A Government Archive for the Citizens of Carmel-by-the-Sea: Harrison Memorial Library Board of Trustees Agendas and Minutes

Nancy Collins, President
Elisabeth Ungaretti, Vice President
Martha Mosher
Glen Mozingo
Niels Reimers, Treasurer

I. Roll Call

II. Announcements From Board Members and Director

III. Appearances

Anyone wishing to address the Library Board on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak. Matters not appearing on the Library Board agenda will not receive action at this meeting. Presentations will be limited to three minutes, or as established by the Library Board of Trustees.

IV. Approval of Minutes of August 22, 2012 Regular Meeting

V. Orders of Business

A. Receive Report From the Carmel Public Library Foundation Regarding CPLF Activities

B. Accept Unrestricted Donation in the Amount of $500 From Kerri and David Goldberg

C. Receive Report From Head Reference Librarian Jean Chapin Regarding Delay of the Pilot Program to Circulate E-Readers

D. Provide Direction Regarding Proposed Procedure to Recognize Gifts of Special Collections to the Local History Department

VI. Librarian’s Report

New Library Cards
“Are You Ready” Disaster Preparedness Workshop
New Library Strategic Plan
Monthly Statistics

VII. Treasurer’s Report: Accept July 31, 2012 Financial Statement and August 31, 2012
Financial Statement and Check Register

VIII. Adjournment

The next regularly scheduled Library Board meeting will be held October 24, 2012.

Any writings or documents provided to a majority of the Harrison Memorial Library Board of Trustees regarding an item on this agenda will be made available for public inspection in the Library Director’s office at the Park Branch library at the corner of Mission & Sixth Streets during normal business hours.

Saturday, August 11, 2012

HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES AGENDA & MINUTES August 2012

CITY OF CARMEL-BY-THE-SEA

HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES

AGENDA

Regular Meeting Wednesday August 22, 2012 9:00 AM

City Hall

East Side of Monte Verde

between Ocean & Seventh

Nancy Collins, President
Elisabeth Ungaretti, Vice President
Martha Mosher
Glen Mozingo
Niels Reimers, Treasurer

I. Roll Call

II. Announcements From Board Members and Director

III. Appearances
Anyone wishing to address the Library Board on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak. Matters not appearing on the Library Board agenda will not receive action at this meeting. Presentations will be limited to three minutes, or as established by the Library Board of Trustees.

IV. Approval of Minutes of July 25, 2012 Regular Meeting

V. Orders of Business

A. Receive Report From the Carmel Public Library Foundation Regarding CPLF Activities

B. Accept Gift of George Sterling Collection for Local History Department

VI. Librarian’s Report

Library Audit Update
Change to City of Carmel-by-the-Sea Municipal Code Regarding Annual Report to The City Council
eBook Subscriptions
Library Closure for City Employee Appreciation and Recognition Party, September 20, 2012
9/11 Memorial
Monthly Statistics

VII. Treasurer’s Report: Accept June 30, 2012 Financial Statement and July 31, 2012 Check Register

VIII. Adjournment

The next regularly scheduled Library Board meeting will be held September 26, 2012

Any writings or documents provided to a majority of the Harrison Memorial Library Board of Trustees regarding an item on this agenda will be made available for public inspection in the Library Director’s office at the Park Branch library at the corner of Mission & Sixth Streets during normal business hours.

MINUTES

HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES

CITY OF CARMEL-BY-THE-SEA

August 22, 2012

Sunday, July 8, 2012

HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES AGENDA & MINUTES July 2012

CITY OF CARMEL-BY-THE-SEA

HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES

AGENDA

Regular Meeting Wednesday July 25, 2012 9:00 AM

City Hall

East Side of Monte Verde

between Ocean & Seventh

Nancy Collins, President
Elisabeth Ungaretti, Vice President
Martha Mosher
Glen Mozingo
Niels Reimers, Treasurer

I. Roll Call

II. Announcements From Board Members and Director

III. Appearances
Anyone wishing to address the Library Board on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak. Matters not appearing on the Library Board agenda will not receive action at this meeting. Presentations will be limited to three minutes, or as established by the Library Board of Trustees.

