CITY COUNCIL: Resolution Entering into Agreement with William Camille for Forest Theater Construction Phasing & Cost Planning Services

Meeting Date: September 1, 2009
Prepared by: Rich Guillen

City Council
Agenda Item Summary

Name: Consideration of a Resolution entering into an agreement with William Camille
for construction phasing and cost planning services for the Forest Theater in an
amount not to exceed $15,000.

Description: Richard McCann has completed the Schematic Design for the Forest
Theater Renovation Project. Submitted with the Schematic Design was a phasing scheme including cost estimates that focused more on functionality as they relate to the user groups and the audience. The McCann estimates were exclusively for construction work and did not include soft costs and non-construction costs.

At the request of staff, William Camille submitted a bid to review the proposed Forest Theater Renovation from a project management perspective. Mr. Camille has extensive experience in managing construction projects. His recommendation is to retain Mack5 to help analyze the project construction phasing costs. Their combined review will provide the City with a project scope that emphasizes compliance with the Americans with Disabilities Act (ADA) and construction of new restroom facilities.

Overall Cost:
City Funds: $15,000
Grant Funds: N/A

Staff Recommendation: Approve the Resolution.

Important Considerations: It is important to understand the implications of phasing the Renovation Project. A carefully conceived phasing plan is imperative in the
financial planning of the proposed Renovation Project.

Decision Record: The City Council held a workshop at the Forest Theater and has
reviewed the progress of the Renovation Project at several Council meetings.

Reviewed:


Rich Guillen, City Administrator Date

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA ENTERING INTO AN AGREEMENT WITH WILLIAM CAMILLE FOR CONSTRUCTION PHASING AND COST PLANNING SERVICES FOR THE FOREST THEATER IN AN AMOUNT NOT TO EXCEED $15,000

WHEREAS, the Forest Theater Renovation Project is an approved project in the Annual
Work Plan for Fiscal Year 2009/2010;

WHEREAS, the Schematic Design for the Forest Theater Renovation Project has been
completed;

WHEREAS, the City is seeking assistance on developing a construction-phasing plan and related construction costs for the Forest Theater Renovation;

WHEREAS, William Camille, with the assistance of Mack5, have the expertise to
provide project construction phasing and cost estimate services.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

1. Approve entering into an agreement with William Camille for an amount not to
exceed $15,000.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 1st day of September, 2009, by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED:

_______________________
SUE McCLOUD, MAYOR

ATTEST:
_______________________
Heidi Burch, City Clerk