CITY COUNCIL: Agenda & Minutes June 2008

Regular Meeting
Tuesday, June 3, 2008
4:30 p.m., Open Session

Broadcast date
Sunday, June 8, 2008
8:00 a.m., KMST Channel 26

http://www.ci.carmel.ca.us/

City Hall
East side of Monte Verde Street between Ocean and Seventh Avenues

Hearing assistance units are available to the public for meetings held in the Council Chambers.

The City Council welcomes your interest and participation. If you want to speak on an agenda item during its review, you may do so when the Mayor opens the item for public comment. Persons are not required to give their names but it is helpful in order that the City Clerk may identify them in the minutes of the meeting. Please keep remarks to a maximum of three (3) minutes, or as otherwise established by the City Council. Always speak into the microphone, as the meeting is recorded on tape.

I. Call to Order

II. Roll Call


III. Pledge of Allegiance

IV. Extraordinary Business

A. Introduction of new Police Sgt. Paul Tomasi

B. Recognition of Public Safety Staff for Saving Life of Dog:
Police Sgt. Mike Calhoun, Officer Cindi Mitchell, Officer Joe Boucher; Fire Captain Mitch Kastros; Fire Engineer David Jedniak; Fire Engineer Kenny Hutchinson; and EMT/Firefighter Tom Brown

C. Recognition of Executive Assistant Sandy Farrell

V. Announcements from Closed Session, from City Council Members and the City Administrator.

A. Announcements from Closed Session

B. Announcements from City Council members. (Council members may ask a question for clarification, make a brief announcement or report on his or her activities)

C. Announcements from City Administrator

New Hands-free device regulation Traffic impact fee

VI. Appearances

Anyone wishing to address the City Council on matters within the jurisdiction of the City and are not on the agenda may do so now. Matters not appearing on the City Council’s agenda, per the Brown Act (Open Meeting Law), will not receive action by the Council at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three (3) minutes, or as otherwise established by the City Council.

Persons are not required to give their names, but it is helpful for speakers to state their names in order that the City Clerk may identify them in the minutes of the meeting. Always speak into the microphone, as the meeting is recorded on tape.

VII. Consent Calendar

These matters include routine financial and administrative actions, which are usually approved by a single majority vote. Individual items may be removed from Consent by a member of the Council or the public for discussion and action.

A. Ratify the minutes for the regular meeting of May 6, 2008

B. Ratify the minutes for the special meeting of May 20, 2008

C. Ratify the bills paid for the month of May 2008

D. Consideration of a Resolution to provide another designated period for Two Years Additional Service Credit, Section 20903, for the position of Executive Assistant, based on the City’s contract amendment with the California Public Employees Retirement system

E. Consideration of a Resolution awarding a professional services agreement for financial statement auditing services to Marcello & Company, CPAs, for fiscal years 2007-08, 2008-09, and 2009-10 in an amount not to exceed $25,000 for 2007-08, $26,500 for 2008-09, and $28,000 for 2009-10

F. Consideration of a Resolution ratifying the Memorandum of Understanding between the City of Carmel-by-the-Sea and the Carmel Firefighters Association

G. Consideration of a Request to reimburse application fees for the installation of temporary banners for the Sunset Center

VIII. Public Hearings

If you challenge the nature of the proposed action in Court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.

A. None

IX. Ordinances

A. Second Reading of an Ordinance Amending Title 15 of the Municipal Code and Adopting the 2007 California Building, Energy, Mechanical, Plumbing, Electrical and Housing Codes and 2007 Building Standards

B. Consideration of an Ordinance Adding Chapter 3.36 to the City of Carmel-by-the Sea Municipal Code Establishing a Regional Development Impact Fee (First reading)

C. Consideration of an Ordinance of the City Council of the City of Carmel-by-the Sea amending Title 10, Division I. Traffic Code, Chapter 10.12 “Speed Limits”, Section 10.12.010 “Miscellaneous Streets (First reading)

D. Consideration of an Ordinance of the City Council of Carmel-by-the- Sea Amending Section of 8.68 of the Municipal Code regarding Chlorofluorocarbon and Similar Packaging Material Restrictions (First reading)

X. Resolutions

None

XI. Orders of Council

A. Receive the report on the proposed LAFCO of Monterey County fee schedule and provide policy direction

B. Request for policy direction regarding the establishment of a Municipal Endowment Fund (comprised of a number of individual endowment funds) and the related policies governing the acceptance of gifts, investment, spending, accounting, and reporting of all endowed funds

C. Scheduling Future City Council meetings – Please Bring Your Calendar.

XII. Adjournment

The next meeting of the City Council will be:
Special Council Meeting: Budget Workshop – 4:30 p.m.
Tuesday, June 10, 2008
Council Chambers
(If needed)

Special Council Meeting: Budget Workshop – 4:30 p.m.
Tuesday, June 10, 2008
Council Chambers

Regular Council Meeting – 4:30 p.m.
Tuesday, July 1, 2008
Council Chambers

The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) number is 1-800-735- 2929.

The City Council Chambers is equipped with a portable microphone for anyone unable to come to the podium. Assisted listening devices are available upon request of the City Clerk. If you need assistance, please advise Heidi Burch as to which item you would like to comment on and the microphone will be brought to you.


MINUTES
CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
June 3, 2008

I. CALL TO ORDER
The regular meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 4:34 p.m. Mayor McCloud called the meeting to order.

II. ROLL CALL
PRESENT: Council Members Hazdovac, Rose, Talmage & McCloud
ABSENT: Council Member Sharp
STAFF PRESENT: Rich Guillen, City Administrator
Don Freeman, City Attorney
Heidi Burch, City Clerk
George Rawson, Public Safety Director
Joyce Giuffre, Administrative Services Director

III. PLEDGE OF ALLEGIANCE
Members of the audience joined the Mayor and Council Members in the Pledge of
Allegiance.

IV. EXTRAORDINARY BUSINESS
Mayor McCloud requested a moment of silence for Bob Evans, Ric Masten and Ted Leidig who all recently died.

Public Safety Director George Rawson introduced Sergeant Paul Tomasi.

Rawson recognized Police Sgt. Mike Calhoun, Officer Cindi Mitchell, Officer Joe Boucher, Fire Captain Mitch Kastros, Fire Engineer David Jedniak, Fire Engineer Kenny Hutchinson and EMT/Firefighter Tom Brown for saving life of a dog on the beach.
Mayor McCloud recognized former Executive Assistant Sandy Farrell.

V. ANNOUNCEMENTS FROM CLOSED SESSION, FROM CITY COUNCIL MEMBERS AND THE CITY ADMINISTRATOR.

A. Announcements from Closed Session.

None

B. Announcements from City Council Members.

Mayor McCloud noted the Library Foundation’s Maybeck plaque fundraising campaign ended on Sunday.

C. Announcements from City Administrator.

New Hands-free device regulation

Corporal Rana briefed the Council regarding the new law, which takes effect on July 1, prohibiting cell phone usage in cars without a hands-free device.

Construction truck impact fee
City Administrator Guillen noted the meeting held on May 13 with contractors regarding the proposed fee.

Library Director Janet Cubbage provided details regarding the Maybeck plaque.

VI. APPEARANCES

Mayor McCloud opened the appearances section to public comment at 4:58 p.m.

Stephen Moorer, executive director of PacRep, noted the progress on the renovation of the Golden Bough Theater and a public meeting regarding the project on June 23rd at 7:00 pm. Additionally, he noted a casting call for the role of Toto in an upcoming production of the “Wizard of Oz” on June 21st.

Joseph White of Lussori, Inc, addressed the Council regarding the resale of jewelry business licenses in the City.

Jim Price, chairman of the Board of Directors of Sunset Center, Inc. noted the Annual Meeting scheduled for June 18th at 5:30 p.m. at the Sunset Center.

Skip Lloyd addressed Council regarding clean up of debris from fires on the beach and clean up of Mission Trails Park.

Mayor McCloud closed the appearances section to public comment at 5:12 p.m.

VII. CONSENT CALENDAR

A. Ratify the minutes for the regular meeting of May 6, 2008

B. Ratify the minutes for the special meeting of May 20, 2008

C. Ratify the bills paid for the month of May 2008

D. Consideration of a Resolution to provide another designated period for Two Years Additional Service Credit, Section 20903, for the position of Executive Assistant,
based on the City’s contract amendment with the California Public Employees Retirement system

E. Consideration of a Resolution awarding a professional services agreement for financial statement auditing services to Marcello & Company, CPAs, for fiscal years
2007-08, 2008-09, and 2009-10 in an amount not to exceed $25,000 for 2007-08,
$26,500 for 2008-09, and $28,000 for 2009-10

F. Consideration of a Resolution ratifying the Memorandum of Understanding between the City of Carmel-by-the-Sea and the Carmel Firefighters Association

G. Consideration of a Request to waive application fees for the installation of temporary banners for the Sunset Center

Mayor McCloud opened the meeting to public comment at 5:14 p.m.

Barbara Livingston requested clarification of the banner policy with respect to item G.

Mayor McCloud closed the meeting to public comment at 5:15 p.m.

Council Member HAZDOVAC moved adoption of the Consent Calendar, seconded by Council Member ROSE and carried unanimously.

VIII. PUBLIC HEARINGS

None

IX. ORDINANCES

B. Consideration of an Ordinance Adding Chapter 3.36 to the City of Carmel-by-the-Sea Municipal Code Establishing a Regional Development Impact Fee (First reading)

This item was heard out of order in consideration of the TAMC representative’s
schedule.

Mayor McCloud opened and closed the meeting to public comment at 5:17 p.m.

Council Member ROSE moved adoption on First Reading of an Ordinance Adding Chapter 3.36 to the City of Carmel-by-the-Sea Municipal Code Establishing a Regional Development Impact Fee, seconded by Council Member TALMAGE and carried by the following roll call:

AYES: COUNCIL MEMBERS: HAZDOVAC, ROSE, TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: SHARP
ABSTAIN: COUNCIL MEMBERS: NONE

A. Consideration of an Ordinance Amending Title 15 of the Municipal Code and Adopting the 2007 California Building, Energy, Mechanical, Plumbing, Electrical
and Housing Codes and 2007 Building Standards (Second reading)

Mayor McCloud opened and closed the meeting to public comment at 5:20 p.m.

Council Member TALMAGE moved adoption on Second Reading of an Ordinance Amending Title 15 of the Municipal Code and Adopting the 2007 California Building, Energy, Mechanical, Plumbing, Electrical and Housing Codes and 2007 Building Standards, seconded by Council Member HAZDOVAC and carried by the following roll call:

AYES: COUNCIL MEMBERS: HAZDOVAC, ROSE, TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: SHARP
ABSTAIN: COUNCIL MEMBERS: NONE

C. Consideration of an Ordinance of the City Council of the City of Carmel-by-the-Sea amending Title 10, Division I. Traffic Code, Chapter 10.12 “Speed Limits”, Section 10.12.010 “Miscellaneous Streets (First reading)

Mayor McCloud opened the meeting to public comment at 5:22 p.m.

Barbara Livingston thanked George Rawson for his attention to the speed limits and traffic.

Mayor McCloud closed the meeting to public comment at 5:23 p.m.

Council Member ROSE moved adoption on First Reading of an Ordinance of the City Council of the City of Carmel-by-the-Sea amending Title 10, Division I. Traffic Code, Chapter 10.12 “Speed Limits”, Section 10.12.010 “Miscellaneous Streets, seconded by Council Member TALMAGE and carried by the following roll call:

AYES: COUNCIL MEMBERS: HAZDOVAC, ROSE, TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: SHARP
ABSTAIN: COUNCIL MEMBERS: NONE

D. Consideration of an Ordinance of the City Council of Carmel-by-the-Sea Amending Section of 8.68 of the Municipal Code regarding Chlorofluorocarbon and Similar Packaging Material Restrictions (First reading)

Mayor McCloud outlined the proposed ordinance.

Jeff Lindenthal and Angela Brantley, from the Monterey Regional Waste Management Task Force, addressed Council.

Mayor McCloud opened the meeting to public comment at 5:32 p.m.

Joy Colangelo, from Sustainable PG, and Roberta Miller, on behalf of the Carmel Residents Association, thanked the Mayor and Council for considering the proposed Ordinance.

Two individuals from the American Chemistry Council, who identified themselves only as Janine and Zach, addressed Council.

Monta Potter, CEO of the Carmel Chamber of Commerce, noted that the Chamber does not oppose the ban.

Christina Chavez, a representative of Plastics Foodservice Packaging Group and the American Chemistry Council, addressed Council.

Mayor McCloud closed the meeting to public comment at 5:45 p.m.