IV. Approval of Minutes of May 23, 2012 Regular Meeting and Minutes of June 27, 2012 Regular Meeting

V. Orders of Business

A. Receive Report From City Administrator Jason Stilwell Regarding Proposed Changes to Library Audit Process and Procedures and Provide Policy Direction

B. Receive Report From the Carmel Public Library Foundation Regarding CPLF Activities

C. Receive Report From Local History Librarian Ashlee Wright Regarding New HistoryPin Project

D. Review of FY 11/12 Library Budget

VI. Librarian’s Report

Devendorf Collection Update
Friends of the Library Memorial Plaque Update (p. 11)
Monthly Statistics

VII. Treasurer’s Report: Accept May 31, 2012 Financial Statement and June 30, 2012
Check Register

VIII. Adjournment

The next regularly scheduled Library Board meeting will be held August 22, 2012.

Any writings or documents provided to a majority of the Harrison Memorial Library Board of Trustees regarding an item on this agenda will be made available for public inspection in the Library Director’s office at the Park Branch library at the corner of Mission & Sixth Streets during normal business hours.

MINUTES

HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES

CITY OF CARMEL-BY-THE-SEA

July 25, 2012

I. CALL TO ORDER

The regular meeting of the Harrison Memorial Library Board of Trustees of the City of Carmel-by-the-Sea was held on the above date at 9:00 a.m. President COLLINS called the meeting to order.

II. EXTRAORDINARY BUSINESS:

The Library Director introduced the new Local History Librarian Ashlee Wright.

III. ROLL CALL: Board Members

PRESENT: COLLINS, MOSHER, REIMERS, UNGARETTI

ABSENT: MOZINGO

STAFF PRESENT: Janet Bombard, Library Director
Carolina Lopez, Library Office Assistant

IV. ANNOUNCEMENTS FROM LIBRARY BOARD & DIRECTOR:

There were no announcements.

V. APPEARANCES:

No appearances before the Board.

VI. APPROVAL OF MINUTES:

Board Member REIMERS moved to, Approve the Minutes of the May 23, 2012 Regular Meeting, seconded by Board Member MOSHER and carried by the following roll call vote:

AYES: COLLINS, MOSHER, REIMERS
NOES: NONE
ABSENT: MOZINGO
ABSTAIN: UNGARETTI

Board Member MOSHER moved to, Approve the Minutes of the June 27, 2012 Regular Meeting as amended, seconded by Board Member UNGARETTI and carried by the following roll call vote:

AYES: MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: MOZINGO
ABSTAIN: COLLINS

VII. ORDERS OF BUSINESS:

A. Receive Report From the Carmel Public Library Foundation Regarding CPLF Activities

Amy Donohue announced that CPLF’s Administrative Assistant Joy, has gone to a new position elsewhere. Amy will be looking for a replacement soon. CPLF is working on the Local History Lecture Series and the Parent Lecture Series. Bill Landreff has committed $5,000 for 2 years for the new E-Reader program.

B. Receive Report From City Administrator Jason Stilwell Regarding Changes to Library Audit Process and Procedures

Library Director Bombard is going to be sending out bids to get a new Auditor. The reason being is that the City of Carmel would like the Library to be in sync with their yearly Audit.

Board Member REIMRES moved to, Authorize Library Director to notify the current Auditor that the Library will be having the same schedule as the City’s RFP, seconded by Board Member MOSHER and carried by the following roll call vote:

AYES: COLLINS, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: MOZINGO
ABSTAIN: NONE

C. Receive Report From Local History Librarian Ashlee Wright Regarding New History Pin Project

Local History Librarian Ashlee Wright presented to the Board a new project she has been working on called The Pin Project. The Board was very thrilled with the progress she has made.

D. Review of FY 11/12 Library Budget

Library Director Bombard reviewed and discussed with the Board.

F. Review and Approve Fiscal Year 2012/13 Library Budget

The Library Director reviewed the proposed FY 2012/13 Library Budget and new line items.

VI. LIBRARIAN’S REPORT:

Library Director Bombard announced to the Board the City has approved the plaque on the bookshelf in the Main Library. The Devendorf Collection is back to the Library and the Library staff is trying to get the collection on-line on the City website. The City raised enough money to keep the collection. The Monthly statistics were reviewed. The Library now has 12 volunteers.

