Showing posts with label Quarterly Financial Report. Show all posts
Showing posts with label Quarterly Financial Report. Show all posts
Saturday, August 2, 2014
Tuesday, May 6, 2014
Saturday, May 11, 2013
Sunday, February 3, 2013
CITY COUNCIL: Fiscal Year 2012-2013 Quarterly Performance Report
City of Carmel-by-the-Sea
Fiscal Year 2012-2013
Quarterly Performance Report
Second Quarter Fiscal Year 2012-2013
October 1, 2012 – December 31, 2012
Presented to the City Council
February 5, 2013
Summary of Report
SECOND QUARTER
The second quarter of Fiscal Year 2012-2013 ended December 31, 2012. Property
transfer tax and transient occupancy tax revenues, economic indicator revenues, are
showing signs of continuing strengthening. Expenditures generally remain balanced.
On the whole, General Fund revenue received was nearly $7 million at the mid-point of
the year and actual expenditures are just under $6 million. No fund balance has been
used for operations. Other highlights for the second quarter include: substantial
completion of 2012 key projects, effective operations in the departments, and
substantial progress on all capital projects.
The three primary revenue sources are strong. Property taxes are 60% of budget
projections indicating a likely positive true variance. Sales tax and transient occupancy
taxes are both at 46% of budget with December receipts forthcoming. The projections
do not include Measure D funding (other than the $25,000 already recognized by the
City Council).
BUDGET ADJUSTMENT REQUESTS
Two budget adjustment requests are included on the regular agenda. Staff is not
proposing additional budget adjustment requests at this time. The City Council may
want to discuss and consider budget adjustments at this point or direct staff to return at
a future meeting with additional information or proposed budget adjustment requests
for the City Council’s consideration.
Financial Summary
Department Summary
Note: This section reports on variances of actual expenditures compared to budget. The summaries differentiate
timing variances from true variances. A timing variance is when an expenditure is anticipated in the adopted
annual budget but does not occur at the anticipated time or on an even quarterly basis (for example a one-time
expenditure that occurs in the first quarter). A true variance is an expenditure that is not anticipated in the
adopted budget.
REVENUE
Revenue shows continued strengthening through the second quarter. Secured property
taxes and transient occupancy taxes are projected to exceed the adopted budget
targets. Motor vehicle in-lieu revenue was funded by the State but was not an
anticipated revenue in the adopted budget. The adopted revenue budget does not
anticipate revenue from Measure D other than the $25,000 the City council recognized
on December 6, 2012 for sidewalk repair projects. In the “other” revenue category,
parking lot revenue is exceeding budget projections.
CITY COUNCIL
The City Council budget is approximately 55% expended at the mid-point of the fiscal
year. Annual citywide dues are paid early in the fiscal year resulting in much of the
department’s expenditures being front loaded in the fiscal year. The dues for the
Monterey Peninsula Regional Water Authority were approved by the City Council at an
amount higher than budgeted; as a result of this true variance, a mid-year budget
adjustment for the City’s dues and memberships is included as a budget adjustment
request on the February 5, 2013 City Council agenda.
LEGAL
The expenditures for Legal are below budget limits as of the end of the second quarter.
29% of the budget has been expended. Most of the positive variance is a result of
timing due to the billing process. Outside legal billings total $40,000 against a budget of
$210,000.
CITY ADMINISTRATOR OFFICE
The City Administrator Office budget is 39% expended at the midpoint of the fiscal year.
In addition of executive oversight of the organization and policy formulation and
execution in support of City Council direction, the Office also provides operational
oversight of the Marketing and Economic Development component and Community
Services. The Marketing and Economic Development budget is 51% expended as of the
end of the second quarter; most regional marketing efforts occur during the second and
third quarters. 30% of the Community Services budget is expended at the mid-point of
the fiscal year with the savings primarily in part-time assistance due to a vacancy. On
the Marketing and Economic Development operation, the City helped the new
Hospitality Improvement District, charged with small conference destination marketing,
become funded and operational. Community Services, working with the Community
Activities and Cultural Commission, continues to pursue and coordinate events that are
great for the community and bring visitors to the Village. In particular, a pilot Thursday
night event in December was a success at Devendorf Park and the Holiday events were
well received.
ADMINISTRATIVE SERVICES
The Administrative Services budget shows expenditures at 60% at the 50% point of the
fiscal year. Professional services, workers compensation expenditures, and recruitment
costs all contribute to this variance from budget. During the second quarter of the fiscal
year, the Department completed the pension obligation bond issuance and prepayment
of the City’s side fund obligation, worked with the California Board of
Equalization to implement Measure D after it was approved by the voters, completed
the Administrative Services Director recruitment, and developed information for the
City to begin filling the position of Community Planning and Building Director and
Director of Public Services.
COMMUNITY PLANNING AND BUILDING
The Community Planning and Building Department continues to see revenue growth
resulting from increased development activity. As of the end of the second quarter the
Department had one vacancy, the Community Planning and Building Manager/Director
position. A part-time contract planner is assisting with the workload. The early part of
the second quarter saw the hiring of the code compliance contractor and monthly code
compliance activity reports began to be presented at City Council meetings. Code compliance has reinvigorated its efforts to maintain community character with
enforcement of the City’s right-of-way encroachment and short-term residential rental
ordinances.
PUBLIC SERVICES
Public Services continued to complete a number of projects during the second quarter.
The bridge replacement project at Mission Trail Nature Preserve was completed. The
tree pruning contract work began in November. Work began on the Del Mar restoration
project including the San Antonio trail redesign and connection, dunes restoration, and
boardwalk and platform construction. One of two trash can use surveys was completed
as analysis for the trash can replacement project. The Department’s lost time rate rose
to 8.09% due to injury leave and sick leave.
PUBLIC SAFETY
The Public Safety budget is below budget due primarily to a timing variance for fire
services and lower than anticipated overtime expenditures in police. The police diversion program remains a successful program with a 90% completion rate.
Ambulance is maintaining an unfunded vacancy due to budget constraints in developing
the adopted budget and to examine the opportunity for operational efficiencies. The
vacant position is currently being filled by a part time per diem fire fighter paramedic
and the cost to fill the position is slightly less than the cost to fill the position
permanently with a full time employee which would provide more operational stability.
Staff anticipates filling the vacancy during the third quarter if funding is approved by the
City Council. Fire received award of the SAFER grant which will fund firefighter staffing
and should result in decreased overtime costs primarily next fiscal year. Lost time was
low for police but higher than average for fire as a result of worker comp and other
leave.
LIBRARY
The Department finalized updating its five-year Strategic Workplan during the second
quarter. Community programs remain a priority and are well received by attendees;
staff is tracking a new performance measure below of program attendance. The budget
expenditures were nearly 49% at the end of the second quarter
CAPITAL PROJECTS
Vehicle acquisition: The Fiscal Year 2012-2013 budget includes $386,077 for vehicle
lease payments ($301,077) and purchases ($85,000). The new patrol vehicle has been
delivered and is in service. The new Public Works vehicle has been delivered and is in
service. The parking enforcement vehicle (budgeted last fiscal year) is pending delivery.
ASBS Dry Weather Diversion: This storm drain runoff project has the goal of eliminating
dry weather flows to the beach. Engineering is designing improvements and work is
anticipated to occur in Spring 2013.
