CITY COUNCIL: AGENDA & MINUTES August 2011

Regular Meeting
Tuesday, August 2, 2011
4:30 p.m., Open Session

Live video streaming available at:
www.ci.carmel.ca.us

Broadcast date
Sunday, August 7, 2011
8:00 a.m., MCAET Channel 26

City Hall
East side of Monte Verde Street between Ocean and Seventh Avenues

Two hearing assistance units are available to the public for meetings held in the Council Chambers

The City Council welcomes your interest and participation. If you want to speak on an agenda item during its review, you may do so when the Mayor opens the item for public comment. Persons are not required to give their names but it is helpful in order that the City Clerk may identify them in the minutes of the meeting. Please keep remarks to a maximum of three (3) minutes, or as otherwise established by the City Council. Always speak into the microphone, as the meeting is recorded on tape.

I. Call to Order

II. Roll Call

III. Pledge of Allegiance

IV. Extraordinary Business
A. Presentation of the Monterey County Police Officers Association Distinguished Service Award to Jeff Watkins and John Hanson.

B. Presentation of the Carmel Heritage Society scholarship award to Jule Muegge.

V. Announcements from Closed Session, from City Council Members and the City Administrator.

A. Announcements from Closed Session.

B. Announcements from City Council members (Council members may ask a question for clarification, make a brief announcement or report on his or her activities).

C. Announcements from City Administrator.

1. Report from Susan Love, organizer of “Run in the Name of Love”.

2. Report from the Carmel Area Wastewater District.

3. Report on the Carmel Police Department bicycle patrol program.

4. Update on provision of fire services.

VI. Public Appearances

Anyone wishing to address the City Council on matters within the jurisdiction of the City and are not on the agenda may do so now. Matters not appearing on the City Council’s agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three (3) minutes, or as otherwise established by the City Council. Persons are not required to give their names, but it is helpful for speakers to state their names in order that the City Clerk may identify them in the minutes of the meeting. Always speak into the microphone, as the meeting is recorded. The City Council Chambers is equipped with a portable microphone for anyone unable to come to the podium. Assisted listening devices are available upon request of the City Clerk. If you need assistance, please advise Heidi Burch as to which item you would like to comment on and the microphone will be brought to you.

VII. Consent Calendar

These matters include routine financial and administrative actions, which are usually approved by a single majority vote. Individual items may be removed from Consent by a member of the Council or the public for discussion and action.

A. Ratify the minutes for the regular meeting of July 12, 2011.

B. Ratify the bills paid for the month of July 2011.

C. Consideration of a Resolution authorizing the expenditure of $1,000 from the Council Discretionary Account for the Suicide Prevention Service of the Central Coast.

D. Consideration of a Resolution authorizing the destruction of certain records in accordance with §34090 et seq. of the Government Code.

VIII. Public Hearings

If you challenge the nature of the proposed action in Court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.

A. Consideration of an appeal of the Planning Commission’s decision to approve Design Study, Demolition Permit and Coastal Development Permit applications for the construction of a new residence located on Mission Street 2 NW of 11th Avenue. The property owner is Domicile Properties, LLC. The appellant is Sherrie Spendlove Gallo, joined by three other neighbors. (Continued from July.)

B. Consideration of an appeal of the Planning Commission’s decision to deny a Design Study application for the installation of vinyl windows on a residence at 3013 Lasuen Drive. The appellant is the property owner Nils Bengtsson.

IX. Ordinances

A. None.

X. Resolutions

A. Consideration of a Resolution amending the employment contract with the City Attorney related to future and past compensation owed by the City.

B. Consideration of a Resolution to adopt a Fire Department Emergency Medical Service Fee.

XI. Orders of Council

A. Scheduling Future City Council meetings – Please Bring Your Calendar.

XII. Adjournment

The next meeting of the City Council will be:
Regular Council Meeting
Tuesday, September 13, 2011*
Council Chambers

Please note: The Council will meet on the second Tuesday because of the Labor Day holiday.

The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) number is 1-800-735-2929.

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at Carmel-by-the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and 7th Avenues, during normal weekday business hours, 8:00 am-5:00 pm

MINUTES
REGULAR CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
August 2, 2011

I. CALL TO ORDER

The regular meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 4:34 p.m. Mayor McCloud called the meeting to order.

II. ROLL CALL

PRESENT: Council Members Burnett, Hazdovac, Sharp, Talmage, and Mayor McCloud
ABSENT: None
STAFF PRESENT: John Goss, Interim City Administrator
Heidi Burch, Asst. City Administrator/City Clerk
Mike Calhoun, Interim Police Chief
Sean Conroy, Planning Services Manager
Marc Wiener, Associate Planner

III. PLEDGE OF ALLEGIANCE

Members of the audience joined the Mayor and Council Members in the Pledge of Allegiance.

IV. EXTRAORDINARY BUSINESS

A. Presentation of the Monterey County Police Officers Association Distinguished Service Award to Jeff Watkins and John Hanson.

Interim Police Chief Mike Calhoun presented the awards.

B. Presentation of the Carmel Heritage Society scholarship award to Jule Muegge.

Dawn Dull, President of the Carmel Heritage Society, and Andrew Swartz, Trustee of the Leidig Trust, presented the scholarship to the 2011 Carmel High School graduate.

V. ANNOUNCEMENTS FROM CLOSED SESSION, FROM COUNCIL MEMBERS AND THE CITY ADMINISTRATOR

A. Announcements from Closed Session.

Interim City Administrator noted there were no announcements from Closed Session.

B. Announcements from City Council members.

Mayor McCloud noted the Concours events for “Car Week,” a forum on desalination at the Monterey Plaza Hotel scheduled for August 23, and an August 12 Coastal Commission meeting in Watsonville related to the drilling of a test slant well for the proposed Regional Water Project.