VII. TREASURERS REPORT:

Board Member MOSHER moved to, Accept May 31, 2012 Financial Statement and June 30, 2012 Check Register, seconded by Board Member UNGARETTI and carried by the following roll call vote:

AYES: COLLINS, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: MOZINGO3
ABSTAIN: NONE

IX. ADJOURNMENT:

There being no further business to come before the Board, the President declared the meeting adjourned at 10:25 a.m. The next regular meeting is scheduled for August 22, 2012.

Respectfully submitted,

_________________________________________
Carolina Lopez, Library Office Assistant

Approved by:

_______________________________________________
Nancy Collins, President, Harrison Memorial Library Board of Trustees

Wednesday, May 30, 2012

HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES AGENDAS & MINUTES June 2012

CITY OF CARMEL-BY-THE-SEA

HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES

AGENDA

Regular Meeting Wednesday June 27, 2012 9:00 AM

City Hall

East Side of Monte Verde

between Ocean & Seventh

Nancy Collins, President
Elisabeth Ungaretti, Vice President
Martha Mosher
Glen Mozingo
Niels Reimers, Treasurer

I. Roll Call

II. Extraordinary Business

Introduction of Local History Librarian Ashlee Wright

III. Announcements From Board Members and Director

IV. Appearances
Anyone wishing to address the Library Board on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak. Matters not appearing on the Library Board agenda will not receive action at this meeting. Presentations will be limited to three minutes, or as established by the Library Board of Trustees.

V. Approval of Minutes of May 23, 2012 Regular Meeting

VI. Orders of Business

A. Receive Report From the Carmel Public Library Foundation Regarding CPLF Activities

B. Accept Fourth Quarter Distribution in the Amount of $70,000 From the Carmel Public Library Foundation

C. Authorize Addition of Local History Librarian Ashlee Wright to the List of Library Staff Authorized to Code Invoices

D. Receive Report Regarding Postponement of Purchase of Comprise Smart Money Manager

E. Review and Approve Fiscal Year 2012/13 Library Budget

VII. Librarian’s Report

Friends of the Library Request for Memorial Plaque Update
Opening of the Local History Department
Monthly Statistics

VIII. Treasurer’s Report: Accept April 30, 2012 Financial Statement and May 30, 2012 Check Register.

IX. Adjournment

The next regularly scheduled Library Board meeting will be held June 25, 2012.

Any writings or documents provided to a majority of the Harrison Memorial Library Board of Trustees regarding an item on this agenda will be made available for public inspection in the Library Director’s office at the Park Branch library at the corner of Mission & Sixth Streets during normal business hours.

MINUTES

HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES

CITY OF CARMEL-BY-THE-SEA

June 27, 2012

I. CALL TO ORDER

The regular meeting of the Harrison Memorial Library Board of Trustees of the City of Carmel-by-the-Sea was held on the above date at 9:00 a.m. Vice President UNGARETTI called the meeting to order.

II. EXTRAORDINARY BUSINESS:

The Library Director introduced the new Local History Librarian Ashlee Wright.

III. ROLL CALL: Board Members

PRESENT: MOSHER, REIMERS, UNGARETTI

ABSENT: COLLINS, MOZINGO

STAFF PRESENT: Janet Bombard, Library Director
Carolina Lopez, Library Office Assistant

IV. ANNOUNCEMENTS FROM LIBRARY BOARD & DIRECTOR:

There were no announcements.

V. APPEARANCES:

No appearances before the Board.

VI. APPROVAL OF MINUTES:

Board could not approve minutes due to lack of quorum.

AYES: NONE
NOES: NONE
ABSENT: COLLINS, MOZINGO
ABSTAIN: MOSHER, REIMERS, UNGARETTI

VII. ORDERS OF BUSINESS:

A. Receive Report From the Carmel Public Library Foundation Regarding CPLF Activities

Library Director Bombard reported to the Board that CPLF Executive Director Amy Donohue secured a donation to fund the new e-reader program for multiple years.

