing levels.
It is vital to recognize that any library staff reductions - and the resulting reductions in open hours at the Library – are a strong negative factor in the community, hampering the Carmel Public Library Foundation’s ability to raise funds. During this five-year plan, therefore, the City’s goal is to hold library staff cuts to no more than one 10% reduction (and only if that is absolutely necessary) during the time it will take CPLF to accomplish its long term strategy for providing additional funding for library staff.
The Carmel Public Library Foundation needs the full support of all the parties involved to provide assistance in its Annual Campaign fundraising activities. The Carmel Public Library Foundation, the Trustees and the City will meet at least once before the beginning of each CPLF Annual Campaign to discuss ways in which the City and the Trustees can assist the Foundation with its fund-raising efforts.
ATTACHMENTS:
A) Harrison Memorial Library Board of Trustees, Carmel Public Library Foundation, and City of Carmel Partnership and 5-Year Strategic Plan
B) Harrison Memorial Library Organization Chart
C) City of Carmel-by-the-Sea Departmental Expenditures, Harrison Memorial
Library, Fiscal Years 2010/11 – 2012/13 Harrison Memorial Library, Carmel Public Library Foundation & City of Carmel 5‐Year Strategic Plan
ATTACHMENT A
FY 2010‐2011 FY 2011‐2012 FY 2012‐2013 FY‐13‐14 FY‐14‐15
REVENUES EARNED BY HML
Library Operations $ 23,000 $ 23,000 $ 23,000
CA State Library $ 22,000 $ 22,000 $ 22,000
Friends of HML $ 15,000 $ 15,000 $ 15,000
Interest Income $ 3,000 $ 3,000 $ 3,000
HML income $ 63,000 $ 63,000 $ 63,000
REVENUES PROVIDED BY CARMEL PUBLIC LIBRARY FOUNDATION
Funds directed to HML $ 280,000 $ 280,000 $ 280,000 $ 280,000 $ 280,000
Funds directed to City of Carmel $ 27,000 $ 60,000 $ 75,000 $ 93,000 $ 100,000
total funds from CPLF $ 307,000 $ 340,000 $ 355,000 $ 373,000 $ 380,000
REVENUES PROVIDED BY CITY OF CARMEL
Salaries $ 523,817 $ 534,293 $ 544,979
Social Security $ 6,319 $ 6,509 $ 6,704
Medicare $ 11,000 $ 11,330 $ 11,670
Retirement $ 105,967 $ 113,187 $ 123,928
Medical $ 62,858 $ 64,115 $ 65,398
Life Insurance $ 1,231 $ 1,271 $ 1,309
Workers Comp $ 32,960 $ 33,950 $ 34,968
Deferred Comp $ 300 $ 300 $ 300
MOU Obligations $ 1,200 $ 1,200 $ 1,200
Unemployment $ 1,000 $ 1,000 $ 1,000
Part‐Time Assistance (Note 1) $ 166,672 $ 170,006 $ 173,405
(part‐time assistance salaries reduced with funding from CPLF & Trustees 10‐11; just CPLF 11‐12 & 12‐13) $ (27,000) $ (60,000) $ (75,000)
Salary projections before incremental CPLF funds (as seen in City's budget) $ 913,324 $ 937,161 $ 964,861
Reduction for City of Carmel Budget $ (27,000) $ (60,000) $ (75,000)
Salaries & Benefits (Note 2) $ 886,324 $ 877,161 $ 889,861
Utilities & Maintenance $ 30,000 $ 30,900 $ 31,827
City of Carmel income (combined salaries, benefits, utilities, maintenance) $ 916,324 $ 908,061 $ 921,688
TOTAL INCOME FOR HML Operations $ 1,286,324 $ 1,311,061 $ 1,339,688
NOTE 1: Projected amount part‐time salaries shown in the City of Carmel's budget does not reflect offset of funding from CPLF & Library Trustees.
This budget reflects that offset.
NOTE 2: Projected amount part‐time salaries minus the offset from CPLF & Trustees.
ATTACHMENT “B”
Library Staff Organization Chart
2010
Library Director
PT Office Assistant
Circulation Local History Reference Youth Services
Supervisor Librarian II Librarian II Librarian II
2 FT Library Tech Services 3 PT Librarian I 2 PT Library
Assistants FT Library Asst Assistants
2 PT Library
Assistants
7 On-call Library
Assistants
Wednesday, January 5, 2011
CITY COUNCIL: Appointment of Council Member Karen Sharp as Alternative Board Member to Carmel Regional Fire Ambulance (CRFA) Joint Powers Authority
Meeting Date: January 4, 2011
Prepared by: Rich Guillen
City Council
Agenda Item Summary
Name: Approve the appointment of Council Member Karen Sharp as the alternate board member to the Carmel Regional Fire Ambulance (CRFA) Joint Powers Authority.
Description: The Carmel Regional Fire Ambulance JPA administers the ambulance
service to the City. The Authority is comprised of three Board Members, one of which is a representative from the City of Carmel-by-the-Sea. The Authority
allows an alternate to the designated Board Member. Council Member Sharp has
agreed to be the alternate member and is an excellent selection based on her work experience as a registered nurse and medical director.
Overall Cost:
City Funds: $0
Grant Funds: $0
Staff Recommendation: Approve the appointment.
Important Considerations: In the rare instance that the designated representative is unable to attend a CRFA Board meeting, the alternate can sit in on the Board meeting and have the same voting powers as the designated Board Member. Designating an alternate to the Authority will ensure consistent representation at all CRFA Board meetings.
Decision Record: Former Council Member Gerard Rose was appointed by the City
Council at its May 2, 2000 meeting to serve as the City’s CRFA representative.
Reviewed:
Rich Guillen, City Administrator Date
Prepared by: Rich Guillen
City Council
Agenda Item Summary
Name: Approve the appointment of Council Member Karen Sharp as the alternate board member to the Carmel Regional Fire Ambulance (CRFA) Joint Powers Authority.
Description: The Carmel Regional Fire Ambulance JPA administers the ambulance
service to the City. The Authority is comprised of three Board Members, one of which is a representative from the City of Carmel-by-the-Sea. The Authority
allows an alternate to the designated Board Member. Council Member Sharp has
agreed to be the alternate member and is an excellent selection based on her work experience as a registered nurse and medical director.
Overall Cost:
City Funds: $0
Grant Funds: $0
Staff Recommendation: Approve the appointment.
Important Considerations: In the rare instance that the designated representative is unable to attend a CRFA Board meeting, the alternate can sit in on the Board meeting and have the same voting powers as the designated Board Member. Designating an alternate to the Authority will ensure consistent representation at all CRFA Board meetings.
Decision Record: Former Council Member Gerard Rose was appointed by the City
Council at its May 2, 2000 meeting to serve as the City’s CRFA representative.
Reviewed:
Rich Guillen, City Administrator Date
FOREST AND BEACH COMMISSION AGENDA & MINUTES January 2011
CITY OF CARMEL-BY-THE-SEA
FOREST AND BEACH COMMISSION
REGULAR MEETING AGENDA
Thursday, 6 January 2011
Tour of Inspection – 1:30 p.m.
Regular Meeting – 1:45 p.m.
City Hall, Council Chambers
East side Monte Verde St. between Ocean & 7th Avenues
Carmel, California
I. CALL TO ORDER AND ROLL CALL
COMMISSION MEMBERS: JOE FORD, CHAIRPERSON
LESLIE KADIS
TODD HORNIK
TOM LEVERONE
II. PLEDGE OF ALLEGIANCE
III. APPEARANCES
Thank you for attending the meeting. Anyone wishing to address the Commission on matters within the jurisdiction of the Commission may do so now. Please state the matter on which you wish to speak. Matters not appearing on the Commission’s agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three minutes, or as established by the Commission. Persons are not required to give their name or address, but it is helpful for speakers to state their name in order that the Secretary may identify them.
IV. CONSENT AGENDA
1. Consideration of the minutes for the 4 November 2010 and 2 December 2010 regular meetings.
V. APPLICATIONS/PUBLIC HEARINGS
IF YOU CHALLENGE THE NATURE OF THE PROPOSED ACTION IN COURT, YOU MAY BE LIMITED TO RAISING ONLY THOSE ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC HEARING DESCRIBED IN THIS NOTICE, OR IN WRITTEN CORRESPONDENCE DELIVERED TO THE FOREST AND BEACH COMMISSION, OR PRIOR TO DELIBERATION OF THE ITEMS ON THE TOUR OF INSPECTION/PUBLIC HEARING.
1. Consideration of an application to remove a 12” diameter holly oak from city property and a 24” diameter pittosporum for construction of a new garage and driveway; and a 19” diameter eucalyptus for more light.. The site is located on the east side of Camino Real St., 3 south of 11th Ave. The applicant is Eric Miller Architects and the property owners are Chris Wire and the City of Carmel.
VI. REPORTS FROM STAFF AND COMMISSION
1. Receive verbal report from the Ad Hoc Beach Committee.
2. Receive verbal report on the Scenic Road tree planting.
VII. ADJOURNMENT
Any writings or documents provided to a majority of the Forest and Beach Commission regarding any item on this agenda will be made available for public inspection in the Planning and Building Department located at City Hall, on Monte Verde between Ocean and 7th Avenues during normal business hours.
If there is not a special meeting, the next regular meeting of the Forest and Beach Commission will be:
3 February 2011
1:30 p.m. – Tour of Inspection
2:00 p.m. - Regular Agenda
The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. The City of Carmel-by-the-Sea Telecommunication’s Device for the Deaf /Speech Impaired (TDD) number is 1-800-735-2929.
CITY OF CARMEL-BY-THE-SEA
FOREST AND BEACH COMMISSION
REGULAR MEETING MINUTES
6 January 2011 Thursday 1:30 p.m.
I. CALL TO ORDER
The regular meeting of the Forest and Beach Commission of the City of Carmel-by-the-Sea, California was held on the above date at the hour of 1:30 p.m. Acting Chairperson Hornik called the meeting to order and adjourned to the Tour of inspection at 1:35 p.m. The meeting reconvened at 1:55 p.m.
II. ROLL CALL
PRESENT: Leslie Kadis
Tom Leverone
Todd Hornik (Acting Chairperson)
ABSENT: Joe Ford
STAFF PRESENT: Mike Branson, City Forester
Margi Perotti, Administrative Coordinator
III. PLEDGE OF ALLEGANCE
Members of the audience joined the Commission in the Pledge of Allegiance.