Council Member ROSE moved adoption on First Reading of an Ordinance of the City Council of Carmel-by-the-Sea Amending Section of 8.68 of the Municipal Code regarding Chlorofluorocarbon and Similar Packaging Material Restrictions, seconded by Council Member TALMAGE and carried by the following roll call:

AYES: COUNCIL MEMBERS: HAZDOVAC, ROSE, TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: SHARP
ABSTAIN: COUNCIL MEMBERS: NONE

X. RESOLUTIONS

None

XI. ORDERS OF COUNCIL

A. Receive the report on the proposed LAFCO of Monterey County fee schedule and provide policy direction.

City Administrator Guillen presented the staff report.

Kate McKenna, Executive Officer of the Local Agency Formation Commission, (LAFCO), answered Council questions.

Mayor McCloud opened and closed the meeting to public comment at 5:52 p.m.

Council directed staff to send a letter to LAFCO, expressing its questions and concerns about the rate increase. The letter also should indicate Council’s support for LAFCO shifting fees and offsetting the increase by reducing expenses.

B. Request for policy direction regarding the establishment of a Municipal Endowment Fund (comprised of a number of individual endowment funds) and the
related policies governing the acceptance of gifts, investment, spending, accounting, and reporting of all endowed funds

City Administrator Guillen presented the staff report.

Paul Wood, CPA, provided an outline of the concept of a municipal endowment fund.

Public Safety Director George Rawson thanked volunteer Stuart Miller for his instrumental role in the formation of the concept of the endowment fund.

Mayor McCloud opened and closed the meeting to public comment at 6:05 p.m.

Council directed staff to further pursue the proposed concept and variations of it and return to Council.

C. Scheduling Future City Council meetings – Please Bring Your Calendar.

Mayor McCloud gave a reminder about the next Budget meeting scheduled for June 10, 2008.

XII. ADJOURNMENT

Mayor McCloud declared the meeting adjourned at 6:21 p.m.

Respectfully submitted,

___________________________
Heidi Burch, City Clerk

ATTEST:

____________________________
SUE McCLOUD, MAYOR

CITY COUNCIL: Check Register June 2008

June 2008 Check Register

Check No--Check Date--Vendor Name--Net Amount--Expense Account--Account Name
115503 6/3/08 ACME ROTARY BROOM SERVICE $ 1 ,033.55 01 76047 AUTOMOTIVE PARTS/SUPPLIES

115559 6/10/08 AILING HOUSE PEST CONTROL $ 5 10.00 01 70053 CONTRACTUAL SERVICES

115504 6/3/08 ALL AMERICAN MAILING $ 2 59.28 01 69040 AFFORDABLE HOUSING NOTICE MAILING

115560 6/10/08 AMBAG/ASSN. OF MONTEREY $ 5 0.00 01 64030 SEMINAR FEE FOR BLDG/PLNG STAFF
115618 6/17/08 AMBAG/ASSN. OF MONTEREY $ 2 5.00 01 64030 SEMINAR FEE FOR BLDG/PLNG STAFF
----Vendor Total---- $ 7 5.00

115561 6/10/08 AMERICAN RIVER COLLEGE $ 4 4.00 01 64030 SEMINAR FEE FOR BLDG/PLANNING STAFF

115619 6/17/08 ANDON LAUNDRY SERVICE $ 2 67.00 01 72053 CONTRACTUAL SERVICES

115562 6/10/08 ANIMAL CARE EQUIP & SVS. $ 4 75.65 01 74095 OPERATIONAL SERVICES/SUPPLIES

115563 6/10/08 ARCHAEOLOGICAL CONSULTING $ 6 00.00 01 87601 PRELIMINARY ARCHAEOLOGICAL REPORT FOR MISSION TRAILS NATURE PRESERVE PEDESTRIAN BRIDGE PROJ

115505 6/3/08 ARCHITECTURAL RESOURCES $ 6 ,032.00 01 88404 HISTORIC CONTEXT STATEMENT PROJECT

115506 6/3/08 AT&T $ 1 10.44 01 74036 TELEPHONE
115548 6/3/08 AT&T LONG DISTANCE $ 1 4.95 01 11000 SCC PHONE # (ACCTS REC)
115548 6/3/08 AT&T LONG DISTANCE $ 4 5.73 01 64036 TELEPHONE
115548 6/3/08 AT&T LONG DISTANCE $ 6 .64 01 69036 TELEPHONE
115548 6/3/08 AT&T LONG DISTANCE $ 4 .12 01 72036 TELEPHONE
115548 6/3/08 AT&T LONG DISTANCE $ 3 6.70 01 74036 TELEPHONE
115548 6/3/08 AT&T LONG DISTANCE $ 0 .62 01 76036 TELEPHONE
115547 6/3/08 AT&T/MCI $ 3 65.82 01 11000 SCC PHONE # (ACCTS REC)
115547 6/3/08 AT&T/MCI $ 1 71.72 01 69036 TELEPHONE
115547 6/3/08 AT&T/MCI $ 2 49.90 01 72036 TELEPHONE
115547 6/3/08 AT&T/MCI $ 2 64.85 01 74036 TELEPHONE
115547 6/3/08 AT&T/MCI $ 3 2.64 01 76036 TELEPHONE
115606 6/10/08 AT&T/MCI $ 1 5.96 01 11000 SCC PHONE # (ACCTS REC)
115606 6/10/08 AT&T/MCI $ 9 95.12 01 64036 TELEPHONE
115606 6/10/08 AT&T/MCI $ 6 60.01 01 65053 TELEPHONE
115606 6/10/08 AT&T/MCI $ 6 6.94 01 69036 TELEPHONE
115606 6/10/08 AT&T/MCI $ 5 37.82 01 74036 TELEPHONE
115606 6/10/08 AT&T/MCI $ 1 32.86 01 76036 TELEPHONE
115638 6/17/08 AT&T/MCI $ 1 5.96 01 64036 TELEPHONE
115638 6/17/08 AT&T/MCI $ 1 74.24 01 72036 TELEPHONE
115638 6/17/08 AT&T/MCI $ 2 58.20 01 74036 TELEPHONE
115638 6/17/08 AT&T/MCI $ 1 5.96 01 82036 TELEPHONE
115638 6/17/08 AT&T/MCI $ 1 5.96 60 81036 TELEPHONE
----Vendor Total---- $ 4 ,193.16

115507 6/3/08 C&H DISTRIBUTORS, LLC $ 4 39.29 01 76045 MATERIALS/SUPPLIES

115509 6/3/08 CA COMMERCIAL INTERIORS $ 3 74.78 01 67170 ERGONOMIC WORKSTATION FOR BLDG OFFICIAL

115564 6/10/08 CACEO- CALIF ASSO OF CODE ENFORCEMENT $ 7 5.00 01 69033 DUES/MEMBERSHIPS

115508 6/3/08 CAL-AM WATER COMPANY $ 5 4.27 01 64026 UTILITIES
115508 6/3/08 CAL-AM WATER COMPANY $ 4 5.39 01 76026 UTILITIES
115508 6/3/08 CAL-AM WATER COMPANY $ 1 8.35 01 82026 UTILITIES
115620 6/17/08 CAL-AM WATER COMPANY $ 2 31.43 01 64026 UTILITIES
115620 6/17/08 CAL-AM WATER COMPANY $ 2 ,383.23 01 70026 UTILITIES
115620 6/17/08 CAL-AM WATER COMPANY $ 1 54.76 01 72026 UTILITIES
115620 6/17/08 CAL-AM WATER COMPANY $ 1 20.96 01 74026 UTILITIES
115620 6/17/08 CAL-AM WATER COMPANY $ 2 ,358.01 01 76026 UTILITIES
115620 6/17/08 CAL-AM WATER COMPANY $ 1 8.04 01 82026 UTILITIES
115620 6/17/08 CAL-AM WATER COMPANY $ 5 61.58 01 84026 UTILITIES
115620 6/17/08 CAL-AM WATER COMPANY $ 1 69.06 60 81026 UTILITIES
----Vendor Total---- $ 6 ,115.08

115565 6/10/08 CALBO $ 2 15.00 01 69033 DUES/MEMBERSHIPS

115511 6/3/08 CARMEL CHEVRON $ 9 3.14 01 76046 FUEL
115511 6/3/08 CARMEL CHEVRON $ 1 ,090.74 01 76049 EQUIPMENT MAINTENANCE
115621 6/17/08 CARMEL CHEVRON $ 4 3.52 01 76046 FUEL
----Vendor Total---- $ 1 ,227.40

115512 6/3/08 CARMEL FIRE PROTCTN ASSOC $ 5 24.12 01 69051 PLAN REVIEW PROFESSIONAL SERVICES
115512 6/3/08 CARMEL FIRE PROTCTN ASSOC $ 1 ,425.00 50 24050 PLAN CHECK (CONTRACT FIRE EXP)
115568 6/10/08 CARMEL FIRE PROTCTN ASSOC $ 9 31.72 01 69051 PLAN REVIEW PROFESSIONAL SERVICES
115568 6/10/08 CARMEL FIRE PROTCTN ASSOC $ 1 ,150.00 50 24050 PLAN CHECK (CONTRACT FIRE EXP)
----Vendor Total---- $ 4 ,030.84

115567 6/10/08 CARMEL GARDEN & IRRIGATN $ 4 48.00 01 78050 OUTSIDE LABOR

115510 6/3/08 CARMEL PINE CONE $ 1 33.28 01 69040 ADVERTISING
115566 6/10/08 CARMEL PINE CONE $ 1 33.28 01 69040 ADVERTISING
----Vendor Total---- $ 2 66.56

115513 6/3/08 CDW-G GOVERNMENT INC. $ 2 81.34 01 65045 MATERIALS/SUPPLIES
115569 6/10/08 CDW-G GOVERNMENT INC. $ 1 34.90 01 65045 MATERIALS/SUPPLIES
115622 6/17/08 CDW-G GOVERNMENT INC. $ 2 89.56 01 65045 MATERIALS/SUPPLIES
----Vendor Total---- $ 7 05.80

115623 6/17/08 CENTRAL WHOLESALE ELEC. D $ 1 97.87 01 70045 MATERIAL/SUPPLIES

115570 6/10/08 CHEVRON USA, INC. $ 8 1.02 01 64030 TRAVEL EXPENSES FOR POLICE STAFF TRNG

115571 6/10/08 CIRCA:HISTORIC PROPTY DEV $ 5 07.50 50 24050 HISTORIC SURVEY

115572 6/10/08 CITY OF MONTEREY $ 3 95.09 01 76049 EQUIPMENT MAINTENANCE

115624 6/17/08 CITY OF SEASIDE $ 5 76.50 01 76050 STORM DRAIN WORK

115573 6/10/08 COASTAL HEALTHCARE $ 8 0.00 01 60017 MEDICAL PROGRAM
115573 6/10/08 COASTAL HEALTHCARE $ 1 ,048.40 01 65017 MEDICAL PROGRAM
115573 6/10/08 COASTAL HEALTHCARE $ 1 8.00 01 70017 MEDICAL PROGRAM
115573 6/10/08 COASTAL HEALTHCARE $ 3 17.00 01 72017 MEDICAL PROGRAM
115573 6/10/08 COASTAL HEALTHCARE $ 1 ,220.00 01 74017 MEDICAL PROGRAM
115573 6/10/08 COASTAL HEALTHCARE $ 3 01.50 01 76017 MEDICAL PROGRAM
115625 6/17/08 COASTAL HEALTHCARE $ 4 6.75 01 60017 MEDICAL PROGRAM
115625 6/17/08 COASTAL HEALTHCARE $ 4 8.65 01 64017 MEDICAL PROGRAM
115625 6/17/08 COASTAL HEALTHCARE $ 4 70.30 01 65017 MEDICAL PROGRAM
115625 6/17/08 COASTAL HEALTHCARE $ 2 8.05 01 67017 MEDICAL PROGRAM
115625 6/17/08 COASTAL HEALTHCARE $ 1 ,064.10 01 69017 MEDICAL PROGRAM
115625 6/17/08 COASTAL HEALTHCARE $ 9 .35 01 70017 MEDICAL PROGRAM
115625 6/17/08 COASTAL HEALTHCARE $ 4 76.50 01 72017 MEDICAL PROGRAM
115625 6/17/08 COASTAL HEALTHCARE $ 9 89.95 01 74017 MEDICAL PROGRAM
115625 6/17/08 COASTAL HEALTHCARE $ 7 4.80 01 76017 MEDICAL PROGRAM
115625 6/17/08 COASTAL HEALTHCARE $ 2 8.05 01 78017 MEDICAL PROGRAM
115625 6/17/08 COASTAL HEALTHCARE $ 9 .35 01 82017 MEDICAL PROGRAM
115625 6/17/08 COASTAL HEALTHCARE $ 2 23.15 01 84017 MEDICAL PROGRAM
----Vendor Total---- $ 6 ,453.90

