DESIGN REVIEW BOARD AGENDA & MINUTES August 2008

DESIGN REVIEW BOARD
AGENDA
Regular Meeting
August 27, 2008, Wednesday 3:15 P.M.

City Hall Council Chambers
East side of Monte Verde Street Between Ocean & Seventh Avenues

I. CALL TO ORDER AND ROLL CALL

Board Members: Mary Bell
Michael LePage
Michael Lynch
Jonathan Sapp
Keith Paterson, Chairman

II. TOUR OF INSPECTION

Shortly after 3:15 p.m. the Board will leave the Council Chambers for an on-site Tour of Inspection of all properties listed on this agenda (including those on the Consent Agenda). Prior to the beginning of the Tour of Inspection, the Board may eliminate one or more on-site visits. The public is welcome to follow the Design Review Board on its tour of the determined sites. The Board will return to the Council Chambers at 4:30 p.m. or as soon thereafter as possible.

III. ROLL CALL

IV. PLEDGE OF ALLEGIANCE

V. BUDGET HIGHLIGHTS PRESENTATION FROM CITY ADMINISTRATOR

VI. ANNOUNCEMENTS FROM DIRECTOR OR CHAIR

VII. APPEARANCES

Anyone wishing to address the Board on matters not on the agenda, but within the jurisdiction of the Board may do so now. Please state the matter on which you wish to speak. Matters not appearing on the Board agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three minutes, or as otherwise established by the Board. Persons are not required to give their name or address, but it is helpful for speakers to state their name in order that the Secretary may identify them.

VIII. CONSENT AGENDA

Items placed on the Consent Agenda are considered to be routine and are acted upon by the Board in one motion. There is no discussion of these items prior to the Board action unless a member of the Board, staff, or public requests specific items be discussed and/or removed from the Consent Agenda. Items on the Consent Agenda marked with * have been noticed as public hearings. It is understood that the staff recommends approval of all consent items. Each item on the Consent Agenda approved by the Board shall be deemed to have been considered in full and adopted as recommended.

1. Consideration of Design Review Board Minutes from July 23, 2008.

2. DS 08-80*
Don Woo/Maria Boisvert
Torres 5 NW of 3rd
Block 26, Lot(s) 15
Consideration of Design Study (Final), Demolition Permit and Coastal Development Permit applications for the demolition of an existing residence and the construction of a new residence located in the Single Family Residential (R-1) District.

3. DS 08-93
Gerald & Cynthia Johnston
San Antonio 3 SW of 11th
Block A4, Lot(s) 4 & 5
Consideration of a request for a Time Extension for Design Study and Coastal Development Permit approvals for exterior alteration to an existing residence located in the Single Family Residential (R-1) and Beach and Riparian (BR) Overlay Districts.

4. DS 08-98
Graeme & Chris Robertson
3024 St. Lucia Ave
Blk 10M, Lot 1
Consideration of a Time Extension for Design Study and Coastal Development Permit approvals for the substantial alteration of a residence located in the Single Family Residential (R-1) District.

5. DS 08-50
Butch & Eileen Schuering
NE Cor. Santa Rita & 2nd
Blk 16, Lot 18 & 20
Consideration of a Design Study (Track 1 Referral) application for the construction of a pergola and a trellis on a site located in the Single Family Residential (R-1) District.

6. SI 08-23
Colonial Terrace
NE corner San Antonio & 13th
Block Y, Lot(s) 7-20
Consideration of an application for multiple parking signs located at a hotel in the Single Family Residential (R-1) District.

IX. CONSENT AGENDA (PULLED ITEMS)

At this point the Board will consider items pulled from the Consent Agenda.

X. PUBLIC HEARINGS

If you challenge the nature of the proposed action in court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the Design Review Board at, or prior to, the public hearing.

1. DS 08-110
Diocese of Monterey
3080 Rio Road
Block US, Lot(s) 38
Consideration of Design Review & Coastal Development Permit applications for exterior lighting for the Mission Fields/Murphy Center parking lot.