B. Accept Fourth Quarter Distribution in the Amount of $70,000 From the Carmel Public Library Foundation

Board Member MOSHER moved to, Accept Fourth Quarter Distribution in the Amount of $70,000 From the Carmel Public Library Foundation, seconded by Board Member REIMERS and carried by the following roll call vote:

AYES: MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: COLLINS, MOZINGO
ABSTAIN: NONE

C. Authorize Addition of Local History Librarian Ashlee Wright to the List of Library Staff Authorized to Code Invoices.

Board Member REIMERS moved to, Authorize Addition of Local History Librarian Ashlee Wright to the List of Library Staff Authorized to Code Invoices, seconded by Board Member MOSHER and carried by the following roll call vote:

AYES: MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: COLLINS, MOZINGO
ABSTAIN: NONE

D. Receive Report Regarding Postponement of Purchase of Comprise Smart Money Manager

The Library Director reported that at this time Comprise Technologies Inc.’s Smart Money Manager Cash Management System, the purchase of which was approved at the April 25, 202 meeting, will not work with the library’s Integrated Library System, Koha. Comprise is working with ByWater Solutions, the library’s ILS host, to fix the problem. Funds have been budgeted for the system in FY 12/13.

F. Review and Approve Fiscal Year 2012/13 Library Budget

The Library Director reviewed the proposed FY 2012/13 Library Budget and new line items.

Board Member REIMERS, moved to, Accept and Approve Fiscal Year 2012/13 Library Budget, seconded by Board Member MOSHER and carried by the following roll call vote:

AYES: MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: COLLINS, MOZINGO
ABSTAIN: NONE

VI. LIBRARIAN’S REPORT:

The Local History Department will reopen the 2nd of July. The Library Director did not have an update in regard to the Friends of the Library Memorial Plaque.

VII. TREASURERS REPORT:

Board Member MOSHER moved to, Accept April 30, 2012 Financial Statement and May 31, 2012 Check Register, seconded by Board Member REIMERS and carried by the following roll call vote:

AYES: MOSHER, REIMERS, UNGARETTI
NOES: NONE3
ABSENT: COLLINS, MOZINGO
ABSTAIN: NONE

IX. ADJOURNMENT:

There being no further business to come before the Board, the President declared the meeting adjourned at 10:11 a.m. The next regular meeting is scheduled for July 25, 2012.

Respectfully submitted,

_________________________________________
Carolina Lopez, Library Office Assistant

Approved by:

_______________________________________________
Elizabeth Ungaretti, Vice President, Harrison Memorial Library Board of Trustees

Saturday, April 28, 2012

HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES AGENDAS & MINUTES May 2012

MINUTES

HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES

CITY OF CARMEL-BY-THE-SEA

May 23, 2012

I. CALL TO ORDER

The regular meeting of the Harrison Memorial Library Board of Trustees of the City of Carmel-by-the-Sea was held on the above date at 9:00 a.m. President COLLINS called the meeting to order.

II. ROLL CALL Board Members

PRESENT: COLLINS, MOSHER, MOZINGO, REIMERS,

ABSENT: UNGARETTI

STAFF PRESENT: Janet Bombard, Library Director
Carolina Lopez, Library Office Assistant

III. ANNOUNCEMENTS FROM LIBRARY BOARD & DIRECTOR:

Board Member Collins announced that she and Library Director Janet Bombard have met with the new Mayor of Carmel. Board President Collins also was impressed with the great outcome of Authors with Authors that took place at the Sunset Center and was happy with the great outcome. She also attended the Farewell Dinner and fundraiser for the former Mayor Sue McCloud. The dinner was to raise money for the digitization of the Devendorff collection. Board Member Reimers and his wife sang “Ode to Sue” for the former Mayor. Board Member MOSHER stated that in the Pine Cone there was an article about a women named Hillary Teig who was a local actress and to go to the Local History Department to look up any information about the City of Carmel.

IV. APPEARANCES:

No appearances before the Board.

V. APPROVAL OF MINUTES:

Board Member MOSHER moved to, Approve the Minutes of the April 25, 2012 Regular Meeting as amended, seconded by Board Member MOZINGO and carried by the following roll call vote:

AYES: COLLINS, MOSHER, MOZINGO, REIMERS
NOES: NONE
ABSENT: UNGARETTI
ABSTAIN: NONE

VI. ORDERS OF BUSINESS:

A. Receive Report From the Carmel Public Library Foundation Regarding CPLF Activities

CPLF Amy Donohue talked to the Board about the recent and last public program, Jerry Fielder, the curator of the Yusef Karsh exhibit, made a wonderful presentation. Amy met with Library Director Bombard and the Librarians and talked about possible Art and Literary Programs, Local History Programs and a new Parent Lecture Series. The progress of the Foundation this fiscal year has been very successful and a lot of great connections have been made. Authors with Authors was held in May at the Sunset Center and was a delight to attend. Leslie Pippen and Susan Décor, Kevin Mahoney are new CPLF Board Members.