115626 6/17/08 CONTE'S GENERATOR SERVICE $ 1 ,000.00 01 72053 CONTRACTUAL SERVICES

115514 6/3/08 COPIES BY-THE-SEA $ 2 60.15 01 64039 PRINTING
115514 6/3/08 COPIES BY-THE-SEA $ 3 03.71 01 69039 PRINTING
----Vendor Total---- $ 5 63.86

115515 6/3/08 CORBIN WILLITS SYSTEM $ 5 92.37 01 65053 CONTRACTUAL SERVICES

115627 6/17/08 CSAC EXCESS INS AUTHORITY $ 3 81.00 01 67120 EMPLOYEE ASSISTANCE PROGRAM

115550 6/3/08 DANIEL SILVERIE IV $ 7 77.50 50 24050 REFUND OF VOLUME DEPOSIT

115521 6/3/08 DEWEY D. EVANS $ 2 00.00 01 63053 CITY TREASURER SERVICES

115574 6/10/08 DOCUTEC $ 3 74.65 01 65049 EQUIPMENT MAINTENANCE

115518 6/3/08 DON CHAPIN COMPANY,INC. $ 6 10.25 01 76045 MATERIALS/SUPPLIES

115519 6/3/08 DPC CONSTRUCTION $ 1 ,053.75 50 24050 REFUND OF VOLUME DEPOSIT

115520 6/3/08 DROUGHT RESISTANT NURSERY $ 6 73.59 01 76045 MATERIALS/SUPPLIES
115520 6/3/08 DROUGHT RESISTANT NURSERY $ 3 67.97 01 78045 MATERIAL/SUPPLIES
115520 6/3/08 DROUGHT RESISTANT NURSERY $ 3 26.58 01 89639 PLANTS FOR FOREST STUDY IMPLEMENTATION PROJ
----Vendor Total---- $ 1 ,368.14

115577 6/10/08 FASULO INVESTIGATIONS $ 2 85.23 01 67110 PRE-EMPLOYMENT BACKGROUND CKS
115629 6/17/08 FASULO INVESTIGATIONS $ 3 59.96 01 67110 PRE-EMPLOYMENT BACKGROUND CKS
----Vendor Total---- $ 6 45.19

115578 6/10/08 FEDERICO EMBROIDERY $ 2 40.24 01 72031 CLOTHING

115522 6/3/08 FEDEX $ 4 1.37 01 65049 EQUIPMENT MAINTENANCE
115522 6/3/08 FEDEX $ 2 7.42 01 69095 OPERATIONAL SERVICES/SUPPLIES
----Vendor Total---- $ 6 8.79

115524 6/3/08 FERGUSON ENTERPRISES,INC.#679 $ 5 2.72 01 70045 MATERIAL/SUPPLIES

115579 6/10/08 FISHER SCIENTIFIC $ 2 87.92 01 72057 SAFETY EQUIPMENT

115580 6/10/08 GALLI UNIFORM COMPANY $ 3 01.45 01 74031 CLOTHING EXPENSE

115581 6/10/08 GRANITE ROCK COMPANY $ 2 06.76 01 76045 MATERIALS/SUPPLIES
115630 6/17/08 GRANITE ROCK COMPANY $ 2 00.39 01 76045 MATERIALS/SUPPLIES
----Vendor Total---- $ 4 07.15

115527 6/3/08 HALL LANDSCAPE DESIGN $ 9 ,159.25 01 89636 DESIGN WORK FOR 4TH AVE RIPARIAN RESTORATION PROJECT

115582 6/10/08 HAYWARD LUMBER $ 3 31.18 01 70045 MATERIAL/SUPPLIES

115632 6/17/08 HOME DEPOT/GECF $ 3 67.48 01 70045 MATERIAL/SUPPLIES
115632 6/17/08 HOME DEPOT/GECF $ 9 7.92 01 76041 RENT/LEASE EQUIPMENT
----Vendor Total---- $ 4 65.40

115584 6/10/08 IKON OFFICE SOLUTIONS $ 2 55.47 01 64053 CONTRACTUAL SERVICES

115585 6/10/08 IMAGE SALES $ 1 9.02 01 74039 PRINTING

115644 6/17/08 IRA WONG $ 3 00.00 01 33405 REIMBURSEMENT FOR PLANNING PERMITS

115528 6/3/08 IVERSON TREE SERVICE $ 3 ,300.00 01 78050 OUTSIDE LABOR

115587 6/10/08 JOHN LEY'S TREE SERVICE $ 6 15.00 01 78050 OUTSIDE LABOR

115609 6/10/08 JOHN THODOS,AIA ARCHITECT $ 1 ,650.00 01 33405 REFUND OF COMM'L DESIGN REVIEW APPLICATION

115525 6/3/08 JOYCE GIUFFRE $ 3 1.31 01 64030 MILEAGE REIMBURSEMENT

115517 6/3/08 KEITH DAY LANDSCPE SUPPLY $ 9 55.60 01 78045 MATERIAL/SUPPLIES

115633 6/17/08 KEN M. JENVEY $ 1 ,658.00 01 67425 CLAIM REIMBURSEMENT

115530 6/3/08 KNA GENERAL CONSTRUCTION $ 9 ,600.00 01 78050 BEACH STAIRS REPAIRS-SCENIC & MARTIN

115529 6/3/08 KNAPP MILL & CABINET CO. $ 2 13.63 01 70045 MATERIAL/SUPPLIES
115588 6/10/08 KNAPP MILL & CABINET CO. $ 3 4.91 01 76045 MATERIALS/SUPPLIES
115588 6/10/08 KNAPP MILL & CABINET CO. $ 1 1.98 01 78045 MATERIAL/SUPPLIES
----Vendor Total---- $ 2 60.52

115634 6/17/08 LAW ENFORCEMENT $ 3 50.00 01 67110 PRE-EMPLOYMENT

115531 6/3/08 LENEVE PAINTING CO., INC. $ 2 ,347.00 01 70050 PAINTING AT LIBRARY PARK BRANCH & FOREST HILL PARK RESTROOMS

115523 6/3/08 LESLIE FENTON $ 2 50.00 01 67428 FOR BRIAN ROSETH RETIRMENT PARTY (EMPLOYEE RECOGNITION PROGRAM)

115532 6/3/08 LIEBERT CASSIDY WHITMORE $ 5 13.00 01 61051 PROFESSIONAL SERVICES

115534 6/3/08 LIU OF NA $ 5 04.22 01 69016 RETIREMENT
115534 6/3/08 LIU OF NA $ 1 80.21 01 76016 RETIREMENT
115534 6/3/08 LIU OF NA $ 1 ,521.19 01 84016 RETIREMENT
115590 6/10/08 LIU OF NA $ 1 ,074.24 01 21285 RETIREMENT
115590 6/10/08 LIU OF NA $ 1 87.20 01 64016 RETIREMENT
115590 6/10/08 LIU OF NA $ 1 87.20 01 65016 RETIREMENT
115590 6/10/08 LIU OF NA $ 1 87.20 01 67016 RETIREMENT
115590 6/10/08 LIU OF NA $ 9 36.00 01 69016 RETIREMENT
115590 6/10/08 LIU OF NA $ 1 87.20 01 70016 RETIREMENT
115590 6/10/08 LIU OF NA $ 1 ,497.60 01 76016 RETIREMENT
115590 6/10/08 LIU OF NA $ 3 74.40 01 78016 RETIREMENT
115590 6/10/08 LIU OF NA $ 1 ,062.90 01 84016 RETIREMENT
----Vendor Total---- $ 7 ,899.56

115616 6/10/08 LORRAINE WILMOTH $ 1 ,425.00 01 33405 REFUND OF DESIGN STUDY FEES

115589 6/10/08 MALCOLM KNISELY $ 2 45.00 01 74050 INSTALLATION OF ARC VIEW EQUIPMENT ON POLICE DEPT COMPUTER

115591 6/10/08 MARTIN'S IRRIGATION $ 3 66.72 01 76045 MATERIALS/SUPPLIES

115537 6/3/08 MCFTOA (MONTEREY COUNTY $ 2 00.00 01 72600 WILDLAND FIRE SCHOOL REGISTRATION FOR FIRE DEPT STAFF

115592 6/10/08 MEDTRONIC-PHYSIO CONTROL $ 6 0.74 01 74054 EQUIPMENT/SUPPLIES

115539 6/3/08 MONTEREY COUNTY $ 1 ,370.00 01 76032 ANNUAL ENVIRONMENTAL HEALTH DIV PERMIT FEES

115593 6/10/08 MONTEREY COUNTY CONVENTION & VISITORS BUREAU $ 2 1,242.43 01 20260 TOURISM IMPRVMT DISTRICT PYBLE

115538 6/3/08 MONTEREY TIRE SERVICE $ 2 61.53 01 76048 TIRES/TUBES

115594 6/10/08 NANCY'S MID VLY FLORIST $ 1 34.06 01 64095 OPERATIONAL SERVICE/SUPPLIES

115540 6/3/08 NATURE CONSERVANCY $ 2 5.00 01 78033 DUES/MEMBERSHIPS

115541 6/3/08 NEILL ENGINEERS CORP. $ 1 50.00 01 62053 CONTRACTUAL SERVICES-MONTHLY RETAINER

115542 6/3/08 NEW IMAGE LANDSCAPE CO. $ 2 ,937.50 01 76053 CONTRACTUAL SERVICES
115635 6/17/08 NEXTEL COMMUNICATIONS $ 5 6.99 01 64036 TELEPHONE

115635 6/17/08 NEXTEL COMMUNICATIONS $ 4 70.11 01 65036 TELEPHONE
115635 6/17/08 NEXTEL COMMUNICATIONS $ 1 95.91 01 70036 TELEPHONE
115635 6/17/08 NEXTEL COMMUNICATIONS $ 9 1.56 01 72036 TELEPHONE
115635 6/17/08 NEXTEL COMMUNICATIONS $ 4 65.22 01 74036 TELEPHONE
115635 6/17/08 NEXTEL COMMUNICATIONS $ 9 3.60 01 76036 TELEPHONE
115635 6/17/08 NEXTEL COMMUNICATIONS $ 2 9.32 01 78036 TELEPHONE
115635 6/17/08 NEXTEL COMMUNICATIONS $ 5 3.28 01 82036 TELEPHONE
----Vendor Total---- $ 1 ,455.99

115595 6/10/08 NIELSEN BROS. MARKET,INC. $ 2 0.00 50 24050 SENIORS-HELPING SENIORS PROG.