Alerting System: This is a grant funded project and grant applications have been
submitted and are under review.
Rio Park Improvements: During the first quarter the City Council held a community
workshop on Rio Park. Additional ongoing funding will need to be identified. The
immediate task coming out of the workshop was to secure a pedestrian pathway from
Rio Road to the intersection of Lasuen Road and Dolores Street.
Interface for patrol audio/video equipment: The project is complete. Auto downloading
of audio and video data is proving more efficient with an improved chain of evidence
control.
Mobile data terminal software and installation: This project was applied to the new
police patrol vehicle and equipment has been installed. Testing of the effectiveness of
the equipment will be completed prior to full vehicle fleet installation.
Self contained breathing apparatus: This is a grant funded project and grant
applications have been submitted and are under review. This is a multijurisdictional
grant request which typically makes the grant more attractive for award.
Del Mar Master plan: The design has been approved by the City Council and the grant
awarded. The construction bid was awarded for the boardwalk and San Antonio
pathway. The project is under way with substantial completion at the time of this
report.
Forest Theater Renovation: The City has submitted two grant applications and is
searching for additional foundation opportunities for the Forest Theater renovation.
Funding would enable a planning process to occur to identify a renovation project and
phasing.
Street and Road projects: The annual street and road construction project is complete
as approved by the City Council in the Capital Improvement Plan.
Sunset Center roof repairs: A leak detection contractor is obtained and available for
immediate response. There was insufficient saturation during the second quarter to
identify leak location; identifying necessary repairs requires active leaking and/or
saturation. Scheduling of the diagnostic work will occur as weather permits and an
alternative, less comprehensive, repair approach is now being considered to facilitate
the repairs.
Tuesday, December 2, 2008
CITY COUNCIL: FY 2008/09 Quarterly Financial Report Ended September 30, 2008
CITY OF CARMEL-BY-THE-SEA
FY 2008-09 QUARTERLY FINANCIAL REPORT
THREE MONTHS ENDED SEPTEMBER 30, 2008
------------------------------------------------------------------------------------------------------------
This report summarizes the first quarter of the 2008-09 fiscal year activities of the City’s General Fund and is not meant to be inclusive of all finance and accounting transactions.
It is intended to provide the City Council and the public with an overview of the state of the City’s general fiscal condition. The financial figures included in this report are not audited.
Revenue Trends
The City’s total General Fund revenues for the quarter ended September 30, 2008 totaled $2,529,706 as compared to the quarterly budget of $2,628,514. Below is a summary of the City’s revenues starting with the City’s “Big 3” revenue sources, which account for approximately 80% of the total revenues budget. Overall, revenues were below budget by nearly $99,000.
Transient Occupancy Tax (TOT)
TOT receipts included in this report were for July and August 2008. Due to the change from a quarterly to bimonthly collection period made in January 2008, there is no previous year bimonthly period for which to compare the receipts for July and August. However, based on past quarterly collection periods, July and August TOT should represent roughly 23% of the annual budget. By using this percentage, the actual TOT is lower than expected by about $40,000. Occupancy rates for the July-August period averaged 88.38% and average room rates were $197.38.
Property Tax
Property tax revenues in the first quarter included only Property “Transfer Taxes”. Transfer taxes are assessed at a rate of $1.10/$1,000 when properties are sold. The amount of Property Transfer Taxes received is below budget by $15,236 and is about 21% lower than the previous year’s first quarter. The lower amount appears to be a reflection of the housing market downturn. The first large regular property tax payment from Monterey County is due to the City in December
Sales Tax
Sales tax revenues of $400,926 are below budget by about $23,000. As compared to the previous year, the revenues are down about 8%. With the slow economy, this revenue source will be tracked closely and adjusted down at mid-year, if necessary.
Business License Tax
Business license tax revenues of $538,230 are down by about 1% as compared to budget. However, the total is approximately 3.7% higher than the previous year.
Interest Income & Parking Lot Revenues
In this category, the unfavorable budget variance of $21,687 is primarily due to lower interest income on the City’s investments in LAIF. In the first quarter, LAIF investments earned an average of 2.78%. This rate compares to a rate of 5.25% in the first quarter of FY 2007-08.
Fees and Permits
Revenues from fees and permits totaled $140,923, which is close to $6,000 over budget. This category is budgeted at 12% lower than the previous year due to less building permit activity.
Franchise Fees
The $80,150 in franchise fees include garbage and cable fees and is about 5% higher than the previous year’s first quarter. Other franchise fees (from American Water (Cal-Am) and PG&E) are received on an annual basis and not quarterly.
Other Governmental Agencies
Revenues from Other Governmental Agencies include State Motor Vehicle In-Lieu fees. The unfavorable variance is due to timing of State POST reimbursements for Public
Safety training.
Traffic Safety
Traffic safety revenues of $75,227 were close to 9% above the previous year but lower than expected by almost $7,500. Traffic safety revenues fluctuate based on the number of visitors so this revenue source may be affected if Carmel’s tourism is affected by the economy.
Expenditures
The City’s total expenditures for the first quarter totaled $3,585,331 as compared to the year-to-date budget of $3,878,879. Two categories with the largest favorable budget variances are Salaries and Wages and the Regional Ambulance Subsidy.
For Salaries and Wages, there were new positions in the budget not yet filled by
September 30, 2008. For the Regional Ambulance Subsidy, no payments were made during the first quarter to CRFA, so the variance is merely a timing issue. The first subsidy payment was made in October.
Capital Projects and Equipment Acquisition
The FY 2008-09 Capital Budget totals $1,446,302, representing 10% of the City’s budgeted expenditures. Below is a recap of the amounts spent in the first quarter with many projects just starting for the fiscal year. It is expected that capital budget expenditures will continue throughout the fiscal year as projects are completed.
Summary of Financial Results-Quarter Ended September 30, 2008
The results for the first quarter of FY 2008-09 show a deficit of $(1,181,086) as compared to an expected deficit of $(1,661,585). Deficits are projected for the first quarter due to timing of transient occupancy taxes and property taxes. Although revenues came in nearly $99,000 lower than budget, the revenue losses were offset by both operating and capital improvement expenditures with favorable budget variances. At mid-year, the City Council will have the opportunity to review updated financial reports and make decisions about budget adjustments where necessary.
City of Carmel-by-the-Sea
Financial Reports
For Quarter Ended September 30, 2008 (Unaudited)
City of Carmel-by-the-Sea
1st Qtr FY 2008-09 “Big 3”
Revenues
2008-09 2008-09
Budget Actual Variance
TOT $ 995,860 $ 955,728 $(40,132)
PROP TAX 49,316 34,080 (15,236)
SALES TAX 423,989 400,926 (23,063)
City of Carmel-by-the-Sea
1st Qtr FY 2008-09 Capital Expenditures
Highlights
2008-09 2008-09
Annual Budget Actual
General Plan $ 60,000 $27,917
Police Dept Cameras 32,400 27,640
Police Dept Motorcycles 24,500 22,722
Street & Road Projects 470,600 16,115
Status of Grant-funded Projects Carmel-by-the-Sea
1st Quarter, FY08-09: June through September
Projects in progress
Description and Status Funding Source and Budget Amount
Project Period
Sunset Center Landscaping, Phase II
1. Landscaping at San Carlos Avenue entrance – completed.
2. Landscaping, new patio on Carpenter Hall Terrace – completed.
3. Landscaping and stairway repair on Hamilton Brown Terrace – stairway and nearby landscaping and irrigation completed. Additional landscaping and lighting on terrace will be completed with remaining funds.