Council Member Burnett requested that discussion about the Regional Water Project be placed on the next available City Council meeting agenda.

City Attorney Don Freeman spoke on the subject of the water issue and noted that the Project is currently in mediation, said it may be resolved in August, and clarified some issues related to the Cease and Desist Order and the Regional Water Project.

C. Announcements from the City Administrator.

1. Report from Susan Love, organizer of “Run in the Name of Love”.

Susan Love presented a report on the run that was held on June 19. She requested that this be an annual event and that the sound ordinance exception be granted again.

2. Report from the Carmel Area Wastewater District.

Barbara Buikema, General Manager of the Carmel Area Wastewater District
(CAWD), presented a report on the District’s Capital Improvement Plan and gray water usage. CAWD Board Member Ken White extended an invitation to the
Council to tour the facility.

3. Report on the Carmel Police Department bicycle patrol program.

Interim Police Chief Mike Calhoun presented the report and introduced Officer Chris Johnson, one of the two members of the new bicycle patrol program.

4. Update on provision of fire services.

Interim City Administrator John Goss said he will provide a report on this subject at the September 13 meeting.

VI. PUBLIC APPEARANCES

Mayor McCloud opened the meeting to public comment at 5:29 p.m.

Adam Moniz addressed Council regarding today’s Herald article regarding the Regional Water Project.

Katherine Gualtieri gave copies of her book to the members of Council.

Ken Hutchinson, of the Carmel Fire Department, addressed Council regarding the proposed 9/11 monument and noted that the Carmel firefighters would bear the financial cost of installation of the monument, should the City proceed.

Barbara Livingston addressed Council regarding tap water refilling stations.

Hilary Landry, Board Member of the Forest Theater Guild, noted new board members.

CarrieAnne and Lady Hull noted they are new Board Members of the Forest Theater Guild and will assist and lend their expertise to the organization.

Rebecca Barrymore, President of the Forest Theater Guild, noted awards received by the organization.

Ron Kabat addressed Council on illegal immigration.

Meredith Crowell, owner of Linens and Such, noted the need to increase sales from California for sales tax purposes.

Mayor McCloud closed the meeting to public comment at 5:50 p.m.

VII. CONSENT CALENDAR

A. Ratify the minutes for the regular meeting of July 12, 2011.

B. Ratify the bills paid for the month of July 2011.

C. Consideration of a Resolution authorizing the expenditure of $1,000 from the Council Discretionary Account for the Suicide Prevention Service of the Central Coast.

D. Consideration of a Resolution authorizing the destruction of certain records in accordance with §34090 et seq. of the Government Code.

Mayor McCloud opened and closed the meeting to public comment at 5:52 p.m.

Council Member BURNETT moved to approve Consent Agenda Items A-D, as amended, seconded by Council Member SHARP and carried unanimously.

VIII. PUBLIC HEARINGS

A. Consideration of an appeal of the Planning Commission’s decision to approve Design Study, Demolition Permit and Coastal Development Permit applications for the for the construction of a new residence located on Mission Street 2 NW of Avenue. The property owner is Domicile Properties, LLC. The appellant is Sherrie Spendlove Gallo, joined by three other neighbors. (Continued from July).

Associate Planner Marc Wiener presented the staff report.

Sherrie Spendlove Gallo, appellant, addressed Council.

Mayor McCloud opened the meeting to public comment at 6:05 p.m.

Jerry Case, architect for the project, and Ron Kabat and addressed Council.

Mayor McCloud closed the meeting to public comment at 6:11 p.m.

Sherry Spendlove Gallo made final comments to the Council.

Jerry Case answered Council questions.

Council Member BURNETT moved to approve the project with the stipulation that the garage be moved back at least three feet and to recommend that the Planning Commission grant a variance given the trees on the property if the applicant wants to move the garage back so that it is attached to the main house, seconded by Council Member TALMAGE.

Mayor McCLOUD made a substitute motion to approve the project with the garage moved back 6.3 feet and that it be attached to the house and that constraints on the house be the basis for requesting the variance, seconded by Council Member HAZDOVAC. (This motion was subsequently withdrawn)

Fire Chief Andrew Miller answered Council questions.

Council Member TALMAGE made a second substitute motion to approve the project with the garage moved back to the maximum distance allowed by the Fire Code or a minimum of three feet, whichever is greater, seconded by Council Member BURNETT, and carried by the following roll call vote:

AYES: COUNCIL MEMBERS: BURNETT, HAZDOVAC, SHARP, TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE

B. Consideration of an appeal of the Planning Commission’s decision to deny a Design Study application for the installation of vinyl windows on a residence at 3013 Lasuen Drive. The appellant is the property owner Nils Bengtsson.

Mayor McCloud recused herself as she lives near the appeal site.

Associate Planner Marc Wiener presented the staff report.

Vice Mayor Hazdovac noted that although she missed the Council Tour of the property on Monday, she reviewed it on her own today.

Nils Bengsston, appellant, addressed Council.

Carlos Posadas, of Level 5 Construction, builder for the appellant, addressed Council.

Vice Mayor Hazdovac opened the meeting to public comment at 6:48 p.m.

Kristy Downing and Ron Kabat addressed Council.

Vice Mayor Hazdovac closed the meeting to public comment at 6:50 p.m.

Council Member SHARP moved to grant the appeal, seconded by Council Member
HAZDOVAC.

Council Member BURNETT made a substitute motion to grant the appeal with the exception of the two most visible front windows over the garage (which must go back for Planning Commission approval), seconded by Council Member TALMAGE, and carried by the following roll call vote:

AYES: COUNCIL MEMBERS: BURNETT; HAZDOVAC; SHARP &
TALMAGE
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: McCLOUD

IX. ORDINANCES

A. None.

X. RESOLUTIONS

A. Consideration of a Resolution amending the employment contract with the City Attorney related to future and past compensation owed by the City.
City Attorney Don Freeman addressed Council and announced he would leave during Council discussion and deliberations.