115636 6/17/08 OCCU-MED LTD. $ 5 00.00 01 67425 ANNUAL EXAM SERVICES-PRE-EMPLOYMENT

115543 6/3/08 OFFICE DEPOT, INC. $ 3 8.57 01 69042 OFFICE MACHINE SUPPLIES
115596 6/10/08 OFFICE DEPOT, INC. $ 3 3.77 01 65045 MATERIALS/SUPPLIES
115596 6/10/08 OFFICE DEPOT, INC. $ 2 60.02 01 72042 OFFICE MACHINE SUPPLIES
115596 6/10/08 OFFICE DEPOT, INC. $ 2 72.34 01 74043 OFFICE SUPPLIES
115637 6/17/08 OFFICE DEPOT, INC. $ 2 36.41 01 64043 OFFICE SUPPLIES
115637 6/17/08 OFFICE DEPOT, INC. $ 3 4.74 01 65045 MATERIALS/SUPPLIES
----Vendor Total---- $ 8 75.85

115597 6/10/08 ORCHARD SUPPLY $ 5 9.25 01 70045 MATERIAL/SUPPLIES

115598 6/10/08 PACIFIC GAS & ELECTRIC CO $ 6 71.82 01 64026 UTILITIES
115598 6/10/08 PACIFIC GAS & ELECTRIC CO $ 4 4.35 01 70026 UTILITIES
115598 6/10/08 PACIFIC GAS & ELECTRIC CO $ 7 00.69 01 72026 UTILITIES
115598 6/10/08 PACIFIC GAS & ELECTRIC CO $ 2 ,397.89 01 74026 UTILITIES
115598 6/10/08 PACIFIC GAS & ELECTRIC CO $ 1 ,399.96 01 76026 UTILITIES
115598 6/10/08 PACIFIC GAS & ELECTRIC CO $ 3 69.02 01 82026 UTILITIES
115598 6/10/08 PACIFIC GAS & ELECTRIC CO $ 2 ,316.10 01 84026 UTILITIES
115598 6/10/08 PACIFIC GAS & ELECTRIC CO $ 3 11.10 60 81026 UTILITIES
----Vendor Total---- $ 8 ,210.93

115599 6/10/08 PACIFIC TRUCK PARTS, INC. $ 5 2.68 01 72047 AUTOMOTIVE PARTS

115526 6/3/08 PAUL GOODWIN $ 2 00.00 01 72600 FIRE DEPT HAZMAT TRAINING FEES

115600 6/10/08 PENINSULA MESSENGER SERVICE $ 4 ,650.00 01 64204 MAIL SERVICE CONTRACT

115601 6/10/08 PETTY CASH $ 4 7.95 01 72095 OPERATIONAL SERVICES/SUPPLIES
115544 6/3/08 PETTY CASH-ADMINISTRATION $ 1 1.97 01 60073 OFFICIAL PUBLIC MEETINGS
115544 6/3/08 PETTY CASH-ADMINISTRATION $ 5 4.00 01 64030 TRAINING/PERSONAL EXP.
115544 6/3/08 PETTY CASH-ADMINISTRATION $ 4 .80 01 64038 POSTAGE
115544 6/3/08 PETTY CASH-ADMINISTRATION $ 7 .59 01 67043 OFFICE SUPPLIES
115544 6/3/08 PETTY CASH-ADMINISTRATION $ 2 4.91 01 67401 BUDGET PREPARATION
115544 6/3/08 PETTY CASH-ADMINISTRATION $ 3 0.00 01 67428 EMPLOYEE RECOGNITION
----Vendor Total---- $ 1 81.22

115602 6/10/08 POSTMASTER $ 9 8.00 01 69033 ANNUAL POST OFFICE BOX FEE

115545 6/3/08 PROPERTY SERV/MAINTENANCE $ 1 3.30 01 76045 MATERIALS/SUPPLIES
115545 6/3/08 PROPERTY SERV/MAINTENANCE $ 1 ,160.00 01 76053 CONTRACTUAL SERVICES
----Vendor Total---- $ 1 ,173.30

115603 6/10/08 REDSHIFT $ 1 25.85 01 65053 CONTRACTUAL SERVICES

115546 6/3/08 RENTAL DEPOT - MONTEREY $ 6 4.95 01 76041 RENT/LEASE EQUIPMENT

115516 6/3/08 ROBERT DARLEY $ 7 35.00 50 24050 REFUND OF VOLUME DEPOSIT

115533 6/3/08 ROBERT LITTELL ARCHITECT $ 3 40.00 50 24050 VOLUME STUDY

115586 6/10/08 ROBERT S. JAQUES $ 1 ,300.00 01 76055 STORM WATER PROGRAM ANNUAL REPORT & ADDRESS ASBS ISSUES

115604 6/10/08 ROSS ROOFING, INC. $ 2 21.00 01 70050 OUTSIDE LABOR

115575 6/10/08 RYAN RANCH PRINTERS $ 3 86.10 01 69039 PRINTING
115628 6/17/08 RYAN RANCH PRINTERS $ 5 7.92 01 69039 PRINTING
----Vendor Total---- $ 4 44.02

115605 6/10/08 S&J CARRERA CONSTRUCTION $ 1 8,907.15 01 89639 PERVIOUS CONCRETE INSTALLATION AT LINCOLN & OCEAN (FOREST STUDY IMPLEMENTATION PROJ)

115576 6/10/08 SANDRA L. FARRELL $ 2 50.00 01 67428 RETIREMENT AWARD-EMPLOYEE RECOGNITION

115631 6/17/08 SARAH GUNTER $ 1 8.88 01 72095 OPERATIONAL SERVICES/SUPPLIES

115549 6/3/08 SEASIDE GARDEN CENTER $ 1 66.51 01 89639 PLANTINGS FOR FOREST STUDY IMPLEMENTATION PROJ

115607 6/10/08 SO. BAY REGIONAL PUBLIC $ 1 00.00 01 74050 POLICE DEPT TRAINING SEMINAR FEE

115639 6/17/08 STATE OF CALIFORNIA $ 9 6.00 50 24050 SALES TAX FOR CITY TAXABLE SALES

115583 6/10/08 STEPHEN HINTON, CSS $ 4 95.00 01 74050 NORTON GARAGE SECURITY EQUIPMENT SETUP

115535 6/3/08 STEPHEN MAYER $ 1 ,096.25 50 24050 REFUND OF VOLUME DEPOSIT

115608 6/10/08 SUMMIT UNIFORMS $ 2 ,423.51 01 74031 CLOTHING EXPENSE

115536 6/3/08 THOMAS MCARDLE $ 7 35.00 50 24050 REFUND OF VOLUME DEPOSIT

115610 6/10/08 TIGERLILLY FLORIST&GIFTS $ 4 75.12 01 64095 OPERATIONAL SERVICE/SUPPLIES

115551 6/3/08 TONY'S FRAME SHOP $ 6 9.72 01 64095 OPERATIONAL SERVICE/SUPPLIES

115552 6/3/08 TOPE'S TREE SERVICE $ 7 00.00 01 78050 OUTSIDE LABOR

115611 6/10/08 TRAINING INNOVATIONS, INC $ 5 75.00 01 74053 POLICE DEPT SOFTWARE SUPPORT

115553 6/3/08 TRISTAR RISK MANAGEMENT $ 1 2.45 01 64019 WORKERS COMPENSATION INSURANCE
115553 6/3/08 TRISTAR RISK MANAGEMENT $ 6 .50 01 65019 WORKERS COMPENSATION INSURANCE
115553 6/3/08 TRISTAR RISK MANAGEMENT $ 1 2.45 01 67019 WORKERS COMPENSATION INSURANCE
115553 6/3/08 TRISTAR RISK MANAGEMENT $ 1 2.45 01 69019 WORKERS COMPENSATION INSURANCE
115553 6/3/08 TRISTAR RISK MANAGEMENT $ 7 3.07 01 70019 WORKERS COMPENSATION INSURANCE
115553 6/3/08 TRISTAR RISK MANAGEMENT $ 2 54.94 01 72019 WORKERS COMPENSATION INSURANCE
115553 6/3/08 TRISTAR RISK MANAGEMENT $ 1 ,229.23 01 74019 WORKERS COMPENSATION INSURANCE
115553 6/3/08 TRISTAR RISK MANAGEMENT $ 2 63.06 01 76019 WORKERS COMPENSATION INSURANCE
115553 6/3/08 TRISTAR RISK MANAGEMENT $ 2 01.94 01 78019 WORKERS COMPENSATION INSURANCE
115553 6/3/08 TRISTAR RISK MANAGEMENT $ 6 .50 01 82019 WORKERS COMPENSATION INSURANCE
115553 6/3/08 TRISTAR RISK MANAGEMENT $ 9 7.41 01 84019 WORKERS COMPENSATION INSURANCE
----Vendor Total---- $ 2 ,170.00

115554 6/3/08 TRUCKSIS ENTERPRISES,INC. $ 3 60.00 01 69055 BANNER INSTALLATIONS & TAKE-DOWNS
115612 6/10/08 TRUCKSIS ENTERPRISES,INC. $ 2 80.00 01 69055 BANNER INSTALLATIONS & TAKE-DOWNS
----Vendor Total---- $ 6 40.00

115555 6/3/08 URBAN LUMBERJACKS, INC. $ 1 0,460.00 01 78050 DEAD TREES & STUMPS REMOVAL

115556 6/3/08 VALLEY PACIFIC PETROLEUM SERVICES $ 6 05.74 01 76046 FUEL

115613 6/10/08 VALLEY SAW & GARDEN EQUIP $ 9 7.77 01 78045 MATERIAL/SUPPLIES

115614 6/10/08 VAPOR CLEANERS INC $ 1 6.75 01 74050 OUTSIDE LABOR

115557 6/3/08 VASILOVICH RESIDENTIAL PLNG & DESIGN $ 1 ,126.25 50 24050 VOLUME STUDIES

115615 6/10/08 VERIZON WIRELESS $ 3 5.96 01 60036 TELEPHONE
115615 6/10/08 VERIZON WIRELESS $ 5 5.19 01 64036 TELEPHONE
----Vendor Total---- $ 9 1.15

115617 6/10/08 W PAUL WOOD $ 4 51.25 01 64051 PROFESSIONAL SERVICES

115640 6/17/08 WELLS FARGO (CREDIT CARD) $ 7 52.11 01 82055 COMMUNITY ACTIVITIES
115641 6/17/08 WELLS FARGO (CREDIT CARD) $ 2 42.31 01 65045 MATERIALS/SUPPLIES
115642 6/17/08 WELLS FARGO (CREDIT CARD) $ 1 7.31 01 64043 OFFICE SUPPLIES
115642 6/17/08 WELLS FARGO (CREDIT CARD) $ 3 1.85 01 64053 CONTRACTUAL SERVICES
115642 6/17/08 WELLS FARGO (CREDIT CARD) $ 4 14.83 01 67170 ERGONOMIC CHAIR FOR POLICE DEPT STAFF
115643 6/17/08 WELLS FARGO (CREDIT CARD) $ 6 4.35 01 70031 CLOTHING EXPENSE
115643 6/17/08 WELLS FARGO (CREDIT CARD) $ 1 34.39 01 70045 MATERIAL/SUPPLIES
----Vendor Total---- $ 1 ,657.15

115558 6/3/08 WESTERN CHAPTER - ISA $ 5 95.00 01 64030 CONFERENCE FEE FOR CITY FORESTER

115645 6/17/08 ZOLL MEDICAL CORPORATION $ 3 79.86 01 72603 MEDICAL SUPPLIES

142 Checks Total: $178,009.64

CITY COUNCIL: Resolution Approving MOU Regarding Maintenance of Effort Requirements Related to Proposition 172 Funding

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2008-

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA APPROVING THE MEMORANDUM OF UNDERSTANDING REGARDING THE MAINTENANCE OF EFFORT REQUIREMENTS RELATED TO PROPOSITION 172 FUNDING

WHEREAS, the Local Public Safety Protection and Improvement Act of 1993 was approved as Proposition 172 by the voters at the statewide general election conducted on
November 2, 1993, and authorized the imposition of a sales and use tax at the rate of one-half percent of the gross receipts of any retailer from the sale of all tangible personal property sold at retail in this State on and after January 1, 1994, proceeds of which tax were specifically designated exclusively to help fund public safety activities and services; and

WHEREAS, Assembly Bill 2788 was enacted into State statute implementing “Maintenance of Effort” minimum expenditure requirements for public safety services in each
community receiving Proposition 172 funds; and

WHEREAS, the City Council is required to establish the departments and municipal
activities which they consider to be public safety services and officially designate those services by Council Resolution; and

WHEREAS, Resolution 95-122 established the Fire and Police Departments as the
designated Public Safety Service Departments of the City of Carmel-by-the-Sea; and

WHEREAS, Proposition 172 allows for a jurisdictional exemption when total Maintenance of Effort funding falls below the Fiscal Year 1992-93 base year plus growth factor.

The law requires that the legislative body of the City and the Directors of the designated public safety service departments must agree on or before the adoption of the budget for each fiscal year through a contractual memorandum of understanding to the reduced funding levels.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

1. Approve the Memorandum of Understanding between the City and Directors of the
designated public safety service departments stating that the new fiscal year funding
levels for operations may not meet the Maintenance of Effort guidelines as provided
in Proposition 172.

2. Authorize the Mayor to execute the Agreement on behalf of the legislative body of
the City of Carmel-by-the-Sea.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 10th day of June 2008, by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED:

Heidi Burch, City Clerk

ATTEST:


SUE McCLOUD, MAYOR


MEMORANDUM OF UNDERSTANDING
REGARDING THE MAINTENANCE OF EFFORT REQUIREMENTS RELATED TO PROPOSITION 172 FUNDING BETWEEN THE CITY OF CARMEL-BY-THE-SEA LEGISLATIVE BODY AND THE DIRECTORS OF THE DESIGNATED SAFETY SERVICE DEPARTMENTS

Proposition 172 was passed and authorized a one-half cent public safety sales tax to help fund public safety activities and services.

Assembly Bill 2788 was enacted into state statute implementing “Maintenance of Effort” minimum expenditure requirements for public safety services in each community receiving Proposition 172 funds.

The City Council is required to establish the departments and municipal activities, which they consider to be public safety services by Resolution.

Resolution 95-122 established the Fire and Police Departments as the designated Public Safety Service Departments.