2002 Bond Act, Per Capita fund: $220,000
Roberti-Z’berg-Harris fund: $ 11,048
City match: $ 0
July 2003 to June 2011
Fourth Avenue Riparian Habitat and Pathway
Phase I (tree removal) completed. Final design plans and construction drawings are
complete. Construction contract has been awarded and work is expected to begin soon.
Riparian and Riverine Habitat Grant, CA Parks and Recreation Dept: $373,000
City match: $415,000
July 2002 to June 2010
Proposals submitted
Description and Status Funding Source and Budget Amount
Project Period
ASBS Grant program
Diversion system to be designed and constructed to reduce storm water/urban runoff into Carmel Bay. Concept proposal approved; full proposal was submitted September 10th.
State Water Resources Control Board, Prop 84: $2,500,000
City match: $ 125,000
June 2009 to June 2013
Proposals not approved
Description Funding Source
Emergency Operations Center Grant Program
Install new diesel emergency generator for EOC, Youth Center, and Public Works; purchase new radios and computers.
Department of Homeland Security: $150,750
City match: $ 50,250
Urban Drought Assistance Grant
New 20,000 underground water storage tank at foot of Ocean Avenue.
State Water Resources Control
Board: $91,265
City match: $22,816
Proposals in progress
Description and Status Funding Source and Budget Amount
Project period
None.
FY 2008-09 QUARTERLY FINANCIAL REPORT
THREE MONTHS ENDED SEPTEMBER 30, 2008
------------------------------------------------------------------------------------------------------------
This report summarizes the first quarter of the 2008-09 fiscal year activities of the City’s General Fund and is not meant to be inclusive of all finance and accounting transactions.
It is intended to provide the City Council and the public with an overview of the state of the City’s general fiscal condition. The financial figures included in this report are not audited.
Revenue Trends
The City’s total General Fund revenues for the quarter ended September 30, 2008 totaled $2,529,706 as compared to the quarterly budget of $2,628,514. Below is a summary of the City’s revenues starting with the City’s “Big 3” revenue sources, which account for approximately 80% of the total revenues budget. Overall, revenues were below budget by nearly $99,000.
Transient Occupancy Tax (TOT)
TOT receipts included in this report were for July and August 2008. Due to the change from a quarterly to bimonthly collection period made in January 2008, there is no previous year bimonthly period for which to compare the receipts for July and August. However, based on past quarterly collection periods, July and August TOT should represent roughly 23% of the annual budget. By using this percentage, the actual TOT is lower than expected by about $40,000. Occupancy rates for the July-August period averaged 88.38% and average room rates were $197.38.
Property Tax
Property tax revenues in the first quarter included only Property “Transfer Taxes”. Transfer taxes are assessed at a rate of $1.10/$1,000 when properties are sold. The amount of Property Transfer Taxes received is below budget by $15,236 and is about 21% lower than the previous year’s first quarter. The lower amount appears to be a reflection of the housing market downturn. The first large regular property tax payment from Monterey County is due to the City in December
Sales Tax
Sales tax revenues of $400,926 are below budget by about $23,000. As compared to the previous year, the revenues are down about 8%. With the slow economy, this revenue source will be tracked closely and adjusted down at mid-year, if necessary.
Business License Tax
Business license tax revenues of $538,230 are down by about 1% as compared to budget. However, the total is approximately 3.7% higher than the previous year.
Interest Income & Parking Lot Revenues
In this category, the unfavorable budget variance of $21,687 is primarily due to lower interest income on the City’s investments in LAIF. In the first quarter, LAIF investments earned an average of 2.78%. This rate compares to a rate of 5.25% in the first quarter of FY 2007-08.
Fees and Permits
Revenues from fees and permits totaled $140,923, which is close to $6,000 over budget. This category is budgeted at 12% lower than the previous year due to less building permit activity.
Franchise Fees
The $80,150 in franchise fees include garbage and cable fees and is about 5% higher than the previous year’s first quarter. Other franchise fees (from American Water (Cal-Am) and PG&E) are received on an annual basis and not quarterly.
Other Governmental Agencies
Revenues from Other Governmental Agencies include State Motor Vehicle In-Lieu fees. The unfavorable variance is due to timing of State POST reimbursements for Public
Safety training.
Traffic Safety
Traffic safety revenues of $75,227 were close to 9% above the previous year but lower than expected by almost $7,500. Traffic safety revenues fluctuate based on the number of visitors so this revenue source may be affected if Carmel’s tourism is affected by the economy.
Expenditures
The City’s total expenditures for the first quarter totaled $3,585,331 as compared to the year-to-date budget of $3,878,879. Two categories with the largest favorable budget variances are Salaries and Wages and the Regional Ambulance Subsidy.
For Salaries and Wages, there were new positions in the budget not yet filled by
September 30, 2008. For the Regional Ambulance Subsidy, no payments were made during the first quarter to CRFA, so the variance is merely a timing issue. The first subsidy payment was made in October.
Capital Projects and Equipment Acquisition
The FY 2008-09 Capital Budget totals $1,446,302, representing 10% of the City’s budgeted expenditures. Below is a recap of the amounts spent in the first quarter with many projects just starting for the fiscal year. It is expected that capital budget expenditures will continue throughout the fiscal year as projects are completed.
Summary of Financial Results-Quarter Ended September 30, 2008
The results for the first quarter of FY 2008-09 show a deficit of $(1,181,086) as compared to an expected deficit of $(1,661,585). Deficits are projected for the first quarter due to timing of transient occupancy taxes and property taxes. Although revenues came in nearly $99,000 lower than budget, the revenue losses were offset by both operating and capital improvement expenditures with favorable budget variances. At mid-year, the City Council will have the opportunity to review updated financial reports and make decisions about budget adjustments where necessary.
City of Carmel-by-the-Sea
Financial Reports
For Quarter Ended September 30, 2008 (Unaudited)
City of Carmel-by-the-Sea
1st Qtr FY 2008-09 “Big 3”
Revenues
2008-09 2008-09
Budget Actual Variance
TOT $ 995,860 $ 955,728 $(40,132)
PROP TAX 49,316 34,080 (15,236)
SALES TAX 423,989 400,926 (23,063)
City of Carmel-by-the-Sea
1st Qtr FY 2008-09 Capital Expenditures
Highlights
2008-09 2008-09
Annual Budget Actual
General Plan $ 60,000 $27,917
Police Dept Cameras 32,400 27,640
Police Dept Motorcycles 24,500 22,722
Street & Road Projects 470,600 16,115
Status of Grant-funded Projects Carmel-by-the-Sea
1st Quarter, FY08-09: June through September
Projects in progress
Description and Status Funding Source and Budget Amount
Project Period
Sunset Center Landscaping, Phase II
1. Landscaping at San Carlos Avenue entrance – completed.
2. Landscaping, new patio on Carpenter Hall Terrace – completed.
3. Landscaping and stairway repair on Hamilton Brown Terrace – stairway and nearby landscaping and irrigation completed. Additional landscaping and lighting on terrace will be completed with remaining funds.