As there was need to copy some new material related to this item, Council interrupted discussion of this item and moved ahead with Item X-B.

B. Consideration of a Resolution to adopt a Fire Department Emergency Medical Service Fee.

Interim City Administrator John Goss presented the staff report.

Mayor McCloud opened the meeting to public comment at 7:37 p.m.

Carolyn Hardy; former Fire Chief Bill Hill; Dick Stiles, representing the Carmel Residents Association Board and also as an individual, addressed Council. Pat Sippel, former CalFire Chief Robin Hamelin; Ken Hutchinson; Vice President of the Carmel Professional Firefighters; and Ron Kabat also addressed Council.

Mayor McCloud closed the meeting to public comment at 7:52 p.m.

Council requested that the report on an increased ambulance fee be brought back to Council for its consideration in September.

Council resumed discussion of Item X-A.

City Attorney Freeman answered questions before leaving the room.

Mayor McCloud opened the meeting to public comment at 8:17 p.m.

Kristy Downing, Mike Brown, and Barbara Livingston spoke to the issue.

Mayor McCloud closed the meeting to public comment at 8:24 p.m.

Council Member TALMAGE moved to ratify the City’s PERS contribution made on behalf of City Attorney Don Freeman from March 2, 2004 to April 19, 2007, seconded by Council Member BURNETT and carried by the following roll call vote:

AYES: COUNCIL MEMBERS: BURNETT; HAZDOVAC; SHARP; TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE

Council Member BURNETT moved to deny approval of the amended contract for the City Attorney, to deny authorization of an $87,057.78 transfer from the Legal-Retirement Account for payment owed to the City Attorney for service from April 20, 2007 to July 31, 2011; and to deny authorization of monthly compensation to the City Attorney for services beginning August 1, 2011 to include a monthly cash equivalent of the City’s retirement contribution, seconded by Council Member HAZDOVAC, and carried by the following roll call vote:

AYES: COUNCIL MEMBERS: BURNETT; HAZDOVAC & SHARP
NOES: COUNCIL MEMBERS: TALMAGE & McCLOUD
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE

XI. ORDERS OF COUNCIL

A. Scheduling Future City Council meetings – Please Bring Your Calendar.

XII. ADJOURNMENT

Mayor McCloud declared the meeting adjourned at 8:46 p.m.

Respectfully submitted, ATTEST:


_____________________________ _____________________________
Heidi Burch, City Clerk MAYOR SUE McCLOUD

CITY COUNCIL: AGENDA & MINUTES Tour & Closed Session 1 August 2011

CARMEL-BY-THE-SEA CITY COUNCIL
Tour of Inspection and Closed Session

Monday, August 1, 2011 -- 4:30 p.m.

Council Chambers
East side of Monte Verde Street between Ocean and Seventh Avenues

The City Council will first meet at City Hall on the east side of Monte Verde Street between Ocean and Seventh Avenues.

I. Roll Call, then depart for the Tour of Inspection

1. View the site of an appeal of the Planning Commission’s decision to approve Design Study, Demolition Permit and Coastal Development Permit applications for the construction of a new residence located on Mission Street 2 NW of 11th Avenue. The property owner is Domicile Properties, LLC. The appellant is Sherrie Spendlove Gallo, joined by three other neighbors.

2. View the site of an appeal of the Planning Commission’s decision to deny a Design Study application for the installation of vinyl windows on a residence at 3013 Lasuen Drive. The appellant is the property owner Nils Bengtsson.

II. Adjournment to Closed Session at City Hall
Pursuant to Government Code Section 54956 et seq. of the State of California, the City Council will adjourn to Closed Session to consider the following:

1. Labor Negotiations – Gov’t. Code Section 54957.6(a) Meet and confer with the Carmel-by-the-Sea’s Meyers-Milias Brown Act representative, Interim City Administrator Goss, to give direction regarding labor negotiations with the International Association of Firefighters, Carmel-by-the-Sea Police Officers Association, and LIUNA/UPEC Local 792.

III. Announcements in Open Session (if any).

IV. Adjournment

CITY COUNCIL: Check Register August 2011

City of Carmel by-the-Sea
Check Register
August 2011
Check #--Check Date--Vendor Name--Dist Amt--Exp Acct--Description
122912 8/23/2011 ABACUS $ 7.50 01 31820 0001 BUSINESS LICENSE TAX
Vendor Total -----> $ 7.50

122816 8/9/2011 AFLAC $ 10.00 01 64017 0005 MEDICAL PROGRAM
122816 8/9/2011 AFLAC $ 10.00 01 69017 0005 MEDICAL PROGRAM
122816 8/9/2011 AFLAC $ 10.00 01 72017 0005 MEDICAL PROGRAM
122816 8/9/2011 AFLAC $ 35.00 01 74017 0005 MEDICAL PROGRAM
122816 8/9/2011 AFLAC $ 5 .00 01 76017 0005 MEDICAL PROGRAM
122816 8/9/2011 AFLAC $ 25.00 01 84017 0005 MEDICAL PROGRAM
122913 8/23/2011 AFLAC $ 10.00 01 64017 0005 MEDICAL PROGRAM
122913 8/23/2011 AFLAC $ 10.00 01 69017 0005 MEDICAL PROGRAM
122913 8/23/2011 AFLAC $ 10.00 01 72017 0005 MEDICAL PROGRAM
122913 8/23/2011 AFLAC $ 35.00 01 74017 0005 MEDICAL PROGRAM
122913 8/23/2011 AFLAC $ 5 .00 01 76017 0005 MEDICAL PROGRAM
122913 8/23/2011 AFLAC $ 25.00 01 84017 0005 MEDICAL PROGRAM
Vendor Total -----> $ 190.00

