CITY COUNCIL: Co-Sponsorship between Forest & Beach Commission & Friends of Carmel Forest of "Arbor Day" Event

Meeting Date: September 9, 2008
Prepared by: Mike Branson

City Council
Agenda Item Summary

Name: Consideration of a Resolution to authorize co-sponsorship between the Forest and Beach Commission and the Friends of Carmel Forest (FOCF) of an “Arbor Day” event on Thursday, October 30, 2008 and authorize City funds in an amount not to exceed $1,250.

Description: The Forest and Beach Commission is requesting co-sponsorship with the FOCF, an official City support group, for an “Arbor Day” event from 1:00-3:30 pm on October 30, 2008, at Carpenter Hall. Kelaine Vargas, from the Center for Urban Forest Research, will present a speech, “Money Does Grow on Trees: The Economic Benefit of Trees to the Community”. There also will be a three-person panel discussion on “Fostering the Contemporary Urban Forest”. The City of Carmel-by-the-Sea Support Group Policy C89-47 requires a resolution of the City Council to authorize co-sponsorship of any event with an official support group.

Overall Cost:
City Funds: Not to exceed $1,250 - from the Council Discretionary Fund (01-60207) for meals, refreshments, lodging, and advertising. The event costs will be shared with the FOCF.

Staff Recommendation: Adopt a resolution to approve co-sponsorship of the event and
authorize expenditure of city funds up to $1,250.

Important Considerations: During its July meeting, the Forest and Beach Commission
unanimously approved a recommendation that the City Council approve cosponsorship
of this event with the FOCF. City sponsorship of this event meets one of the standards for recognition as a Tree City USA in 2008 and allows the Forest and Beach Commission to perform one of its identified duties under Municipal Code Chapter 2.32.060(D): To provide publicity in regard to the problems of the urban forest, including a public information program concerning care of forest resources, and including cooperation with school programs on conservation and the like.

Decision Record: Council approved a similar resolution for an event in 2007.

Reviewed by:


______________________________ _________________
Rich Guillen, City Administrator Date


CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2008-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA TO AUTHORIZE CO SPONSORSHIP BETWEEN THE FOREST AND BEACH COMMISSION AND THE FRIENDS OF CARMEL FOREST OF AN “ARBOR DAY” EVENT ON OCTOBER 30, 2008 AND AUTHORIZE CITY FUNDS IN AN AMOUNT NOT TO EXCEED $1,250
__________________________________________________________________
WHEREAS, one of the duties of the Forest and Beach Commission is to to provide publicity in regard to the urban forest, including a public information program;
and

WHEREAS, an “Arbor Day” event is planned from 1 -3:30 P.M. on October 30,
2008 at Carpenter Hall; and

WHEREAS, the Friends of Carmel Forest is an official support group of the City of Carmel-by-the-Sea; and

WHEREAS, City co-sponsorship with an official support group requires approval of the City Council per Support Group Policy C89-47.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

Authorize co–sponsorship between the Forest and Beach Commission and the Friends of Carmel Forest for an “Arbor Day” event from 1 – 3:30 P.M. on October 30, 2008 at Carpenter Hall and expenditure of city funds from the council discretionary account in an amount not to exceed $1,250.

PASSED AND ADOPTED BY THE CITY OF COUNCIL OF THE CITY OF CARMEL-BY-THE SEA this 9th day of September 2008, by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED,

__________________
Heidi Burch, City Clerk

ATTEST:

________________
SUE McCLOUD, MAYOR