IV. APPEARANCES
No appearances.
V. CONSENT AGENDA
1. Consideration of the minutes of the 4 November 2010, and 2 December 2010 meetings.
These items were continued to the next regular meeting for a full quorum.
VI. APPLICATIONS/PUBLIC HEARINGS
1. Consideration of an application to remove a 12” diameter holly oak from City property and a 24” diameter pittosporum for construction of a new garage and driveway; and a 19” diameter eucalyptus for more light. The site is location on the east side of Camino Real 3 south of 11th. The applicant is Eric Miller Architects and the property owners are Chris Wire and the City of Carmel-by-the-Sea.
City Forester, Mike Branson presented his staff report.
Acting Chairperson HORNIK opened and closed the hearing at 2:04 p.m. No appearances.
It was moved by Commissioner LEVERONE and seconded by Commissioner KADIS to the application with staff’s recommendation. Plant one upper canopy tree on private property and one 36” boxed size coast live oak on city property. The motion carried by the following roll call vote:
AYES: HORNIK, KADIS, LEVERONE
NOES: NONE
ABSTAINED: NONE
ABSENT: FORD
VII. REPORTS FROM STAFF AND COMMISSION
1. Receive verbal report from the Ad Hoc Beach Committee.
Les Kadis presented his report.
2. Receive verbal report on the Scenic Road tree planting.
Mike Branson, City Forester, presented his report and addressed questions of the Commission.
VIII. ADJOURNMENT
There being no further business, Acting Chairperson Hornik adjourned the meeting at 2:10 p.m.
Approved, Respectfully submitted,
___________________ ____________________
Todd Hornik Margi Perotti
Acting Chairperson Administrative Coordinator
FOREST AND BEACH COMMISSION
REGULAR MEETING AGENDA
Thursday, 6 January 2011
Tour of Inspection – 1:30 p.m.
Regular Meeting – 1:45 p.m.
City Hall, Council Chambers
East side Monte Verde St. between Ocean & 7th Avenues
Carmel, California
I. CALL TO ORDER AND ROLL CALL
COMMISSION MEMBERS: JOE FORD, CHAIRPERSON
LESLIE KADIS
TODD HORNIK
TOM LEVERONE
II. PLEDGE OF ALLEGIANCE
III. APPEARANCES
Thank you for attending the meeting. Anyone wishing to address the Commission on matters within the jurisdiction of the Commission may do so now. Please state the matter on which you wish to speak. Matters not appearing on the Commission’s agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three minutes, or as established by the Commission. Persons are not required to give their name or address, but it is helpful for speakers to state their name in order that the Secretary may identify them.
IV. CONSENT AGENDA
1. Consideration of the minutes for the 4 November 2010 and 2 December 2010 regular meetings.
V. APPLICATIONS/PUBLIC HEARINGS
IF YOU CHALLENGE THE NATURE OF THE PROPOSED ACTION IN COURT, YOU MAY BE LIMITED TO RAISING ONLY THOSE ISSUES YOU OR SOMEONE ELSE RAISED AT THE PUBLIC HEARING DESCRIBED IN THIS NOTICE, OR IN WRITTEN CORRESPONDENCE DELIVERED TO THE FOREST AND BEACH COMMISSION, OR PRIOR TO DELIBERATION OF THE ITEMS ON THE TOUR OF INSPECTION/PUBLIC HEARING.
1. Consideration of an application to remove a 12” diameter holly oak from city property and a 24” diameter pittosporum for construction of a new garage and driveway; and a 19” diameter eucalyptus for more light.. The site is located on the east side of Camino Real St., 3 south of 11th Ave. The applicant is Eric Miller Architects and the property owners are Chris Wire and the City of Carmel.
VI. REPORTS FROM STAFF AND COMMISSION
1. Receive verbal report from the Ad Hoc Beach Committee.
2. Receive verbal report on the Scenic Road tree planting.
VII. ADJOURNMENT
Any writings or documents provided to a majority of the Forest and Beach Commission regarding any item on this agenda will be made available for public inspection in the Planning and Building Department located at City Hall, on Monte Verde between Ocean and 7th Avenues during normal business hours.
If there is not a special meeting, the next regular meeting of the Forest and Beach Commission will be:
3 February 2011
1:30 p.m. – Tour of Inspection
2:00 p.m. - Regular Agenda
The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. The City of Carmel-by-the-Sea Telecommunication’s Device for the Deaf /Speech Impaired (TDD) number is 1-800-735-2929.
CITY OF CARMEL-BY-THE-SEA
FOREST AND BEACH COMMISSION
REGULAR MEETING MINUTES
6 January 2011 Thursday 1:30 p.m.
I. CALL TO ORDER
The regular meeting of the Forest and Beach Commission of the City of Carmel-by-the-Sea, California was held on the above date at the hour of 1:30 p.m. Acting Chairperson Hornik called the meeting to order and adjourned to the Tour of inspection at 1:35 p.m. The meeting reconvened at 1:55 p.m.
II. ROLL CALL
PRESENT: Leslie Kadis
Tom Leverone
Todd Hornik (Acting Chairperson)
ABSENT: Joe Ford
STAFF PRESENT: Mike Branson, City Forester
Margi Perotti, Administrative Coordinator
III. PLEDGE OF ALLEGANCE
Members of the audience joined the Commission in the Pledge of Allegiance.
IV. APPEARANCES
No appearances.
V. CONSENT AGENDA
1. Consideration of the minutes of the 4 November 2010, and 2 December 2010 meetings.
These items were continued to the next regular meeting for a full quorum.
VI. APPLICATIONS/PUBLIC HEARINGS
1. Consideration of an application to remove a 12” diameter holly oak from City property and a 24” diameter pittosporum for construction of a new garage and driveway; and a 19” diameter eucalyptus for more light. The site is location on the east side of Camino Real 3 south of 11th. The applicant is Eric Miller Architects and the property owners are Chris Wire and the City of Carmel-by-the-Sea.
City Forester, Mike Branson presented his staff report.
Acting Chairperson HORNIK opened and closed the hearing at 2:04 p.m. No appearances.
It was moved by Commissioner LEVERONE and seconded by Commissioner KADIS to the application with staff’s recommendation. Plant one upper canopy tree on private property and one 36” boxed size coast live oak on city property. The motion carried by the following roll call vote:
AYES: HORNIK, KADIS, LEVERONE
NOES: NONE
ABSTAINED: NONE
ABSENT: FORD
VII. REPORTS FROM STAFF AND COMMISSION
1. Receive verbal report from the Ad Hoc Beach Committee.
Les Kadis presented his report.
2. Receive verbal report on the Scenic Road tree planting.
Mike Branson, City Forester, presented his report and addressed questions of the Commission.
VIII. ADJOURNMENT
There being no further business, Acting Chairperson Hornik adjourned the meeting at 2:10 p.m.
Approved, Respectfully submitted,
___________________ ____________________
Todd Hornik Margi Perotti
Acting Chairperson Administrative Coordinator
COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDA & MINUTES January 2011
CITY OF CARMEL-BY-THE-SEA
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
AGENDA
Regular Meeting
Tuesday January 11, 2011 9:30 AM
City Hall
East Side Monte Verde between Ocean and Seventh Avenues
I. Roll Call-Clyde Klaumann, Dixie Dixon, Donna Jett, Conrad Kohrs, Ruth Rachel
II. Pledge of Allegiance
III. Appearances
Anyone wishing to address the Commission on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak. Matters not appearing on the Community Activities & Cultural Commission agenda will not receive action at this meeting. Presentation will be limited to three minutes, or as established by the Community Activities & Cultural Commission.
IV. Approval of minutes for the meeting of November 9, 2010.
V. Orders of Business
A. Presentation: Susan Love; Run in the Name of Love June 19, 2011
B. Presentation: Aimee Cuda, Carmel Foundation: 1K/5K Run-Walk Fundraiser Oct. 29, 2011
C. Review Special Event Permit Form
D. After-Action Homecrafters’ Marketplace. November 20, 2010
VI. Announcements from the Chair and/or Commissioners
VII. Announcements from the Assistant City Administrator – Receive and Discuss Reports, provide direction as necessary.
• Forest Theater Ad Hoc Committee Update
• Special Event Permits
15th Annual Breakfast with the Bunny & Bunnyland: Sat., Apr. 23, 2011, 8:30 a.m.
18th Annual Carmel Art Festival, May 12-15, 2011
31st Annual Surf-About Contest, TBD
Memorial Day Ceremony, Mon., May 31, 2011, 11:00 a.m.
4th of July Celebration, Mon., July 4, 2011, Devendorf Park 12:00 Noon
4th Annual Carmel-by-the-Sea Concours on the Avenue, Aug. 16, 2011, Time: TBD
Concours d’Elegance Vintage Car Parade & Display, Thurs., Aug. 18, 2010, 11:30 a.m.
PG Auto Rally, Fri., Aug. 19, 2010, 6:00 p.m.
51st Annual Sandcastle Contest, TBD
Carmel High Homecoming Parade, TBD
3rd Annual Carmel Art & Film Festival, Oct. 6-9, 2011
95th City Birthday Party & Halloween Parade, Oct. 29, 2011, 11:00 AM/12 Noon Lunch
Veteran’s Day Ceremony, Fri., Nov. 11, 2011, 11:00 a.m., Devendorf Park
Holiday Tree Lighting, Fri., Dec. 2, 2011, 4:30 p.m.
Future Agenda Items
IX. Adjournment
The next regular meeting of the Community Activities & Cultural Commission Is Tuesday, February 9, 2011 at 9:30 AM
Any writings or documents provided to a majority of the Community Activities & Cultural Commission regarding any item on this agenda will be made available for public inspection by calling the Community Services Department at 831/620.2020.
AMENDED MINUTES
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
CITY OF CARMEL-BY-THE-SEA
JANUARY 11, 2011
I. CALL TO ORDER AND ROLL CALL
PRESENT:Commission Members Klaumann, Jett, Dixon, Rachel
ABSENT: KOHRS
STAFF PRESENT: Heidi Burch, Assistant City Administrator
Cindi Lopez-Frincke, Community Services Assistant
Sarah Gunter, Community Services Assistant
II. PLEDGE OF ALLEGIANCE
Members of the audience joined Commission Members in the pledge of allegiance.
III. APPEARANCES
None.