122790 8/2/2011 AILING HOUSE PEST CONTROL $ 60.00 01 70050 OUTSIDE LABOR
122790 8/2/2011 AILING HOUSE PEST CONTROL $ 65.00 01 70050 OUTSIDE LABOR
122790 8/2/2011 AILING HOUSE PEST CONTROL $ 55.00 01 70050 OUTSIDE LABOR
122790 8/2/2011 AILING HOUSE PEST CONTROL $ 175.00 01 70050 OUTSIDE LABOR
122790 8/2/2011 AILING HOUSE PEST CONTROL $ 100.00 01 70050 OUTSIDE LABOR
122874 8/16/2011 AILING HOUSE PEST CONTROL $ 40.00 01 70050 OUTSIDE LABOR
122874 8/16/2011 AILING HOUSE PEST CONTROL $ 44.00 01 70050 OUTSIDE LABOR
122874 8/16/2011 AILING HOUSE PEST CONTROL $ 175.00 01 78050 0007 OUTSIDE LABOR
122937 8/30/2011 AILING HOUSE PEST CONTROL $ 50.00 01 70050 OUTSIDE LABOR
122937 8/30/2011 AILING HOUSE PEST CONTROL $ 80.00 01 70050 OUTSIDE LABOR
122937 8/30/2011 AILING HOUSE PEST CONTROL $ 60.00 01 70050 OUTSIDE LABOR
122937 8/30/2011 AILING HOUSE PEST CONTROL $ 50.00 01 70050 OUTSIDE LABOR
122937 8/30/2011 AILING HOUSE PEST CONTROL $ 65.00 01 70050 OUTSIDE LABOR
Vendor Total -----> $ 1,019.00

122875 8/16/2011 AIRTEC INC $ 542.97 01 70050 OUTSIDE LABOR
Vendor Total -----> $ 542.97
122791 8/2/2011 ALHAMBRA $ 30.90 01 64053 0002 CONTRACTUAL SERVICES
122938 8/30/2011 ALHAMBRA $ 21.37 01 64053 0002 CONTRACTUAL SERVICES
Vendor Total -----> $ 52.27

122817 8/9/2011 ALL AROUND FITNESS, INC. $ 135.00 01 72095 OPERATIONAL SERVICES/SUPPLIES
Vendor Total -----> $ 135.00

122876 8/16/2011 DAWN N. ALMARIO-CASTRO $ 25.86 01 74042 OFFICE MACHINE SUPPLIES
Vendor Total -----> $ 25.86

122818 8/9/2011 AMERICAN MEDICAL RESPONSE $ 23,768.00 01 37899 OTHER REV FROM OTHER AGENCIES
122818 8/17/2011 AMERICAN MEDICAL RESPONSE $ (23,768.00) 01 37899 OTHER REV FROM OTHER AGENCIES
Vendor Total -----> $ -

122914 8/23/2011 RALPH ANDERSEN & ASSOC. $ 376.97 01 67110 PRE-EMPLOYMENT
Vendor Total -----> $ 376.97

122819 8/9/2011 ANDON LAUNDRY SERVICE $ 247.25 01 72053 CONTRACTUAL SERVICES
122915 8/23/2011 ANDON LAUNDRY SERVICE $ 273.50 01 72053 CONTRACTUAL SERVICES
Vendor Total -----> $ 520.75

122820 8/9/2011 AT&T $ 9,990.80 01 88529 P.D. TEL SYST/NETWORK UPGRADES
Vendor Total -----> $ 9 ,990.80
122821 8/9/2011 AT&T $ 928.25 01 64036 TELEPHONE
122821 8/9/2011 AT&T $ 641.91 01 64053 CONTRACTUAL SERVICES
122821 8/9/2011 AT&T $ 351.87 01 65049 EQUIPMENT MAINTENANCE
122821 8/9/2011 AT&T $ 214.39 01 69036 TELEPHONE
122821 8/9/2011 AT&T $ 214.39 01 69036 TELEPHONE
122821 8/9/2011 AT&T $ 358.57 01 72036 TELEPHONE
122821 8/9/2011 AT&T $ 565.40 01 74036 TELEPHONE
122821 8/9/2011 AT&T $ 135.63 01 76036 TELEPHONE
122821 8/9/2011 AT&T $ 15.51 01 82036 TELEPHONE
122821 8/9/2011 AT&T $ (214.39) 01 69036 TELEPHONE
122821 8/9/2011 AT&T $ 16.00 60 81036 TELEPHONE
Vendor Total -----> $ 3,227.53

122822 8/9/2011 AURUM CONS. ENG MTRY BAY $ 332.50 01 89432 PD/YTH CTR GENERATOR
Vendor Total -----> $ 332.50

122916 8/23/2011 BAYSTAR EXPRESS/MARNI $ 321.75 01 64043 OFFICE SUPPLIES
122916 8/23/2011 BAYSTAR EXPRESS/MARNI $ 115.83 01 64043 OFFICE SUPPLIES
122916 8/23/2011 BAYSTAR EXPRESS/MARNI $ 22.52 01 60095 OPERATIONAL SUPPLIES/SERVICES
Vendor Total -----> $ 460.10

122823 8/9/2011 BAY BIKES OF CARMEL $ 3,979.51 50 24050 0537 POLICE BICYCLE PROGRAM
Vendor Total -----> $ 3,979.51

122917 8/23/2011 BOTTEGA VENETA $ 4,536.71 01 31820 BUSINESS LICENSE TAX
122917 8/23/2011 BOTTEGA VENETA $ 50.00 01 31820 0002 BUSINESS LICENSE TAX
122917 8/23/2011 BOTTEGA VENETA $ 50.00 01 31820 0002 BUSINESS LICENSE TAX
122917 8/23/2011 BOTTEGA VENETA $ 3,233.38 01 31820 BUSINESS LICENSE TAX
Vendor Total -----> $ 7,870.09

