COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDA & MINUTES April 2009

CITY OF CARMEL-BY-THE-SEA
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
AGENDA
Regular Meeting
Tuesday, April 14, 2009 9:30 AM
City Hall
East Side Monte Verde between Ocean and Seventh Avenues

I. Roll Call-Clyde Klaumann, Dixie Dixon, Donna Jett, Conrad Kohrs, Ruth Rachel

II. Pledge of Allegiance

III. Appearances

Anyone wishing to address the Commission on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak. Matters not appearing on the Community Activities & Cultural Commission agenda will not receive action at this meeting. Presentation will be limited to three minutes, or as established by the Community Activities & Cultural Commission.

IV.
Approval of minutes for the meeting of March 10, 2009.

V. Orders of Business
A. Discuss Homecrafters’ Marketplace
B. Discuss events for July 4th Celebration at Devendorf Park

VI. Announcements from the Chair and/or Commissioners

VII. Announcements from the Assistant City Administrator – Receive and Discuss
Reports, provide direction as necessary.

• Forest Theater and Vista Lobos
• Special Event Permits
 13th Annual Breakfast with the Bunny; Sat., April 11, 2009, 8:30 a.m.. Devendorf Park, recap
 Carmel Art Festival 2009; May 14-17, 2009, Devendorf Park
 29th Annual Surf-About; Sat. & Sun., May 16-17, 2009, Carmel Beach
 Memorial Day, Mon., May 25, 2009, 11:00 a.m., Devendorf Park
 4th of July Celebration, Sat., July 4, 2009, Devendorf Park, 1:00 – 4:00 p.m., Devendorf Park
 3rd Annual Carmel-by-the-Sea Concours on the Avenue; Mon. & Tues. Aug. 10-11, 2009
 Concours d’Elegance Vintage Car Parade; Thurs., Aug. 13, 2009, 11:30 a.m., Ocean Ave.
 Pacific Grove Auto Rally, Fri., TBD
 47th Annual Great Sandcastle Contest, Sun., TBD, Carmel Beach
 Carmel High School Homecoming Parade, Fri., TBD, Ocean Ave.
 93rd City Birthday Party & Parade; Sat., Oct. 31, 2009, 11:00 a.m., Sunset Center Parking Lot
 Veteran’s Day Ceremony, Wed., Nov. 11, 2009, 11:00 a.m., Devendorf Park
 39th Annual Homecrafters’ Marketplace, Sat., Nov. 21, 2009, 9:00 a.m. – 3:00 p.m.
 Holiday Tree Lighting Ceremony, Fri., Dec. 4, 2009, 5:00 p.m., Ocean Ave/Devendorf Park

VIII. Future Agenda Items
A.
IX. Adjournment

The next regular meeting of the Community Activities & Cultural Commission Is Tuesday, May 12, 2009 at 9:30 AM

Any writings or documents provided to a majority of the Community Activities & Cultural Commission regarding any item on this agenda will be made available for public inspection by calling the Community Services Department at 831/620.2020.

CITY OF CARMEL-BY-THE-SEA
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
AGENDA
AMEDNED NOTICE OF SPECIAL MEETING AGENDA

Thursday, April 30 8:30 A.M.
City Hall
East Side Monte Verde between Ocean and Seventh Avenues

I. Roll Call-Clyde Klaumann, Dixie Dixon, Donna Jett, Conrad Kohrs, Ruth Rachel

II. Pledge of Allegiance

III. Appearances

Anyone wishing to address the Commission on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak. Matters not appearing on the Community Activities & Cultural Commission agenda will not receive action at this meeting. Presentation will be limited to three minutes, or as established by the Community Activities & Cultural Commission.

IV.
Orders of Business

A. Discuss relocating and increasing fees for Homecrafters’ Marketplace.

The next regular meeting of the Community Activities & Cultural Commission Is
Tuesday, May 12, 2009 at 9:30 AM

Any writings or documents provided to a majority of the Community Activities & Cultural Commission regarding any item on this agenda will be made available for public inspection by calling the Community Services Department at 831/620.2020.

MINUTES
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
CITY OF CARMEL-BY-THE-SEA
APRIL 30, 2009-SPECIAL MEETING-8:30 A.M.

I. CALL TO ORDER AND ROLL CALL

PRESENT: Commission Members Klaumann, Jett, Dixon, Kohrs, Rachel
ABSENT: NONE

STAFF PRESENT: Heidi Burch, Assistant City Administrator
Cindi Lopez-Frincke, Community Services Assistant

II. PLEDGE OF ALLEGIANCE

Members of the audience joined Commission Members in the pledge of allegiance.

III. APPEARANCES

Crpl. Steve Rana, Carmel Police Department, addressed the Commission regarding the logistics of moving the Homecrafters’ Marketplace to Sunset Center.

Monta Potter, CEO, Carmel Chamber of Commerce addressed the Commission regarding surveys from the downtown district and Homecrafters’ Marketplace.

IV. ORDERS OF BUSINESS

A. Discuss Relocating and Increasing Fees for Homecrafters’ Marketplace.

Heidi Burch, Staff Liaison to the CA&CC Commission addressed the Commission regarding relocating Homecrafters’ Marketplace to the parking lots at Sunset Center. Drawings detailing options on how to set up the booths were reviewed and discussed.

Following discussion Commissioner RACHEL moved that this year, 2009, move Homecrafters’ Marketplace to Sunset Center with the caveat that a detailed analysis be prepared after the event to determine if the event should remain at the Sunset Center or revert back to Ocean Avenue, seconded by Commissioner KOHRS and carried by the following roll call vote:

AYES: KLAUMANN, JETT, DIXON, KOHRS, RACHEL
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
Heidi Burch, Staff Liaison to the CA&CC Commission gave a staff report detailing the recommendation to increase booth space and jury fees for Homecrafters’ Marketplace.

Following discussion, Commissioner JETT moved that Homecrafters’ booth space fees be increased to $150, and jury fees be increased to $25 in 2009, seconded by Commissioner DIXON and carried by the following roll call vote:

AYES: KLAUMANN, JETT, DIXON, KOHRS, RACHEL
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
IX. ADJOURNMENT

There being no further business to come before the Chair KLAUMANN adjourned the meeting at 9:16 a.m.

Respectfully submitted,

__________________________________________
Cindi Lopez-Frincke, Community Services Assistant


ATTEST:

______________________________________
CLYDE KLAUMANN, Chair of the Commission