CITY COUNCIL: Policy Direction on Circulating Request for Proposal (RFP) for Management & Operation of Childrne's Experimental Theatre or Ratify Direction Provided to City Administrator at 2 November 2010 City Council Meeting

Meeting Date: February 1, 2011
Prepared by: Rich Guillen

City Council
Agenda Item Summary

Name: Receive report, provide policy direction on circulating a Request for Proposal (RFP) for the management and operation of the Children’s Experimental Theater, or ratify the direction provided to the City Administrator at the November 2, 2010 City Council meeting to negotiate a lease with Pacific Repertory Theater.

Description: At its November 2, 2010 meeting, the Council received a staff report and public testimony on the management and operation of the Children’s Experimental Theater (CET). For the past several years the CET has used the indoor theater at the Forest Theater as its performance venue.
Included in the November 2nd agenda packet was a letter and proposal from Pacific Repertory Theater (PacRep) to lease the indoor theater and continue the tradition of the CET through its School of Dramatic Arts (SoDA) Program. PacRep representatives attended this meeting to provide input and answer questions from the Council on its proposal.

Contained in the November 2nd staff report (see attached) was a brief discussion on circulating an RFP for the lease of the indoor theater and also a proposed alternate course of action, to direct staff to negotiate a lease with PacRep. Subsequently, on November 15, 2010, the Forest Theater Guild submitted a proposal to lease and operate the indoor theater. A copy of this proposal is attached.

Overall Cost:
City Funds: N/A
Grant Funds: N/A

Staff Recommendation: Staff requests that the Council review this proposal and provide direction on whether to circulate a Request for Proposal (RFP) for the management and operation of the Children’s Experimental Theater, or to ratify the direction provided to the City Administrator at the November 2, 2010 City Council meeting to negotiate a lease with Pacific Repertory Theater.

Important Considerations: None

Decision Record: At its November 2, 2010 meeting, Council directed the City Administrator to negotiate a lease with Pacific Repertory Theater for use of the indoor theater.

Reviewed by:

______________________________ _________________
Rich Guillen, City Administrator Date

CITY OF CARMEL-BY-THE-SEA
STAFF REPORT
TO: MAYOR McCLOUD AND COUNCIL MEMBERS
FROM: RICH GUILLEN, CITY ADMINISTRATOR
DATE: FEBRUARY 1, 2011
SUBJECT: RECEIVE REPORT, PROVIDE POLICY DIRECTION ON CIRCULATING A REQUEST FOR PROPOSAL (RFP) FOR THE MANAGEMENT AND OPERATION OF THE
CHILDREN’S EXPERIMENTAL THEATER, OR RATIFY THE DIRECTION PROVIDED TO THE CITY ADMINISTRATOR AT THE NOVEMBER 2, 2010 CITY COUNCIL MEETING TO NEGOTIATE A LEASE WITH PACIFIC REPERTORY THEATER

RECOMMENDATION
Provide policy direction or ratify the Council direction to have the City Administrator negotiate a lease with Pacific Repertory Theater for the indoor theater at the Forest Theater.

BACKGROUND
At its November 2, 2010 meeting, the Council received a staff report and public testimony on the management and operation of the Children’s Experimental Theater (CET). The CET over the past several years used the indoor theater at the Forest Theater as its performance venue.

Included in the agenda packet at the November 2nd meeting was a letter and proposal from Pacific Repertory Theater (PacRep) to lease the indoor theater and continue the tradition of the CET through its School of Dramatic Arts (SoDA) Program. Its proposal is attached. PacRep representatives were at this meeting and provided input and answered questions from the Council on its proposal.

Contained in the November 2nd staff report (see attached) was a brief discussion on circulating an RFP for the lease of the indoor theater. Also contained in this staff report was a proposed alternate course of action, to direct staff to negotiate a lease with PacRep.

Subsequently, on November 15, 2010, a proposal was submitted by the Forest Theater Guild for the lease and operation of the indoor theater. A copy of its proposal is attached.

Since this information was unavailable to the Council at its November 2nd meeting, staff requests that the Council review this proposal and provide direction as stated under the recommendation above.