CITY COUNCIL: Resolution for City Cosponsorship with HML Board of Trustees & Carmel Public Library Foundation for Donor Appreciation Reception

City Council
Agenda Item Summary

Name: Consideration of a Resolution approving and authorizing the City cosponsorship of a donor appreciation reception on October 25, 2009 with the Harrison Memorial Library Board of Trustees and the Carmel Public Library Foundation.

Description: City Policy C89-47 requires support groups to obtain City Council approval to co-sponsor events at which alcohol is served. The Library Board of Trustees and Carmel Public Library Foundation (CPLF) request the City to approve and co-sponsor a donor appreciation reception at Harrison Memorial Library on October 25, 2009.

Overall Cost:
City Funds: None. The Carmel Public Library Foundation will pay all event costs.
Grant Funds: N/A

Staff Recommendation: Adopt the Resolution.

Important Considerations: This afternoon event, scheduled for Sunday, October 25th at the Harrison Memorial Library, is an opportunity to thank approximately 100 CPLF benefactors and friends. This event coincides with CPLF’s Annual Campaign direct mailing, which begins the first week in November.

The Carmel Public Library Foundation will obtain a Daily License Permit from the California Department of Alcoholic Beverage Control to serve wine at this event and will pay for all expenses incurred by this event.

Decision Record: None.

Reviewed by:

______________________________ _________________
Rich Guillen, City Administrator Date

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2009-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA APPROVING AND AUTHORIZING THE CITY CO-SPONSORSHIP OF A DONOR APPRECIATION RECEPTION AT HARRISON MEMORIAL LIBRARY ON OCTOBER 25, 2009

WHEREAS, the City’s Support Groups Policy requires support groups to obtain City Council approval to co-sponsor events at which alcohol is served; and

WHEREAS, the Library Board of Trustees and the Carmel Public Library Foundation request approval and City co-sponsorship of a Donor Appreciation event at the Harrison Memorial Library on October 25, 2009;

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

1. Approve and authorize co-sponsorship of a Donor Appreciation event with the Harrison Memorial Library Board of Trustees and the Carmel Public Library Foundation on October 25, 2009.

2. Authorize the City Administrator to notify the Harrison Memorial Library Board of Trustees and Carmel Public Library Foundation of the Council’s agreement to co-sponsor the event.

3. Authorize the City Administrator to officially notify the City’s insurance carrier of the co-sponsorship.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 6th day of October, 2009, by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED:

_______________________
SUE McCLOUD, MAYOR

ATTEST:

______________________
Heidi Burch, City Clerk