CITY COUNCIL: Resolution Authorizing Executin of At-Will Employment Agreement for Community Event Planning Coordinator

Meeting Date: February 3, 2009
Prepared by: Heidi Burch

City Council
Agenda Item Summary

Name: Consideration of a Resolution authorizing the City Administrator to execute an hourly, at-will employment agreement for the Community Event Planning Coordinator position with Robert Clovis in an amount not to exceed $20,000 per fiscal year.

Description: The hourly, at-will employee will plan, manage, promote and regulate City and non-City sponsored events and special promotions on public property on an as-needed basis. Other duties will include serving as community liaison and goodwill ambassador including recruiting, training, assigning and managing volunteers.

Overall Cost:
City Funds: $18 an hour, not to exceed $20,000 in a fiscal year.
Grant Funds: N/A

Staff Recommendation: Adopt the Resolution.

Important Considerations: The City holds many community special events throughout the year. As there is no full-time employee to coordinate and manage these events, the City decided to enter into an at-will, hourly contract to provide these services as needed.

Decision Record: The services of an hourly Community Event Planning Coordinator were included in the FY 2008/09 budget under Community Services Account #01-82053 (Contractual Services). These funds will be transferred into Community Services
Account #01-08010 (Salaries) to accommodate an at-will, hourly employee.

Reviewed by:

____________________________ _____________________
Rich Guillen, City Administrator Date


CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE AN AT-WILL, HOURLY EMPLOYMENT AGREEMENT FOR THE POSITION OF COMMUNITY EVENTS PLANNING COORDINATOR WITH ROBERT CLOVIS IN AN AMOUNT NOT TO EXCEED $20,000 IN A FISCAL YEAR

WHEREAS, The City of Carmel-by-the-Sea is a unique community that prides itself its
array of annual special events; and

WHEREAS, the City no longer has a full-time manager to plan and oversee the community’s special events; and

WHEREAS, funds were included in the FY 2008-2009 budget for these services.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA does hereby:

1. Authorize the City Administrator to execute an hourly, at-will employment agreement in an amount not to exceed $20,000 on a fiscal year basis with Robert Clovis.

2. Transfer funds budgeted for FY 2008-09 from Community Services Account 01-82053 (Contractual Services) into Account 01-82010 (Salaries).

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 3rd day of February by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED,

__________________________________
Heidi Burch, City Clerk

ATTEST:

________________________
SUE McCLOUD, MAYOR