COMMUNITY ACTIVITIES & CULTURAL COMMISSION AGENDA & MINUTES February 2011

CITY OF CARMEL-BY-THE-SEA
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
AGENDA
Regular Meeting
Tuesday February 8, 2011 9:30 AM

City Hall
East Side Monte Verde between Ocean and Seventh Avenues

I. Roll Call-Clyde Klaumann, Dixie Dixon, Donna Jett, Conrad Kohrs, Ruth Rachel

II. Pledge of Allegiance

III. Appearances

Anyone wishing to address the Commission on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak. Matters not appearing on the Community Activities & Cultural Commission agenda will not receive action at this meeting. Presentation will be limited to three minutes, or as established by the Community Activities & Cultural Commission.

IV. Approval of minutes for the meeting of November 9, 2010.

V. Orders of Business

A. Consideration of 2011 Carmel Bach Festival at Devendorf Park; Doug Mueller

B. Further Review of Special Event Permit

C. Review and Discuss Volunteer List

D. Discuss 2011 Goals & Objectives

VI. Announcements from the Chair and/or Commissioners

VII. Announcements from the Assistant City Administrator – Receive and Discuss Reports, provide direction as necessary.

• Special Event Permits
 15th Annual Breakfast with the Bunny & Bunnyland: Sat., Apr. 23, 2011, 8:30 a.m.
 18th Annual Carmel Art Festival, May 12-15, 2011
 31st Annual Surf-About Contest, TBD
 Memorial Day Ceremony, Mon., May 31, 2011, 11:00 a.m.
 4th of July Celebration, Mon., July 4, 2011, Devendorf Park 12:00 Noon
 4th Annual Carmel-by-the-Sea Concours on the Avenue, Aug. 16, 2011, Time: TBD
 Concours d’Elegance Vintage Car Parade & Display, Thurs., Aug. 18, 2010, 11:30 a.m.
 PG Auto Rally, Fri., Aug. 19, 2010, 6:00 p.m.
 51st Annual Sandcastle Contest, TBD
 Carmel High Homecoming Parade, Fri., Sept. 30, 2011, 3:00 PM/Ocean Ave.
 3rd Annual Carmel Art & Film Festival, Oct. 6-9, 2011, Various locations
 95th City Birthday Party & Halloween Parade, Oct. 29, 2011, 11:00 AM/12 Noon Lunch
 Veteran’s Day Ceremony, Fri., Nov. 11, 2011, 11:00 a.m., Devendorf Park
 41st Annual Homecrafters’ Marketplace, Sat., Nov. 19, 2011, Sunset Center
 Holiday Tree Lighting, Fri., Dec. 2, 2011, 4:30 p.m.

Future Agenda Items

IX. Adjournment

The next regular meeting of the Community Activities & Cultural Commission Is Tuesday, March 8, 2011 at 9:30 AM

Any writings or documents provided to a majority of the Community Activities & Cultural Commission regarding any item on this agenda will be made available for public inspection by calling the Community Services Department at 831/620.2020.

MINUTES
COMMUNITY ACTIVITIES & CULTURAL COMMISSION
CITY OF CARMEL-BY-THE-SEA
FEBRUARY 08, 2011

I. CALL TO ORDER AND ROLL CALL
PRESENT: Commission Members Klaumann, Jett, Dixon, Rachel, Kohns
ABSENT:
STAFF PRESENT: Heidi Burch, Assistant City Administrator
Cindi Lopez-Frincke, Community Services Assistant
Sarah Gunter, Community Services Assistant

II. PLEDGE OF ALLEGIANCE

Members of the audience joined Commission Members in the pledge of allegiance.

III. APPEARANCES

None.

IV. APPROVAL OF MINUTES

Commissioner DIXON moved ratification of the minutes as amended from the January 11 2011 meeting seconded by Commissioner RACHEL and carried by the following roll call vote:

AYES: KLAUMANN, JETT, DIXON, RACHEL, KOHRS
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

V. ORDERS OF BUSINESS

A. Consideration of 2011 Carmel Bach Festival at Devendorf Park: Doug Mueller

Doug Mueller presented the Commission his proposal and layout for the opening night of the 2011 Carmel Bach Festival at Devendorf Park to coincide with the live event at Sunset Center on July 16, 2011. Mr. Mueller stated that he is waiting to receive financial grants and will notify Cindi Lopez-Frincke, Community Services Assistant, of when the grant money is received. Upon notification that the grant is received the matter will be presented to the City Council.

After discussion the Commission unanimously agreed to recommend this event go forward to the City Council.

B. Further Review of Special Event Permit

This item was continued to Tuesday, March 8, 2011 Commission meeting.

C. Review and Discuss Volunteer List

This item was continued to Tuesday, March 8, 2011 Commission meeting.

D. Discuss 2011 Goals & Objectives

After further discussion, a Motion was made by Commissioner DIXON and seconded by Commissioner RACHEL to resubmit the 2010/2011 Goals and Objectives to the City Council for the 2011/2012 budget.

The Commission unanimously agreed to recommend this event proceed to the City Council.

VI. ANNOUNCEMENTS FROM THE CHAIR AND/OR COMMISSIONERS

Commissioner JETT detailed the history and accomplishments of the Carmel Woman’s Club.

VII. ANNOUNCEMENTS FROM THE ASSISTANT CITY ADMINISTRATOR-RECEIVE AND DISCUSS REPORTS, PROVIDE DIRECTION AS NECESSARY.
None

VIII. FUTURE AGENDA ITEMS

A. Further Review of Special Event Permit: Continued from Jan. 11, 2011.

B. Review and Discuss Volunteer Lists: Continued from Jan. 11, 2011
C. Tour of Vista Lobos Community Room
IX. ADJOURNMENT

There being no further business to come before the Commission, Chair Klaumann adjourned the meeting at 10.04 a.m.


Respectfully submitted,


___________________________________________
Cindi Lopez-Frincke, Community Services Assistant

ATTEST:

_______________________________________
Clyde Klaumann, Chair of the Commission