IV. APPROVAL OF MINUTES
Commissioner DIXON moved ratification of the minutes from the October 5, 2010, special meeting seconded by Commissioner RACHEL and carried by the following roll call vote:
AYES: KLAUMANN, JETT, DIXON, RACHEL
NOES: NONE
ABSENT: KOHRS
ABSTAIN: NONE
V. ORDERS OF BUSINESS
A. Susan Love; Run in the Name of Love, June 19, 2011
Susan Love requested a waiver from the city’s sound restrictions to begin announcing the event at 8:00 a.m. Susan Love handed out a map outlining where port-a-potties, trucks, tables, chairs, sound equipment, etc., would be located at the Del Mar parking lot as well as pictures of the omni they plan to set up on San Carlos and 9th. Susan Love plans on sending out notification to the residents in the area of the Sunset Center regarding the event.
B. Consideration: Aimee Cuda, Carmel Foundation 1K-5K Walk/Run
Due to the conflict of interest (three of the four present Commissioners are members of the Carmel Foundation) this item was continued to the February 8, 2011 Commission meeting.
C. Review Special Event Permit Form
After discussion the determination was made to make a few changes to the current permit and e-mail the changes to the Commissioners for further review at the February 9, 2011 meeting.
VI. ANNOUNCEMENTS FROM THE CHAIR AND/OR COMMISSIONERS
Chairman Klaumann advised the Commissioners of a possible farmer’s market being held at Sunset Center.
VII. ANNOUNCEMENTS FROM THE ASSISTANT CITY ADMINISTRATOR-RECEIVE AND DISCUSS REPORTS, PROVIDE DIRECTION AS NECESSARY.
Assistant City Administrator Burch advised the Commissioners of openings for Forest & Beach and Library Commissions.
VIII. FUTURE AGENDA ITEMS
IX. ADJOURNMENT
There being no further business to come before the Commission, Chair Klaumann adjourned the meeting at 10:30 a.m.
Respectfully submitted,
___________________________________________
Cindi Lopez-Frincke, Community Services Assistant
ATTEST:
_______________________________________
Clyde Klaumann, Chair of the Commission
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
AGENDA
Regular Meeting
Tuesday January 11, 2011 9:30 AM
City Hall
East Side Monte Verde between Ocean and Seventh Avenues
I. Roll Call-Clyde Klaumann, Dixie Dixon, Donna Jett, Conrad Kohrs, Ruth Rachel
II. Pledge of Allegiance
III. Appearances
Anyone wishing to address the Commission on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak. Matters not appearing on the Community Activities & Cultural Commission agenda will not receive action at this meeting. Presentation will be limited to three minutes, or as established by the Community Activities & Cultural Commission.
IV. Approval of minutes for the meeting of November 9, 2010.
V. Orders of Business
A. Presentation: Susan Love; Run in the Name of Love June 19, 2011
B. Presentation: Aimee Cuda, Carmel Foundation: 1K/5K Run-Walk Fundraiser Oct. 29, 2011
C. Review Special Event Permit Form
D. After-Action Homecrafters’ Marketplace. November 20, 2010
VI. Announcements from the Chair and/or Commissioners
VII. Announcements from the Assistant City Administrator – Receive and Discuss Reports, provide direction as necessary.
• Forest Theater Ad Hoc Committee Update
• Special Event Permits
15th Annual Breakfast with the Bunny & Bunnyland: Sat., Apr. 23, 2011, 8:30 a.m.
18th Annual Carmel Art Festival, May 12-15, 2011
31st Annual Surf-About Contest, TBD
Memorial Day Ceremony, Mon., May 31, 2011, 11:00 a.m.
4th of July Celebration, Mon., July 4, 2011, Devendorf Park 12:00 Noon
4th Annual Carmel-by-the-Sea Concours on the Avenue, Aug. 16, 2011, Time: TBD
Concours d’Elegance Vintage Car Parade & Display, Thurs., Aug. 18, 2010, 11:30 a.m.
PG Auto Rally, Fri., Aug. 19, 2010, 6:00 p.m.
51st Annual Sandcastle Contest, TBD
Carmel High Homecoming Parade, TBD
3rd Annual Carmel Art & Film Festival, Oct. 6-9, 2011
95th City Birthday Party & Halloween Parade, Oct. 29, 2011, 11:00 AM/12 Noon Lunch
Veteran’s Day Ceremony, Fri., Nov. 11, 2011, 11:00 a.m., Devendorf Park
Holiday Tree Lighting, Fri., Dec. 2, 2011, 4:30 p.m.
Future Agenda Items
IX. Adjournment
The next regular meeting of the Community Activities & Cultural Commission Is Tuesday, February 9, 2011 at 9:30 AM
Any writings or documents provided to a majority of the Community Activities & Cultural Commission regarding any item on this agenda will be made available for public inspection by calling the Community Services Department at 831/620.2020.
AMENDED MINUTES
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
CITY OF CARMEL-BY-THE-SEA
JANUARY 11, 2011
I. CALL TO ORDER AND ROLL CALL
PRESENT:Commission Members Klaumann, Jett, Dixon, Rachel
ABSENT: KOHRS
STAFF PRESENT: Heidi Burch, Assistant City Administrator
Cindi Lopez-Frincke, Community Services Assistant
Sarah Gunter, Community Services Assistant
II. PLEDGE OF ALLEGIANCE
Members of the audience joined Commission Members in the pledge of allegiance.
III. APPEARANCES
None.
IV. APPROVAL OF MINUTES
Commissioner DIXON moved ratification of the minutes from the October 5, 2010, special meeting seconded by Commissioner RACHEL and carried by the following roll call vote:
AYES: KLAUMANN, JETT, DIXON, RACHEL
NOES: NONE
ABSENT: KOHRS
ABSTAIN: NONE
V. ORDERS OF BUSINESS
A. Susan Love; Run in the Name of Love, June 19, 2011
Susan Love requested a waiver from the city’s sound restrictions to begin announcing the event at 8:00 a.m. Susan Love handed out a map outlining where port-a-potties, trucks, tables, chairs, sound equipment, etc., would be located at the Del Mar parking lot as well as pictures of the omni they plan to set up on San Carlos and 9th. Susan Love plans on sending out notification to the residents in the area of the Sunset Center regarding the event.
B. Consideration: Aimee Cuda, Carmel Foundation 1K-5K Walk/Run
Due to the conflict of interest (three of the four present Commissioners are members of the Carmel Foundation) this item was continued to the February 8, 2011 Commission meeting.
C. Review Special Event Permit Form
After discussion the determination was made to make a few changes to the current permit and e-mail the changes to the Commissioners for further review at the February 9, 2011 meeting.
VI. ANNOUNCEMENTS FROM THE CHAIR AND/OR COMMISSIONERS
Chairman Klaumann advised the Commissioners of a possible farmer’s market being held at Sunset Center.
VII. ANNOUNCEMENTS FROM THE ASSISTANT CITY ADMINISTRATOR-RECEIVE AND DISCUSS REPORTS, PROVIDE DIRECTION AS NECESSARY.
Assistant City Administrator Burch advised the Commissioners of openings for Forest & Beach and Library Commissions.
VIII. FUTURE AGENDA ITEMS
IX. ADJOURNMENT
There being no further business to come before the Commission, Chair Klaumann adjourned the meeting at 10:30 a.m.
Respectfully submitted,
___________________________________________
Cindi Lopez-Frincke, Community Services Assistant
ATTEST:
_______________________________________
Clyde Klaumann, Chair of the Commission
PLANNING COMMISSION AGENDA & MINUTES January 2011
CITY OF CARMEL-BY-THE-SEA
PLANNING COMMISSION
AGENDA
Regular Meeting January 12, 2011 Wednesday
City Hall East side of Monte Verde Street Between Ocean & Seventh Avenues
Tour 3:15
Meeting 4:00 p.m.
I. CALL TO ORDER AND ROLL CALL
Commissioners: Victoria Beach
Steve Dallas
Keith Paterson
Steve Hillyard, Vice-chair
Janet Reimers, Chair
II. TOUR OF INSPECTION
Shortly after 3:15 p.m. the Commission will leave the Council Chambers for an on-site Tour of Inspection of all properties listed on this agenda (including those on the Consent Agenda). The Tour may also include projects previously approved by the City and not on this agenda. Prior to the beginning of the Tour of Inspection, the Commission may eliminate one or more on-site visits. The public is welcome to follow the Commission on its tour of the determined sites. The Commission will return to the Council Chambers at 4:00 p.m. or as soon thereafter as possible.
III. ROLL CALL
IV. PLEDGE OF ALLEGIANCE
V. ANNOUNCEMENTS
VI. APPEARANCES
Anyone wishing to address the Commission on matters not on the agenda, but
within the jurisdiction of the Commission may do so now. Please state the matter on which you wish to speak. Matters not appearing on the Commission agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three minutes, or as otherwise established by the Commission. Persons are not required to give their name or address, but it is helpful for speakers to state their name in order that the Secretary may identify them.
VII. CONSENT AGENDA
Items placed on the Consent Agenda are considered to be routine and are acted upon by the Commission in one motion. There is no discussion of these items prior to the Commission action unless a member of the Commission, staff, or public requests specific items be discussed and/or removed from the Consent Agenda. It is understood that the staff recommends approval of all consent items. Each item on the Consent Agenda approved by the Commission shall be deemed to have been considered in full and adopted as recommended.
1. Consideration of Planning Commission minutes from December 8, 2010.
2. DS 10-124
Graeme & Christine Robertson
3024 Santa Lucia Ave.
Block 10M, Lot(s) 1
Consideration of a Time-Extension for Design Study and Coastal Development Permit approvals for the substantial alteration of an existing residence located in the Single Family Residential (R-1) and Archaeological Significance (AS) Districts.
3. DR 11-1
Gordan & Sandy Steuck
E/s San Carlos bet. 7th & 8th
Blk 90, Lots 5-8
Consideration of a Design Review application for a new roof over an existing service corridor on the north side of the Coachman’s Inn located in the Residential and Limited Commercial (RC) District.
VIII. CONSENT AGENDA (PULLED ITEMS)
IX. PUBLIC HEARINGS
If you challenge the nature of the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Planning Commission at, or prior to, the public hearing.
1. DS 10-116
Mr. & Mrs. Truszkowski
W/s Santa Lucia 3 N Rio Road
Block 141, Lot(s) 13 & 15
Consideration of Design Study and Coastal Development Permit applications for the construction of a new residence located in the Single Family Residential (R-1) and Archaeological (AS) Overlay District.