2002 Bond Act, Per Capita fund: $220,000
Roberti-Z’berg-Harris fund: $ 11,048
City match: $ 0
July 2003 to June 2011
Fourth Avenue Riparian Habitat and Pathway
Phase I (tree removal) completed. Final design plans and construction drawings are
complete. Construction contract has been awarded and work is expected to begin soon.
Riparian and Riverine Habitat Grant, CA Parks and Recreation Dept: $373,000
City match: $415,000
July 2002 to June 2010
Proposals submitted
Description and Status Funding Source and Budget Amount
Project Period
ASBS Grant program
Diversion system to be designed and constructed to reduce storm water/urban runoff into Carmel Bay. Concept proposal approved; full proposal was submitted September 10th.
State Water Resources Control Board, Prop 84: $2,500,000
City match: $ 125,000
June 2009 to June 2013
Proposals not approved
Description Funding Source
Emergency Operations Center Grant Program
Install new diesel emergency generator for EOC, Youth Center, and Public Works; purchase new radios and computers.
Department of Homeland Security: $150,750
City match: $ 50,250
Urban Drought Assistance Grant
New 20,000 underground water storage tank at foot of Ocean Avenue.
State Water Resources Control
Board: $91,265
City match: $22,816
Proposals in progress
Description and Status Funding Source and Budget Amount
Project period
None.
CITY COUNCIL: FY 2007/08 Quarterly Financial Report ended June 30, 2008
CITY OF CARMEL-BY-THE-SEA
FY 2007-08 QUARTERLY FINANCIAL REPORT
TWELVE MONTHS ENDED JUNE 30, 2008
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This report summarizes the 2007-08 fiscal year activities of the City’s General Fund and is not meant to be inclusive of all finance and accounting transactions. It is intended to provide the City Council and the public with an overview of the state of the City’s general fiscal condition. The financial figures included in this report are not audited.
Revenue Trends
The City’s total General Fund revenues for the twelve months ended June 30, 2008 totaled $13,873,666 as compared to the annual budget of $13,502,610. Below is a summary of the City’s revenues starting with the City’s “Big 3” revenue sources, which account for 76% of the total revenues budget.
City of Carmel-by-the-Sea
Financial Report as of 6/30/08
Transient Occupancy Tax (TOT)
TOT receipts for the fiscal year were up by about 4.5% as compared to the previous fiscal year and were higher than budget by $175,330. This is very good news as the City’s budget is heavily dependent on tourism revenues. Occupancy rates averaged 64.74% and average room rates were $182.95 for the fiscal year.
Property Tax
Property tax revenues totaled $3,867,213 for the fiscal year, which is about 3.8% higher than the previous year. The two categories that did not reach the budgeted amounts were Property Transfer Taxes and Unsecured Taxes. When combined, these two categories were about $17,000 lower than expected. Overall, all Property Taxes received were $67,213 higher than budget.
Sales Tax
Despite some indications earlier in the year that Sales Tax revenues may be lagging as compared to previous years, revenue for the fiscal year met and exceeded budget by $145,217. The total received of $2,362,217 is about 10% higher than what was received in FY 2006-07. This total will be adjusted up or down when the City receives the State Board of Equalization’s final reconciliation for the period, which is due in late September.
Business License Tax
Business license tax revenues ended the year with a $17,000 positive budget variance. The annual revenues were approximately 18% higher than the previous fiscal year, primarily due to the higher business license tax rate approved in November 2006.
Interest Income & Parking Lot Revenues
In this category, interest income came in very close to budget but parking lot revenues were lower than budget by about $27,000. This was primarily due to a decrease in Sunset Center north parking lot revenues, which were down approximately 4% as compared to the previous year.
Fees and Permits
Revenues from fees and permits did not reach the annual budget. The shortfall was about $16,000, primarily due to building and planning permits. Because of the lower building and planning fee activity in FY 2007-08, amounts for the FY 2008-09 budget were adjusted down accordingly during the budget process.
Franchise Fees
The $426,149 collected in franchise fees includes payments from American Water (Cal-Am), Comcast, Waste Management, and PG&E. The $29,801 budget shortfall is primarily due to lower than expected franchise fees from American Water. In FY 2006-07, American Water made an overpayment to the City and adjusted accordingly when remitting its franchise fees in FY 2007-08. This negative adjustment of approximately $56,000 was offset by favorable budget variances from the other franchisee payments.
Other Governmental Agencies
Revenues from Other Governmental Agencies in total came in very close to budget despite lower than expected State POST training reimbursements and a loss of State booking and processing fees. The main source of revenue in this category is State Motor Vehicle In Lieu fees, which came in about $15,000 higher than budget.
Traffic Safety
Traffic safety revenues ended the year with a strong positive budget variance of $78,527. The main factors contributing to this positive variance are a fully staffed traffic enforcement program and high collection rates maintained by the City’s contracted citation collector, Enforcement Technology.
Expenditures
The City’s total expenditures for the fiscal year totaled $12,625,856 as compared to the year-to-date budget of $12,669,624. Two categories with negative budget variances are the Regional Ambulance Subsidy and Utilities. The total spent of $500,494 for the Regional Ambulance Subsidy includes a prior yearend audit adjustment of $78,520. The latest estimate by CRFA of Carmel’s subsidy for FY 2007-08 is approximately $441,000. The final subsidy amount will be confirmed once the CRFA 2007-08 audit is completed.
Capital Projects and Equipment Acquisition
The Capital Outlays and Capital Improvement revised budget for FY 2007-08 was
$1,297,326 based on the list of projects below. The total spent for the year was
$1,021,334. Several of the projects with significant positive budget variances have continued on in the new fiscal year, such as the General Plan, Historic Context Statement, Fire Department Generator, Forest Study Implementation, Del Mar & N. Dunes Master Plan, Sunset Center Theater Sound System, and Mission Trails Pedestrian Footbridge Grant Project.
The Mission Street repaving project shows a negative budget variance of $75,936. However, the City received a TAMC grant of nearly $72,000 towards this project, which reduced the negative budget variance to about $4,000.
Summary of Financial Results-Twelve Months Ended June 30, 2008
The results for FY 2007-08 show a net surplus of $226,476 as compared to an expected deficit of $(464,340). The actual results are unaudited and therefore may change after the annual audit process is complete.
It is important to note that the results below do not include two transfers out of the General Fund that were approved by the City Council in January 2008 (Resolution 2008-8). With this resolution, the City Council approved using the FY 2006-07 General Fund surplus to payoff existing lease obligations and purchase Public Safety equipment. In addition, the Council approved transferring $772,443 from the General Fund to the Capital Project Reserve and $677,278 to a new Debt Reduction Reserve to make future debt payments on the Sunset Center Bond debt.
Status of Grant-funded Projects
Carmel-by-the-Sea
As of August 31, 2008
Projects in progress
Description and Status
Funding Source and Budget Amount
Project Period
Sunset Center Landscaping, Phase II
1. Landscaping at San Carlos Avenue entrance – completed.
2. Landscaping, new patio on Carpenter Hall Terrace – completed.
3. Landscaping and stairway repair on Hamilton Brown Terrace – completed except for additional landscaping if funds remain.
