CITY COUNCIL: Resolution Accepting State Grant for 4th Av. Riparian Habitat Project

Meeting Date: July 7, 2009
Prepared by: Joyce Giuffre Admin. Services Director

City Council
Agenda Item Summary

Name: Consideration of a Resolution accepting grant proceeds of $261,100 from the State of California Department of Parks and Recreation for the 4th Avenue Riparian Habitat Project and approving a transfer of $166,795 from the General Fund to the Capital Reserve Fund.

Description: The City submitted a grant progress payment request to the California State Department of Parks and Recreation for design and construction expenses for the 4th Avenue Riparian Habitat Project. On June 2, 2009, the City received two checks totaling $261,100 from the State in response to the payment request. The checks were deposited to the City’s General Fund.

On August 19, 2008, the City Council approved a Resolution 2008-55, awarding the 4th Avenue construction contract to Green Valley Landscaping and approving the transfer of $166,795 from the Capital Project Reserve to the General Fund. The transfer was intended to cover the construction costs in excess of the $170,000 budgeted as the City’s match in the FY 2008/09 Capital Improvement Budget.

Now that the City has received the grant progress payment of $261,100, it is prudent to transfer $166,795 from the General Fund back to the Capital Project Reserve.

Overall Cost: City Funds: N/A
Grant Funds: $261,100 received –then transfer $166,795 from the General Fund to Capital Reserve

Staff Recommendation: Adopt the Resolution.

Important Considerations: City Policy C99-04, “Application For and Utilization of Grant Funds”, requires City Council to approve both the acceptance of grant awards and also the transfer of reserve funds to temporarily cover project expenditures.

Decision Record: Resolution 2008-55 (August 19, 2008).

Reviewed by:

______________________________ ______________________________
Rich Guillen, City Administrator Date

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA ACCEPTING GRANT PROCEEDS OF $261,100 FROM THE STATE OF CALIFORNIA DEPARTMENT OF PARKS AND RECREATION
FOR THE 4TH AVENUE RIPARIAN HABITAT PROJECT AND APPROVING A TRANSFER OF $166,795 FROM THE GENERAL FUND TO THE CAPITAL RESERVE FUND

WHEREAS, a $373,000 grant from the State of California Department of Parks and Recreation was previously accepted by the City of Carmel-by-the-Sea for the 4th Avenue Riparian Habitat Project; and

WHEREAS, a grant progress payment of $261,100 was received from the State Department of Parks and Recreation on June 2, 2009, and deposited to the General Fund, and;

WHEREAS, Resolution 2008-55, dated August 19, 2008, approved the transfer of $166,795 from the Capital Project Reserve to the General Fund to cover construction costs above the City’s match budgeted amount, and;

WHEREAS, with receipt of the grant progress payment, $166,795 should be transferred from the General Fund back to the Capital Project Reserve to reverse the transfer previously approved with Resolution 2008-55.

NOW, THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:
1. Accept the grant proceeds of $261,100 from the State of California Department of Parks and Recreation for the 4th Avenue Riparian Habitat Project.

2. Approve the transfer of $166,795 from the General Fund to the Capital Project Reserve to reverse the transfer previously approved with Resolution 2008-55.

PASSED AND ADOPTED BY THE CITY COUNCIL this 7th day of July 2009 by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:
SIGNED,

_________________________
Heidi Burch, City Clerk

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ATTEST: SUE McCLOUD, MAYOR