2. DR 10-24
Old Mill Properties
E/s San Carlos 3 S 7th
Block 90, Lot(s) 10
Consideration of Design Review, Coastal Development Permit and Use Permit applications for the construction of two residential units located in the Residential and Limited Commercial (RC) District.
3. DR 10-25
Old Mill Properties
W/s Mission 3 S 7th
Block 90, Lot(s) 9
Consideration of Design Review, Coastal Development Permit and Use Permit applications for the construction of two residential units located in the Residential and Limited Commercial (RC) District.
4. DS 10-109
George & Patricia Yellich
E/s San Antonio 2 S of 12th
Block Y, Lot(s) 6
Consideration of Design Study, Coastal Development Permit and Variance applications for the substantial alteration of an existing residence located in the R-1 and BR Districts. (Continued to 2/9/11).
X. ADMINISTRATION
Consideration of the development of a Planning Commission Work Plan to
address projects/topics for future Planning Commission consideration.
XI. ADJOURNMENT
The next meeting of the Planning Commission will be:
► Special Meeting – Wednesday, January 26, 2011 at 4:00 p.m.
► Regular Meeting – Wednesday, February 9, 2011 at 4:00 p.m.
The City of Carmel-by-the-Sea does not discriminate against persons with
disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) Number is 1-800-735-2929.
The City Council Chambers is equipped with a portable microphone for anyone
unable to come to the podium. Assisted listening devices are available upon
request of the Administrative Coordinator. If you need assistance, please advise Leslie Fenton what item you would like to comment on and the microphone will be brought to you.
NO AGENDA ITEM WILL BE CONSIDERED AFTER 8:00 P.M. UNLESS AUTHORIZED BY A MAJORITY VOTE OF THE PLANNING COMMISSION. ANY AGENDA ITEMS NOT CONSIDERED AT THE MEETING WILL BE CONTINUED TO A FUTURE DATE AS DETERMINED BY THE COMMISSION.
Any writings or documents provided to a majority of the Planning Commission
regarding any item on this agenda will be made available for public inspection in the Planning & Building Department located in City Hall, E/s Monte Verde between Ocean & 7th Avenues, during normal business hours.
CITY OF CARMEL-BY-THE-SEA
PLANNING COMMISSION – MINUTES
JANUARY 12, 2011
I. CALL TO ORDER AND ROLL CALL
PRESENT: Commission Members: Beach, Dallas, Paterson, Hillyard, Reimers
STAFF PRESENT: Sean Conroy, Planning & Building Services Manager
Marc Wiener, Associate Planner
Leslie Fenton, Administrative Coordinator
II. TOUR OF INSPECTION
The Planning Commission toured the following sites: RC District and Truszkowski.
III. ROLL CALL
IV. PLEDGE OF ALLEGIANCE
Members of the audience joined Commission members in the pledge of allegiance.
V. ANNOUNCEMENTS
Sean Conroy, Planning & Building Services Manager made the following announcements:
1. Paid parking workshop to be held Thursday, January 27th, 5:00 p.m., City Hall. Information available on City’s website.
2. The Special Meeting scheduled for Wednesday, January 26th will begin at 3:00 p.m.
VI. APPEARANCES
Barbara Livingston appeared before the Commission.
VII. CONSENT AGENDA
1. Consideration of Planning Commission minutes from December 8, 2010.
2. DS 10-124
Graeme & Christine Robertson
3024 Santa Lucia Ave.
Block 10M, Lot(s) 1
Consideration of a Time-Extension for Design Study and Coastal Development Permit approvals for the substantial alteration of an existing residence located in the Single Family Residential (R-1) and Archaeological Significance (AS) Districts.
Commissioner HILLYARD moved to approve Consent Agenda items #1 and #2, seconded by PATERSON and carried by the following roll call vote:
AYES: Beach, Dallas, Paterson, Hillyard, Reimers
NOES: None
ABSENT: None
ABSTAIN: None
VIII. CONSENT AGENDA (PULLED ITEMS)
3. DR 11-1
Gordan & Sandy Steuck
E/s San Carlos bt. 7th & 8th
Block 90, Lot(s) 5-8
Consideration of a Design Review application for a new roof over an existing service corridor on the north side of the Coachman’s Inn located in the Residential and Limited Commercial (RC) District.
Chair Reimers re-cused herself from the discussion.
Commissioner HILLYARD moved to approve the application with staff’s Special Conditions and that Fire Department review plans for egress, seconded by PATERSON and carried by the following roll call vote:
AYES: Beach, Dallas, Paterson, Hillyard
NOES: None
ABSENT: None
ABSTAIN: Reimers
IX. PUBLIC HEARINGS
1. DS 10-116
Mr. & Mrs. Truszkowski
W/s Santa Lucia 3 N Rio Road
Block 141, Lot(s) 13 & 15
Consideration of Design Study and Coastal Development Permit applications for the construction of a new residence located in the Single Family Residential (R-1) and Archaeological (AS) Overlay District.
Marc Wiener, Associate Planner, presented the staff report. Chair Reimers opened the public hearing at 4:23 p.m. Michael LePage, Tom Truszkowski, John Coates, John Bridges and Roberta Miller appeared before the Commission. There being no other appearances, the public hearing was closed at 4:50 p.m.
Commissioner HILLYARD moved to approve the application with staff’s Special Conditions #1 and #3; change to Special Condition #2 - The applicant shall plant two one upper-canopy tree of substantial size and caliber and of a species approved by the City Forester. The tree shall be planted on site located approximately 10 feet from any building and shown on the final landscape plan submitted with the building permit application; delete Special Condition #4 - The applicant shall reduce the height of the entry element by one foot and change to Special Condition #5 - The applicant shall use a grapestake fence with spaced pickets at the front of the property in place of a stucco wall. The applicant shall work with staff to determine the appropriate height of the front garden wall, seconded by PATERSON and carried by the following roll call vote:
AYES: Beach, Paterson, Hillyard,
NOES: Dallas, Reimers
ABSENT: None
ABSTAIN: None
The Commission unanimously decided to hear DR-25 before DR 10-24.
2. DR 10-25
Old Mill Properties
W/s Mission 3 S 7th
Block 90, Lot(s) 9
Consideration of Design Review, Coastal Development Permit and Use Permit applications for the construction of two residential units located in the Residential and Limited Commercial (RC) District.
Chair Reimer re-cused herself from the discussion.
Marc Wiener, Associate Planner, presented the staff report. Vice-chair Hillyard opened the public hearing at 5:25 p.m. Eric Miller, Barbara Livingston, Roberta Miller, Jim Bell, Patrick Kennelly and Dan Silverie appeared before the Commission. There being no other appearances, the public hearing was closed at 5:55 p.m.
Commissioner PATERSON moved to approve the application with staff’s Special Condition #1 and applicant shall demonstrate to staff no a 3-story building
Motion failed due to lack of a second.
Commissioner BEACH moved to deny the application due to inconsistencies with General Plan in regards to intent of RC District Commercial Guidelines, RC set-backs and lack of pedestrian orientation, seconded by DALLAS and failed by the following roll call vote:
AYES: Beach, Dallas
NOES: Paterson, Hillyard
ABSENT: None
ABSTAIN: Reimers
After further discussion, the public hearing was re-opened at 6:33 p.m. Eric Miller, Daniel Silverie and Patrick Kennelly appeared before the Commission. There being no other appearances, the pubic hearing was closed at 6:36 p.m.
Project denied due to a lack of a motion to approve.
3. DR 10-24
Old Mill Properties
E/s San Carlos 3 S 7ht
Block 90, Lot(s) 10
Consideration of Design Review, Coastal Development Permit and Use Permit applications for the construction of two residential units located in the Residential and Limited Commercial (RC) District.
Chair Reimer re-cused herself from the discussion.
Marc Wiener, Associate Planner, presented the staff report. Vice-chair Hillyard opened the public hearing at 6:40 p.m. Eric Miller, Daniel Silverie, Niels Reimers and Barbara Livingston appeared before the Commission. There being no other appearances, the public hearing was closed at 6:56 p.m.
Commissioner PATERSON moved to accept application with staff’s Special Conditions, seconded by HILLYARD and failed by the following roll call vote:
AYES: Paterson, Hillyard
NOES: Beach, Dallas
ABSENT: None
ABSTAIN: Reimers
Commissioner BEACH moved to deny the application, seconded by DALLAS and failed by the following roll call vote:
AYES: Beach, Dallas
NOES: Paterson, Hillyard
ABSENT: None
ABSTAIN: Reimers
Project denied due to a lack of a motion to approve.
X. ADMINISTRATION
1. Consideration of the development of a Planning Commission Work Plan to address projects/topics for future Planning Commission consideration.
Sean Conroy, Planning & Building Services Manager, presented the staff report.
Chair Reimers opened the public hearing at 7:15 p.m. Barbara Livingston and Roberta Miller appeared before the Commission. There being no other
appearances, the public hearing was closed at 7:20 p.m.
XI. ADJOURNMENT
There being no further business to come before the Commission, the meeting was adjourned at 7:43 p.m.
_________________________________
Leslie Fenton, Administrative Coordinator
ATTEST:
__________________________________
Janet Reimers, Chair
CITY OF CARMEL-BY-THE-SEA
PLANNING COMMISSION
AGENDA
Special Meeting January 26, 2011 Wednesday 3:00 p.m.
City Hall
East side of Monte Verde Street Between Ocean & Seventh Avenues
I. CALL TO ORDER AND ROLL CALL
Commissioners: Victoria Beach
Steve Dallas
Keith Paterson
Steve Hillyard, Vice-chair
Janet Reimers, Chair
II. PLEDGE OF ALLEGIANCE
III. ANNOUNCEMENTS
1. Presentation of a report on the permit activity for the Department of
Community Planning & Building for 2010.
IV. APPEARANCES
Anyone wishing to address the Commission on matters not on the agenda, but
within the jurisdiction of the Commission may do so now. Please state the matter on which you wish to speak. Matters not appearing on the Commission agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three minutes, or as otherwise established by the Commission. Persons are not required to give their name or address, but it is helpful for speakers to state their name in order that the Secretary may identify them.
V. PUBLIC HEARINGS
1. Consideration of recommendations to the City Council regarding an ordinance amending Municipal Code Section 6.08 to allow for the keeping of chicken hens on properties in the R-1 District.