Proposition 172 allows for a jurisdictional exemption when total Maintenance of Effort funding falls below the Fiscal Year 1992-93 base year plus growth factor. The jurisdiction’s (City of Carmel-by-the-Sea) legislative body and the Directors of the designated public safety service departments must agree through contractual memorandum of understanding to the reduced funding levels.

It is agreed that the fiscal year funding levels for operations of the safety departments of Fire and Police may not meet the Maintenance of Effort guidelines as provided in AB 2788 and Proposition 172.

Executed this 10th day of June 2008, at Carmel-by-the-Sea, California.

________________________________ ____________________________
George Rawson, Police Chief Sue McCloud, Mayor
Public Safety Director City of Carmel-by-the-Sea on behalf of the legislative body

CITY COUNCIL: Resolution Adopting Triennial Budget Fiscal Years 2008/09 Through 2010/11

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2008 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA ADOPTING THE FISCAL YEARS 2008/09 THROUGH 2010/11 TRIENNIAL BUDGET

WHEREAS, the City Council was presented a balanced Triennial Budget for Fiscal
Years 2008/09 through 2010/11; and

WHEREAS, the City Council held public meetings to review and receive public
comment on the Triennial Budget; and

WHEREAS, certain City financial policies (Policy C94-01) have not been accomplished
with the adoption of the Fiscal Years 2008/09 through 2010/11 Triennial Budget; and
WHEREAS, the City Council has approved certain special reserve and restricted funds
for specific purposes as defined in the Municipal Code; and

WHEREAS, the City Council authorizes deposit accounts into and from which funds are
received and disbursed, and maintained in the City’s bank account; and

WHEREAS, the City Council approves the Five-Year Capital Program; and

WHEREAS, in accordance with California Government Code Section 53646, the Triennial Budget includes the City’s Investment Policy C89-27, revised June 13, 2006;
and

WHEREAS, in accordance with Title XIII, B, of the Constitution of the State of
California, the City of Carmel-by-the-Sea has prepared its annual appropriation limit calculated by a combination of variable factors composed of the 2008 increase in the population of the County of Monterey of 1.56% and the increase in California per capita personal income of 4.29%, which together produce an estimated appropriation limit for the City of Carmel-by-the-Sea for Fiscal Year 2008-09 of $23,465,253.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

1. Adopt Fiscal Years 2008/09 through 2010/11 Triennial Budget and place said budget on file at City Hall and on the City’s Web Site.

2. Adopt the Five-Year Capital Program.

3. Approve the City’s Work Plan for Fiscal Years 2008/09 through 2010-11.

4. Approve the proposed fee schedule changes per the City Administrator’s budget message.

5. Acknowledge that the following City budgetary financial policy (Policy C94-01) has not been met for Triennial Budget Fiscal Years 2008/09 through 2010/11: 1) The annual operating budget shall contain a current surplus (or “revenue buffer”) of at least five percent (5%) of projected expenditures, and 2) City Council Discretionary Account of at least one-half of one percent (0.5%) of total expenditures shall be maintained.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 10th day of June 2008 by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED:

____________________________
Heidi Burch, City Clerk

ATTEST:

_______________________
SUE McCLOUD, MAYOR


City of Carmel-by-the-Sea
Proposed Changes to Draft Budget
FY 2008-09 to 2010-11
Budget Budget Budget
2008-09 2009-10 2010-11
Revenues
Total Revenues Per Draft Budget 5/20/08 $ 1 4,354,434 $ 1 4,770,159 $ 1 4,927,443
Proposed Increases (Decreases):
Sales Tax $ ( 68,940)
Transfer (to)/from Capital Project Reserve $ 8 2,400 $ 6 7,040
Adjusted Total Revenues $ 1 4,285,494 $ 1 4,852,559 $ 1 4,994,483
Expenditures
Total Expenditures Per Draft Budget 5/20/08 $ 1 4,354,434 $ 1 4,770,159 $ 1 4,927,443
Proposed Increases (Decreases):
Capital Budget, Beach Restrooms on Scenic at 10th &
13th (Carver Schicketanz Architects proposal, Phase
1) $ 6 5,500
Capital Budget, Police Dept Cameras (purchase 2
cameras sooner, from 2010-11 to 2008-09) $ 1 2,960 $ ( 12,960)
Capital Budget, Finance Software/Operating System
(schedule project expenses to start late FY 09-10 and
complete proj in FY 10-11) $ ( 80,000) $ 8 0,000
Community Services Dept, Fine Art
Maint/Preservation (S. Nonnenberg proposal) $ 1 5,000
Police Dept, Radios for NGEN project (move from
2008-09 to 2009-10) $ ( 93,450) $ 9 3,450
Public Wks Dept, Radios for NGEN project (move
from 2008-09 to 2009-10) $ ( 68,950) $ 6 8,950
Adjusted Total Expenditures $ 1 4,285,494 $ 1 4,852,559 $ 1 4,994,483
Surplus (Deficit) $ - $ - $ -

DRAFT
(Includes proposedchanges)
City of Carmel-by-the-Sea
General Fund Budget Summary - Revenues and Expenditures
FY 2006-07 Thru FY 2010-11
Revised Revised Revised Proposed
Actual Budget Budget Budget Budget
2006-07 2007-08 2008-09 2009-10 2010-11
Revenues:
Transient Occupancy Tax $ 4,123,602 $ 4 ,220,000 $ 4 ,393,500 $ 4 ,481,370 $ 4 ,593,404
Property Tax $ 3,725,693 $ 3 ,800,000 $ 3 ,974,000 $ 4 ,053,480 $ 4 ,215,620
Sales Tax $ 2,143,171 $ 2 ,217,000 $ 2 ,362,060 $ 2 ,479,620 $ 2 ,566,407
Interest income, Rents, Parking Lot fees $ 626,953 $ 5 84,543 $ 5 18,025 $ 5 30,153 $ 5 42,587
Business License Tax $ 532,861 $ 6 10,400 $ 6 40,000 $ 6 52,800 $ 6 78,912
Fees and Permits $ 487,645 $ 5 19,156 $ 4 46,600 $ 4 57,792 $ 4 76,988
Franchise Fees $ 466,108 $ 4 55,950 $ 4 67,571 $ 4 81,516 $ 4 95,962
Other Governmental Agencies (VLF, HOPTR) $ 375,744 $ 3 79,700 $ 3 72,730 $ 3 83,207 $ 3 93,998
Traffic Safety $ 292,632 $ 2 50,000 $ 3 18,000 $ 3 24,360 $ 3 30,850
Charges for Services $ 44,304 $ 4 0,100 $ 4 4,883 $ 4 4,964 $ 4 5,046
Fines (court fines) $ 9,224 $ 8 ,760 $ 8 ,160 $ 8 ,356 $ 8 ,565
Miscellaneous Revenue $ 505,174 $ 1 42,745 $ 4 8,655 $ 4 9,271 $ 5 3,009
Transfers (to)/from Capital Project Reserve $ (497,322) $ (692,814) $ 2 75,000 $ 2 97,400 $ 4 17,040
Transfer from Gas Tax Fund (Prop 1B monies in 08-09 & 09-10) $ 66,823 $ - $ 2 15,600 $ 1 84,400 $ -
Transfer from Workers Compensation Fund $ - $ 4 9,203 $ 8 0,000 $ 8 0,000 $ 8 0,000
Transfer from Benefit Liability Fund $ - $ 4 0,000 $ 7 2,000 $ 7 4,160 $ 7 6,385
Transfers from Equipment Acquisition Fund $ 8,335 $ - $ - $ - $ -
Transfers from Debt Svc fund (interest accrued-Union Bk) $ 56,872 $ 2 9,600 $ 1 5,000 $ 1 5,000 $ 1 5,000
Transfer from General Fund Reserve $ - $ 4 1,209 $ - $ - $ -
Transfers from Other Funds (TAMC, Prop 172, Deposit Accts) $ - $ 2 2,615 $ 3 3,710 $ 2 54,710 $ 4 ,710
Transfer to Debt Reduction Reserve $ - $ (678,822) $ - $ - $ -
Surplus from prior period $ - $ 1 ,904,018 $ - $ - $ -
Total Revenues (excluding grants) $ 12,967,819 $ 1 3,943,363 $ 1 4,285,494 $ 1 4,852,559 $ 14,994,483
Expenditures:
60 City Council $ 84,330 $ 2 11,021 $ 1 41,494 $ 1 45,116 $ 1 49,571
61 Legal $ 168,966 $ 2 99,760 $ 1 64,434 $ 1 64,434 $ 1 64,434
62 Engineering $ 5,800 $ 9 ,300 $ 9 ,300 $ 9 ,300 $ 9 ,300
63 Treasurer $ 2,238 $ 2 ,400 $ 2 ,400 $ 2 ,400 $ 2 ,400
64 Administration $ 687,478 $ 8 51,813 $ 8 06,999 $ 8 34,526 $ 9 57,033
65 Information Services/Network Management $ 293,778 $ 3 34,570 $ 2 24,763 $ 2 31,403 $ 2 36,805
67 Administrative Services $ 734,516 $ 7 94,651 $ 9 94,753 $ 1 ,032,733 $ 1 ,058,458
69 Community Planning and Building $ 552,744 $ 7 85,000 $ 8 10,167 $ 8 52,201 $ 8 98,284
70 Building Maintenance Services $ 387,095 $ 3 65,981 $ 4 49,236 $ 4 65,116 $ 4 71,942
72 Fire $ 1,334,065 $ 1 ,629,611 $ 1 ,741,807 $ 1 ,836,409 $ 1 ,911,346
74 Police $ 2,410,656 $ 2 ,792,821 $ 2 ,886,975 $ 3 ,137,601 $ 3 ,200,053
76 Public Works $ 983,603 $ 1 ,103,200 $ 1 ,333,668 $ 1 ,434,200 $ 1 ,415,873
78 Forest, Parks and Beach $ 391,218 $ 4 80,454 $ 4 79,778 $ 4 88,871 $ 5 05,360
80 Community and Cultural (SCC Enabling Grant) $ 713,000 $ 7 50,000 $ 7 13,000 $ 6 80,000 $ 6 80,000
82 Community Services $ 187,097 $ 2 30,952 $ 1 40,362 $ 1 08,747 $ 1 11,699
84 Harrison Memorial Library $ 887,529 $ 8 07,386 $ 9 49,011 $ 9 94,240 $ 1 ,044,946
85 Marketing and Economic Revitalization $ 247,532 $ 3 08,600 $ 3 25,030 $ 3 31,612 $ 3 32,978
88 Capital Outlay Program $ 224,760 $ 7 21,627 $ 4 70,902 $ 4 13,650 $ 4 09,687
89 Capital Improvement Program $ 416,032 $ 5 75,700 $ 9 75,400 $ 1 ,017,660 $ 7 60,992
90 Facility Improvement(Property Assessments) $ 25,005 $ 2 6,034 $ 2 7,300 $ 2 8,665 $ 3 0,100
91 Debt Service $ 759,229 $ 7 96,070 $ 5 66,715 $ 5 69,515 $ 5 66,837
93 Benefit Liability $ 43,077 $ 9 0,000 $ 7 2,000 $ 7 4,160 $ 7 6,385
Total Expenditures (excluding grants) $ 11,539,748 $ 1 3,966,951 $ 1 4,285,494 $ 1 4,852,559 $ 14,994,483
Surplus (Deficit) $ 1,428,071 $ (23,588) $ - $ - $ -
s:\cityhall\data\budgetfolders\budget 2006-07 3 yr\Summary Gen Fund Revenues and Expend_FOR JUNE 10TH MTG,6/6/2008 S 1
7
DRAFT City of Carmel-by-the-Sea
Reserve Balances
FY 2008-09 Projected Balances
Estimated FY 08-09 Transfers Estimated
7/1/08 Interest/ (To) From 6/30/09
Reserve Name Purpose Balance & Oth Income Gen Fund Balance
Capital Capital improvements & outlays $ 3,071,994 $ (275,000) $ 2 ,796,994
General Fund
For general fund shortfalls. Policy C94-01 requires at least 10% of annual
revenues be held in reserve. $ 1,950,000 $ 1 ,950,000
OPEB To fund portion of Other Post Employment Benefits Liability (GASB 45) $ 1,045,500 $ 31,000 $ 1 ,076,500
Workers Compensation For self-funded workers comp claims, as requred by Muni Code 3.08.050 $ 1,031,496 $ (80,000) $ 9 51,496
Debt Reduction Reserve To fund Sunset Center bond debt reductions, per Reso 2008-8 $ 691,000 $ 20,700 $ 7 11,700
Debt Service
To comply with reserve requirements of the the Sunset Center 2001
Certificates of Participation Trust Agreement with Union Bank $ 610,000 $ 15,000 $ (15,000) $ 6 10,000
Parking In-Lieu To develop off-street parking in or near business district $ 608,200 $ 18,000 $ 6 26,200
Benefit Liability Employee vacation and sick leave, as required by Muni Code 3.08.030 $ 610,000 $ (72,000) $ 5 38,000
Hostelry
For transient occupancy tax shortfalls. Policy C94-01 requires at least
10% of annual revenues be held in reserve. $ 439,350 $ 4 39,350
Natural Disaster
For unanticipated expenses during an emergency event and recovery
periods $ 250,000 $ 2 50,000
Forest Theater For Forest Theater improvements $ 37,000 $ 18,340 $ 5 5,340
Total $ 10,344,540 $ 103,040 $ (442,000) $ 1 0,005,580
Note: Shaded lines indicate reserves based on municipal code, City policy, or trust agreement provisions.

