HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES AGENDA & MINUTES May 2011

CITY OF CARMEL-BY-THE-SEA
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES
AGENDA
Regular Meeting
Wednesday May 25, 2011 9:00 AM

City Hall
East Side of Monte Verde between Ocean & Seventh Avenues

Martha Mosher, President
Nancy Collins, Vice President
Robert Irvine
Niels Reimers
Elisabeth Ungaretti, Treasurer

I. Roll Call

II. Announcements From Board Members and Director

III. Appearances

Anyone wishing to address the Library Board on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak.

Matters not appearing on the Library Board agenda will not receive action at this meeting. Presentations will be limited to three minutes, or as established by the Library Board of Trustees

IV. Approval of Minutes of April 27, 2011 Regular Meeting

V. Orders of Business

A. Accept $15,000 from Carmel Public Library Foundation for Local History / Youth I-Cell

Grant From CPLF Donor Marcia DeVoe and Receive Report From Local History Librarian Rose McLendon on I-Cell Technology

A. Receive Report From the Carmel Public Library Foundation Regarding CPLF
Activities

B. Accept Annual Gift in the Amount of $23,000 From Friends of Harrison Memorial Library

C. Approve Letters of Thanks to Friends of Harrison Memorial Library and Carmel Public Library Foundation

VI. Librarian’s Report

Resignation of Local History Librarian Rose McLendon
Update on Migration to Koha Open Source System
Statistics

VII. Treasurer’s Report: Accept March 31, 2011 and April 30, 2011

Financial Statements and April 30, 2011 Check Register

VIII. Adjournment

MINUTES
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES
CITY OF CARMEL-BY-THE-SEA
May 25, 2011

I. CALL TO ORDER

The regular meeting of the Harrison Memorial Library Board of Trustees of the City of Carmel-by-the-Sea was held on the above date at 9:00 a.m. President MOSHER called the meeting to order.

II. ROLL CALL Board Members
PRESENT: COLLINS, IRVINE, MOSHER, REIMERS
ABSENT: UNGARETTI
STAFF PRESENT: Carolina Lopez, Library Office Assistant-new hire

III. ANNOUNCEMENTS FROM LIBRARY BOARD & DIRECTOR:

Board President MOSHER commented on the information she received regarding the insurance for the artwork being loaned to Monterey Museum of Art. She also mentioned the Monterey Herald Newspaper article about Beverly Clearly recently and announced that on her birthday it was “Drop everything and read day”.

Audience member Jean Grace expressed gratitude for Michaela’s service to the library.


IV. APPEARANCES:

V. APPROVAL OF MINUTES:

Board Member REIMERS moved to, approve the minutes of the April, 27 2011 regular meeting, seconded by Board Member UNGARETTI and carried by the following roll call vote:

AYES: MOSHER, IRVINE, REIMERS
NOES: NONE
ABSENT: UNGARETTI
ABSTAIN: NONE

VI. ORDERS OF BUSINESS:

A. Receive Report from Carmel Public Library Foundation Regarding CPLF Activities.

CPLF Director Amy Donohue updated the Board on the Annual Campaign. She also mentioned that the Foundation’s grant progress is on budget. She included details regarding received grants, pending proposals and new grants. She distributed flyers for upcoming Arts and Literary series events. She updated the Board regarding the Sterling Circle donors and Newsletter Donors.

CPLF Board President Peter Mollman also commented on the Sterling Circle progress. He also spoke regarding the five-year plan with the City regarding CPLF funding.

B. Consideration of Request to Authorize New Library Office Assistant to Approve Invoices and Make Local Agency Investment Fund Transfers.

Board Member MOSHER moved to, authorize new library office assistant to approve invoices and make local agency investment fund transfers , seconded by Board Member COLLINS and carried by the following roll call vote:

AYES: COLLINS, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: IRVINE
ABSTAIN: NONE

C. Consideration of Request to close the library Monday, May 16, 2011 for all staff training on new library System and Saturday, June 18, 2011 for Migrating Sirsi Data to New Library system.

Board Member REIMERS moved to, close the library Monday, May 16, 2011 for all staff training on new library system and Saturday, June 18, 2011 for migrating Sirsi data to new library system, seconded by Board Member COLLINS and carried by the following roll call vote:

AYES: COLLINS, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: IRVINE
ABSTAIN: NONE

D. Accept Anonymous Restricted Gift of $1,000 for Children’s Books

Board Member MOSHER moved to, accept anonymous restricted gift of $1,000 for Children’s Books seconded by Board Member UNGARETTI and carried by the following roll call vote:

AYES: COLLINS, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: IRVINE
ABSTAIN: NONE


E. Accept Carmel Public Library Foundation Third Quarter Distribution in the Amount of $70,000.

Board Member UNGARETTI moved to, accept Carmel Public Library Foundation third quarter distribution in the Amount of $70,000, seconded by Board Member REIMERS and carried by the following roll call vote:

AYES: COLLINS, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: IRVINE
ABSTAIN: NONE

VII. LIBRARIAN’S REPORT

Library Director updated the Board regarding the new sign at the Main Library. She also informed the Board about staffing changes and resulting short term change to Local History hours.
She also reviewed monthly statistics.

Audience member Jean Grace spoke about the Outreach program which she volunteers for. She suggested that the Library should advertise the Outreach program and mentioned that many of its users may be able to donate to the Library.

VIII. TREASURERS REPORT:

Board Member MOSHER moved to, accept the February 28, 2011 financial statement and March 31, 2011 check register, seconded by Board Member COLLINS and carried by the following roll call vote:

AYES: COLLINS, MOSHER, REIMERS, UNGARETTI
NOES: NONE
ABSENT: IRVINE
ABSTAIN: NONE

IX. ADJOURNMENT:
There being no further business to come before the Board, the President declared the meeting adjourned at 9:44 a.m. The next regular meeting is scheduled for May 25, 2011.

Respectfully submitted,

________________________________________
Carolina Lopez, Library Office Assistant

Approved by:


_________________________________________
Martha Mosher, President, Harrison Memorial Library Board of Trustees