CITY COUNCIL: Resolution Authorizing $244,048 in Fiscal Year-End Departmental Budget Transfers & $7,659 Transfer in Unspent Grant Revenues for FY 2009/10

Meeting Date: December 7, 2010
Prepared by: Laura Dadiw

City Council
Agenda Item Summary

Name: Consideration of a Resolution authorizing $244,048 in fiscal year-end departmental budget transfers and a $7,659.73 transfer in unspent grant revenues for fiscal year 2009/10 to comply with state financial restrictions.

Description: City policies require that City Council approve year-end budget transfers between
departments. Council also must approve transferring grant revenues received, but unspent
by the end of fiscal year 2009/10, to the appropriate grant fund accounts. This Resolution
authorizes the FY 2009/10 year-end departmental budget transfers and authorizes
transferring unspent Public Safety Augmentation funds received in FY 2009/10 from the
General Fund to the appropriate grant fund account until expenditures are made in future
fiscal years.
Year-end Departmental Budget Transfers
At the end of each fiscal year, a report highlighting department budget to actual
expenditure is reviewed. If necessary, transfers of budget monies within a department are
made from one line item to another. For fiscal year 2009/10, department line item budget
overages were covered by unspent monies from other line items within the same
department, except for the departments listed in the top portion of attached Exhibit “A”.
Transfers from other departments may be made to cover the expenditure budget overages.
These transfers do not increase the total General Fund expenditures budget. Rather, they
shift monies from one line item to another.
Public Safety Augmentation Funds - $8,223.80
Proposition 172 mandates that Public Safety Augmentation Funds must be spent for
public safety. The City has two Grants Reserve Fund accounts for Public Safety
Augmentation monies: Account 33-24021-0528 for Police Services, with a current
balance of $14,649.04; and Account 33-24021-0476 for Fire Services, with a current
balance of $16,519.23.
In FY 2009/10, the City received $7,659 in new Public Safety Augmentation Funds.
Staff recommends that 50% of the monies be transferred to Police Services Account 33-
24021-0528 and the other 50% to Fire Services Account 33-24021-0476 for future public
safety expenditures.
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Staff Recommendation: Adopt the Resolution to authorize the FY 2009/10 year-end
departmental budget transfers and the year-end transfers of unspent grant revenues from
the General Fund to the appropriate reserve accounts. By adopting the Resolution, the
City complies with both City policies regarding budget transfers and with State
restrictions on the use of Public Safety Augmentation Funds.
Important Considerations: None
Decision Record: Resolution 2009-67(October 6, 2009), which approved similar year-end
transfers.
Reviewed by:
______________________________ _________________
Rich Guillen, City Administrator Date
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CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2010-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
AUTHORIZING $244,048 IN FISCAL YEAR-END DEPARTMENTAL BUDGET
TRANSFERS AND A TRANSFER OF $7,659.73 IN UNSPENT GRANT REVENUES
FOR FISCAL YEAR 2009/10 TO COMPLY WITH
STATE FINANCIAL RESTRICTIONS
________________________________________________________________________
WHEREAS, year-end budget transfers between departments require City Council
approval; and
WHEREAS, any Public Safety Augmentation monies received in fiscal year
2009/10 but not expended should be transferred to the appropriate grants reserve fund and
returned to the General Fund for authorized expenditures during the next fiscal year.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY
OF CARMEL-BY-THE-SEA DOES:
1. Authorize FY 2009/10 budget transfers totaling $244,048 to and from the
departments per Exhibit “A”.
2. Authorize the transfer of Public Safety Augmentation funds of $7,659.73
received but not spent in fiscal year 2009/10 from the General Fund to Grants
Reserve Fund accounts (50% to Police Services Account 33-24021-0528 and
50% to Fire Services Account 33-24021-0476) for future expenditures for
public safety, as mandated by Proposition 172.
PASSED AND ADOPTED BY THE CITY OF COUNCIL OF THE CITY OF
CARMEL-BY-THE SEA this 7th day of December, 2010, by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
SIGNED:
______________________
ATTEST: SUE McCLOUD, MAYOR
_________________________
Heidi Burch, City Clerk