HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES AGENDA & MINUTES January 2011

CITY OF CARMEL-BY-THE-SEA
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES
AGENDA
Regular Meeting
Wednesday January 26, 2011 9:00 AM

City Hall
East Side of Monte Verde between Ocean & Seventh Avenues

Martha Mosher, President
Nancy Collins, Vice President
Elisabeth Ungaretti, Treasurer
Robert Irvine

I. Roll Call:

II. Announcements From Board Members and Director

III. Appearances: Anyone wishing to address the Library Board on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak. Matters not appearing on the Library Board agenda will not receive action at this meeting. Presentations will be limited to three minutes, or as established by the Library Board of Trustees.

IV. Approval of Minutes of November 24, 2010 Regular Meeting

V. Orders of Business

A. Receive Report from Carmel Public Library Foundation Regarding CPLF Activities.

B. Receive Report from Local History Librarian Rose McLendon Regarding 2011 Local History Lecture Series.

C. Review Final Harrison Memorial Library Board of Trustees Carmel Public Library Foundation and City of Carmel By-The-Sea Joint Strategic Plan with Changes in Wording Made by City Council.

D. Review Proposed Harrison Memorial Library Signage and Approve Budget Amendment for Sign Expenses.

E. Accept Second Quarter Distribution From Carmel Public Library Foundation in the Amount of $70,000.

F. Receive Draft Fiscal Year 2009-2010 Auditor’s Report.

VI. Librarian’s Report

Food For Fines
Proposed FY 11/12 California State Budget
Statistics

VIII. Treasurer’s Report:

Accept the November 30, 2010 Financial Statement and November 30, 2010 and December 31, 2010 Check Registers.

IX. Adjournment

Any writings or documents provided to a majority of the Harrison Memorial Library Board of Trustees regarding an item on this agenda will be made available for public inspection in the Library Director’s office at the Park Branch library at the corner of Mission and Sixth during normal business hours.

MINUTES
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES
CITY OF CARMEL-BY-THE-SEA
January 26, 2011

I. CALL TO ORDER

The regular meeting of the Harrison Memorial Library Board of Trustees of the City of Carmel-by-the-Sea was held on the above date at 9:00 a.m. President MOSHER called the meeting to order.

II. ROLL CALL Board Members
PRESENT: COLLINS, IRVINE, MOSHER, UNGARETTI
STAFF PRESENT: Janet Cubbage, Library Director
Michaela Galley, Library Office Assistant

III. ANNOUNCEMENTS FROM LIBRARY BOARD & DIRECTOR:

IV. APPEARANCES:

V. APPROVAL OF MINUTES:

Board Member COLLINS moved to, approve the minutes with proposed corrections (misspelling of Robert Irvine’s name on page 2) for the November 24, 2011 meeting, seconded by Board Member IRVINE and carried by the following roll call vote:

AYES: COLLINS, IRVINE, MOSHER, UNGARETTI
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

VI. ORDERS OF BUSINESS:

A. Receive Report from Carmel Public Library Foundation Regarding CPLF Activities.

Executive Director Amy Donohue updated the board on CPLF activities, including the annual campaign update. CPLF has raised $69,000 to date. A total of 500 donors have contributed this year. Various mailings have been personalized to targeted donors with positive results. She also reported that the overall income is up from last year and identified grant and sponsorship revenue that has been received. Newsletter will be mailed soon. The CPLF Board President reviewed the Foundation’s strategy for the coming year.

B. Receive Report from Local History Librarian Rose McLendon Regarding 2011 Local History Lecture Series.

Local History Librarian Rose McLendon reviewed the 2011 lecture series. She advised that all four of the lectures will be held at the Park Branch. Two will be held in the morning and two will be held in the evening.

C. Review Final Harrison Memorial Library Board of Trustees Carmel Public Library Foundation and City of Carmel By-The-Sea Joint Strategic Plan with Changes in Wording Made by City Council.

Library Director Janet Cubbage explained to the Board that the changes in wording to the strategic plan have been highlighted in the agenda packet. The Council did approve the plan with the minimal changes.

D. Review Proposed Harrison Memorial Library Signage and Approve Budget Amendment for Sign Expenses.

Ms. Cubbage reviewed the sign design options and price quotes with the Board. The Board agreed on design and dimensions.

Board Member IRVINE moved to, approve a budget amendment in the amount of $1050.00 for sign expenses for the Main Library, seconded by Board Member COLLINS and carried by the following roll call vote:

AYES: COLLINS, IRVINE, MOSHER, UNGARETTI
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

E. Accept Second Quarter Distribution From the Carmel Public Library Foundation in the Amount of $70,000

Board Member COLLINS moved to, accept second quarter distribution from Carmel Public Library Foundation in the amount of $70,000 , seconded by Board Member UNGARETTI and carried by the following roll call vote:

AYES: COLLINS, IRVINE, MOSHER, UNGARETTI
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

F. Receive Draft Fiscal Year 2009-2010 Auditor’s Report.

Janet advised the final draft was being mailed and Board member Irvine noted the omissions regarding the Bradney Fund that he noticed when reviewing the statements.

VII. LIBRARIAN’S REPORT:

Library Director updated the board on the Food for Fines program. She also reviewed California State Budget FY 11/12 proposal to cut 100% of funding to state libraries.

Library Director reviewed monthly statistics

VIII. TREASURERS REPORT:

Board Member IRVINE moved to, accept the November 30, 2010 financial statement and November 30, 2010 and December 31, 2010 check registers, seconded by Board Member COLLINS and carried by the following roll call vote:

AYES: COLLINS, IRVINE, MOSHER, UNGARETTI
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

IX. ADJOURNMENT:

There being no further business to come before the Board, the President declared the meeting adjourned at 9:58 a.m. The next regular meeting is scheduled for February 23, 2011.


Respectfully submitted,


_________________________________________
Michaela Galley, Library Office Assistant


Approved by:


_________________________________________
Martha Mosher, President Harrison Memorial Library Board of Trustees