CITY COUNCIL: Resolution for EVR Phase II Modifications of Public Works Fueling System

Meeting Date: 7 April 2009
Prepared by: Margi Perotti, Admin. Coord.

City Council
Agenda Item Summary

Name: Consideration of a Resolution authorizing the City Administrator to execute a contract in the amount of $23,554.59 with Dave’s Repair Service for the mandated EVR Phase II modifications of the Public Works fueling system.

Description: Modification of the fueling system is required by federal law and will allow City vehicles to continue to be fueled at the City Corporation Yard. The deadline to complete the mandated EVR Phase II modifications was April 1, 2009. The
City, however, was unable to meet this deadline, so entered into an agreement with the Monterey Bay Unified Air Pollution Control District to complete all Phase II modifications by June 30, 2009.

Through this extension agreement, the City may continue to dispense fuel at the Corporation Yard to all City vehicles while it works to come into full compliance. Completion of the modifications, however, must occur on or before June 30th in order to avoid fines or shut down by the Monterey Bay Unified Air Pollution Control District.

Dave’s Repair Service is thoroughly familiar with the City’s fuel dispensing system and has done most of its system repairs.

Overall Cost:
City Funds: $23,554.59
Grant Funds: N/A

Staff Recommendation: Adopt the Resolution.

Important Considerations: The City’s fueling station system must be modified to meet new federal air quality standards or face the risk of being fined and/or shut down by the Monterey Bay Unified Air Pollution Control District. Other sanctions could include requiring the City to find other means to dispense and purchase fuel for its vehicles.

Decision Record: N/A

Reviewed by:


__________________________ _____________________
Rich Guillen, City Administrator Date


CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE A CONTRACT WITH DAVE’S REPAIR SERVICE IN THE
AMOUNT OF $23,554.59 FOR MANDATED EVR PHASE II MODIFICATIONS TO THE PUBLIC WORKS FUELING SYSTEM

WHEREAS, the Monterey Bay Air Pollution Control District has mandated new gas pump vapor emission standards to reduce spillage and evaporation of petroleum fumes into the air; and

WHEREAS, the City has entered into a compliance agreement with the Monterey Bay Air Pollution Control District to complete its EVR Phase II fueling system modifications by June 30, 2009; and

WHEREAS, the City has received a bid from Dave’s Repair Service in the amount of $23,554.59 for the modification; and

WHEREAS, the City may face penalties or fines if the modifications are not complete by June 30, 2009;

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA does hereby:

1. Authorize the transfer of $23,554.59 from the Capital Reserve Fund into the General Fund Public Works Outside Labor Account 01-76050 to pay for the modification.

2. Authorize the City Administrator to execute a contract in an amount not to exceed $23,554.59 with Dave’s Repair Service to perform the EVR Phase II modification.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 7th day of April 2009 by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED,

________________________
SUE McCLOUD, MAYOR

ATTEST:

__________________________________
Heidi Burch, City Clerk