CITY COUNCIL: Resolution Authorizing Co-Sponsorship with Library Board of Trustees & Carmel Public Library Foundation

Meeting Date: April 6, 2010
Prepared by: Janet Cubbage, Library Director

City Council
Agenda Item Summary

Name: Consideration of a Resolution authorizing City co-sponsorship with the Library Board of Trustees and Carmel Public Library Foundation of a Sterling Circle Wine and Cheese Reception on June 27, 2010.

Description: The Library Board of Trustees and the Carmel Public Library Foundation
request City co-sponsorship of a Sterling Circle Wine and Cheese Reception
on Sunday, June 27, 2010. The event, which will be held in the Park Branch
lobby and Local History Department, will honor individuals who have
committed to making a gift to the Carmel Public Library Foundation in their
estate plans. The Carmel Public Library Foundation plans to make this an
annual event. CPLF also requests that the City Administrator be authorized to
close two parking spaces to public use in order to provide valet parking
service during the event.
Overall Cost:
City Funds: N/A
Grant Funds: N/A
Staff Recommendation: Adopt the Resolution.
Important Considerations: This event is being held to thank the Carmel Public Library
Foundation’s planned giving donors. City Policy C89-47 requires support
groups to obtain City Council co-sponsorship of events at which alcohol is
served. The Carmel Public Library Foundation will secure a Daily License
Permit from the Department of Alcoholic Beverage Control.
Decision Record: None
Reviewed by:
______________________________ _________________
Rich Guillen, City Administrator Date
23
CITY COUNCIL
CITY OF CARMEL-BY-THE-SEA
RESOLUTION 2010-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
CO-SPONSORING A STERLING CIRCLE WINE AND CHEESE RECEPTION WITH
THE HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES AND
CARMEL PUBLIC LIBRARY FOUNDATION ON JUNE 27, 2010
WHEREAS, the City’s Support Groups Policy requires support groups to obtain City
Council approval to co-sponsor events at which alcohol is served; and
WHEREAS, the Library Board of Trustees and the Carmel Public Library Foundation
request City co-sponsorship of a wine and cheese reception to be held on Sunday, June 27, 2010
at the Harrison Library Park Branch; and
WHEREAS, valet parking will be provided and two parking stalls are needed to provide
this service in a safe manner for the event:
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE
CITY OF CARMEL-BY-THE-SEA DOES:
1. Agree to co-sponsor with the Harrison Memorial Library Board of Trustees and
Carmel Public Library Foundation the June 27th Sterling Circle Wine and Cheese
Reception.
2. Authorize the City Administrator to notify the Harrison Memorial Library Board
of Trustees and Carmel Public Library Foundation of the Council’s concurrence
to co-sponsor the Sterling Circle Wine and Cheese Reception.
3. Authorize the City Administrator to officially notify the City’s insurance carrier
of the co-sponsorship.
4. Authorize the City Administrator to close two parking stalls on the north side of
Ocean Avenue at Lincoln Street to public use during the event on June 27th.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMELBY-
THE-SEA this 6th day of April, 2010 by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ATTEST: SIGNED:
________________________ _______________________
Heidi Burch, City Clerk SUE McCLOUD, MAYOR