2002 Bond Act, Per Capita fund: $220,000
Roberti-Z’berg-Harris fund: $ 11,048
City match: $ 0
July 2003 to June 2011
Sunset Center Landscaping, Phase I
Planting of large trees and other landscaping – completed.
2000 Bond Act, Per Capita fund: $ 42,000
Roberti-Z’berg-Harris fund: $ 13,481
City match: $ 10,497
July 2001 to June 2009
Fourth Avenue Riparian Habitat and Pathway
Phase I (tree removal) completed. Final design plans and construction drawings are
completed. Contract for construction is in progress.
Riparian and Riverine Habitat Grant, CA Parks and Recreation Dept: $373,000
City match: $415,000
July 2002 to June 2010
Mission Trails Pedestrian Footbridge
New pedestrian footbridge at Mission Trails Nature Preserve – in engineering and
design phase
Monterey Peninsula Regional Park District $10,000
City match: 5,000
Dec 2007 to June 2009
Community Events
Supplemental Support
To support community events such as the 4th of July Celebration, Great Sandcastle
Contest, City’s Birthday Party and Parade, and Holiday Tree Lighting.
AT&T Youth Fund: $ 5,000
City match: $ 0
July 2008 to June 2009
Proposals submitted
Description and Status
Funding Source and Budget Amount
Project Period
Emergency Operations Center Grant Program
Install new diesel emergency generator for EOC, Youth Center, and Public Works;
purchase new radios and computers.
Pending.
Department of Homeland Security: $150,750
City match: $ 50,250
January 2009 to August 2009
Proposals not approved
Description Funding Source
Urban Drought Assistance Grant
New 20,000 underground water storage tank at foot of Ocean Avenue.
State Water Resources Control
Board: $91,265
City match: $22,816
Proposals in progress
Description and Status
Funding Source and Budget Amount
Project period
ASBS Grant program
Diversion system to be designed and constructed to prevent storm water/urban runoff into Carmel Bay.
State Water Resources Control
Board, Prop 84: $2,500,000
City match: $ 125,000
June 2009 to June 2013
FY 2007-08 QUARTERLY FINANCIAL REPORT
TWELVE MONTHS ENDED JUNE 30, 2008
------------------------------------------------------------------------------------------------------------
This report summarizes the 2007-08 fiscal year activities of the City’s General Fund and is not meant to be inclusive of all finance and accounting transactions. It is intended to provide the City Council and the public with an overview of the state of the City’s general fiscal condition. The financial figures included in this report are not audited.
Revenue Trends
The City’s total General Fund revenues for the twelve months ended June 30, 2008 totaled $13,873,666 as compared to the annual budget of $13,502,610. Below is a summary of the City’s revenues starting with the City’s “Big 3” revenue sources, which account for 76% of the total revenues budget.
City of Carmel-by-the-Sea
Financial Report as of 6/30/08
Transient Occupancy Tax (TOT)
TOT receipts for the fiscal year were up by about 4.5% as compared to the previous fiscal year and were higher than budget by $175,330. This is very good news as the City’s budget is heavily dependent on tourism revenues. Occupancy rates averaged 64.74% and average room rates were $182.95 for the fiscal year.
Property Tax
Property tax revenues totaled $3,867,213 for the fiscal year, which is about 3.8% higher than the previous year. The two categories that did not reach the budgeted amounts were Property Transfer Taxes and Unsecured Taxes. When combined, these two categories were about $17,000 lower than expected. Overall, all Property Taxes received were $67,213 higher than budget.
Sales Tax
Despite some indications earlier in the year that Sales Tax revenues may be lagging as compared to previous years, revenue for the fiscal year met and exceeded budget by $145,217. The total received of $2,362,217 is about 10% higher than what was received in FY 2006-07. This total will be adjusted up or down when the City receives the State Board of Equalization’s final reconciliation for the period, which is due in late September.
Business License Tax
Business license tax revenues ended the year with a $17,000 positive budget variance. The annual revenues were approximately 18% higher than the previous fiscal year, primarily due to the higher business license tax rate approved in November 2006.
Interest Income & Parking Lot Revenues
In this category, interest income came in very close to budget but parking lot revenues were lower than budget by about $27,000. This was primarily due to a decrease in Sunset Center north parking lot revenues, which were down approximately 4% as compared to the previous year.
Fees and Permits
Revenues from fees and permits did not reach the annual budget. The shortfall was about $16,000, primarily due to building and planning permits. Because of the lower building and planning fee activity in FY 2007-08, amounts for the FY 2008-09 budget were adjusted down accordingly during the budget process.
Franchise Fees
The $426,149 collected in franchise fees includes payments from American Water (Cal-Am), Comcast, Waste Management, and PG&E. The $29,801 budget shortfall is primarily due to lower than expected franchise fees from American Water. In FY 2006-07, American Water made an overpayment to the City and adjusted accordingly when remitting its franchise fees in FY 2007-08. This negative adjustment of approximately $56,000 was offset by favorable budget variances from the other franchisee payments.
Other Governmental Agencies
Revenues from Other Governmental Agencies in total came in very close to budget despite lower than expected State POST training reimbursements and a loss of State booking and processing fees. The main source of revenue in this category is State Motor Vehicle In Lieu fees, which came in about $15,000 higher than budget.
Traffic Safety
Traffic safety revenues ended the year with a strong positive budget variance of $78,527. The main factors contributing to this positive variance are a fully staffed traffic enforcement program and high collection rates maintained by the City’s contracted citation collector, Enforcement Technology.
Expenditures
The City’s total expenditures for the fiscal year totaled $12,625,856 as compared to the year-to-date budget of $12,669,624. Two categories with negative budget variances are the Regional Ambulance Subsidy and Utilities. The total spent of $500,494 for the Regional Ambulance Subsidy includes a prior yearend audit adjustment of $78,520. The latest estimate by CRFA of Carmel’s subsidy for FY 2007-08 is approximately $441,000. The final subsidy amount will be confirmed once the CRFA 2007-08 audit is completed.
Capital Projects and Equipment Acquisition
The Capital Outlays and Capital Improvement revised budget for FY 2007-08 was
$1,297,326 based on the list of projects below. The total spent for the year was
$1,021,334. Several of the projects with significant positive budget variances have continued on in the new fiscal year, such as the General Plan, Historic Context Statement, Fire Department Generator, Forest Study Implementation, Del Mar & N. Dunes Master Plan, Sunset Center Theater Sound System, and Mission Trails Pedestrian Footbridge Grant Project.
The Mission Street repaving project shows a negative budget variance of $75,936. However, the City received a TAMC grant of nearly $72,000 towards this project, which reduced the negative budget variance to about $4,000.
Summary of Financial Results-Twelve Months Ended June 30, 2008
The results for FY 2007-08 show a net surplus of $226,476 as compared to an expected deficit of $(464,340). The actual results are unaudited and therefore may change after the annual audit process is complete.
It is important to note that the results below do not include two transfers out of the General Fund that were approved by the City Council in January 2008 (Resolution 2008-8). With this resolution, the City Council approved using the FY 2006-07 General Fund surplus to payoff existing lease obligations and purchase Public Safety equipment. In addition, the Council approved transferring $772,443 from the General Fund to the Capital Project Reserve and $677,278 to a new Debt Reduction Reserve to make future debt payments on the Sunset Center Bond debt.