2. DS 08-52
G & J Properties
Guadalupe 4 NE of 5th
Block 44, Lot(s) 14
Consideration of Design Study (Final), Demolition Permit and Coastal Development Permit applications for the demolition of an existing residence and the construction of a new residence located in the Single Family Residential (R-1) District.

3. DS 08-37
Stephen & Patty Mayer
Junipero 3 NW of 12th
Block 129, Lot(s) 13 & 15
Consideration of Design Study (Concept & Final) and Coastal Development Permit applications for the substantial alteration of an historic residence located in the Residential (R-1) and Archaeological Significance Overlay (AS) Districts.

4. DS 08-89
Richard & Mary McKenna
Lincoln 3 SE of 12th
Block 136, Lot(s) 8
Consideration of a Design Study (Concept & Final) for the substantial alteration of an existing residence located in the Single Family Residential (R-1) District.

5. DS 08-90
ICR Systems, Inc.
SW corner Casanova & 7th
Block H, Lot(s) 1 & 3
Consideration of a Design Study application for the installation of aluminum clad windows on an existing residence located in the Single Family Residential (R-1) District.

6. DS 08-112
Ko Suzuki
San Carlos 2SE of 11th
Block 130, Lot(s) 4 & 6
Consideration of a Design Study application for the installation of aluminum clad windows on an existing residence located in the Single Family Residential (R-1) District.

X. ADJOURNMENT

The next meeting of the Design Review Board will be:

► Regular Meeting – Wednesday, September 24th, 2008 at 3:15 p.m.

The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) Number is 1-800-735-2929.

Any writings or documents provided to a majority of the Design Review Board regarding any item on this agenda will be made available for public inspection in the Planning & Building Department located in City Hall, E/s Monte Verde between Ocean & 7th Avenues, during normal business hours.


CITY OF CARMEL-BY-THE-SEA
DESIGN REVIEW BOARD
MINUTES – AUGUST 27, 2008

I. CALL TO ORDER AND ROLL CALL

PRESENT: BOARD MEMBERS: Mary Bell
Michael LePage
Michael Lynch
Jonathan Sapp
Keith Paterson, Chairman

ABSENT: BOARD MEMBERS: None

STAFF PRESENT: Sean Conroy, Planning & Building Services Manager
Marc Wiener, Assistant Planner
Leslie Fenton, Administrative Coordinator

II. TOUR OF INSPECTION

The Design Review Board toured the following projects: Suzuki, McKenna, Colonial Terrace and ICR Systems, Inc.

III. ROLL CALL

IV. PLEDGE OF ALLEGIANCE

Members of the audience joined Board Members in the pledge of allegiance.

V. BUDGET HIGHLIGHTS PRESENTATION FROM CITY ADMINISTRATOR

Continued to September Regular Meeting

VI. ANNOUNCEMENTS FROM DIRECTOR OR CHAIR

1. Sean Conroy announced that a Green Building Workshop will be held on Wednesday, September 10, 2008, at 6:00 p.m. at City Hall.

VII. APPEARANCES

None

VIII. CONSENT AGENDA

1. Consideration of Design Review Board Minutes from July 23, 2008.

4. DS 08-98
Graeme & Chris Robertson
3024 St. Lucia Ave
Blk 10M, Lot 1
Consideration of a Time Extension for Design Study and Coastal Development Permit approvals for the substantial alteration of a residence located in the Single Family Residential (R-1) District.

5. DS 08-50
Butch & Eileen Schuering
NE Cor. Santa Rita & 2nd
Blk 16, Lot 18 & 20
Consideration of a Design Study (Track 1 Referral) application for the construction of a pergola and a trellis on a site located in the Single Family Residential (R-1) District.

6. SI 08-23
Colonial Terrace
NE corner San Antonio & 13th
Block Y, Lot(s) 7-20
Consideration of an application for multiple parking signs located at a hotel in the Single Family Residential (R-1) District.