2. Consideration of recommendations to the City Council regarding a proposal to install sign directories at various locations in the commercial district.
VI. DISCUSSION ITEMS
1. Consideration of the development of an informal Planning Commission work plan and the forwarding to the City Council the Planning Commission’s top goal for fiscal year 2011/2012.
2. Discussion of the development of standards for allowing wine tasting/wine bars as a primary use in the Central Commercial (CC) District.
VII. ADJOURNMENT
The next meeting of the Planning Commission will be:
► Regular Meeting – Wednesday, February 9, 2011 at 4:00 p.m.
The City of Carmel-by-the-Sea does not discriminate against persons with
disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) Number is 1-800-735-2929.
The City Council Chambers is equipped with a portable microphone for anyone unable to come to the podium. Assisted listening devices are available upon request of the Administrative Coordinator. If you need assistance, please advise Leslie Fenton what item you would like to comment on and the microphone will be brought to you.
NO AGENDA ITEM WILL BE CONSIDERED AFTER 8:00 P.M. UNLESS AUTHORIZED BY A MAJORITY VOTE OF THE PLANNING COMMISSION. ANY AGENDA ITEMS NOT CONSIDERED AT THE MEETING WILL BE CONTINUED TO A FUTURE DATE AS DETERMINED BY THE COMMISSION.
Any writings or documents provided to a majority of the Planning Commission
regarding any item on this agenda will be made available for public inspection in the Planning & Building Department located in City Hall, E/s Monte Verde between Ocean & 7th Avenues, during normal business hours.
CITY OF CARMEL-BY-THE-SEA
PLANNING COMMISSION SPECIAL MEETING – MINUTES
JANUARY 26, 2011
I. CALL TO ORDER AND ROLL CALL
PRESENT: Commissioners: Beach, Dallas, Paterson, Hillyard, Reimers
STAFF PRESENT: Sean Conroy, Planning & Building Services Manager
Marc Wiener, Associate Planner
Leslie Fenton, Administrative Coordinator
II. PLEDGE OF ALLEGIANCE
Members of the audience joined Commission Members in the pledge of allegiance.
III. ANNOUNCEMENTS
Sean Conroy, Planning & Building Services Manager, made the following announcements:
1. Paid parking workshop to be held Thursday, January 27th, 5:00 p.m., City Hall. Workshop will be streamed on the City’s website.
2. Brown Act training to be held February 22, 10:00 am, City Hall.
3. Old Mill Properties projects have been appealed to City Council.
4. Report on permit activity.
IV. APPEARANCES
Barbara Livingston appeared before the Commission.
V. PUBLIC HEARINGS
1. Consideration of recommendations to the City Council regarding an ordinance amending Municipal Code Section 6.08 to allow for the keeping of chicken hens on properties in the R-1 District.
Sean Conroy, Planning & Building Services Manager, presented the staff report.
Chair Reimers opened the public hearing at 3:14 p.m. Barbara Livingston and Roberta Miller appeared before the Commission. There being no other appearances, the public hearing was closed at 3:15 p.m.
After further discussion the public hearing was re-opened at 3:30 p.m. Anna Yateman and Matt Little appeared before the Commission. There being no other appearances, the public hearing was closed at 3:33 p.m.
After further discussion, the public hearing was re-opened at 4:05 p.m. Carla Ramsey, Monta Potter, Jonathan Sapp, Matt Little, Barbara Livingston and Anna Yateman appeared before the Commission. There being no other appearances, the public hearing was closed at 4:17 p.m.
Commissioner HILLYARD moved to approve the ordinance as amended, seconded by BEACH and carried by the following roll call vote:
6.08.120 Keeping of Swine and Barnyard Fowl.
It is unlawful, and is declared a nuisance, for any person or persons to keep or cause to be kept any swine or barnyard fowl, with the exception of hens, whatsoever within the corporate limits of the City. (Ord. 201 C.S. § 1, 1969; Code 1975 § 632.3).
6.08.180 Keeping of Hens
A maximum of two (2) chicken hens may be permitted per building site in the R-1 District only. All requests to keep hens shall comply with the following requirements:
a) No roosters are permitted; and
b) All hens must be kept and secured within an enclosure of metal chicken wire, or other suitable material as to prevent the escape of any hens. The enclosure shall be maintained in good repair and no hen shall be allowed to run at large on public or private property. Hens may be permitted outside of an enclosure on the applicants property only when attended; and
c) No enclosure shall exceed 20 square feet in size and five (5) feet in height above grade; and
d) The enclosure shall comply with all applicable R-1 standards as defined in CMC Section 17.10; and
e) A Track 1 Design Study application shall be submitted to the Department of Community Planning and Building for approval of the location and design of the enclosure prior to installation. Upon receipt of an application, the City shall cause that a notice be provided by mail and by hand delivery to all properties within 100 feet of the site indicating that an application has been filed.
f) Animal excretion shall not be permitted to accumulate so as to become offensive to any neighboring property; and
g) Outdoor slaughtering of birds shall not be permitted.
h) This ordinance shall expire on 30 June 2013 unless otherwise authorized by the City Council. No more than 15 permits shall be issued within that time.
i) Failure to comply with any of these requirements may result in the revocation of the permit
AYES: Beach, Hillyard, Reimers
NOES: Dallas, Paterson
ABSENT: None
ABSATIN: None
2. Consideration of recommendations to the City Council regarding a proposal to install sign directories at various locations in the commercial district.
Sean Conroy, Planning & Building Services Manager, presented the staff report. Chair Reimers opened the public hearing at 4:33 p.m. Jonathan Sapp, Roberta Miller, Matt Little and Barbara Livingston appeared before the Commission. There being no other appearances, the public hearing was closed at 4:39 p.m.
The Planning Commission made the following recommendations to the City Council regarding the proposal to install sign directories in the downtown area:
• The Council should considered technological applications that can accomplish a similar result, such as the development of a I-Phone application that could be downloaded prior to visitors arriving in the City.
If the Council decides to move forward with directory signs, the Commission had the following recommendations:
• The directories should be as small as possible.
• The map should be as simplified as possible and highlight primarily points of interest such as City Hall, Parks, Forest Theatre, Del Mar Parking Area, Sunset Center, etc. and possibly historic buildings of interest.
The four proposed locations (Ocean & Monte Verde, Carmel Plaza, Sunset Lot & Devendorf Park) are appropriate. The Council should also consider Harrison Memorial Library, Picadilly Park and the 1st Murphy House.
VI. DISCUSSION ITEMS
1. Consideration of the development of an informal Planning Commission work plan and the forwarding to the City Council the Planning Commission’s top goal for fiscal year 2011/2012.
Sean Conroy, Planning & Building Services Manager, presented the staff report. Chair Reimers opened the public hearing at 4:57 p.m. Monta Potter, Roberta Miller and Barbara Livingston appeared before the Commission. There being no other appearances, the public hearing was closed at 5:04 p.m.
The Planning Commission identified the following goals for fiscal year 2011/12. At this time, the Commission has not requested that any budget funds be allocated to these goals.
Goals:
Long-term
1) Review the Commercial Sign Ordinance and determine if amendments should be considered.
2) Discuss long range transportation planning, including pedestrian and bike trail connectivity, for the City of Carmel-by-the-Sea.
Short-term
1) Review the City’s policies and procedures regarding code violations and code enforcement.
2) Review the intent and objectives of the Residential and Limited Commercial (RC) District.
2. Discussion of the development of standards for allowing wine tasting/wine bars as a primary use in the Central Commercial (CC) District.
Marc Wiener, Associate Planner, presented the staff report. Chair Reimers opened the public hearing at 5:27 p.m. Larry Chazen, Jonathan Sapp, Jane Barry, Scott Cariccole, Roberta Miller, Barbara Livingston and Matt Little appeared before the Commission. There being no other appearances, the public hearing was closed at 5:45 p.m.
This item was for discussion purposes only, no motion required.
VII. ADJOURNMENT
There being no further business to come before the Commission, the meeting was adjourned at 6:04 p.m.
______________________________________
Leslie Fenton, Administrative Coordinator
ATTEST:
______________________________________
Janet Reimers, Chair
PLANNING COMMISSION
AGENDA
Regular Meeting January 12, 2011 Wednesday
City Hall East side of Monte Verde Street Between Ocean & Seventh Avenues
Tour 3:15
Meeting 4:00 p.m.
I. CALL TO ORDER AND ROLL CALL
Commissioners: Victoria Beach
Steve Dallas
Keith Paterson
Steve Hillyard, Vice-chair
Janet Reimers, Chair
II. TOUR OF INSPECTION
Shortly after 3:15 p.m. the Commission will leave the Council Chambers for an on-site Tour of Inspection of all properties listed on this agenda (including those on the Consent Agenda). The Tour may also include projects previously approved by the City and not on this agenda. Prior to the beginning of the Tour of Inspection, the Commission may eliminate one or more on-site visits. The public is welcome to follow the Commission on its tour of the determined sites. The Commission will return to the Council Chambers at 4:00 p.m. or as soon thereafter as possible.
III. ROLL CALL
IV. PLEDGE OF ALLEGIANCE
V. ANNOUNCEMENTS
VI. APPEARANCES
Anyone wishing to address the Commission on matters not on the agenda, but
within the jurisdiction of the Commission may do so now. Please state the matter on which you wish to speak. Matters not appearing on the Commission agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three minutes, or as otherwise established by the Commission. Persons are not required to give their name or address, but it is helpful for speakers to state their name in order that the Secretary may identify them.
VII. CONSENT AGENDA
Items placed on the Consent Agenda are considered to be routine and are acted upon by the Commission in one motion. There is no discussion of these items prior to the Commission action unless a member of the Commission, staff, or public requests specific items be discussed and/or removed from the Consent Agenda. It is understood that the staff recommends approval of all consent items. Each item on the Consent Agenda approved by the Commission shall be deemed to have been considered in full and adopted as recommended.
1. Consideration of Planning Commission minutes from December 8, 2010.
2. DS 10-124
Graeme & Christine Robertson
3024 Santa Lucia Ave.
Block 10M, Lot(s) 1
Consideration of a Time-Extension for Design Study and Coastal Development Permit approvals for the substantial alteration of an existing residence located in the Single Family Residential (R-1) and Archaeological Significance (AS) Districts.
3. DR 11-1
Gordan & Sandy Steuck
E/s San Carlos bet. 7th & 8th
Blk 90, Lots 5-8
Consideration of a Design Review application for a new roof over an existing service corridor on the north side of the Coachman’s Inn located in the Residential and Limited Commercial (RC) District.