CITY OF CARMEL-BY-THE-SEA
TRIENNIAL BUDGET
FISCAL YEARS 2008/09 - 2010/11
BUDGET QUESTIONS & ANSWERS
COMMENTS/GENERAL QUESTIONS:
Q.1. Can a statement of Reserve Balances be added to the budget?
Response:
A statement of City Reserve balances will be added to the final budget document. A
draft will be included in the Agenda packet for the June 10, 2008, Special City
Council meeting.
Q.2. Is there any advantage to buying our supplies in bulk? What do Office Supplies
amount to in total?
Response:
The City receives special government pricing on orders from its office supplies
vendors. In total, the proposed office supplies budget for FY 2008-09 is $8,870.
Q.3. Why was the request from the Chamber of Commerce to cover mailing costs for
the “Guide to Carmel” not included in the budget?
Response:
The proposed budget includes nearly $129,000 for a marketing contract with Anda
Burghardt. In addition, there is $60,000 budgeted for an Economic Development
Manager consultant, $126,280 for participation in regional marketing by the
Monterey County Convention & Visitors Bureau (MCCVB), and $10,000 for
implementation of the Economic Revitalization Plan. This is a total investment of
$325,000 to stimulate the local economy at a regional level.
Q.4. With an annual budget of $14 million and $10 million in reserve funds, why does
our city outsource so many projects which could be done by competent, professional inhouse
City employees?
Response:
The primary purpose to outsource is to augment in-house staff. The benefits of
outsourcing include cost savings, improved quality, specialized knowledge, access to
a large talent pool and risk management mitigation.
Q.5. If fires are not going to be banned on the beach, can monies be spent to clean up
the fire areas each Monday? Also, money for reclaiming of Mission Trail Park from
invasive species should be included in the budget.
Response:
The proposed budget includes spending $10,000 annually in contracted labor costs
to assist City staff with the beach cleanups on Monday mornings from Memorial
Day to Labor Day. Public Works internal staff will continue to clean up trash and
will use additional contracted staff, if necessary.
In regards to Mission Trail Nature Preserve (MTNP), some invasive plants are cut
and removed in the fuel abatement zones, but not plants such as live ivy, acacias and
eucalyptus in other areas. Additional funding would be required to specifically
target invasive species in MTNP. The City could contract with the California
Conservation Corps or other private contractors for this service.
TAB 1 - BUDGET MESSAGE:
Q.1. The City’s capital reserve stands at ~ $3.1 million currently? How much money
from this year’s capital budget will be transferred to the capital reserve, money budgeted
but not spent? Will the $275,000 to be drawn from capital reserves next fiscal year be
offset by an increase to those reserves from this year’s budget?
Response:
It is estimated that approximately $230,000 of the current year’s capital budget will
not be spent by the end of the fiscal year. If the City completes the current fiscal
year with a net surplus, the City Council can consider transferring the net surplus
to the Capital reserve, thus increasing the Capital Reserve balance.
Q.2 Were the City’s many events historically coordinated and managed by Christie
Miller? With her departure, are these events being de-emphasized? How can a $20,000-
a-year, part-time contractor be expected to do a comparable job?
Response:
The special events oversight by Christie Miller was only a part of her complete
responsibilities. Ms. Miller has stated that a part-time person can handle the special
events. Staff will seek to hire a half-time staff person and will commence
recruitment upon the adoption of the proposed budget. Once a person is hired,
he/she will assess the list of City events and determine the number of hours needed
need to manage/facilitate the events.
Q.3 Regarding Vehicle Tow, Abandoned Vehicle Tow Fee & Animal Transport Fee,
please explain what these are and why the fees are being increased. $3,000 is not a big
increase in revenue and may not be necessary at this time.
Response:
These fees relate to staff time spent on towing vehicles and/or providing
transportation of animals to the Monterey County animal shelter in Salinas. As
authorized by law, the fees are calculated on the basis of cost recovery for staff time
spent to provide these services. The fees are periodically adjusted due to increases
in employee salaries and benefits.
Q.4 The dollar amount for the potential debt service increase to finance the NGEN
public safety radios should be included in the budget for informational purposes, if
possible.
Response:
The NGEN project is still in a development phase. Monterey County may apply for
special financing for the core costs. Individual agencies which participate in such
financing will annually pay their pro-rata share. The City will include the financing
costs in its budget once the financing information is available and cost estimates are finalized.
TAB 2 –BUDGET RESOLUTION & INVESTMENT POLICY
Q.1. What is the history of City Policy C94-01? Does it need to be revised?
Response:
City Policy C94-01 was originally approved by City Council on July 13, 1994, and
then revised on June 11, 1996. The policy outlines financial policies for the
City, including minimum levels of capital outlay and capital improvement
expenditures in the budget, amounts to budget as a revenue buffer, and minimum
amounts to spend under the Council Discretionary account. Due to the length of
time since the June 1996 revision, it would be wise to revisit this policy and
determine if revisions should be made.

TAB 3 – ORGANIZATIONAL CHART
Q.1. Why isn’t there a provision for a full-time person to water trees? The proposed
new director of the Forest, Beach and Public Services Department will have no impact
on tree watering because he/she will oversee other areas besides the preservation of the
forest.
Response:
The existing funding level for a person to water trees is $20,200. The funding level
to make this position a full-time person is $52,000, which includes benefits. This is a
job duty that could easily be outsourced to the City’s contract landscapers and a
cost comparison should be performed prior to increasing the existing funding.
Trees on the City tree list are considered drought tolerant once established.
Q.2. In times of near drought conditions, is it reasonable to hire a full-time tree
waterer? Should the City focus on planting trees that are more drought tolerant? Should we postpone re-plantings until our future water supply is more certain?
Response:
All of the trees on the City tree list are considered drought tolerant once established.
Our tree watering program utilizes the non-potable spring water from the Del Mar
area and is independent of the local potable water issues. The City is committed to
planting new trees. However, whatever hourly level this position is allocated will
determine the number of trees that can be planted and sufficiently supported each
year.
TAB 4 – WORK PLAN AND 5-YEAR CAPITAL BUDGET
Q.1. On the Work Plan, can amounts be added for:
Administration Document Imaging
Community Planning & Building LCP and Green Building Policies
Police Department Emergency Preparedness
Public Works Feasibility Study for permanent toilets on Scenic at 10th & 13th
Response:
The Work Plan document is designed to reflect projects that support the City
Administrator’s goals. Dollar amounts associated with these projects are included
in the Capital Budget and departmental schedules of expenditures.

Q.2. What is the difference between the two footbridges for Mission Trails Nature
Preserve? Shouldn’t the total for the grant funded project be $16,800?
Response:
The grant funded project is a new bridge crossing for the Doolittle Trail near Rio
Road The other MTNP bridge project is to replace or significantly repair the
smaller bridge on the Serra trail near the Mt. View entrance.
The total project cost for the grant funded project is $16,800. The amount of
$11,800 as shown on the capital budget schedule is net of the $5,000 grant amount.
Q.3. Why is the Forest Study Implementation cost for 2008-09 only $20,000 and not
the $50,000 approved by the City Council?
Response:
Approximately $30,000 of the total $50,000 approved for this project will be spent in
the current FY 2007-08. The remaining $20,000 will be spent in FY 2008-09.
Q.4. Is the annual Carmel Beach sand replenishment just the dozing of the sand
toward the bluffs?
Response:
Yes.
Q.5. Why does the City need design work for the new Del Mar tank? Can’t the City
just replace it?
Response:
We are looking to put a new tank with better access and capacity to service the
City’s needs. Replacement costs for one or both existing tanks may exceed the cost
to put in a new tank.
Q.6. Is the $60,000 budgeted in FY 2011-12 for the pedestrian path on San Antonio
between 2nd & 4th the cost of design work?
Response:
The $60,000 is estimated for design and construction, particularly if other funding
sources can be found to supplement the city funds.

Q.7. Please explain what the Autofind Mobile LPG unit is and why the City needs it.
Also explain what the Go-4 parking unit is and why the City needs two new units.
Response:
The Autofind Mobile LPG is the Global Positioning System (GPS) technology that
was approved for installation on one existing Go-4 parking enforcement scooter in
FY 07-08. The Go-4 parking unit is the three-wheeled scooter driven by parking
enforcement officers. There are three Go-4 scooters in the Police Department fleet,
two of which are becoming unreliable due to age, mileage, and/or mechanical
breakdown. These two Go-4 scooters must be replaced in the next few years,
especially if additional investment is made to equip them with GPS technology.
Q.8. For the Autofind Mobile LPG, it is possible to have a report from staff to learn
how the initial system is working before we budget for two more?
Response:
Yes, a six-month status report will be presented to the City Council in August 2008.
Q.9. What are the Year 4 and 5 vehicle replacements intended for? See FY 2011-12
and 2012-13.
Response:
The Year 4 and 5 vehicle replacements are intended to set aside monies to replace
aging City vehicles used by the Public Works and Forest, Parks & Beach
departments. The specific vehicles in need of replacement will be determined when
those outlying years become part of the Triennial Budget.
Q.10. Why are the Prop 1B and TAMC funds monies subtracted at the bottom of the
Capital budget?
Response:
The Prop 1B and TAMC monies are subtracted at the bottom of the Capital Budget
as a way to note that the City is expecting to use these funds toward specific street
and road projects. Prop 1B monies of $400,000 were already received by the City.
The $250,000 from TAMC is currently allocated to the City but will not be received
until TAMC approves the project and expenditures are submitted to TAMC for
reimbursement.

Q.11. Of the $1,367,842 earmarked for capital projects, how much is expected to be
“carried over” from this year. Several projects were not completed this year, including
4th Avenue landscaping, the General Plan update, the Historic Context Statement, etc.
How much money is in next year’s budget that was budgeted this year? What part of the
$1,367,842 is for new projects vs. carryovers this fiscal year??
Response:
Unspent funds from the current fiscal year are not “carried over” to the new year.
If the City has unspent funds that create a net surplus for the year, the City Council
can consider transferring the net surplus to a reserve fund, such as the Capital
Project Reserve.
For the current year’s total capital projects budget, it is estimated that
approximately $230,000 will not be spent by the fiscal year end. The amount in the
FY 2008-09 draft budget for projects not completed in 2007-08 totals $360,000.
Increases were requested for certain projects, such as the Fire Department
Generator project and the Historic Context Statement.
Q.12. The Nichols Study said the city needs to spend ~ $660,000 to maintain city streets
at their current state. How much will be spent next year on City streets from all sources
(Including 1B money, TAMC, etc.)?
Response:
For FY 2008-09, the proposed capital projects budget includes a total of $515,600
for street and road projects. Due to limited staff resources, staff recommends
focusing on the proposed street and road projects and add additional projects if
resources and funds are available by mid-year.
Q.13. The Planning Commission recommended that money be allocated for a
pedestrian path between 2nd and 4th on San Antonio for safety reasons. Shouldn’t that be
part of the Del Mar and North Dunes Master Plan? Will the pedestrian path expense be
incorporated into the Master Plan? Should the path be listed separately in 2011-2012?
Response:
The Del Mar Master Plan was intended to incorporate the Del Mar parking area,
Del Mar Dunes (between parking lot and 8th Avenue) and the North Dunes (north of
parking lot). We had not intended to include the pathway between 2nd & 4th in the
plan and it was not included in the budget estimate. It may be more appropriately
incorporated into the 4th Avenue Riparian Restoration Project. However, we
certainly could include it in the Del Mar Plan if requested by Council.
7
Q.14. The Police Dept./Youth Center Generator is listed in 2010-2011 for design work
and 2011-2012 for implementation. Doesn’t emergency preparedness require that this
project be moved up in the schedule? Doesn’t the possibility of another winter storm like
this year’s, earthquakes, etc. give an urgency to this project?
Response:
This project is intended to supplement Red Cross sheltering services that are
already available to the City. The generator project is one of several strategies
underway to increase the City’s capacity for managing emergencies. The Carmel
Foundation also is initiating efforts to acquire a generator which would fully operate
its facility in the event of extended power outages.
Q.15. Are there plans for a public meeting to review the concept of the Forest Theater
remodel? How can the public obtain a copy of the booklet given to City Council
members on this plan?
Response:
The public will have ample opportunity to review and give input to the project as it
goes forward in the process. A workshop has been tentatively scheduled for June
17, 2008. The McCann pre-design concept is available at the reference desk at
Harrison Memorial Library.
Q.16. Recommendation: The Capital Outlay for the Fire Engine Type 1/3 Lease
($78,000) should be moved up to FY 2008/09, not delayed until FY 2009/10.
Response:
The Fire Engine is custom ordered and the manufacturing lead time is close to one
year. If the City Council approves the proposed Triennial Budget, the Fire Engine
can be ordered, but not delivered, until approximately June 2009.
Q.17. What is the status of the Scenic Road beach restroom project either at 10th or 13th
to replace the temporary porta-potties?
Response:
Staff is currently reviewing an architectural services proposal to complete a
conceptual design of the Scenic Road beach restroom.