Board Member LEPAGE moved to approve Consent Agenda items 1, 4, 5 and 6, seconded by SAPP and carried by the following vote:

AYES: BOARD MEMBERS: Bell, LePage, Lynch, Sapp, Paterson
NOES: BOARD MEMBERS: None
ABSENT: BOARD MEMBERS: None
ABSTAIN: BOARD MEMBERS: None

IX. CONSENT AGENDA (PULLED ITEMS)

2. DS 08-80*
Don Woo/Maria Boisvert
Torres 5 NW of 3rd
Block 26, Lot(s) 15
Consideration of Design Study (Final), Demolition Permit and Coastal Development Permit applications for the demolition of an existing residence and the construction of a new residence located in the Single Family Residential (R-1) District.

Chairman Paterson recused himself from the vote.

Board Member SAPP moved to approve the application, seconded by BELL and carried by the following roll call vote:

AYES: BOARD MEMBERS: Bell, LePage, Lynch, Sapp
NOES: BOARD MEMBERS: None
ABSENT: BOARD MEMBERS: None
ABSTAIN: BOARD MEMBERS: Paterson

3. DS 08-93
Gerald & Cynthia Johnston
San Antonio 3 SW of 11th
Block A4, Lot(s) 4 & 5
Consideration of a request for a Time Extension for Design Study and Coastal Development Permit approvals for exterior alteration to an existing residence located in the Single Family Residential (R-1) and Beach and Riparian (BR) Overlay Districts.

Marc Wiener, Assistant Planner, presented the staff report. Chairman Paterson opened the public hearing at 4:35 p.m. There being no other appearances, the public hearing was closed at 4:35 p.m.

Board Member LEPAGE moved to deny extension, seconded by LYNCH and carried by the following roll call vote:

AYES: BOARD MEMBERS: Bell, LePage, Lynch, Sapp, Paterson
NOES: BOARD MEMBERS: None
ABSENT: BOARD MEMBERS: None
ABSTAIN: BOARD MEMBERS: None

X. PUBLIC HEARINGS

1. DS 08-110
Diocese of Monterey
3080 Rio Road
Block US, Lot(s) 38
Consideration of Design Review & Coastal Development Permit applications for exterior lighting for the Mission Fields/Murphy Center parking lot.

Sean Conroy, Planning & Building Services Manager, presented the staff report.

Chairman Paterson opened the public hearing at 4:47 p.m. Lou Sanna appeared before the Board. There being no other appearances, the public hearing was closed at 4:49 p.m.

Board Member LEPAGE moved to accept the application with staff’s Special Conditions, seconded by LYNCH and carried by the following roll call vote:

AYES: BOARD MEMBERS: Bell, LePage, Lynch, Sapp, Paterson
NOES: BOARD MEMBERS: None
ABSENT: BOARD MEMBERS: None
ABSTAIN: BOARD MEMBERS: None

2. DS 08-52
G & J Properties
Guadalupe 4 NE of 5th
Block 44, Lot(s) 14
Consideration of Design Study (Final), Demolition Permit and Coastal Development Permit applications for the demolition of an existing residence and the construction of a new residence located in the Single Family Residential (R-1) District.

Marc Wiener, Assistant Planner, presented the staff report. Chairman Paterson opened the public hearing at 4:54 p.m. John Biason and Helen D’Oliveira appeared before the Board. There being no other appearances, the public hearing was closed at 5:13 p.m.

Board Member LEPAGE moved to approve application with staff’s amended Special Conditions #1-7 and addition of Special Condition #8:

1. One upper-canopy tree of substantial size and caliper and of a species approved by the City Forester shall be planted on site located at least 10 feet from any building. The landscape plan submitted as part of the building permit application shall show the location, size and species of this tree.

2. The stone veneer and retaining walls shall be made of natural stone and installed in a broken course/random or similar masonry pattern as stated in standard condition #11. The stone wall shall not exceed 3 feet in height at the front of the property and 6 feet in height along the side and rear. The applicant shall submit and elevation drawing of the wall showing the height and the pattern of the stonework with the set of plans submitted with the building permit application.

3. The windows and doors shall be installed with authentic, unclad wood.

4. The applicant shall only use wood siding materials that are accepted by the State Fire Marshal for Very High Severity Fire Zones. The applicant shall identify the type of material on the set of plans submitted with the building permit application.