B. Receive Report From Youth Services Librarian Grace Melady Regarding Youth Services Summer Reading Program

Youth Services Librarian Grace stated that the Summer Reading Program will begin June 4 - July 14. Grace is planning on 400 kids signing up this summer. Dream Big and Read is the theme. Carmel Bakery and Pizza My Heart are donating to the summer reading program. Librarian Grace also announced that there are 6 special programs lined up which is a ventriloquist, 2 magician’s, a craft and art program and two music programs are lined up for the kids. Also the Carmel Residence Association is donating $500.00 worth of gift certificates to the River House Books. There is also a Design a Book Marker Contest and the top 2 will get a $25.00 gift certificate to Target that was donated from the Friends of the Library.

C. Provide Policy Direction Regarding a Request From The Friends of the Library to Place a Memorial Plaque in the Main Library Lobby

Library Director Bombard discussed and explained some regulations the City has in regards to plaques to the Board Members. Board motions for Library staff to investigate the physical proposed cart and make a recommendation on the purchase and pay attention to the plaque mounting piece and go to the Council and discuss.

Board Member REIMERS moved to, Accept the Recommendation of , seconded by Board Member MOZINGO and carried by the following roll call vote:

AYES: COLLINS, MOSHER, MOZINGO, REIMERS
NOES: NONE
ABSENT: UNGARETTI
ABSTAIN: NONE

D. Receive Report on Implementation of Auditor Management Letter Comments and Recommendations

Board Member REIMERS moved to, Approve Report on Implementation of Auditor Management Letter Comments and Recommendations, seconded by Board Member MOZINGO and carried by the following roll call vote:

AYES: COLLINS, MOSHER, MOZINGO, REIMERS
NOES: NONE
ABSENT: UNGARETTI
ABSTAIN: NONE

E. Provide Direction on Thank You Letters to the Carmel Public Library Foundation, the Friends of Harrison Memorial Library, and the Carmel Residents Association

Board Member MOSHER moved to, Accept and Sign Thank You Letters to the Carmel Public Library Foundation, the Friends of Harrison Memorial Library, and the Carmel Residents Association, seconded by Board Member MOZINGO and carried by the following roll call vote:

AYES: COLLINS, MOSHER, MOZINGO, REIMERS
NOES: NONE
ABSENT: UNGARETTI3
ABSTAIN: NONE

VI. LIBRARIAN’S REPORT:

Library Director Bombard happily announced that the new Local Librarian, Ashlee Wright will start June 1st. Janet hopes to have the Local History Department opened by the 3rd week of June. There has been a conditional letter of employment offered to the potential Part-Time Reference Librarian. The Library Director also announced that have just finished microfilming the Devendorff collection and there is money in the budget and with the fundraiser from former Mayor Sue McCloud to get the collection fully digitized. Janet reviewed and discussed the Monthly Statistics. She also announced that there is a new category in the stats. It is called BookFlix and those stats come from the Children’s Library.

VII. TREASURERS REPORT:

Board Member MOSHER moved to, Accept the April 31st, 2012 Check Register, seconded by Board Member MOZINGO and carried by the following roll call vote:

AYES: COLLINS, MOSHER, MOZINGO, REIMERS
NOES: NONE
ABSENT: UNGARETTI
ABSTAIN: NONE

IX. ADJOURNMENT:

There being no further business to come before the Board, the President declared the meeting adjourned at 10:06 a.m. The next regular meeting is scheduled for June 27, 2012.

Respectfully submitted,

_________________________________________
Carolina Lopez, Library Office Assistant

Approved by:

_________________________________________
Nancy Collins, President, Harrison Memorial Library Board of Trustees

Tuesday, April 3, 2012

HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES AGENDAS & MINUTES April 2012

CITY OF CARMEL-BY-THE-SEA

HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES

AGENDA

Regular Meeting
Wednesday, April 25, 2012, 9:00 AM
City Hall, East Side of Monte Verde between Ocean & Seventh

Nancy Collins, President
Elisabeth Ungaretti, Vice President
Martha Mosher
Glen Mozingo
Niels Reimers, Treasurer

I. Roll Call

II. Announcements From Board Members and Director

III. Appearances

Anyone wishing to address the Library Board on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak. Matters not appearing on the Library Board agenda will not receive action at this meeting. Presentations will be limited to three minutes, or as established by the Library Board of Trustees.