Q.18. Under the Forest, Parks and Beach Department, Police Department, and Public
Works Department, there are allocations for Ford vehicles and a Go-4 Parking Unit.
Have comparable hybrid vehicles been considered in lieu of the FP&B medium duty
truck, FP&B pickup truck, Police Ford Expedition or patrol vehicle, and Public Works
3/4 ton truck? Has the savings in terms of cost, as well as carbon emissions, been
analyzed?
Response:
The Police Department tried electric Go-4 scooters several years ago and found
them to be problematic due to charging limitations.
Surveys of police departments in California indicate some agencies have
experimented with propane and compressed natural gas but difficulties resulted
with lack of engine power, problems with electronics due to the extra emergency
equipment, and lack of fueling stations in the event of out-of-county mutual aid.
CHP is doing some testing with alternate fuel/hybrid cars, but no successes have
been announced yet.
For Public Works and Forest, Parks & Beach vehicles, there are no hybrids
currently on the market in the size that is needed. Quite often these vehicles are
purchased through the State of California contract agreements with dealers around
the state to get the lowest cost available. Perhaps technology will advance to the
point where larger trucks become hybrids or alternative fuels (LPG, etc.) become
cost effective and readily available.
Q.19. Can the City consider fuel efficient models for the replacement vehicles (ex: Ford
Expedition, etc.)?
Response:
Refer to Question 19 above.
Q.20. Why does the Police Department need a thermal imager? Doesn’t the Fire
Department have one?
Response:
Yes, the Fire Department has a thermal imager and it has been used by the Police
Department for just-occurred crimes. The Police Department experiences a delay
due to Fire Department notification and time taken to respond to the scene and/or
the Fire Department being occupied on another call. Since time is of the essence, it
would be preferable for the Police Department to have a thermal imager available
for immediate use. The Police Department is researching grant opportunities to
fund this equipment.
Q.21. What is the Carpenter to Junipero slurry seal project? Is this for Ocean Avenue?
Response:
This project is for the truck route into town, not on Ocean Avenue.

Q.22. The Fire Truck shows four lease payments of $78K each. What does the “Type
1/3” mean?
Response:
“Type 1/3” refers to the type of Fire Engine and does not refer to the lease
payments. The description for this capital item will be clarified on the final budget
document.
TAB 5 –CHARTS
Q.1. Can dollar amounts be added to the revenue pie chart on Page G-2?
Response:
Staff will work on adding dollar amounts to the revenue pie chart on Page G-2.
TAB 6 –SUMMARY PAGES
Q 1. On Page S-1, footnotes should be added to explain why departmental
expenditures have gone up or down dramatically.
Response:
Footnotes explaining significant increases/decreases for departmental expenditures
are found on the individual department budget pages, beginning with Page E-1.
Q.2. Department names clarifications:
What is the difference between Admin Services and Administration?
Can Building Maintenance Department be renamed to Facilities Maintenance?
Can Community & Cultural just be called SCC Enabling Grant?
Response:
Administration Department includes the responsibilities of the City Administrator
and the City Clerk. Administrative Services Department includes the
responsibilities of finance, budget preparation, personnel management, payroll, risk
management, and business license processing. It is common practice to separate
the responsibilities of the City Administrator and the finance department as an
internal control measure.
Regarding renaming the Building Maintenance Department to Facilities
Maintenance, this change will be made with the final budget document.
Renaming Community & Cultural to SCC Enabling Grant is not recommended
because the SCC Enabling Grant is an account under this department/category.
Leaving Community & Cultural intact will allow for the addition of other accounts
to fund cultural support, if needed.

TAB 7 – REVENUE SCHEDULES
Q.1. On Page R-3, why have booking and processing fees dropped off entirely?
Response:
Booking fees revenues are not included in the proposed budget because booking fees
are an item in the State budget that may be cut significantly or eliminated. Due to
the uncertainty of this revenue source, staff recommends budgeting zero at this
time.
Q.2. On Page R-4, was COPS funding dropped from the May revision of the State
budget?
Response:
The Assembly Budget Subcommittee voted to fund the COPS program at the same
level (10% cut) as the Governor’s proposed budget. However, the Senate Budget
Subcommittee voted on May 8th to entirely eliminate COPS funding. The State has
not yet adopted its budget, so the outcome of this debate is still unresolved.
It is important to note that the COPS funding that the City plans to use for FY
2008-09 has already been received. Therefore, if COPS funding is eliminated from
the State budget, the first year that the City will be negatively affected is FY
2009-10.
Q.3. On Page R-4, what is the $250,000 grant revenue from TAMC?
Response:
The $250,000 of TAMC funding on Page R-4 is for street and road projects. The
City plans to submit the Junipero repaving project (budgeted in FY 2009-10) to
TAMC for approval and use the allocated funding to cover a portion of the costs of
the project.
Q.4. On Page R-4, why did Miscellaneous Revenue drop off almost $80,000 between
FY 2007-08 and FY 2008-09?
Response:
In FY 2007-08, the spike in Miscellaneous Revenue is due to the $71,812 of TAMC
Fair Share funds that the City received for the Mission Street repaving project
completed in December 2007.
Q.5. Is a road impact fee for heavy, industrial vehicles in the budget? This fee, like the
City of Monterey’s, has been discussed and studied. Is it being implemented? If so, when?
Response:
No revenues are included from the proposed construction truck impact fee. This
new fee has not yet been implemented. Staff is in the process of gathering more data
on implementing such a fee and will be bringing new recommendations to City
Council at a later date.

Q.6. Sales tax is expected to grow at a 2% rate, while TOT is expected to grow at 1%?
Is this a reasonable assumption? Isn’t TOT’s historical growth rate higher?
Response:
Sales tax revenues were projected based on information from the City’s sales tax
contractor, HDL. HDL provides sales tax projections based on actual sales tax data
from the State Board of Equalization.
For TOT, a 1% growth over the current year’s actual projections was used for FY
2008-09, followed by 2% growth in FY 2009-10 and 2.5% in FY 2010-11.
Q.7. Some fee and permit charges have not been increased since 2004. Why are they
not reviewed/increased annually? The increases are 11%, 23%, and 32%. Are the
increases based on cost of living, in which case why are they not in line with each other,
or on specific data by fee/permit?
Response:
Annual review of fee and permit charges is a part of the annual budget process.
Staff looks at current costs to determine the level of increase. In recent years,
department heads have focused on those fees that are the most significantly out of
line with actual costs. Ideally, all fees and permits would be reviewed annually, time
permitting.
Q.8. On Page R-5, Traffic Safety, the revised 2007-08 budget amount is $250,000. Why
do projections for the next three budget years jump to $318,000, $324,360, and $330,850
respectively?
Response:
Actual results for Traffic Safety revenues in the current fiscal year are estimated to
be significantly higher than budget. Budget for FY 2007-08 is $250,000, whereas
actual revenues may be as high as $315,000. Projections for the Triennial Budget
period are based on the higher actual revenues the City is currently receiving.
TAB 8 – DEPARTMENTAL EXPENDITURES
Q.1. On Page E-1, doesn’t the City need to pay another $50,000 to the Community
Housing Trust?
Response:
Per Resolution 2007-40 dated July 3, 2007, the City Council approved a
contribution of $50,000 to the Community Housing Trust, funded in the FY 2007-08
budget. The check was issued in July 2007. There is nothing more due at this time
unless the Council approves additional funding.

Q.2. What expenses for legal and consulting professional services are in the budget for
water related issues?
Response: No specific amount for legal expenses is in the budget for water related
issues. Typically, staff includes a line item in the City Attorney’s budget of
professional services to cover any additional costs that may require special legal
counsel.
Q.3. The City needs to revisit the cost difference of an April Election versus an election
that is combined with another election, i.e. February primary, June primary, etc.
Response:
The Mayor and City Council elections in the past have cost approximately $8,000.
Staff has requested that the County Registrar of Voters provide us with a new
estimate that won’t be available for two weeks. Staff believes that the cost for the
past election in April 2008 will cost more than past elections.
Q.4. On Page E-7, the Building Maintenance Services Department expenditures have
some big jumps in FY 2008-09. Can footnotes be added?
Response:
For Building Maintenance, Salaries and Wages are up in FY 2008-09 as compared
to FY 2007-08, primarily due to budgeting for a Building Official for a full year in
2008-09 plus MOU scheduled increases. Other line items with significant increases
are Utilities, Materials & Supplies, and Outside Labor. Utilities were increased
based on actual costs in FY 2007-08. Materials & Supplies and Outside Labor were
increased to cover costs of deferred maintenance projects, such as Fire Department
forced air furnace replacement, Fire Department fluorescent lighting upgrade,
exterior painting at Sunset Center, interior painting at the Park Branch Library,
and fluorescent lighting upgrades at Public Works truck bays.
Footnotes will be added to Page E-7.
Q.5. On Page E-8 Fire Department, can the City ask CRFA to change its budgeting
process?
Response:
CRFA currently adopts its budget during the fiscal year. If CRFA could revise its
budget schedule to be in sync with the City’s budget cycle, the City could better
project the ambulance subsidy. Staff will work with CRFA staff on this issue.

Q.6. On Page E-10 Public Works, what is the storm water runoff program by cost? In
other words, what is the product?
Response:
The major categories that make up the $77,700 budgeted Storm Water Expenses for
FY 2008-09 are:
• Participation in regional groups, including public
education, outreach and annual reporting $50,000
• Analysis of City alternatives for diverting and treating
storm water runoff 20,700
• Consulting and report preparation 7,000
Total $77,700
Q.7. On Page E-11 Forest, Parks, & Beach, what is covered by Outside Labor &
Contractual Services?
Response:
Outside Labor covers the hiring of private companies to perform tree removals, tree
pruning, stump grinding, tree planting, trail clearing, fuel and invasive plant
removal, bridge and stairway repairs, pest control, independent consultant services,
irrigation installation and repairs, and other services as required. Contractual
Services covers an annual contract with a single private tree company for tree
related service for the fiscal year up to the budgeted funds.
Q.8. Currently, it takes months to remove a stump while five underground utility
companies assess the position of their equipment. Is stump removal included as a
package in the outsourced tree trimming service contract? Does the budget include a
point person to oversee and coordinate utility companies in a more timely manner?
Response:
Tree removal contracts usually require grinding of most of the stumps. Not all
stumps require grinding, depending on their location and proximity of other trees.
Stumps remaining from removals done by City staff are usually contracted out once
or twice a year. Those stumps in the sidewalk areas of the business district may
require more direct coordination with the utility companies, City staff and the
stump contractor. Staff tries to grind these stumps and plant a new tree at the same
time to ensure a sufficient amount of the old tree is removed from the planting
location. Some stumps take more time than others, and staff strives to shorten the
time between tree removal, stump grinding and tree replacement.
Q.9. On Page E-13, can Community Services Department be renamed Community
Activities?
Response:
Staff recommends that the Community Services Department name remain the same.
It’s the widely recognized name in the recreation profession.