VIII. CONSENT AGENDA (PULLED ITEMS)
IX. PUBLIC HEARINGS
If you challenge the nature of the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Planning Commission at, or prior to, the public hearing.
1. DS 10-116
Mr. & Mrs. Truszkowski
W/s Santa Lucia 3 N Rio Road
Block 141, Lot(s) 13 & 15
Consideration of Design Study and Coastal Development Permit applications for the construction of a new residence located in the Single Family Residential (R-1) and Archaeological (AS) Overlay District.
2. DR 10-24
Old Mill Properties
E/s San Carlos 3 S 7th
Block 90, Lot(s) 10
Consideration of Design Review, Coastal Development Permit and Use Permit applications for the construction of two residential units located in the Residential and Limited Commercial (RC) District.
3. DR 10-25
Old Mill Properties
W/s Mission 3 S 7th
Block 90, Lot(s) 9
Consideration of Design Review, Coastal Development Permit and Use Permit applications for the construction of two residential units located in the Residential and Limited Commercial (RC) District.
4. DS 10-109
George & Patricia Yellich
E/s San Antonio 2 S of 12th
Block Y, Lot(s) 6
Consideration of Design Study, Coastal Development Permit and Variance applications for the substantial alteration of an existing residence located in the R-1 and BR Districts. (Continued to 2/9/11).
X. ADMINISTRATION
Consideration of the development of a Planning Commission Work Plan to
address projects/topics for future Planning Commission consideration.
XI. ADJOURNMENT
The next meeting of the Planning Commission will be:
► Special Meeting – Wednesday, January 26, 2011 at 4:00 p.m.
► Regular Meeting – Wednesday, February 9, 2011 at 4:00 p.m.
The City of Carmel-by-the-Sea does not discriminate against persons with
disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) Number is 1-800-735-2929.
The City Council Chambers is equipped with a portable microphone for anyone
unable to come to the podium. Assisted listening devices are available upon
request of the Administrative Coordinator. If you need assistance, please advise Leslie Fenton what item you would like to comment on and the microphone will be brought to you.
NO AGENDA ITEM WILL BE CONSIDERED AFTER 8:00 P.M. UNLESS AUTHORIZED BY A MAJORITY VOTE OF THE PLANNING COMMISSION. ANY AGENDA ITEMS NOT CONSIDERED AT THE MEETING WILL BE CONTINUED TO A FUTURE DATE AS DETERMINED BY THE COMMISSION.
Any writings or documents provided to a majority of the Planning Commission
regarding any item on this agenda will be made available for public inspection in the Planning & Building Department located in City Hall, E/s Monte Verde between Ocean & 7th Avenues, during normal business hours.
CITY OF CARMEL-BY-THE-SEA
PLANNING COMMISSION – MINUTES
JANUARY 12, 2011
I. CALL TO ORDER AND ROLL CALL
PRESENT: Commission Members: Beach, Dallas, Paterson, Hillyard, Reimers
STAFF PRESENT: Sean Conroy, Planning & Building Services Manager
Marc Wiener, Associate Planner
Leslie Fenton, Administrative Coordinator
II. TOUR OF INSPECTION
The Planning Commission toured the following sites: RC District and Truszkowski.
III. ROLL CALL
IV. PLEDGE OF ALLEGIANCE
Members of the audience joined Commission members in the pledge of allegiance.
V. ANNOUNCEMENTS
Sean Conroy, Planning & Building Services Manager made the following announcements:
1. Paid parking workshop to be held Thursday, January 27th, 5:00 p.m., City Hall. Information available on City’s website.
2. The Special Meeting scheduled for Wednesday, January 26th will begin at 3:00 p.m.
VI. APPEARANCES
Barbara Livingston appeared before the Commission.
VII. CONSENT AGENDA
1. Consideration of Planning Commission minutes from December 8, 2010.
2. DS 10-124
Graeme & Christine Robertson
3024 Santa Lucia Ave.
Block 10M, Lot(s) 1
Consideration of a Time-Extension for Design Study and Coastal Development Permit approvals for the substantial alteration of an existing residence located in the Single Family Residential (R-1) and Archaeological Significance (AS) Districts.
Commissioner HILLYARD moved to approve Consent Agenda items #1 and #2, seconded by PATERSON and carried by the following roll call vote:
AYES: Beach, Dallas, Paterson, Hillyard, Reimers
NOES: None
ABSENT: None
ABSTAIN: None
VIII. CONSENT AGENDA (PULLED ITEMS)
3. DR 11-1
Gordan & Sandy Steuck
E/s San Carlos bt. 7th & 8th
Block 90, Lot(s) 5-8
Consideration of a Design Review application for a new roof over an existing service corridor on the north side of the Coachman’s Inn located in the Residential and Limited Commercial (RC) District.
Chair Reimers re-cused herself from the discussion.
Commissioner HILLYARD moved to approve the application with staff’s Special Conditions and that Fire Department review plans for egress, seconded by PATERSON and carried by the following roll call vote:
AYES: Beach, Dallas, Paterson, Hillyard
NOES: None
ABSENT: None
ABSTAIN: Reimers
IX. PUBLIC HEARINGS
1. DS 10-116
Mr. & Mrs. Truszkowski
W/s Santa Lucia 3 N Rio Road
Block 141, Lot(s) 13 & 15
Consideration of Design Study and Coastal Development Permit applications for the construction of a new residence located in the Single Family Residential (R-1) and Archaeological (AS) Overlay District.
Marc Wiener, Associate Planner, presented the staff report. Chair Reimers opened the public hearing at 4:23 p.m. Michael LePage, Tom Truszkowski, John Coates, John Bridges and Roberta Miller appeared before the Commission. There being no other appearances, the public hearing was closed at 4:50 p.m.
Commissioner HILLYARD moved to approve the application with staff’s Special Conditions #1 and #3; change to Special Condition #2 - The applicant shall plant two one upper-canopy tree of substantial size and caliber and of a species approved by the City Forester. The tree shall be planted on site located approximately 10 feet from any building and shown on the final landscape plan submitted with the building permit application; delete Special Condition #4 - The applicant shall reduce the height of the entry element by one foot and change to Special Condition #5 - The applicant shall use a grapestake fence with spaced pickets at the front of the property in place of a stucco wall. The applicant shall work with staff to determine the appropriate height of the front garden wall, seconded by PATERSON and carried by the following roll call vote:
AYES: Beach, Paterson, Hillyard,
NOES: Dallas, Reimers
ABSENT: None
ABSTAIN: None
The Commission unanimously decided to hear DR-25 before DR 10-24.
2. DR 10-25
Old Mill Properties
W/s Mission 3 S 7th
Block 90, Lot(s) 9
Consideration of Design Review, Coastal Development Permit and Use Permit applications for the construction of two residential units located in the Residential and Limited Commercial (RC) District.
Chair Reimer re-cused herself from the discussion.
Marc Wiener, Associate Planner, presented the staff report. Vice-chair Hillyard opened the public hearing at 5:25 p.m. Eric Miller, Barbara Livingston, Roberta Miller, Jim Bell, Patrick Kennelly and Dan Silverie appeared before the Commission. There being no other appearances, the public hearing was closed at 5:55 p.m.
Commissioner PATERSON moved to approve the application with staff’s Special Condition #1 and applicant shall demonstrate to staff no a 3-story building
Motion failed due to lack of a second.
Commissioner BEACH moved to deny the application due to inconsistencies with General Plan in regards to intent of RC District Commercial Guidelines, RC set-backs and lack of pedestrian orientation, seconded by DALLAS and failed by the following roll call vote:
AYES: Beach, Dallas
NOES: Paterson, Hillyard
ABSENT: None
ABSTAIN: Reimers
After further discussion, the public hearing was re-opened at 6:33 p.m. Eric Miller, Daniel Silverie and Patrick Kennelly appeared before the Commission. There being no other appearances, the pubic hearing was closed at 6:36 p.m.
Project denied due to a lack of a motion to approve.
3. DR 10-24
Old Mill Properties
E/s San Carlos 3 S 7ht
Block 90, Lot(s) 10
Consideration of Design Review, Coastal Development Permit and Use Permit applications for the construction of two residential units located in the Residential and Limited Commercial (RC) District.
Chair Reimer re-cused herself from the discussion.
Marc Wiener, Associate Planner, presented the staff report. Vice-chair Hillyard opened the public hearing at 6:40 p.m. Eric Miller, Daniel Silverie, Niels Reimers and Barbara Livingston appeared before the Commission. There being no other appearances, the public hearing was closed at 6:56 p.m.
Commissioner PATERSON moved to accept application with staff’s Special Conditions, seconded by HILLYARD and failed by the following roll call vote:
AYES: Paterson, Hillyard
NOES: Beach, Dallas
ABSENT: None
ABSTAIN: Reimers
Commissioner BEACH moved to deny the application, seconded by DALLAS and failed by the following roll call vote:
AYES: Beach, Dallas
NOES: Paterson, Hillyard
ABSENT: None
ABSTAIN: Reimers
Project denied due to a lack of a motion to approve.
X. ADMINISTRATION
1. Consideration of the development of a Planning Commission Work Plan to address projects/topics for future Planning Commission consideration.
Sean Conroy, Planning & Building Services Manager, presented the staff report.
Chair Reimers opened the public hearing at 7:15 p.m. Barbara Livingston and Roberta Miller appeared before the Commission. There being no other
appearances, the public hearing was closed at 7:20 p.m.
XI. ADJOURNMENT
There being no further business to come before the Commission, the meeting was adjourned at 7:43 p.m.
_________________________________
Leslie Fenton, Administrative Coordinator
ATTEST:
__________________________________
Janet Reimers, Chair
CITY OF CARMEL-BY-THE-SEA
PLANNING COMMISSION
AGENDA
Special Meeting January 26, 2011 Wednesday 3:00 p.m.
City Hall
East side of Monte Verde Street Between Ocean & Seventh Avenues
I. CALL TO ORDER AND ROLL CALL
Commissioners: Victoria Beach
Steve Dallas
Keith Paterson
Steve Hillyard, Vice-chair
Janet Reimers, Chair
II. PLEDGE OF ALLEGIANCE
III. ANNOUNCEMENTS
1. Presentation of a report on the permit activity for the Department of
Community Planning & Building for 2010.