Status of Grant-funded Projects
Carmel-by-the-Sea
As of August 31, 2008
Projects in progress
Description and Status
Funding Source and Budget Amount
Project Period
Sunset Center Landscaping, Phase II
1. Landscaping at San Carlos Avenue entrance – completed.
2. Landscaping, new patio on Carpenter Hall Terrace – completed.
3. Landscaping and stairway repair on Hamilton Brown Terrace – completed except for additional landscaping if funds remain.
2002 Bond Act, Per Capita fund: $220,000
Roberti-Z’berg-Harris fund: $ 11,048
City match: $ 0
July 2003 to June 2011
Sunset Center Landscaping, Phase I
Planting of large trees and other landscaping – completed.
2000 Bond Act, Per Capita fund: $ 42,000
Roberti-Z’berg-Harris fund: $ 13,481
City match: $ 10,497
July 2001 to June 2009
Fourth Avenue Riparian Habitat and Pathway
Phase I (tree removal) completed. Final design plans and construction drawings are
completed. Contract for construction is in progress.
Riparian and Riverine Habitat Grant, CA Parks and Recreation Dept: $373,000
City match: $415,000
July 2002 to June 2010
Mission Trails Pedestrian Footbridge
New pedestrian footbridge at Mission Trails Nature Preserve – in engineering and
design phase
Monterey Peninsula Regional Park District $10,000
City match: 5,000
Dec 2007 to June 2009
Community Events
Supplemental Support
To support community events such as the 4th of July Celebration, Great Sandcastle
Contest, City’s Birthday Party and Parade, and Holiday Tree Lighting.
AT&T Youth Fund: $ 5,000
City match: $ 0
July 2008 to June 2009
Proposals submitted
Description and Status
Funding Source and Budget Amount
Project Period
Emergency Operations Center Grant Program
Install new diesel emergency generator for EOC, Youth Center, and Public Works;
purchase new radios and computers.
Pending.
Department of Homeland Security: $150,750
City match: $ 50,250
January 2009 to August 2009
Proposals not approved
Description Funding Source
Urban Drought Assistance Grant
New 20,000 underground water storage tank at foot of Ocean Avenue.
State Water Resources Control
Board: $91,265
City match: $22,816
Proposals in progress
Description and Status
Funding Source and Budget Amount
Project period
ASBS Grant program
Diversion system to be designed and constructed to prevent storm water/urban runoff into Carmel Bay.
State Water Resources Control
Board, Prop 84: $2,500,000
City match: $ 125,000
June 2009 to June 2013
Thursday, November 27, 2008
CITY COUNCIL: FY 2007/08 Quarterly Financial Report ended December 31, 2007
CITY OF CARMEL-BY-THE-SEA
FY 2007-08 QUARTERLY FINANCIAL REPORT
SIX MONTHS ENDED DECEMBER 31, 2007
-------------------------------------------------------------------------------------The City has completed the first six months of the 2007-08 fiscal year. This report summarizes the activities of the City’s General Fund and is not meant to be inclusive of all finance and accounting transactions. It is intended to provide the City Council and the public with an overview of the state of the City’s general fiscal condition. The financial figures included in this report are not audited.
Revenue Trends
The City’s total revenues for the six months ended December 31, 2007 totaled $6,824,484 as compared to the year-to-date budget of $6,529,025. Below is a summary of the City’s revenues starting with the City’s “Big 3” revenue sources, which account for 77% of the total revenues budget.
Revenues:
Transient Occupancy Tax (TOT)
The receipts of $1,567,110 are for the TOT collected by the inns and hotels for the quarter ended September 30, 2007. The total received is favorable to budget by approximately $90,000 and is 8.7% higher than the same quarter last year.
Property Tax
Property tax revenues of $2,160,734 are very close to the year-to-date budget. The one source in this category that was significantly below the year-to-date budget was Property Transfer Taxes. The City expected to receive about $104,000 through December 31, 2007 but had received approximately $88,000. This decrease is likely due to the recent downturn in housing sales in the area.
Sales Tax
Sales tax receipts for the six month period are higher than budget by about $95,000. The year-to-date amount collected from the State Board of Equalization reflect sales receipts through the quarter ended June 30, 2007. Last year’s six month total was close to $1.1 million as compared to this year’s six month total of $1,269,645. Although the year-todate sales tax receipts are currently favorable to budget, there are indications that this revenue source may be affected if consumer spending decreases as a result of a weakening economy. Staff will continue to monitor this revenue source very closely.
Fees and Permits
The revenues from fees and permits came in under budget by $9,161. There have been some declines in this category due to lower building permit activity.
Business License Tax
Business license tax revenues show a positive variance of $20,420. Due to increased revenues from the new business license tax rate approved by a ballot initiative, this revenue line item was adjusted by $55,000 with the FY 2007-08 budget adjustments approved at last month’s City Council meeting.
Interest Income & Parking Lot Revenues
The majority of the $35,317 favorable variance in Interest Income & Parking Lot Revenues is due to increased interest income. Parking lot fee revenues from the Sunset Center north parking lot are down approximately 8% as compared to the same period last year.
Franchise Fees
The $149,932 collected in franchise fees includes payments from Comcast and Waste Management, which are paid on a quarterly basis. The franchise fees from PG&E and Cal-Am are paid just once a year.
Other Governmental Agencies
Revenues from Other Governmental Agencies came in under budget by approximately $10,000. The negative variance is primarily due to timing of payments from the State for POST training and booking and processing annual fees.
Traffic Safety
Traffic safety revenues show a year-to-date positive variance of $74,524. The main factors contributing to this revenue source are a fully-staffed traffic enforcement program and high collection rates maintained by the City’s contracted citation collector, Enforcement Technology.
Expenditures
The City’s total expenditures for the first six months totaled $6,386,449 as compared to the year-to-date budget of $6,66,867. The majority of the positive variances were with the Regional Ambulance subsidy paid to CRFA, Salaries and Wages (due to unfilled positions), and Property/Liability insurance. The City is expecting a revised projection from CRFA to determine if the $391,650 annual budget amount is close to the expected ambulance subsidy for this fiscal year.
Personnel Vacancies and Recruitments
PLANNING & BUILDING: 1) Community Planning & Bldg Director – Recruitment is being conducted by Ralph Andersen & Associates.
Resumes are currently under review.
POLICE: 1) Police Sergeant – Candidate interviews are scheduled for February 13, 2008.
Capital Projects and Equipment Acquisition
The Capital Outlays and Capital Improvement annual budgets total $1,121,621, including the mid-year budget adjustments. The chart below shows the expenditures for the first six months of the fiscal year as compared to the year-to-date budget. Below the chart is an update on the status of these projects.
Updates on Capital Projects/Outlays:
4th Avenue Riparian Habitat Project
The landscape architect is working on construction drawings. Plans will be reviewed by the City’s Community Planning & Building Department and the appropriate
Commissions.
Repaving Projects: a) Mission between 3rd & 4th, b) 5th Avenue between San Carlos & Dolores, c) Parking Lot across from Post Office The three repaving projects were completed by early December. For the Mission Street project, the City is expecting close to $72,000 from TAMC Fair Share Funds that was allocated to the City last October.
