CITY COUNCIL: Resolution Extending Agreement with City of Monterey for Interim Fire Administration & Emergency Incident Management Services

Meeting Date: January 5, 2010
Prepared by: George Rawson, Public Safety Director

City Council
Agenda Item Summary

Name: Consideration of a Resolution extending the agreement with the City of Monterey to provide interim Fire Administration and Emergency Incident Management Services.

Description: The City of Monterey has offered the City of Carmel-by-the-Sea an extension to the interim fire administration and emergency incident management (Duty Chief) services agreement which is due to expire on January 31, 2010. The initial agreement began on December 15, 2008, and was extended to January 31, 2010, to give staff additional time to explore the benefits and costs of alternative fire service options.

Staff is requesting City Council approval to extend the Monterey fire services contract to December 31, 2010. The extended agreement will give staff additional time to participate in the study described below, and to prepare reports related to other options for future City Council consideration.

Recent discussions between Monterey Peninsula policy and executive leaders indicate a strong interest in studying the feasibility of regionalizing fire protection services. On December 1, 2009, the City Council approved Resolution 2009-99, authorizing the City to participate in an “Initial Exploration and Analysis of Joint Fire Service Options” study.

The study will seek to identify important goals, with a focus on shared governance options, associated costs, response times, and other key issues relevant to fire protection services.

Overall Cost: No additional costs
City Funds: $13,500 per calendar month.*
*Contract extension does not increase existing monthly fee. Sufficient funds are appropriated in the adopted Fire Department FY 09-10 Budget, Contractual Services (Account # 72053).

Staff Recommendation: Adopt the Resolution extending the interim Fire Administration and Emergency Incident Management Services Agreement with Monterey, as outlined in Attachment “A”.

Important Considerations: Refer to Attachment “B” for details of the service agreement.

Decision Record: Resolution 2008-89: initial fire services agreement approved.
Resolution 2009-47: first extension of agreement approved.

Reviewed by:

_________________________________ ______________________
Rich Guillen, City Administrator Date

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2010-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA EXTENDING THE AGREEMENT WITH THE CITY OF MONTEREY TO PROVIDE INTERIM FIRE ADMINISTRATION AND EMERGENCY INCIDENT MANAGEMENT SERVICES
_______________________________________________________________
WHEREAS, beginning on December 15, 2008, the City of Carmel-by-the-Sea began contracting with the City of Monterey to receive interim Fire Administration and Emergency Incident Management (Duty Chief) Services; and

WHEREAS, the City of Monterey fire services contract expired on February 28, 2009 and was extended to January 31, 2010; and

WHEREAS, the City of Carmel-by-the-Sea desires continued assistance with administering the fire department, including Duty Chief services; and

WHEREAS, the City of Monterey has offered a second extension to the existing fire services contract to December 31, 2010; and

WHEREAS, Carmel will continue to compensate Monterey $13,500 per month for services specified in the fire services agreement.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

1. Authorize the City Administrator to execute a second extension to the interim Fire Services Agreement with the City of Monterey as specified in Attachment “A” attached hereto.

2. Authorize funds from Fire Department Account 01-72053 (Contractuals) be used for payment to Monterey for services related to this agreement.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 5th day of January 2010 by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED:

______________________
SUE McCLOUD, MAYOR

ATTEST:
_______
______________
Heidi Burch, City Clerk

Attachment “A”
Amendment #2 to Agreement to Provide Interim Fire Administration and Emergency Incident Management Services between the Cities of Monterey and Carmel-By-The-Sea

The Agreement to Provide Interim Fire Administration and Emergency Incident Management Services between the Cities of Monterey and Carmel-by-the-Sea, entered into on December 31, 2008 (“Agreement”) by and between the CITY OF MONTEREY, a municipal corporation (hereinafter “Monterey”) and the CITY OF CARMEL-BY-THE-SEA, a municipal corporation (hereinafter “Carmel”), is hereby amended as follows: ARTICLE I
TERM OF AGREEMENT
1.2 Extension of Term. The term of this Agreement is hereby amended to expire at 12:00 p.m. midnight on December 31, 2010. The term of this Agreement may be further extended by mutual agreement of the Parties conditioned upon joint commitment and good faith effort to develop and execute a successor agreement for full fire department services.
* * * * * * * * * * * * * * *
This Amendment is authorized by Section 5.2 of the Agreement which permits amendment of the Agreement if mutual written consent of the signatory Parties is given.

All other remaining terms and conditions of the Agreement not specifically amended herein shall remain unchanged.

IN WITNESS WHEREOF, this Amendment is made and entered into this 1st day of January, 2010.

APPROVED AS TO FORM AND CONTENT:
By:
Don Freeman, City Attorney, City of Carmel-By-The-Sea
By:
Deborah Mall, City Attorney, City of Monterey
ADOPTED BY:
CITY OF CARMEL-BY-THE-SEA, A Municipal Corporation
By: Date:
Rich Guillen, City Administrator
CITY OF MONTEREY, A Municipal Corporation
By: Date:
Fred Meurer, City Manager