122824 8/9/2011 BOUND TREE MEDICAL LLC $ 257.24 01 72603 MEDICAL SUPPLIES
Vendor Total -----> $ 257.24

122792 8/2/2011 BROWNSTEIN/HYATT/FARBER/SCHRECK $ 185.48 01 61051 PROFESSIONAL SERVICES
122792 8/2/2011 BROWNSTEIN/HYATT/FARBER/SCHRECK $ 1,910.54 01 61051 PROFESSIONAL SERVICES
122792 8/19/2011 BROWNSTEIN/HYATT/FARBER/SCHRECK $ (185.48) 01 61051 PROFESSIONAL SERVICES
122792 8/19/2011 BROWNSTEIN/HYATT/FARBER/SCHRECK $ (1,910.54) 01 61051 PROFESSIONAL SERVICES
122939 8/30/2011 BROWNSTEIN/HYATT/FARBER/SCHRECK $ 2,257.00 01 61051 PROFESSIONAL SERVICES
122939 8/30/2011 BROWNSTEIN/HYATT/FARBER/SCHRECK $ 424.16 01 61051 PROFESSIONAL SERVICES
Vendor Total -----> $ 2,681.16

122825 8/9/2011 BURGHARDT-DORE ADVERTISING, INC. $ 845.00 01 85200 REGIONAL DESTINATION MARKETING
122825 8/9/2011 BURGHARDT-DORE ADVERTISING, INC. $ 3,058.00 01 85200 REGIONAL DESTINATION MARKETING
122825 8/9/2011 BURGHARDT-DORE ADVERTISING, INC. $ 122.50 01 85200 REGIONAL DESTINATION MARKETING
122825 8/9/2011 BURGHARDT-DORE ADVERTISING, INC. $ 85.00 01 85200 REGIONAL DESTINATION MARKETING
122825 8/9/2011 BURGHARDT-DORE ADVERTISING, INC. $ 1,140.00 01 85200 REGIONAL DESTINATION MARKETING
122825 8/9/2011 BURGHARDT-DORE ADVERTISING, INC. $ 608.13 01 85200 REGIONAL DESTINATION MARKETING
122825 8/9/2011 BURGHARDT-DORE ADVERTISING, INC. $ 1,683.56 01 85200 REGIONAL DESTINATION MARKETING
122825 8/9/2011 BURGHARDT-DORE ADVERTISING, INC. $ 1,400.00 01 85200 REGIONAL DESTINATION MARKETING
122877 8/16/2011 BURGHARDT-DORE ADVERTISING, INC. $ 941.20 01 85200 REGIONAL DESTINATION MARKETING
122877 8/16/2011 BURGHARDT-DORE ADVERTISING, INC. $ 2,353.00 01 85200 REGIONAL DESTINATION MARKETING
122877 8/16/2011 BURGHARDT-DORE ADVERTISING, INC. $ 2,760.00 01 85200 REGIONAL DESTINATION MARKETING
122877 8/16/2011 BURGHARDT-DORE ADVERTISING, INC. $ 4,800.00 01 85200 REGIONAL DESTINATION MARKETING
122877 8/16/2011 BURGHARDT-DORE ADVERTISING, INC. $ 712.50 01 85200 REGIONAL DESTINATION MARKETING
122877 8/16/2011 BURGHARDT-DORE ADVERTISING, INC. $ 775.00 01 85200 REGIONAL DESTINATION MARKETING
Vendor Total -----> $ 21,283.89

122878 8/16/2011 CAL-AM WATER COMPANY $ 27.29 01 78053 CONTRACTUAL SERVICES
122878 8/16/2011 CAL-AM WATER COMPANY $ 439.17 01 76026 UTILITIES
122918 8/23/2011 CAL-AM WATER COMPANY $ 204.33 01 64026 UTILITIES
122918 8/23/2011 CAL-AM WATER COMPANY $ 7,197.76 01 70026 UTILITIES
122918 8/23/2011 CAL-AM WATER COMPANY $ 323.41 01 72026 UTILITIES
122918 8/23/2011 CAL-AM WATER COMPANY $ 142.47 01 74026 UTILITIES
122918 8/23/2011 CAL-AM WATER COMPANY $ 3,162.98 01 76026 UTILITIES
122918 8/23/2011 CAL-AM WATER COMPANY $ 10.53 01 82026 UTILITIES
122918 8/23/2011 CAL-AM WATER COMPANY $ 228.61 01 84026 UTILITIES
122918 8/23/2011 CAL-AM WATER COMPANY $ 143.54 60 81026 UTILITIES
Vendor Total -----> $ 11,880.09

122826 8/9/2011 CALIFORNIA FIRE PROTECTIO INC $ 2,000.00 01 72050 OUTSIDE LABOR
Vendor Total -----> $ 2,000.00

122919 8/23/2011 CALTRONICS BUSINESS SYSTEMS INC $ 119.22 01 69053 0001 CONTRACTUAL SERVICES
Vendor Total -----> $ 119.22

122793 8/2/2011 CARMEL PINE CONE $ 210.00 01 64040 ADVERTISING
122793 8/2/2011 CARMEL PINE CONE $ 118.62 01 69040 ADVERTISING
122920 8/23/2011 CARMEL PINE CONE $ 104.13 01 69040 ADVERTISING
122920 8/23/2011 CARMEL PINE CONE $ 210.00 01 64040 ADVERTISING
Vendor Total -----> $ 642.75

