COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDA & MINUTES February 2010

CITY OF CARMEL-BY-THE-SEA
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
AGENDA
Regular Meeting
Tuesday, February 9, 2010, 9:30 AM
City Hall
East Side Monte Verde between Ocean and Seventh Avenues

I. Roll Call-Clyde Klaumann, Dixie Dixon, Donna Jett, Conrad Kohrs, Ruth Rachel

II. Pledge of Allegiance

III. Appearances

Anyone wishing to address the Commission on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak. Matters not appearing on the Community Activities & Cultural Commission agenda will not receive action at this meeting. Presentation will be limited to three minutes, or as established by the Community Activities & Cultural Commission.

IV. Approval of minutes for the meeting of January 12, 2010.

V. Orders of Business
A. Goals of Commissioners for 2010 (Continued from January 12, 2010 meeting)

B. Further presentation from Sue Rose for Poodle Day, October 2, 2010

C. Further presentation from Susan Bradley for an Easter Parade April 3, 2010

VI. Announcements from the Chair and/or Commissioners

VII. Announcements from the Assistant City Administrator – Receive and Discuss Reports, provide direction as necessary.
• Special Event Permits
 14th Annual Breakfast with the Bunny in Bunnyland: Sat., Apr. 3, 2010, 8:30 a.m.
 17th Annual Carmel Art Festival, May 13-17, 2010
 30th Annual Surf-About Contest, TBD
 Memorial Day Ceremony, Mon., May 31, 2010, 11:00 a.m., Devendorf Park
 4th of July Celebration, Sun., July 4, 2010, Devendorf Park 12:00 Noon
 3rd Annual Carmel-by-the-Sea Concours on the Avenue, Tues., Aug. 10, 2010, 11:30 a.m.
 Concours d’Elegance Vintage Car Parade & Display, Thurs., Aug. 12, 2010, 11:30 a.m.
 PG Auto Rally, Fri., Aug. 13, 2010
 49th Annual Sandcastle Contest, TBD
 Carmel High Homecoming Parade, TBD
 2nd Annual Carmel Art & Film Festival, October 6-10, 2010
 94th City Birthday Party & Halloween Parade, Oct. 30, 2010, 11:00 AM/12 Noon Lunch
 Veteran’s Day Ceremony, Thurs., Nov. 11, 2010, 11:00 a.m., Devendorf Park

Future Agenda Items
A.

IX. Adjournment

The next regular meeting of the Community Activities & Cultural Commission Is Tuesday, March 9, 2010 at 9:30 AM

Any writings or documents provided to a majority of the Community Activities & Cultural Commission regarding any item on this agenda will be made available for public inspection by calling the Community Services Department at 831/620.2020.

AMENDED

MINUTES
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
CITY OF CARMEL-BY-THE-SEA

FEBRUARY 9, 2010

I. CALL TO ORDER AND ROLL CALL PRESENT: Commission Members Rachel, Dixon, Jett
ABSENT: Clyde Klaumann, Conrad Kohrs
STAFF PRESENT: Heidi Burch, Assistant City Administrator Cindi Lopez-Frincke, Community Services Assistant

II. PLEDGE OF ALLEGIANCE

Members of the audience joined Commission Members in the pledge of allegiance.

III. APPEARANCES

None.

IV. APPROVAL OF MINUTES

Commissioner DIXON moved ratification of the minutes from the January 12, 2010, meeting seconded by Commissioner RACHEL and carried by the following roll call vote:

AYES: DIXON, JETT, RACHEL
NOES: NONE
ABSENT: KLAUMANN, KOHRS
ABSTAIN: NONE

V. ORDERS OF BUSINESS

A. Goals of Commissioners for 2010 (Continued to March 9, 2010 Meeting)

B. Presentation by Sue Rose for a Poodle Day event in October of 2010.

Susan Rose presented to the Commission that she will begin her parade at The Crossroads parking lot, will move the group to the beach for a day of activities, photography then walk up to the Cypress Inn for an evening cocktail party. The Commission approved this event; Ms. Rose has provided a completed Special Event Permit and a certificate of liability insurance is to follow.

B. Further Presentation by EastMinster Animal Welfare Alliance

Susan Bradley, event coordinator for this event advised the Commission that she has rented the parking lots at Sunset Center for her parade and scheduled events. Ms. Bradley was invited by the Commissioners to return after her event and present the Commission with an after-action report. Based on those findings Ms. Bradley will approach the Commission for permission to hold a larger event.

VI. ANNOUNCEMENTS FROM THE CHAIR AND/OR COMMISSIONERS

None.
VII. ANNOUNCEMENTS FROM THE ASSISTANT CITY ADMINISTRATOR-RECEIVE AND DISCUSS REPORTS, PROVIDE DIRECTION AS NECESSARY.

None.

VIII. FUTURE AGENDA ITEMS

A. Goals of Commissioners for 2010 (Continued from February 9, 2010 meeting)
B. Review of Fees for Special Event Permits
C. Tour of Vista Lobos Community Room

IX. ADJOURNMENT

There being no further business to come before the Co-Chair JETT adjourned the meeting at 10:44 a.m.

Respectfully submitted,


___________________________________________
Cindi Lopez-Frincke, Community Services Assistant

ATTEST:


_______________________________________
Donna Jett, Co-Chair of the Commission