CITY COUNCIL: Resolution Authorizing Funding of Reimbursable Costs Related to 911 Public Safety Answering Point System (PASP) Communication Software Upgrades

Meeting Date: January 4, 2011
Prepared by: Interim Chief Michael Calhoun

City Council
Agenda Item Summary

Name: Consideration of a Resolution authorizing the funding of reimbursable costs related to 911 Public Safety Answering Point System (PASP) communication software upgrades in an amount not to exceed $29,000.

Description: The Carmel Police Department is now upgrading its current 911 Public Answering Point (PSAP) equipment, including the geographic information
system software for 911 wireless calls. The Carmel Police Department has submitted a GIS plan to the State of California Department of General Services and was approved to utilize Tracnet to implement the system, at a cost of $29,000. Although the City first must fund the cost of this system, the California Department of General Services will reimburse the City within 90 days.

Overall Cost: The City’s initial cost is $29,000, reimbursable by the State of California Department of General Services within 90 days. The initial expenditure will be paid from Account 01-74053.

Staff Recommendation: Approve the Resolution.

Important Considerations: This equipment will upgrade the current system and will enhance the 911 service for which our citizens are currently paying.

Decision Record: None.

Reviewed by:

______________________________ _________________
Rich Guillen, City Administrator Date

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2011-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE FUNDING FOR REIMBURSABLE COSTS RELATED TO 911 PUBLIC SAFETY ANSWERING POINT SYSTEM (PASP) COMMUNICATION SOFTWARE UPDATES IN AN AMOUNT NOT TO EXCEED $29,000
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WHEREAS, the City of Carmel-by-the-Sea Police Department is now upgrading its 911 Public Safety Answering Point (PSAP) system software, including upgrades to the geographic information system software for 911 wireless calls; and

WHEREAS, the City must initially fund the installment of the communication information system at a cost of $29,000; and,

WHEREAS, the Carmel Police Department has received approval from the State of
California Department of General Services to be reimbursed within 90 days after the request for reimbursement is submitted.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

1. Authorize the initial funding of the purchase of the 911 geographic information system software in the amount of $29,000 from Account 01-74053, with confirmation from the State Department of General Services that reimbursement will be received within 90 days.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 4th day of January, 2011 by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED:

______________________
SUE McCLOUD, MAYOR

ATTEST:

_____________________
Heidi Burch, City Clerk