IV. Approval of Minutes of February 22, 2012 and March 28, 2012 Regular Meetings

V. Orders of Business

A. Receive Report From the Carmel Public Library Foundation Regarding CPLF Activities

B. Review and Approve Written Procedures for Annual Election of Officers

C. Second Consideration of an Amendment to the Harrison Memorial Library Board of Trustees Financial Policy, Article VIII, Item C

D. Approve Resolution Authorizing Investment of Monies in the Local Agency Investment Fund (LAIF)

E. Accept Restricted Memorial Gift in the Amount of $1,200 from the Friends of Harrison Memorial Library and Consider Option for Designating Gift

F. Consider Purchase of Smart Money Manager POS Cash Management System in the Amount of $8609

VI. Librarian’s Report

Results of City Council Vote Regarding Deaccessioning City Artwork

Local History Librarian and Part-time Reference Librarian Recruitments Updates

Pine Cone Article – HelpNow! Online Homework Help

Monthly Statistics

VII. Treasurer’s Report: Accept March 31, 2012 Financial Statement and Check Register

VIII. Adjournment

The next regularly scheduled Library Board meeting will be held May 23, 2012

Any writings or documents provided to a majority of the Harrison Memorial Library Board of Trustees regarding an item on this agenda will be made available for public inspection in the Library Director’s office at the Park Branch library at the corner of Mission & Sixth Streets during normal business hours.

April 24th, 2012
All present

Approval of minutes – Feb – Mozingo moved 2ndmosher abstain – Ungaretti, Reimers
Approval of minutes – March – Mosher moved 2nd– Neils abstain – Mozingo

A. Amy Donohue was not present

B. Discussion as to whether to add treasurer will become VP – wording discussion

The board decides that the wording should be the same - change the last sentence of the election officers Mozingo moved – 2nd Reimers

C. Mosher moved – 2nd Mozingo

D. Discussion on wording in regards to having “any of the named below are able to sign for the wire transfers. Look at possibly changing banks in the near future.
Mosher moved – 2nd Reimers

E. Move Reimers – 2nd Mosher
Want to bring back on agenda in regards to having memorials in the library.

F. Board discussed. Moved – Mosher 2nd Mozingo

Librarian’s Report

City Council did take the deaccessioning and did vote. The library will keep Mrs. Harrison’s art work. Next step will be deaccessioning the art.

The Library will begin the interviews for PT Reference Librarian and have 13 interviews coming up. The Local History Librarian is 2/3 done in the process.

Start date is more than likely Mid June.

Pine Cone Article – Had 101 stats for the homework online help.

Reviewed Monthly stats –
Tresure’s Report – Mosher moved – 2nd Mozingo

Saturday, March 3, 2012

HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES AGENDAS & MINUTES March 2012

MINUTES

HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES

CITY OF CARMEL-BY-THE-SEA

March 28, 2012

I. CALL TO ORDER

The regular meeting of the Harrison Memorial Library Board of Trustees of the City of Carmel-by-the-Sea was held on the above date at 9:00 a.m. President COLLINS called the meeting to order.

II. ROLL CALL Board Members
PRESENT: COLLINS, MOSHER, REIMERS, UNGARETTI
ABSENT: MOZINGO
STAFF PRESENT: Janet Bombard, Library Director
Carolina Lopez, Library Office Assistant

III. ANNOUNCEMENTS FROM LIBRARY BOARD & DIRECTOR:

Board Member Collins thanked CPLF for putting on the Local History Lecture about the Esalen Institute in Big Sur.

IV. APPEARANCES:

No appearances before the Board.

V. APPROVAL OF MINUTES:

The February 28, 2012 Regular Meeting Minutes were carried over to the March 28, 2102 meeting due to lack of a quorum of Board members who attended the February meeting.

