CITY COUNCIL: Resolution Authorizing Co-Sponsorship with Carmel Public Library Foundation & Harrison Memorial Library Board of Trustees of Annual Donor Salure and Sterling Circle Reception

Meeting Date: December 7, 2010
Prepared by: Janet Cubbage, Library Director

City Council
Agenda Item Summary

Name: Consideration of a Resolution authorizing co-sponsorship with the Carmel Public Library Foundation and Harrison Memorial Library Board of Trustees of two events: the Annual Donor Salute on March 6, 2011, and the Sterling Circle Reception on April 10, 2011.

Description: The Library Board of Trustees and the Carmel Public Library Foundation
request City co-sponsorship of the Annual Donor Salute on Sunday, March 6, 2011,
at Harrison Memorial Library and the Sterling Circle Reception at Harrison
Memorial Library Park Branch on Sunday, April 10, 2011. Authorization for the City
Administrator to close two parking spaces to public use in order to provide valet
parking service during the Donor Salute event also is requested.
Overall Cost:
City Funds: N/A
Grant Funds: N/A
Staff Recommendation: Adopt the Resolution.
Important Considerations: These events are held annually to thank Carmel Public Library
Foundation donors. City Policy C89-47 requires support groups to obtain City
Council co-sponsorship of events at which alcohol is served. The Carmel Public
Library Foundation will secure Daily License Permits from the Department of
Alcoholic Beverage Control.
Decision Record: The City Council has approved co-sponsorship of the Annual Donor
Salute ever since 1994. The City Council approved co-sponsorship of the first
Annual Sterling Circle Reception in April 2010.
Reviewed by:
______________________________ _________________
Rich Guillen, City Administrator Date
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CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2010-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
AUTHORIZING CO-SPONSORSHIP OF TWO EVENTS WITH THE
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES AND THE
CARMEL PUBLIC LIBRARY FOUNDATION OF TWO EVENTS:
THE ANNUAL DONOR SALUTE ON MARCH 6, 2011 AND
THE STERLING CIRCLE RECEPTION ON APRIL 11, 2011
WHEREAS, the City Support Groups Policy C 89-47 requires support groups to obtain
the approval of City Council to co-sponsor events at which alcohol is served; and
WHEREAS, the Library Board of Trustees and the Carmel Public Library Foundation
request City co-sponsorship of the Annual Donor Salute on Sunday, March 6, 2011 at Harrison
Memorial Library and the Annual Sterling Circle Reception at Harrison Library Park Branch on
Sunday, April 10, 2011; and
WHEREAS, valet parking will be provided and two parking stalls are needed to provide
this service in a safe manner for the events:
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY
OF CARMEL-BY-THE-SEA DOES:
1. Agree to co-sponsor with the Harrison Memorial Library Board of Trustees and
Carmel Public Library Foundation the March 6th Annual Donor Salute and the
April 10th Annual Sterling Circle Reception.
2. Authorize the City Administrator to notify the Harrison Memorial Library Board
of Trustees and Carmel Public Library Foundation of the Council’s concurrence
to co-sponsor the two events.
3. Authorize the City Administrator to officially notify the City’s insurance carrier
of the co-sponsorship.
4. Authorize the City Administrator to close two parking stalls on the north side of
Ocean Avenue at Lincoln Street to public use during the March 6th event.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMELBY-
THE-SEA this 7th day of December, 2010 by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
SIGNED:
ATTEST: _______________________
SUE McCLOUD, MAYOR
___________________
Heidi Burch, City Clerk