122879 8/16/2011 CARMEL RGN'L FIRE AMBULNC $ 23,768.00 01 37899 OTHER REV FROM OTHER AGENCIES
Vendor Total -----> $ 23,768.00

122827 8/9/2011 CARMEL CHAMBER COMMERCE $ 15,000.00 01 85301 ECON REVITALIZATON PROGRAMS
Vendor Total -----> $ 15,000.00

122794 8/2/2011 CARMEL FIRE PROTCTN ASSOC $ 125.00 50 24050 0418 PLAN CHECK (CONTRACT FIRE EXP)
122828 8/9/2011 CARMEL FIRE PROTCTN ASSOC $ 175.00 50 24050 0418 PLAN CHECK (CONTRACT FIRE EXP)
122921 8/23/2011 CARMEL FIRE PROTCTN ASSOC $ 75.00 50 24050 0418 PLAN CHECK (CONTRACT FIRE EXP)
122921 8/23/2011 CARMEL FIRE PROTCTN ASSOC $ 476.78 01 69051 PROFESSIONAL SERVICES
122921 8/23/2011 CARMEL FIRE PROTCTN ASSOC $ 167.38 01 69051 PROFESSIONAL SERVICES
122921 8/23/2011 CARMEL FIRE PROTCTN ASSOC $ 101.72 01 69051 PROFESSIONAL SERVICES
122921 8/23/2011 CARMEL FIRE PROTCTN ASSOC $ 50.00 01 69051 PROFESSIONAL SERVICES
122921 8/23/2011 CARMEL FIRE PROTCTN ASSOC $ 50.00 01 69051 PROFESSIONAL SERVICES
122921 8/23/2011 CARMEL FIRE PROTCTN ASSOC $ 114.86 01 69051 PROFESSIONAL SERVICES
122921 8/23/2011 CARMEL FIRE PROTCTN ASSOC $ 68.96 01 69051 PROFESSIONAL SERVICES
122921 8/23/2011 CARMEL FIRE PROTCTN ASSOC $ 208.78 01 69051 PROFESSIONAL SERVICES
122940 8/30/2011 CARMEL FIRE PROTCTN ASSOC $ 50.00 01 69051 PROFESSIONAL SERVICES
Vendor Total -----> $ 1,663.48

122880 8/16/2011 CARMEL TOWING & GARAGE $ 27.93 01 76046 FUEL
122880 8/16/2011 CARMEL TOWING & GARAGE $ 22.01 01 76046 FUEL
122880 8/16/2011 CARMEL TOWING & GARAGE $ 25.70 01 76046 FUEL
122880 8/16/2011 CARMEL TOWING & GARAGE $ 24.25 01 76046 FUEL
122880 8/16/2011 CARMEL TOWING & GARAGE $ 22.12 01 76046 FUEL
Vendor Total -----> $ 122.01

122795 8/2/2011 CATERPILLAR FINANCIAL SERVICE CORP $ 3,710.02 01 88578 CATERPILLAR LOADER
Vendor Total -----> $ 3,710.02

122796 8/2/2011 CDW-G GOVERNMENT INC. $ 138.32 01 65045 MATERIALS/SUPPLIES
122796 8/2/2011 CDW-G GOVERNMENT INC. $ 902.45 01 65045 MATERIALS/SUPPLIES
122881 8/16/2011 CDW-G GOVERNMENT INC. $ 2,000.00 01 65045 MATERIALS/SUPPLIES
122881 8/16/2011 CDW-G GOVERNMENT INC. $ 244.00 01 65045 MATERIALS/SUPPLIES
122941 8/30/2011 CDW-G GOVERNMENT INC. $ 84.37 01 65045 MATERIALS/SUPPLIES
Vendor Total -----> $ 3,369.14

122797 8/2/2011 CITY OF MONTEREY $ 21.25 01 76049 0002 EQUIPMENT MAINTENANCE
122829 8/9/2011 CITY OF MONTEREY $ 1,974.86 01 72011 OVERTIME
122829 8/9/2011 CITY OF MONTEREY $ 13,500.00 01 72053 CONTRACTUAL SERVICES
122922 8/23/2011 CITY OF MONTEREY $ 8,980.38 01 72011 OVERTIME
Vendor Total -----> $ 24,476.49

122923 8/23/2011 CITY OF SEASIDE $ 1,279.76 01 76053 0005 CONTRACTUAL SERVICES
Vendor Total -----> $ 1,279.76

122882 8/16/2011 CLEANING MACHINE $ 1,165.00 01 70050 OUTSIDE LABOR
Vendor Total -----> $ 1,165.00