VI. ORDERS OF BUSINESS:

A. Receive Report From the Carmel Public Library Foundation Regarding CPLF Activities

CPLF Executive Director Amy Donohue talked about the April 10th Art and Literary Series program featuring author Yiyun Li. The CPLF Winter Newsletter is continuing to raise money for and CPLF will end up on budget. CPLF Board President Leslie Snorf presented information on the upcoming Authors with Authors fundraiser.

B. Receive Report from the Ad Hoc Committee Regarding the Deaccessioning of Certain Artwork Held in the Library and Provide Policy Direction

The Board discussed the wording and content of the request proposed by the Ad Hoc Committee (Collins and Mosher) regarding deaccessioning art held in the library. The request will go before the City Council at their April meeting.

Board Member REIMERS moved to, Send the Request to Council With Changes in the Wording from “Respectfully Requests” to “Urges”, and Delete the Second Paragraph That Refers to Showing the Artwork, seconded by Board Member MOSHER and carried by the following roll call vote:

AYES: COLLINS, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: MOZINGO
ABSTAIN: NONE

C. Second Consideration of an Amendment to the Harrison Memorial Library Board of Trustees Financial Policy, Article VIII

Board Member MOSHER moved to, Approve Amendment to the Harrison Memorial Library Board of Trustees Financial Policy, Article VIII , seconded by Board Member REIMERS and carried by the following roll call vote:

AYES: COLLINS, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: MOZINGO
ABSTAIN: NONE

D. Provide Policy Direction Regarding Process for the Annual Election of Officers

After discussion as to whether or not to amend the by-laws, Board Member MOSHER moved to, Keep the Existing Process for the Annual Election of Officers and Provide Board With Written Guidelines, seconded by Board Member UNGARETTI and carried by the following roll call vote:

AYES: COLLINS, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: MOZINGO
ABSTAIN: NONE

E. First Consideration of an Amendment to the Harrison Memorial Library Board of Trustees Financial Policy, Article VIII, Item C

The Board discussed and decided on the final wording of the amendment.

Board Member REIMERS moved to, Amend the Harrison Memorial Library Board of Trustees Financial Policy, Article VIII, Item C , seconded by Board Member MOSHER and carried by the following roll call vote:

AYES: COLLINS, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: MOZINGO
ABSTAIN: NONE

F. Accept Third Quarter Distribution from the Carmel Public Library Foundation in the Amount of $70,000

Board Member MOSHER moved to, Accept Third Quarter Distribution from the Carmel Public Library Foundation in the Amount of $70,000, seconded by Board Member UNGARETTI and carried by the following roll call vote:

AYES: COLLINS, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: MOZINGO
ABSTAIN: NONE

G. Accept Annual Gift From The Friends of Harrison Memorial Library in the Amount of $20,200.

Library Board Director Janet Bombard announced that the gift in the amount of $1,200 is intended by the Friends to be in memory of Joe Rizzo and is a restricted gift. It will be brought back to the Board with recommendations from the staff.

Board Member REIMERS moved to, Accept Annual Gift From The Friends of Harrison Memorial Library in the Amount of $19,000, seconded by Board Member UNGARETTI and carried by the following roll call vote:

AYES: COLLINS, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: MOZINGO
ABSTAIN: NONE

VI. LIBRARIAN’S REPORT:

The monthly statistics are incorrect and the corrected version will be in next month’s packet.

Library Director Janet Bombard notified the Board that a few publishers are raising the prices of the Ebooks and some publishers are no longer allowing Libraries to circulate Ebooks. The candidate for the Local History Librarian position has signed a conditional letter of employment and she is expected to start mid May. The Library also has an open recruitment for a Part-time Reference Librarian. The Library Director showed the Trustees the Teen Advisory Board’s Video.

VII. TREASURERS REPORT:

Board Member MOSHER moved to, Accept February 29, 2012 Financial Statement and Check Register, seconded by Board Member UNGARETTI and carried by the following roll call vote:

AYES: COLLINS, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: MOZINGO
ABSTAIN: NONE

IX. ADJOURNMENT:

There being no further business to come before the Board, the President declared the meeting adjourned at 10:37 a.m. The next regular meeting is scheduled for April 25, 2012.

Respectfully submitted,

_________________________________________
Carolina Lopez, Library Office Assistant

Approved by:

_________________________________________
Nancy Collins, President, Harrison Memorial Library Board of Trustees

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