5. The applicant shall use authentic slate roofing or a material that is consistent with the Design Guidelines.

6. The structure shall not encroach into the 6-foot setback of any significant tree.

7. No fence shall exceed 4 feet in height within the front 15-foot setback.

8. Applicant shall work with staff on screening for south and east side of deck.

seconded by SAPP and carried by the following roll call vote:

AYES: BOARD MEMBERS: Bell, LePage, Lynch, Sapp, Paterson
NOES: BOARD MEMBERS: None
ABSENT: BOARD MEMBERS: None
ABSTAIN: BOARD MEMBERS: None

3. DS 08-89
Richard & Mary McKenna
Lincoln 3 SE of 12th
Block 136, Lot(s) 8
Consideration of a Design Study (Concept & Final) for the substantial alteration of an existing residence located in the Single Family Residential (R-1) District.

Marc Wiener, Assistant Planner, presented the staff report. Chairman Paterson opened the public hearing at 5:41 p.m. Claudio Ortiz appeared before the Board.

There being no other appearances, the public hearing was closed at 5:50 p.m.

Board Member LEPAGE moved to approve application with the following:

1. Revision to staff’s Special Condition #1 – The structure shall not encroach into the six-foot setback of the significant tree along the north property lines and City Forester shall review plans before building permit issued;

2. Special Condition #2 – The applicant shall remove the formal garden and fence from the public right-of-way;

3. Delete Special Condition #3 - The applicant shall remove or relocate the patio so that it is not at the front of the property;

4. Addition of Special Condition #4 – Studio shall not be used as a guest house as described in the Municipal Code,

seconded by BELL and carried by the following roll call vote:

AYES: BOARD MEMBERS: Bell, LePage, Lynch, Sapp, Paterson
NOES: BOARD MEMBERS: None
ABSENT: BOARD MEMBERS: None
ABSTAIN: BOARD MEMBERS: None

4. DS 08-90
ICR Systems, Inc.
SW corner Casanova & 7th
Block H, Lot(s) 1 & 3
Consideration of a Design Study application for the installation of aluminum clad windows on an existing residence located in the Single Family Residential (R-1) District.

Marc Wiener, Assistant Planner, presented the staff report. Chairman Paterson opened the public hearing at 5:58 p.m. James Doyle appeared before the Board. There being no other appearances, the public hearing was closed at 5:59 p.m.

Board Member LEPAGE moved to accept application with staff’s recommendation, seconded by BELL and failed by the following roll call vote:

AYES: BOARD MEMBERS: Bell, LePage
NOES: BOARD MEMBERS: Lynch, Sapp, Paterson
ABSENT: BOARD MEMBERS: None
ABSTAIN: BOARD MEMBERS: None

Board Member SAPP moved to deny application and require applicant to replace windows with windows that met specifications from original design study application, seconded by LYNCH and carried by the following roll call vote:

AYES: BOARD MEMBERS: Lynch, Sapp, Paterson
NOES: BOARD MEMBERS: Bell, LePage
ABSENT: BOARD MEMBERS: None
ABSTAIN: BOARD MEMBERS: None

5. DS 08-112
Ko Suzuki
San Carlos 2SE of 11th
Block 130, Lot(s) 4 & 6
Consideration of a Design Study application for the installation of aluminum clad windows on an existing residence located in the Single Family Residential (R-1) District.

Sean Conroy, Planning & Building Services Manager, presented the staff report. Chairman Paterson opened the public hearing at 6:09 p.m. Paul Watley and Ko Suzuki appeared before the Board. There being no other appearances, the public hearing was closed at 6:15 p.m.

Board Member LEPAGE moved to approve the application, seconded by BELL and carried by the following roll call vote:

AYES: BOARD MEMBERS: Bell, LePage, Lynch, Sapp, Paterson
NOES: BOARD MEMBERS: None
ABSENT: BOARD MEMBERS: None
ABSTAIN: BOARD MEMBERS: None

XI. ADJOURNMENT

There being no further business to come before the Board, the meeting was adjourned at 6:18 p.m.

Respectfully submitted,


__________________________________
Leslie Fenton, Administrative Coordinator

ATTEST:


_______________________________
Keith Paterson, Chairman