IV. APPEARANCES
Anyone wishing to address the Commission on matters not on the agenda, but
within the jurisdiction of the Commission may do so now. Please state the matter on which you wish to speak. Matters not appearing on the Commission agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three minutes, or as otherwise established by the Commission. Persons are not required to give their name or address, but it is helpful for speakers to state their name in order that the Secretary may identify them.
V. PUBLIC HEARINGS
1. Consideration of recommendations to the City Council regarding an ordinance amending Municipal Code Section 6.08 to allow for the keeping of chicken hens on properties in the R-1 District.
2. Consideration of recommendations to the City Council regarding a proposal to install sign directories at various locations in the commercial district.
VI. DISCUSSION ITEMS
1. Consideration of the development of an informal Planning Commission work plan and the forwarding to the City Council the Planning Commission’s top goal for fiscal year 2011/2012.
2. Discussion of the development of standards for allowing wine tasting/wine bars as a primary use in the Central Commercial (CC) District.
VII. ADJOURNMENT
The next meeting of the Planning Commission will be:
► Regular Meeting – Wednesday, February 9, 2011 at 4:00 p.m.
The City of Carmel-by-the-Sea does not discriminate against persons with
disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) Number is 1-800-735-2929.
The City Council Chambers is equipped with a portable microphone for anyone unable to come to the podium. Assisted listening devices are available upon request of the Administrative Coordinator. If you need assistance, please advise Leslie Fenton what item you would like to comment on and the microphone will be brought to you.
NO AGENDA ITEM WILL BE CONSIDERED AFTER 8:00 P.M. UNLESS AUTHORIZED BY A MAJORITY VOTE OF THE PLANNING COMMISSION. ANY AGENDA ITEMS NOT CONSIDERED AT THE MEETING WILL BE CONTINUED TO A FUTURE DATE AS DETERMINED BY THE COMMISSION.
Any writings or documents provided to a majority of the Planning Commission
regarding any item on this agenda will be made available for public inspection in the Planning & Building Department located in City Hall, E/s Monte Verde between Ocean & 7th Avenues, during normal business hours.
CITY OF CARMEL-BY-THE-SEA
PLANNING COMMISSION SPECIAL MEETING – MINUTES
JANUARY 26, 2011
I. CALL TO ORDER AND ROLL CALL
PRESENT: Commissioners: Beach, Dallas, Paterson, Hillyard, Reimers
STAFF PRESENT: Sean Conroy, Planning & Building Services Manager
Marc Wiener, Associate Planner
Leslie Fenton, Administrative Coordinator
II. PLEDGE OF ALLEGIANCE
Members of the audience joined Commission Members in the pledge of allegiance.
III. ANNOUNCEMENTS
Sean Conroy, Planning & Building Services Manager, made the following announcements:
1. Paid parking workshop to be held Thursday, January 27th, 5:00 p.m., City Hall. Workshop will be streamed on the City’s website.
2. Brown Act training to be held February 22, 10:00 am, City Hall.
3. Old Mill Properties projects have been appealed to City Council.
4. Report on permit activity.
IV. APPEARANCES
Barbara Livingston appeared before the Commission.
V. PUBLIC HEARINGS
1. Consideration of recommendations to the City Council regarding an ordinance amending Municipal Code Section 6.08 to allow for the keeping of chicken hens on properties in the R-1 District.
Sean Conroy, Planning & Building Services Manager, presented the staff report.
Chair Reimers opened the public hearing at 3:14 p.m. Barbara Livingston and Roberta Miller appeared before the Commission. There being no other appearances, the public hearing was closed at 3:15 p.m.
After further discussion the public hearing was re-opened at 3:30 p.m. Anna Yateman and Matt Little appeared before the Commission. There being no other appearances, the public hearing was closed at 3:33 p.m.
After further discussion, the public hearing was re-opened at 4:05 p.m. Carla Ramsey, Monta Potter, Jonathan Sapp, Matt Little, Barbara Livingston and Anna Yateman appeared before the Commission. There being no other appearances, the public hearing was closed at 4:17 p.m.
Commissioner HILLYARD moved to approve the ordinance as amended, seconded by BEACH and carried by the following roll call vote:
6.08.120 Keeping of Swine and Barnyard Fowl.
It is unlawful, and is declared a nuisance, for any person or persons to keep or cause to be kept any swine or barnyard fowl, with the exception of hens, whatsoever within the corporate limits of the City. (Ord. 201 C.S. § 1, 1969; Code 1975 § 632.3).
6.08.180 Keeping of Hens
A maximum of two (2) chicken hens may be permitted per building site in the R-1 District only. All requests to keep hens shall comply with the following requirements:
a) No roosters are permitted; and
b) All hens must be kept and secured within an enclosure of metal chicken wire, or other suitable material as to prevent the escape of any hens. The enclosure shall be maintained in good repair and no hen shall be allowed to run at large on public or private property. Hens may be permitted outside of an enclosure on the applicants property only when attended; and
c) No enclosure shall exceed 20 square feet in size and five (5) feet in height above grade; and
d) The enclosure shall comply with all applicable R-1 standards as defined in CMC Section 17.10; and
e) A Track 1 Design Study application shall be submitted to the Department of Community Planning and Building for approval of the location and design of the enclosure prior to installation. Upon receipt of an application, the City shall cause that a notice be provided by mail and by hand delivery to all properties within 100 feet of the site indicating that an application has been filed.
f) Animal excretion shall not be permitted to accumulate so as to become offensive to any neighboring property; and
g) Outdoor slaughtering of birds shall not be permitted.
h) This ordinance shall expire on 30 June 2013 unless otherwise authorized by the City Council. No more than 15 permits shall be issued within that time.
i) Failure to comply with any of these requirements may result in the revocation of the permit
AYES: Beach, Hillyard, Reimers
NOES: Dallas, Paterson
ABSENT: None
ABSATIN: None
2. Consideration of recommendations to the City Council regarding a proposal to install sign directories at various locations in the commercial district.
Sean Conroy, Planning & Building Services Manager, presented the staff report. Chair Reimers opened the public hearing at 4:33 p.m. Jonathan Sapp, Roberta Miller, Matt Little and Barbara Livingston appeared before the Commission. There being no other appearances, the public hearing was closed at 4:39 p.m.
The Planning Commission made the following recommendations to the City Council regarding the proposal to install sign directories in the downtown area:
• The Council should considered technological applications that can accomplish a similar result, such as the development of a I-Phone application that could be downloaded prior to visitors arriving in the City.
If the Council decides to move forward with directory signs, the Commission had the following recommendations:
• The directories should be as small as possible.
• The map should be as simplified as possible and highlight primarily points of interest such as City Hall, Parks, Forest Theatre, Del Mar Parking Area, Sunset Center, etc. and possibly historic buildings of interest.
The four proposed locations (Ocean & Monte Verde, Carmel Plaza, Sunset Lot & Devendorf Park) are appropriate. The Council should also consider Harrison Memorial Library, Picadilly Park and the 1st Murphy House.
VI. DISCUSSION ITEMS
1. Consideration of the development of an informal Planning Commission work plan and the forwarding to the City Council the Planning Commission’s top goal for fiscal year 2011/2012.
Sean Conroy, Planning & Building Services Manager, presented the staff report. Chair Reimers opened the public hearing at 4:57 p.m. Monta Potter, Roberta Miller and Barbara Livingston appeared before the Commission. There being no other appearances, the public hearing was closed at 5:04 p.m.
The Planning Commission identified the following goals for fiscal year 2011/12. At this time, the Commission has not requested that any budget funds be allocated to these goals.
Goals:
Long-term
1) Review the Commercial Sign Ordinance and determine if amendments should be considered.
2) Discuss long range transportation planning, including pedestrian and bike trail connectivity, for the City of Carmel-by-the-Sea.
Short-term
1) Review the City’s policies and procedures regarding code violations and code enforcement.
2) Review the intent and objectives of the Residential and Limited Commercial (RC) District.
2. Discussion of the development of standards for allowing wine tasting/wine bars as a primary use in the Central Commercial (CC) District.
Marc Wiener, Associate Planner, presented the staff report. Chair Reimers opened the public hearing at 5:27 p.m. Larry Chazen, Jonathan Sapp, Jane Barry, Scott Cariccole, Roberta Miller, Barbara Livingston and Matt Little appeared before the Commission. There being no other appearances, the public hearing was closed at 5:45 p.m.
This item was for discussion purposes only, no motion required.
VII. ADJOURNMENT
There being no further business to come before the Commission, the meeting was adjourned at 6:04 p.m.
______________________________________
Leslie Fenton, Administrative Coordinator
ATTEST:
______________________________________
Janet Reimers, Chair
HISTORIC RESOURCES BOARD AGENDA & MINUTES January 2011
CITY OF CARMEL BY-THE-SEA
HISTORIC RESOURCES BOARD
AGENDA
Please be advised that the regular Historic Resources Board Meetings
Scheduled for January 2011 Has been Cancelled
HISTORIC RESOURCES BOARD
AGENDA
Please be advised that the regular Historic Resources Board Meetings
Scheduled for January 2011 Has been Cancelled
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES AGENDA & MINUTES January 2011
CITY OF CARMEL-BY-THE-SEA
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES
AGENDA
Regular Meeting
Wednesday January 26, 2011 9:00 AM
City Hall
East Side of Monte Verde between Ocean & Seventh Avenues
Martha Mosher, President
Nancy Collins, Vice President
Elisabeth Ungaretti, Treasurer
Robert Irvine
I. Roll Call:
II. Announcements From Board Members and Director
III. Appearances: Anyone wishing to address the Library Board on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak. Matters not appearing on the Library Board agenda will not receive action at this meeting. Presentations will be limited to three minutes, or as established by the Library Board of Trustees.
IV. Approval of Minutes of November 24, 2010 Regular Meeting
V. Orders of Business
A. Receive Report from Carmel Public Library Foundation Regarding CPLF Activities.
B. Receive Report from Local History Librarian Rose McLendon Regarding 2011 Local History Lecture Series.
C. Review Final Harrison Memorial Library Board of Trustees Carmel Public Library Foundation and City of Carmel By-The-Sea Joint Strategic Plan with Changes in Wording Made by City Council.