Autofind Mobile GPS System for Police Department
On January 28th, the Police Department started utilizing the new Autofind Mobile GPS system for traffic enforcement. Notices were mailed to City residents explaining the new system and the two week grace period in February.
Historic Context Statement
Consultant Architectural Resources Group is preparing an update to the Historic Context Statement. The update will cover the 1940-1965 period. The contract with ARG also includes revisions for the pre-1940 period.
General Plan-EIR
At the November 6, 2007, the City Council approved a resolution amending the contract with RBF Consulting to include a city-wide survey. The survey will be sent to residents, property owners and business owners. Staff is currently working with RBF on the questions and format of the survey. The first draft of the updates to specific elements of the General Plan will then begin.
Fire Department Generator
Staff is in the process of obtaining bids and cost estimates for the new generator.
Del Mar Restroom Improvements
This project is completed.
Forest Study Implementation
At the January 8, 2008 City Council Meeting, Council adopted staff’s recommendations on how to use the $50,000 that was allocated to this project. Implementation of the plans will proceed this spring.
Sewer Replacement Project
This project is complete.
Police Department Firearms Range Ricochet Protective Device
The materials for the ricochet protective device have been ordered and are expected to arrive at the Police Department in early February. By the end of February, the new device should be fully installed.
Sunset Center Theater: a) Sound System, b) Theater Monitor System Speakers, c) Fall
Arrest System, d) Walkway Lights
The new walkway lights on the East side of the building have been installed. SCC, Inc. staff is currently in the process of gathering estimates for the other projects noted above.
Del Mar & North Dunes Master Plan
The Del Mar and North Dunes Master Plan Committee has now been formed and will soon have its first meeting. The committee will review the policies in the City's Local Coastal Program, define boundaries for the plan area and get background information from the Public Works Department and the City Forester. An engineering survey will then be obtained and a landscape architect will be hired to assist the committee in project design. Throughout the entire process staff will be coordinating with the California Coastal Commission.
Fire Department Compressor
This capital outlay project was carried forward from FY 2006-07. The compressor has been purchased and is operational. A grant reimbursement of $26,315 was received in August.
Police Department Network/Telephone System & Computer Upgrades
This project is complete. Total expenditures were approximately $20,000 under budget.
A mid-year budget adjustment was made to apply the positive budget variance towards funding other capital projects.
Vehicle Purchases/Major Repairs
The $10,000 amount spent year-to-date was to update the power train, suspension, and brakes on the Police Department 1951 Chevy. The total project cost is estimated at $15,000. The work on the vehicle is still in progress.
City Hall Carpeting
The new carpeting in the City Hall Council Chambers was installed in late October.
Carpeting for the Administration area is planned for the quarter ended March 31, 2008.
Mission Trails Pedestrian Footbridge Grant Project
At the January 8, 2008 City Council Meeting, Council accepted the $10,000 grant that was awarded by the Monterey Peninsula Regional Park District. At the same Council meeting, Council also approved FY 2007-08 mid-year budget adjustments which included $5,000 City matching funds for this project to cover environmental review and permit fees. This project is scheduled for the spring of 2008.
-------------------------------------------------------------------------------------Summary of Financial Results for the Six Months Ended
December 31, 2007
The results for the first six months of FY 2007-08 show a net deficit of $(135,119) as compared to an expected deficit of $(878,818). Deficits are projected for the first six months of the year due to the timing of the transient occupancy taxes. By December 31st each year, the City receives just one quarter of TOT revenues. Revenues in total show a positive budget variance of $295,459 and expenditures (including capital expenditures) show a positive variance of $448,240. It is important to note that the majority of the positive variance in the capital expenditures is due to projects not yet completed. It is expected that expenditures for these projects will occur as the projects are completed during the fiscal year.
City Administrator Goals and Objectives
1) Update General Plan and Del Mar Specific Plan.
See notes above under “Updates on Capital Projects/Outlays.”
2) Update Historic Context Statement and clarify/revise the Historic Preservation Ordinance.
See notes above under “Updates on Capital Projects/Outlays.”
3) Implement storm water run-off program and plan to address ASBS requirements.
As directed by the State Water Resources Control Board, staff with the assistance from a consultant has filed for an exception to the ASBS effluent requirements. The exception will allow the City to discharge storm water into Carmel Bay while an effluent standard is being developed by the State.
4) Promote City’s revenue growth through implementation of the strategic plan being developed by Economic Revitalization Committee, an enhanced website, etc.
Staff has made a presentation of the draft Economic Revitalization (ER) Plan to both the Carmel Innkeepers Association and the Carmel Chamber of Commerce Board. The City Council will set a date for the ER Plan Town Hall meeting at their February 5, 2008 meeting.
5) Work with Forest Theater Foundation to establish phases for implementation of the Master Plan.
The City Council should expect a presentation in the near future by the architect for the Master Plan project.
6) Address the Court’s requirements and resume the disposition of the Flanders property.
The City received a court ruling in the Flanders property case and is working towards compliance with the court orders.
FY 2007-08 QUARTERLY FINANCIAL REPORT
SIX MONTHS ENDED DECEMBER 31, 2007
-------------------------------------------------------------------------------------The City has completed the first six months of the 2007-08 fiscal year. This report summarizes the activities of the City’s General Fund and is not meant to be inclusive of all finance and accounting transactions. It is intended to provide the City Council and the public with an overview of the state of the City’s general fiscal condition. The financial figures included in this report are not audited.
Revenue Trends
The City’s total revenues for the six months ended December 31, 2007 totaled $6,824,484 as compared to the year-to-date budget of $6,529,025. Below is a summary of the City’s revenues starting with the City’s “Big 3” revenue sources, which account for 77% of the total revenues budget.
Revenues:
Transient Occupancy Tax (TOT)
The receipts of $1,567,110 are for the TOT collected by the inns and hotels for the quarter ended September 30, 2007. The total received is favorable to budget by approximately $90,000 and is 8.7% higher than the same quarter last year.
Property Tax
Property tax revenues of $2,160,734 are very close to the year-to-date budget. The one source in this category that was significantly below the year-to-date budget was Property Transfer Taxes. The City expected to receive about $104,000 through December 31, 2007 but had received approximately $88,000. This decrease is likely due to the recent downturn in housing sales in the area.
Sales Tax
Sales tax receipts for the six month period are higher than budget by about $95,000. The year-to-date amount collected from the State Board of Equalization reflect sales receipts through the quarter ended June 30, 2007. Last year’s six month total was close to $1.1 million as compared to this year’s six month total of $1,269,645. Although the year-todate sales tax receipts are currently favorable to budget, there are indications that this revenue source may be affected if consumer spending decreases as a result of a weakening economy. Staff will continue to monitor this revenue source very closely.
Fees and Permits
The revenues from fees and permits came in under budget by $9,161. There have been some declines in this category due to lower building permit activity.
Business License Tax
Business license tax revenues show a positive variance of $20,420. Due to increased revenues from the new business license tax rate approved by a ballot initiative, this revenue line item was adjusted by $55,000 with the FY 2007-08 budget adjustments approved at last month’s City Council meeting.