122830 8/9/2011 COASTAL TPA, INC $ 1,001.00 01 74017 0003 MEDICAL PROGRAM
122830 8/9/2011 COASTAL TPA, INC $ 598.00 01 76017 0003 MEDICAL PROGRAM
122830 8/9/2011 COASTAL TPA, INC $ 687.20 01 72017 0003 MEDICAL PROGRAM
122830 8/9/2011 COASTAL TPA, INC $ 304.00 01 69017 0003 MEDICAL PROGRAM
122883 8/16/2011 COASTAL TPA, INC $ 204.50 01 74017 0003 MEDICAL PROGRAM
122883 8/16/2011 COASTAL TPA, INC $ 212.00 01 76017 0003 MEDICAL PROGRAM
122883 8/16/2011 COASTAL TPA, INC $ 220.00 01 84017 0003 MEDICAL PROGRAM
122883 8/16/2011 COASTAL TPA, INC $ 551.80 01 72017 0003 MEDICAL PROGRAM
122883 8/16/2011 COASTAL TPA, INC $ 297.00 01 69017 0003 MEDICAL PROGRAM
122924 8/23/2011 COASTAL TPA, INC $ 43.60 01 60017 0004 MEDICAL PROGRAM
122924 8/23/2011 COASTAL TPA, INC $ 33.70 01 64017 0004 MEDICAL PROGRAM
122924 8/23/2011 COASTAL TPA, INC $ 21.80 01 65017 0004 MEDICAL PROGRAM
122924 8/23/2011 COASTAL TPA, INC $ 32.70 01 67017 0004 MEDICAL PROGRAM
122924 8/23/2011 COASTAL TPA, INC $ 54.50 01 69017 0004 MEDICAL PROGRAM
122924 8/23/2011 COASTAL TPA, INC $ 21.80 01 70017 0004 MEDICAL PROGRAM
122924 8/23/2011 COASTAL TPA, INC $ 120.40 01 72017 0004 MEDICAL PROGRAM
122924 8/23/2011 COASTAL TPA, INC $ 207.10 01 74017 0004 MEDICAL PROGRAM
122924 8/23/2011 COASTAL TPA, INC $ 87.20 01 76017 0004 MEDICAL PROGRAM
122924 8/23/2011 COASTAL TPA, INC $ 21.80 01 78017 0004 MEDICAL PROGRAM
122924 8/23/2011 COASTAL TPA, INC $ 98.10 01 84017 0004 MEDICAL PROGRAM
122924 8/23/2011 COASTAL TPA, INC $ 298.00 01 74017 0003 MEDICAL PROGRAM
122942 8/30/2011 COASTAL TPA, INC $ 145.00 01 74017 0003 MEDICAL PROGRAM
122942 8/30/2011 COASTAL TPA, INC $ 129.60 01 72017 0003 MEDICAL PROGRAM
122942 8/30/2011 COASTAL TPA, INC $ 276.00 01 84017 0003 MEDICAL PROGRAM
122942 8/30/2011 COASTAL TPA, INC $ 193.00 01 64017 0003 MEDICAL PROGRAM
Vendor Total -----> $ 5,859.80

122831 8/9/2011 COLTON, INC. $ 2,977.00 01 89435 FD CAPITAL IMPROVEMENTS
Vendor Total -----> $ 2,977.00

122943 8/30/2011 COLTON HEATING & SHEET METAL, INC. $ 2,977.00 01 89435 FD CAPITAL IMPROVEMENTS
Vendor Total -----> $ 2 ,977.00

122798 8/2/2011 COMCAST $ 164.95 01 65053 CONTRACTUAL SERVICES
122832 8/9/2011 COMCAST $ 68.55 01 65053 CONTRACTUAL SERVICES
122884 8/16/2011 COMCAST $ 3 .26 01 65053 CONTRACTUAL SERVICES
122944 8/30/2011 COMCAST $ 69.74 01 65053 CONTRACTUAL SERVICES
122944 8/30/2011 COMCAST $ 143.82 01 65053 CONTRACTUAL SERVICES
Vendor Total -----> $ 450.32

122945 8/30/2011 CONNEY SAFETY PRODUCTS $ 616.44 01 76057 0001 SAFETY EQUIPMENT
Vendor Total -----> $ 616.44

122833 8/9/2011 JEFFREY CONWAY $ 75.00 01 65053 CONTRACTUAL SERVICES
Vendor Total -----> $ 75.00

122799 8/2/2011 COPIES BY-THE-SEA $ 83.01 01 69039 0001 PRINTING
122799 8/2/2011 COPIES BY-THE-SEA $ 204.68 01 64039 PRINTING
Vendor Total -----> $ 287.69

122800 8/2/2011 CORBIN WILLITS SYSTEM $ 720.79 01 65053 CONTRACTUAL SERVICES
122925 8/23/2011 CORBIN WILLITS SYSTEM $ 720.79 01 64053 0011 CONTRACTUAL SERVICES
Vendor Total -----> $ 1,441.58

122834 8/9/2011 CYPRESS COAST FORD L/M $ 139.95 01 76049 0002 EQUIPMENT MAINTENANCE
122885 8/16/2011 CYPRESS COAST FORD L/M $ 575.67 01 76049 0002 EQUIPMENT MAINTENANCE
Vendor Total -----> $ 715.62

122801 8/2/2011 DADIW ASSOCIATES $ 5,000.00 01 64053 0011 CONTRACTUAL SERVICES
122946 8/30/2011 DADIW ASSOCIATES $ 5,000.00 01 64053 0011 CONTRACTUAL SERVICES
Vendor Total -----> $ 10,000.00

122926 8/23/2011 DAVE CHILDS $ 320.00 01 67100 RECRUITMENT
Vendor Total -----> $ 320.00

122835 8/9/2011 DAVE'S REPAIR SERVICE $ 80.00 01 76050 OUTSIDE LABOR
Vendor Total -----> $ 80.00

122886 8/16/2011 DEPARTMENT OF JUSTICE $ 178.00 50 24050 0534 DEPT OF JUSTICE LIVESCAN FEE
Vendor Total -----> $ 178.00

122836 8/9/2011 DIGITAL PAYMENT TECHNOLOGIES CORP $ 650.59 01 35825 0001 PARKING LOT FEES
122836 8/9/2011 DIGITAL PAYMENT TECHNOLOGIES CORP $ 150.00 01 74053 CONTRACTUAL SERVICES
122836 8/9/2011 DIGITAL PAYMENT TECHNOLOGIES CORP $ 150.00 01 74053 CONTRACTUAL SERVICES
Vendor Total -----> $ 950.59

122887 8/16/2011 DOCUTEC $ 132.48 01 74050 OUTSIDE LABOR
Vendor Total -----> $ 132.48

122837 8/9/2011 KELLY DYER $ 180.00 01 33626 0002 TREE REMOVAL PERMIT
Vendor Total -----> $ 180.00

