COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDA & MINUTES April 2010

CITY OF CARMEL-BY-THE-SEA
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
AGENDA
Regular Meeting
Tuesday, April 13, 2010, 9:30 AM

City Hall
East Side Monte Verde between Ocean and Seventh Avenues

I. Roll Call-Clyde Klaumann, Dixie Dixon, Donna Jett, Conrad Kohrs, Ruth Rachel

II. Pledge of Allegiance

III. Appearances

Anyone wishing to address the Commission on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak. Matters not appearing on the Community Activities & Cultural Commission agenda will not receive action at this meeting. Presentation will be limited to three minutes, or as established by the Community Activities & Cultural Commission.

IV. Approval of minutes for the meeting of March 9, 2010 and for the March 17, 2010, Special Meeting.

V. Orders of Business
A. Presentation from Nancy Budd, Director of the Center for Photographic Art.

B. Further review and discussion of fees for Special Event Permits.

VII. Announcements from the Chair and/or Commissioners

VIII. Announcements from the Assistant City Administrator – Receive and Discuss Reports, provide direction as necessary.
• Special Event Permits
 14th Annual Breakfast with the Bunny in Bunnyland: Sat., Apr. 3, 2010, 8:30 a.m. update
 17th Annual Carmel Art Festival, May 13-17, 2010
 30th Annual Surf-About Contest, Sat., May 22 & Sun., May 23, 2010, 7:00 a.m.
 Memorial Day Ceremony, Mon., May 31, 2010, 11:00 a.m., Devendorf Park
 4th of July Celebration, Sun., July 4, 2010, Devendorf Park 12:00 Noon
 3rd Annual Carmel-by-the-Sea Concours on the Avenue, Tues., Aug. 10, 2010, 11:30 a.m.
 Concours d’Elegance Vintage Car Parade & Display, Thurs., Aug. 12, 2010, 11:30 a.m.
 PG Auto Rally, Fri., Aug. 13, 2010, Ocean Ave., 6:00 p.m.
 49th Annual Sandcastle Contest, TBD
 Carmel High Homecoming Parade, TBD
 2nd Annual Carmel Art & Film Festival, October 6-10, 2010
 94th City Birthday Party & Halloween Parade, Oct. 30, 2010, 11:00 AM/12 Noon Lunch
 Veteran’s Day Ceremony, Thurs., Nov. 11, 2010, 11:00 a.m., Devendorf Park
 Holiday Tree Lighting Ceremony, Fri., Dec. 3, 2010, 5:45 p.m., Ocean Ave.

IX. Future Agenda Items
A. Presentation by Susan Love and Mike Love – Run in the Name of Love 5K

X. Adjournment

The next regular meeting of the Community Activities & Cultural Commission Is Tuesday, May 11, 2010 at 9:30 AM

Any writings or documents provided to a majority of the Community Activities & Cultural Commission regarding any item on this agenda will be made available for public inspection by calling the Community Services Department at 831/620.2020.

MINUTES
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
CITY OF CARMEL-BY-THE-SEA

APRIL 13, 2010

I. CALL TO ORDER AND ROLL CALL PRESENT: Commission Members Klaumann, Rachel, Dixon, Jett &
Kohrs (arrived at 9:35 a.m.)
ABSENT: NONE
STAFF PRESENT: Heidi Burch, Assistant City Administrator Cindi Lopez-Frincke, Community Services Assistant

II. PLEDGE OF ALLEGIANCE

Members of the audience joined Commission Members in the pledge of allegiance.

III. APPEARANCES

None.

IV. APPROVAL OF MINUTES

Commissioner DIXON moved ratification of the minutes from the March 9, 2010, meeting seconded by Commissioner RACHEL and carried by the following roll call vote:

AYES: KLAUMANN, DIXON, JETT, RACHEL, KOHRS
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

Commissioner JETT moved ratification of the minutes from the Special Meeting on March 17, 2010, meeting seconded by Commissioner DIXON and carried by the following roll call vote:

AYES: KLAUMANN, DIXON, JETT, RACHEL, KOHRS
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

V. ORDERS OF BUSINESS

A. Presentation from Nancy Budd, Director of the Center for Photographic Art

Nancy Budd presented the Commission with the Center’s proposal regarding the activities for youth participating in their program along with a budget and request for funding from the Communities Activities and Cultural Commission.

Following discussion it was recommended that Nancy Budd appear at the Budget Meeting scheduled for May 27, 2010 and to present her request for funding the Center’s Youth Program to the City Council.

B. Further Review and Discussion of Fees for Special Event Permits

Further discussion to implement charging fees for all special event permits within the city limits and “grandfathering” in long established, on-going events. After discussion, a Motion was made by Commissioner DIXON, and seconded by Commissioner KOHRS to shorten the Memorandum presented at the March 9, 2010 Commission Meeting to remove discussion, leave prices and present the amended Memorandum to the Budget Committee.
The Motion was carried by the following roll call vote:

AYES: KLAUMANN, DIXON, JETT, RACHEL, KOHRS
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

VI. ANNOUNCEMENTS FROM THE CHAIR AND/OR COMMISSIONERS

None.
VII. ANNOUNCEMENTS FROM THE ASSISTANT CITY ADMINISTRATOR-RECEIVE AND DISCUSS REPORTS, PROVIDE DIRECTION AS NECESSARY.
None.

VIII. FUTURE AGENDA ITEMS

A. Presentation by Susan Love and Mike Dove-“Run In The Name Of Love 5K”
B.

IX. ADJOURNMENT

There being no further business to come before the Commission, Chair Klaumann adjourned the meeting at 10:10 a.m.

Respectfully submitted,


___________________________________________
Cindi Lopez-Frincke, Community Services Assistant

ATTEST:


___________________________________
Clyde Klaumann, Chair of the Commission