Interest Income & Parking Lot Revenues
The majority of the $35,317 favorable variance in Interest Income & Parking Lot Revenues is due to increased interest income. Parking lot fee revenues from the Sunset Center north parking lot are down approximately 8% as compared to the same period last year.
Franchise Fees
The $149,932 collected in franchise fees includes payments from Comcast and Waste Management, which are paid on a quarterly basis. The franchise fees from PG&E and Cal-Am are paid just once a year.
Other Governmental Agencies
Revenues from Other Governmental Agencies came in under budget by approximately $10,000. The negative variance is primarily due to timing of payments from the State for POST training and booking and processing annual fees.
Traffic Safety
Traffic safety revenues show a year-to-date positive variance of $74,524. The main factors contributing to this revenue source are a fully-staffed traffic enforcement program and high collection rates maintained by the City’s contracted citation collector, Enforcement Technology.
Expenditures
The City’s total expenditures for the first six months totaled $6,386,449 as compared to the year-to-date budget of $6,66,867. The majority of the positive variances were with the Regional Ambulance subsidy paid to CRFA, Salaries and Wages (due to unfilled positions), and Property/Liability insurance. The City is expecting a revised projection from CRFA to determine if the $391,650 annual budget amount is close to the expected ambulance subsidy for this fiscal year.
Personnel Vacancies and Recruitments
PLANNING & BUILDING: 1) Community Planning & Bldg Director – Recruitment is being conducted by Ralph Andersen & Associates.
Resumes are currently under review.
POLICE: 1) Police Sergeant – Candidate interviews are scheduled for February 13, 2008.
Capital Projects and Equipment Acquisition
The Capital Outlays and Capital Improvement annual budgets total $1,121,621, including the mid-year budget adjustments. The chart below shows the expenditures for the first six months of the fiscal year as compared to the year-to-date budget. Below the chart is an update on the status of these projects.
Updates on Capital Projects/Outlays:
4th Avenue Riparian Habitat Project
The landscape architect is working on construction drawings. Plans will be reviewed by the City’s Community Planning & Building Department and the appropriate
Commissions.
Repaving Projects: a) Mission between 3rd & 4th, b) 5th Avenue between San Carlos & Dolores, c) Parking Lot across from Post Office The three repaving projects were completed by early December. For the Mission Street project, the City is expecting close to $72,000 from TAMC Fair Share Funds that was allocated to the City last October.
Autofind Mobile GPS System for Police Department
On January 28th, the Police Department started utilizing the new Autofind Mobile GPS system for traffic enforcement. Notices were mailed to City residents explaining the new system and the two week grace period in February.
Historic Context Statement
Consultant Architectural Resources Group is preparing an update to the Historic Context Statement. The update will cover the 1940-1965 period. The contract with ARG also includes revisions for the pre-1940 period.
General Plan-EIR
At the November 6, 2007, the City Council approved a resolution amending the contract with RBF Consulting to include a city-wide survey. The survey will be sent to residents, property owners and business owners. Staff is currently working with RBF on the questions and format of the survey. The first draft of the updates to specific elements of the General Plan will then begin.
Fire Department Generator
Staff is in the process of obtaining bids and cost estimates for the new generator.
Del Mar Restroom Improvements
This project is completed.
Forest Study Implementation
At the January 8, 2008 City Council Meeting, Council adopted staff’s recommendations on how to use the $50,000 that was allocated to this project. Implementation of the plans will proceed this spring.
Sewer Replacement Project
This project is complete.
Police Department Firearms Range Ricochet Protective Device
The materials for the ricochet protective device have been ordered and are expected to arrive at the Police Department in early February. By the end of February, the new device should be fully installed.
Sunset Center Theater: a) Sound System, b) Theater Monitor System Speakers, c) Fall
Arrest System, d) Walkway Lights
The new walkway lights on the East side of the building have been installed. SCC, Inc. staff is currently in the process of gathering estimates for the other projects noted above.
Del Mar & North Dunes Master Plan
The Del Mar and North Dunes Master Plan Committee has now been formed and will soon have its first meeting. The committee will review the policies in the City's Local Coastal Program, define boundaries for the plan area and get background information from the Public Works Department and the City Forester. An engineering survey will then be obtained and a landscape architect will be hired to assist the committee in project design. Throughout the entire process staff will be coordinating with the California Coastal Commission.
Fire Department Compressor
This capital outlay project was carried forward from FY 2006-07. The compressor has been purchased and is operational. A grant reimbursement of $26,315 was received in August.
Police Department Network/Telephone System & Computer Upgrades
This project is complete. Total expenditures were approximately $20,000 under budget.
A mid-year budget adjustment was made to apply the positive budget variance towards funding other capital projects.
Vehicle Purchases/Major Repairs
The $10,000 amount spent year-to-date was to update the power train, suspension, and brakes on the Police Department 1951 Chevy. The total project cost is estimated at $15,000. The work on the vehicle is still in progress.
City Hall Carpeting
The new carpeting in the City Hall Council Chambers was installed in late October.
Carpeting for the Administration area is planned for the quarter ended March 31, 2008.
Mission Trails Pedestrian Footbridge Grant Project
At the January 8, 2008 City Council Meeting, Council accepted the $10,000 grant that was awarded by the Monterey Peninsula Regional Park District. At the same Council meeting, Council also approved FY 2007-08 mid-year budget adjustments which included $5,000 City matching funds for this project to cover environmental review and permit fees. This project is scheduled for the spring of 2008.
-------------------------------------------------------------------------------------Summary of Financial Results for the Six Months Ended
December 31, 2007
The results for the first six months of FY 2007-08 show a net deficit of $(135,119) as compared to an expected deficit of $(878,818). Deficits are projected for the first six months of the year due to the timing of the transient occupancy taxes. By December 31st each year, the City receives just one quarter of TOT revenues. Revenues in total show a positive budget variance of $295,459 and expenditures (including capital expenditures) show a positive variance of $448,240. It is important to note that the majority of the positive variance in the capital expenditures is due to projects not yet completed. It is expected that expenditures for these projects will occur as the projects are completed during the fiscal year.
City Administrator Goals and Objectives
1) Update General Plan and Del Mar Specific Plan.
See notes above under “Updates on Capital Projects/Outlays.”
2) Update Historic Context Statement and clarify/revise the Historic Preservation Ordinance.
See notes above under “Updates on Capital Projects/Outlays.”
3) Implement storm water run-off program and plan to address ASBS requirements.
As directed by the State Water Resources Control Board, staff with the assistance from a consultant has filed for an exception to the ASBS effluent requirements. The exception will allow the City to discharge storm water into Carmel Bay while an effluent standard is being developed by the State.
4) Promote City’s revenue growth through implementation of the strategic plan being developed by Economic Revitalization Committee, an enhanced website, etc.
Staff has made a presentation of the draft Economic Revitalization (ER) Plan to both the Carmel Innkeepers Association and the Carmel Chamber of Commerce Board. The City Council will set a date for the ER Plan Town Hall meeting at their February 5, 2008 meeting.
5) Work with Forest Theater Foundation to establish phases for implementation of the Master Plan.
The City Council should expect a presentation in the near future by the architect for the Master Plan project.
6) Address the Court’s requirements and resume the disposition of the Flanders property.
The City received a court ruling in the Flanders property case and is working towards compliance with the court orders.
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