Q.10. On Page E-14 Harrison Memorial Library, how much of the $140,000 increase
from FY 2007-08 to 2008-09 is due to MOU increases?
Response:
The portion of the $140,000 increase related to MOU salary and wages increases
plus regularly scheduled step increases is approximately $50,000. During FY 2006-
07 and 2007-08, there were staff vacancies, followed by new staff hired at lower
salary ranges. By the end of FY 2007-08, all remaining staff vacancies were filled.
The new FY 2008-09 budget plans for full staffing plus a 12-hour office assistant for
the Library Director (starting salary $13,166 per year).
Q.11. On Page E-15 Marketing & Economic Revitalization, can a breakdown be
provided of what will be accomplished with the marketing dollars and the $70,000 in
revitalization monies?
Response:
Jeff Burghardt will give a presentation of the 2008/09 marketing plan at an
upcoming City Council meeting. The revitalization funds cover the Economic
Revitalization Manager contract and implementation of the Economic
Revitalization Plan.
Q.12. On Page E-16 Grants Department, can grant funds in the pipeline be listed?
Response:
Page E-16 is where Grant Expenditures are shown. If the City chooses to include
grant revenues in the pipeline, it would show those revenues on Page R-4. Staff
recommends continuing the practice of including only those grant revenues actually
received instead of showing grants in the application/approval process.
Q.13. On Page E-17 & E-18 Capital Outlay and Capital Improvements Budget, it would
be helpful to say “See Capital Budget Tab 4, pages 2&3. Can this change be made?
Response:
In the final budget document, the notations found on E-17 & E-18 “See Detailed
Draft Capital Budget” will be replaced with a listing of the actual approved
projects.
Q.14. On Page E-20 Debt Service expenditures, what is the Sunset Theater Admin Fee
for? Why do we pay this every year?
Response:
The annual Admin Fee is paid to the Sunset Center Bonds Trustee, Union Bank.
The fee covers the cost of administering the terms of the bond covenant.
Q.15. On Page E-20 Benefit Liability, is this really a department or an account?
Response:
The Benefit Liability is an account and is maintained in a separate “department”
within the budget because it applies to all City employees.

Q.16. How much money does the City spend on fuel to operate City vehicles? What
department is this budgeted under?
Response:
The City’s fuel expense is budgeted in the Public Works Department on Page E-10.
See account 01-76046 where $84,800 is budgeted for FY 2008-09.
Q.17. Page E-13, Contractual Services needs more clarification.
Response:
The $20,000 budgeted for Contractual Services on Page E-13 (Community Services
Department) is for covering the costs of outsourced community event planning
services. The contractor will plan and organize community events along with the
assistance of internal staff. The plan to outsource this service is due to the
retirement of Christie Miller, Community Services Director.
TAB 9 – GAS TAX FUND
Q.1. How much of Gas Tax goes to under-grounding and where is that account now
and what is the balance?
Response:
Gas Tax Fund monies are used for street and road projects, but not specifically for
under-grounding of utilities projects. California PUC Electric Rule 20 allocates
funds, paid for by PG&E customers through future electric rates, to cities for
specific, PG&E-qualified under-grounding projects. The City’s Rule 20A Electric
Underground Work Credit Balance as of 6/30/07 was $306,413. Staff is working
with the City Engineer to identify a Rule 20A qualifying project.

TAB 10 – FOREST THEATER FUND
Q.1. Can we show Sunset account balances: e.g. Community Foundation Endowment,
City Endowment and Debt Reduction Reserve for 2011?
Response:
The Forest Theater Fund was established to account for the operations of the
Forest Theater. The Community Foundation Sunset Theater Endowment was
established by the non-profit Sunset Center for the Arts and is, therefore, not
included as an asset on the City’s books. The City Endowment Fund has not yet
been established and is still being researched. The Debt Reduction Reserve is
included in the list of City Reserves (see Q.1. under Comments/General Questions).

CITY COUNCIL: CalPERS Retirement Program Regarding Executive Assistant

Meeting Date: June 3, 2008
Prepared by: Jane Miller

City Council
Agenda Item Summary

Name: Consideration of a Resolution to provide another designated period for Two Years Additional Service Credit, Section 20903, for the position of Executive Assistant, based on the City’s contract amendment with the California Public Employees Retirement system (CalPERS).

Description: The City’s contract with the CalPERS retirement program provides for two
additional years of service credit within the parameters of Government Code 20903 whenever the City adopts a resolution designating another election window for an eligible employee or employees to retire.

The CalPERS procedure for implementing a designated window for two years of additional service credit requires the City to disclose the costs of the benefit at least two weeks prior to the adoption of the resolution. Costs were disclosed at the special Council meeting on May 20, 2008, to designate this benefit for the classification of Executive Assistant.

Fiscal Impact:
The costs for two years of service credit will be amortized actuarially over a period of 20 years as a percentage of the employer retirement contribution, beginning two years from the end of the designated election period. A savings to the City will be achieved over time by maintaining at least one vacancy in the City’s current organization in exchange for the retirement of the incumbent Executive Assistant.

Summary:
Adoption of the Resolution will enable the incumbent to receive a benefit of two years additional service credit through CalPERS, while also providing the City with the opportunity to redirect salary and benefit resources toward alternative methods of providing City services.

Overall Cost:
City Funds: No new funding is required. The $29,000 actuarial estimated cost will be amortized over 20 years and incorporated as part of the employer contribution, two years from the end of the designated election period (FY 2009- 2010).

Staff Recommendation: Adopt the resolution.

Decision Record: On August 5, 2003, Council adopted Ordinance No. 2003-07 authorizing an amendment to the contract between Carmel-by-the-Sea and the Board of Administration of the California Public Employees’ Retirement System to provide for Section 20903 (Two Years Additional Service Credit), and implemented a designated period for this benefit between September 6, 2003 and December 31, 2003. On June 5, 2007, Council adopted Resolution 2007-28 which designated another period for two years of service credit for the classification of Library Director. On May 20, 2008, Council advised the public of the costs for implementing another designated period for two years of service credit for the classification of Executive Assistant and directed staff to prepare a Resolution for implementation.

Reviewed:


Rich Guillen, City Administrator Date


CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2008-A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA TO GRANT ANOTHER DESIGNATED PERIOD FOR TWO YEARS ADDITIONAL SERVICE CREDIT THROUGH THE CALIFORNIA PUBLIC EMPLOYEES RETIREMENT SYSTEM

WHEREAS, the City Council of the City of Carmel-by-the-Sea is a contracting Public Agency of the Public Employees’ Retirement System; and

WHEREAS, said Public Agency desires to provide another designated period for
Two Years Additional Service Credit, Section 20903, based on the contract amendment
included in said contract, which provided for Section 20903, Two Years Additional Service Credit, for eligible members.

NOW, THEREFORE, BE IT RESOLVED, that said City Council does seek to add another designated period, and does hereby authorize this Resolution, indicating a desire to add a designated period from June 4, 2008 through September 4, 2008 for the classification of Executive Assistant in the Carmel-by-the-Sea.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE SEA, this 3rd day of June 2008, by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:

Signed:

_______________________________
Heidi Burch, City Clerk

ATTEST:

___________________________
SUE McCLOUD, MAYOR

CITY COUNCIL: Professional Services Agreement for Financial Statement Auditing Services to Marcello & Company CPAs

Meeting Date: June 3, 2008
Prepared by: Joyce Giuffre,
Admin Svcs Director

City Council
Agenda Item Summary

Name: Consideration of a Resolution awarding a professional services agreement for
financial statement auditing services to Marcello & Company CPAs for fiscal years
2007-08, 2008-09, and 2009-10 in an amount not to exceed $25,000 for 2007-08, $26,500 for 2008-09, and $28,000 for 2009-10.

Description: The City’s most recently contracted with Nicholson & Olson for financial
statement auditing services. The CPA firm provided auditing services for three fiscal years ending with FY 2006-07. In March 2008, requests for proposals (RFPs) were circulated to provide auditing services for three years beginning with fiscal year 2007-08. RFPs were sent to five auditing firms. Three firms responded with a proposal; two firms declined, based on their current workload.

Below is a summary of the proposals received:
FY 2007-08 FY 2008-09 FY 2009-10
BBR LLP, Carmel-by-the-Sea $37,000 $38,110 $39,254
Hayashi & Wayland, Salinas $51,700-$61,400 $52,000-$62,000 $54,600-$65,100
Marcello & Company, Roseville $25,000 $26,500 $28,000

Overall Cost:
City Funds: $79,500 for all three fiscal years (lowest priced proposal)
To be funded from Administrative Services Department account 01-67400

Staff Recommendation: Adopt a Resolution awarding the financial statement auditing
services contract for fiscal years 2007-08, 2008-09, and 2009-10 to Marcello & Company in amounts not to exceed $79,500.

Marcello & Company’s principal auditors are Ralph Marcello and James Gozzo, both of
whom previously worked for Nicholson & Olson. Marcello and Gozzo have extensive
experience auditing local governments and special districts. A description of the firm’s qualifications and experience and list of references is found on Exhibit A.
Staff recommends awarding the contract to Marcello & Company because of the firm’s
auditing experience and because it submitted the lowest priced proposal.

Reviewed By:


______________________________ ______________________
Rich Guillen, City Administrator Date


CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION NO. 2008 -
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AWARDING A PROFESSIONAL SERVICES AGREEMENT FOR FINANCIAL STATEMENT AUDITING SERVICES TO MARCELLO & COMPANY FOR FISCAL YEARS 2007-08, 2008-09 AND 2009-10 IN AN AMOUNT NOT TO EXCEED $25,000 FOR 2007-08, $26,500 FOR 2008-09, and $28,000 FOR 2009-10.
________________________________________________________________________
WHEREAS, on March 14, 2008, a request for proposals for financial statement audit services was circulated among five CPA firms; and

WHEREAS, the lowest complete, responsible proposal which met all proposal
qualifications was Marcello & Company at a price of $25,000 for Fiscal Year 2007-08,
$26,500 for Fiscal Year 2008-09, and $28,000 for Fiscal Year 2009-10.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

1. Award the bid for the financial statement auditing services for Fiscal Years 2007-08, 2008-09, and 2009-10 to Marcello & Company in amounts not to exceed $25,000 for Fiscal Year 2007-08, $26,500 for Fiscal Year 2008-09, and $28,000 for Fiscal Year 2009-10.
2. Authorize the City Administrator to sign the contract agreement.

3. Authorize staff to expend funds from account 01-67400, as necessary, for progress payments.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 3rd day of June 2008, by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED,

_____________________________
Heidi Burch
City Clerk

ATTEST:

_________________________
SUE McCLOUD, MAYOR

CITY COUNCIL: Resolution Ratifying MOU between City and Carmel Firefighters Association

CITY CLERK’S OFFICE
CITY OF CARMEL-BY-THE-SEA
June 3, 2008

TO: The Honorable Mayor McCloud & Council Members
FROM: Heidi Burch, City Clerk
SUBJECT: Agenda Item VII.F

The material for:

1. Item VII.F – Consideration of a Resolution ratifying the Memorandum of Understanding between the City of Carmel-by-the-Sea and the Carmel Firefighters Association will be provided under separate cover.

Thank you,

Heidi Burch
City Clerk

CITY COUNCIL: SCC Request for Reimbursement of Application Fees for Installation of Banners for Sunset Center Season Launch

Meeting Date: June 3, 2008
Prepared by: Rich Guillen, City Administrator

City Council
Agenda Item Summary

Name: Consideration of a request to reimburse application fees for the installation of temporary banners for the Sunset Center.

Description: Sunset Cultural Center, Inc. has applied to install seven banners, five along Ocean Avenue and two at the Sunset Center advertising the season launch.

Overall Cost:
City Funds: $330
Grant Funds: N/A

Staff Recommendation: Determine whether a reimbursement of fees is appropriate.

Important Considerations: The application fee to install seven banners is $330. The
fee covers the expenses to have the banners installed by the Trucksis Company.

Decision Record: N/A

Reviewed by:


__________________________ _____________________
Rich Guillen, City Administrator Date


CITY OF CARMEL-BY-THE-SEA
STAFF REPORT
TO: MAYOR McCLOUD AND COUNCIL MEMBERS
FROM: RICH GUILLEN, CITY ADMINISTRATOR
DATE: JUNE 3, 2008
SUBJECT: CONSIDERATION OF A REQUEST TO REIMBURSE APPLICATION FEES FOR THE INSTALLATION OF TEMPORARY BANNERS FOR THE SUNSET THEATRE.

BACKGROUND & REQUEST
The City approved an application by the Sunset Cultural Center, Inc. to install seven banners, five on Ocean Avenue and two at the Sunset Center, advertising the season launch party. The application fee for the banners was $330. This fee is used by the City to pay the Trucksis Company for the actual installation of the banners. No portion of this fee is retained by the City.

Due to budget constraints, the Sunset Center, Inc. is requesting that the City reimburse the $330 fee.