D. Review Proposed Harrison Memorial Library Signage and Approve Budget Amendment for Sign Expenses.
E. Accept Second Quarter Distribution From Carmel Public Library Foundation in the Amount of $70,000.
F. Receive Draft Fiscal Year 2009-2010 Auditor’s Report.
VI. Librarian’s Report
Food For Fines
Proposed FY 11/12 California State Budget
Statistics
VIII. Treasurer’s Report:
Accept the November 30, 2010 Financial Statement and November 30, 2010 and December 31, 2010 Check Registers.
IX. Adjournment
Any writings or documents provided to a majority of the Harrison Memorial Library Board of Trustees regarding an item on this agenda will be made available for public inspection in the Library Director’s office at the Park Branch library at the corner of Mission and Sixth during normal business hours.
MINUTES
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES
CITY OF CARMEL-BY-THE-SEA
January 26, 2011
I. CALL TO ORDER
The regular meeting of the Harrison Memorial Library Board of Trustees of the City of Carmel-by-the-Sea was held on the above date at 9:00 a.m. President MOSHER called the meeting to order.
II. ROLL CALL Board Members
PRESENT: COLLINS, IRVINE, MOSHER, UNGARETTI
STAFF PRESENT: Janet Cubbage, Library Director
Michaela Galley, Library Office Assistant
III. ANNOUNCEMENTS FROM LIBRARY BOARD & DIRECTOR:
IV. APPEARANCES:
V. APPROVAL OF MINUTES:
Board Member COLLINS moved to, approve the minutes with proposed corrections (misspelling of Robert Irvine’s name on page 2) for the November 24, 2011 meeting, seconded by Board Member IRVINE and carried by the following roll call vote:
AYES: COLLINS, IRVINE, MOSHER, UNGARETTI
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
VI. ORDERS OF BUSINESS:
A. Receive Report from Carmel Public Library Foundation Regarding CPLF Activities.
Executive Director Amy Donohue updated the board on CPLF activities, including the annual campaign update. CPLF has raised $69,000 to date. A total of 500 donors have contributed this year. Various mailings have been personalized to targeted donors with positive results. She also reported that the overall income is up from last year and identified grant and sponsorship revenue that has been received. Newsletter will be mailed soon. The CPLF Board President reviewed the Foundation’s strategy for the coming year.
B. Receive Report from Local History Librarian Rose McLendon Regarding 2011 Local History Lecture Series.
Local History Librarian Rose McLendon reviewed the 2011 lecture series. She advised that all four of the lectures will be held at the Park Branch. Two will be held in the morning and two will be held in the evening.
C. Review Final Harrison Memorial Library Board of Trustees Carmel Public Library Foundation and City of Carmel By-The-Sea Joint Strategic Plan with Changes in Wording Made by City Council.
Library Director Janet Cubbage explained to the Board that the changes in wording to the strategic plan have been highlighted in the agenda packet. The Council did approve the plan with the minimal changes.
D. Review Proposed Harrison Memorial Library Signage and Approve Budget Amendment for Sign Expenses.
Ms. Cubbage reviewed the sign design options and price quotes with the Board. The Board agreed on design and dimensions.
Board Member IRVINE moved to, approve a budget amendment in the amount of $1050.00 for sign expenses for the Main Library, seconded by Board Member COLLINS and carried by the following roll call vote:
AYES: COLLINS, IRVINE, MOSHER, UNGARETTI
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
E. Accept Second Quarter Distribution From the Carmel Public Library Foundation in the Amount of $70,000
Board Member COLLINS moved to, accept second quarter distribution from Carmel Public Library Foundation in the amount of $70,000 , seconded by Board Member UNGARETTI and carried by the following roll call vote:
AYES: COLLINS, IRVINE, MOSHER, UNGARETTI
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
F. Receive Draft Fiscal Year 2009-2010 Auditor’s Report.
Janet advised the final draft was being mailed and Board member Irvine noted the omissions regarding the Bradney Fund that he noticed when reviewing the statements.
VII. LIBRARIAN’S REPORT:
Library Director updated the board on the Food for Fines program. She also reviewed California State Budget FY 11/12 proposal to cut 100% of funding to state libraries.
Library Director reviewed monthly statistics
VIII. TREASURERS REPORT:
Board Member IRVINE moved to, accept the November 30, 2010 financial statement and November 30, 2010 and December 31, 2010 check registers, seconded by Board Member COLLINS and carried by the following roll call vote:
AYES: COLLINS, IRVINE, MOSHER, UNGARETTI
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
IX. ADJOURNMENT:
There being no further business to come before the Board, the President declared the meeting adjourned at 9:58 a.m. The next regular meeting is scheduled for February 23, 2011.
Respectfully submitted,
_________________________________________
Michaela Galley, Library Office Assistant
Approved by:
_________________________________________
Martha Mosher, President Harrison Memorial Library Board of Trustees
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES
AGENDA
Regular Meeting
Wednesday January 26, 2011 9:00 AM
City Hall
East Side of Monte Verde between Ocean & Seventh Avenues
Martha Mosher, President
Nancy Collins, Vice President
Elisabeth Ungaretti, Treasurer
Robert Irvine
I. Roll Call:
II. Announcements From Board Members and Director
III. Appearances: Anyone wishing to address the Library Board on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak. Matters not appearing on the Library Board agenda will not receive action at this meeting. Presentations will be limited to three minutes, or as established by the Library Board of Trustees.
IV. Approval of Minutes of November 24, 2010 Regular Meeting
V. Orders of Business
A. Receive Report from Carmel Public Library Foundation Regarding CPLF Activities.
B. Receive Report from Local History Librarian Rose McLendon Regarding 2011 Local History Lecture Series.
C. Review Final Harrison Memorial Library Board of Trustees Carmel Public Library Foundation and City of Carmel By-The-Sea Joint Strategic Plan with Changes in Wording Made by City Council.
D. Review Proposed Harrison Memorial Library Signage and Approve Budget Amendment for Sign Expenses.
E. Accept Second Quarter Distribution From Carmel Public Library Foundation in the Amount of $70,000.
F. Receive Draft Fiscal Year 2009-2010 Auditor’s Report.
VI. Librarian’s Report
Food For Fines
Proposed FY 11/12 California State Budget
Statistics
VIII. Treasurer’s Report:
Accept the November 30, 2010 Financial Statement and November 30, 2010 and December 31, 2010 Check Registers.
IX. Adjournment
Any writings or documents provided to a majority of the Harrison Memorial Library Board of Trustees regarding an item on this agenda will be made available for public inspection in the Library Director’s office at the Park Branch library at the corner of Mission and Sixth during normal business hours.
MINUTES
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES
CITY OF CARMEL-BY-THE-SEA
January 26, 2011
I. CALL TO ORDER
The regular meeting of the Harrison Memorial Library Board of Trustees of the City of Carmel-by-the-Sea was held on the above date at 9:00 a.m. President MOSHER called the meeting to order.
II. ROLL CALL Board Members
PRESENT: COLLINS, IRVINE, MOSHER, UNGARETTI
STAFF PRESENT: Janet Cubbage, Library Director
Michaela Galley, Library Office Assistant
III. ANNOUNCEMENTS FROM LIBRARY BOARD & DIRECTOR:
IV. APPEARANCES:
V. APPROVAL OF MINUTES:
Board Member COLLINS moved to, approve the minutes with proposed corrections (misspelling of Robert Irvine’s name on page 2) for the November 24, 2011 meeting, seconded by Board Member IRVINE and carried by the following roll call vote:
AYES: COLLINS, IRVINE, MOSHER, UNGARETTI
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
VI. ORDERS OF BUSINESS:
A. Receive Report from Carmel Public Library Foundation Regarding CPLF Activities.
Executive Director Amy Donohue updated the board on CPLF activities, including the annual campaign update. CPLF has raised $69,000 to date. A total of 500 donors have contributed this year. Various mailings have been personalized to targeted donors with positive results. She also reported that the overall income is up from last year and identified grant and sponsorship revenue that has been received. Newsletter will be mailed soon. The CPLF Board President reviewed the Foundation’s strategy for the coming year.
B. Receive Report from Local History Librarian Rose McLendon Regarding 2011 Local History Lecture Series.
Local History Librarian Rose McLendon reviewed the 2011 lecture series. She advised that all four of the lectures will be held at the Park Branch. Two will be held in the morning and two will be held in the evening.
C. Review Final Harrison Memorial Library Board of Trustees Carmel Public Library Foundation and City of Carmel By-The-Sea Joint Strategic Plan with Changes in Wording Made by City Council.
Library Director Janet Cubbage explained to the Board that the changes in wording to the strategic plan have been highlighted in the agenda packet. The Council did approve the plan with the minimal changes.
D. Review Proposed Harrison Memorial Library Signage and Approve Budget Amendment for Sign Expenses.
Ms. Cubbage reviewed the sign design options and price quotes with the Board. The Board agreed on design and dimensions.
Board Member IRVINE moved to, approve a budget amendment in the amount of $1050.00 for sign expenses for the Main Library, seconded by Board Member COLLINS and carried by the following roll call vote:
AYES: COLLINS, IRVINE, MOSHER, UNGARETTI
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
E. Accept Second Quarter Distribution From the Carmel Public Library Foundation in the Amount of $70,000
Board Member COLLINS moved to, accept second quarter distribution from Carmel Public Library Foundation in the amount of $70,000 , seconded by Board Member UNGARETTI and carried by the following roll call vote:
AYES: COLLINS, IRVINE, MOSHER, UNGARETTI
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
F. Receive Draft Fiscal Year 2009-2010 Auditor’s Report.
Janet advised the final draft was being mailed and Board member Irvine noted the omissions regarding the Bradney Fund that he noticed when reviewing the statements.
VII. LIBRARIAN’S REPORT:
Library Director updated the board on the Food for Fines program. She also reviewed California State Budget FY 11/12 proposal to cut 100% of funding to state libraries.
Library Director reviewed monthly statistics
VIII. TREASURERS REPORT:
Board Member IRVINE moved to, accept the November 30, 2010 financial statement and November 30, 2010 and December 31, 2010 check registers, seconded by Board Member COLLINS and carried by the following roll call vote:
AYES: COLLINS, IRVINE, MOSHER, UNGARETTI
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
IX. ADJOURNMENT:
There being no further business to come before the Board, the President declared the meeting adjourned at 9:58 a.m. The next regular meeting is scheduled for February 23, 2011.
Respectfully submitted,
_________________________________________
Michaela Galley, Library Office Assistant
Approved by:
_________________________________________
Martha Mosher, President Harrison Memorial Library Board of Trustees
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