122802 8/2/2011 RYAN RANCH PRINTERS $ 57.92 01 60095 OPERATIONAL SUPPLIES/SERVICES
Vendor Total -----> $ 57.92

122888 8/16/2011 ED SANTACRUZ JANITORIAL SERVICE $ 900.00 01 74053 CONTRACTUAL SERVICES
Vendor Total -----> $ 900.00

122803 8/2/2011 ELECTRICAL DIST. COMPANY $ 27.79 01 70045 MATERIAL/SUPPLIES
122889 8/16/2011 ELECTRICAL DIST. COMPANY $ 330.87 01 70045 MATERIAL/SUPPLIES
122889 8/16/2011 ELECTRICAL DIST. COMPANY $ 11.75 01 70045 MATERIAL/SUPPLIES
122947 8/30/2011 ELECTRICAL DIST. COMPANY $ 111.54 01 70045 MATERIAL/SUPPLIES
122947 8/30/2011 ELECTRICAL DIST. COMPANY $ 23.60 01 70045 MATERIAL/SUPPLIES
122947 8/30/2011 ELECTRICAL DIST. COMPANY $ 75.06 01 70045 MATERIAL/SUPPLIES
122947 8/30/2011 ELECTRICAL DIST. COMPANY $ 114.15 01 70045 MATERIAL/SUPPLIES
122947 8/30/2011 ELECTRICAL DIST. COMPANY $ 152.34 01 70045 MATERIAL/SUPPLIES
122947 8/30/2011 ELECTRICAL DIST. COMPANY $ 253.41 01 70045 MATERIAL/SUPPLIES
Vendor Total -----> $ 1,100.51

122838 8/9/2011 DDEVANS CONSULTING $ 1,500.00 01 64053 0011 CONTRACTUAL SERVICES
122890 8/16/2011 DDEVANS CONSULTING $ 200.00 01 63053 CONTRACTUAL SERVICES
122890 8/16/2011 DDEVANS CONSULTING $ 200.00 01 63053 CONTRACTUAL SERVICES
122890 8/16/2011 DDEVANS CONSULTING $ 200.00 01 63053 CONTRACTUAL SERVICES
Vendor Total -----> $ 2,100.00

122927 8/23/2011 LESLIE FENTON $ 9 .69 01 64030 0229 TRAINING/BUSINESS EXP.
122927 8/23/2011 LESLIE FENTON $ 72.83 01 64030 0229 TRAINING/BUSINESS EXP.
Vendor Total -----> $ 82.52

122891 8/16/2011 FERGUSON ENTERPRISES,INC.#679 $ 717.55 01 70045 MATERIAL/SUPPLIES
122891 8/16/2011 FERGUSON ENTERPRISES,INC.#679 $ 23.95 01 70045 MATERIAL/SUPPLIES
Vendor Total -----> $ 741.50

122928 8/23/2011 FOREMOST PROMOTIONS $ 460.73 01 72055 COMMUNITY ACTIVITIES
Vendor Total -----> $ 460.73

122839 8/9/2011 FOX WELDING METAL FABRICATORS INC. $ 750.00 01 76050 OUTSIDE LABOR
Vendor Total -----> $ 750.00

122840 8/9/2011 FRANK BRENKWITZ & ASSOC. $ 118.89 01 33405 PLANNING PERMITS
Vendor Total -----> $ 118.89

122841 8/9/2011 GRANITE ROCK COMPANY $ 228.33 01 76045 0001 MATERIALS/SUPPLIES
122841 8/9/2011 GRANITE ROCK COMPANY $ 650.53 01 76045 0001 MATERIALS/SUPPLIES
122841 8/9/2011 GRANITE ROCK COMPANY $ 168.09 01 76045 0001 MATERIALS/SUPPLIES
122841 8/9/2011 GRANITE ROCK COMPANY $ 480.95 01 76045 0001 MATERIALS/SUPPLIES
122841 8/9/2011 GRANITE ROCK COMPANY $ (8.40) 01 76045 0001 MATERIALS/SUPPLIES
122841 8/9/2011 GRANITE ROCK COMPANY $ (4.71) 01 76045 0001 MATERIALS/SUPPLIES
122892 8/16/2011 GRANITE ROCK COMPANY $ 186.01 01 76045 0001 MATERIALS/SUPPLIES
122892 8/16/2011 GRANITE ROCK COMPANY $ 1,525.02 01 76045 0001 MATERIALS/SUPPLIES
122892 8/16/2011 GRANITE ROCK COMPANY $ (14.93) 01 76045 0001 MATERIALS/SUPPLIES
Vendor Total -----> $ 3,210.89

122948 8/30/2011 GRANICUS, INC. $ 521.90 50 24050 0804 PUBLIC EDUC./GOVT ACCESS(PEG)
Vendor Total -----> $ 521.90

122893 8/16/2011 GREEN VALLEY LANDSCAPE INC. $ 1,200.00 01 78053 0005 CONTRACTUAL SERVICES
Vendor Total -----> $ 1,200.00

122804 8/2/2011 GREENSCAPE CALIFORNIA $ 300.00 01 78053 0003 CONTRACTUAL SERVICES
122804 8/2/2011 GREENSCAPE CALIFORNIA $ 325.00 01 78053 0004 CONTRACTUAL SERVICES
122804 8/2/2011 GREENSCAPE CALIFORNIA $ 415.00 01 78053 0006 CONTRACTUAL SERVICES
122804 8/2/2011 GREENSCAPE CALIFORNIA $ 750.00 01 78053 CONTRACTUAL SERVICES
122949 8/30/2011 GREENSCAPE CALIFORNIA $ 300.00 01 78053 0003 CONTRACTUAL SERVICES
122949 8/30/2011 GREENSCAPE CALIFORNIA $ 325.00 01 78053 0004 CONTRACTUAL SERVICES
122949 8/30/2011 GREENSCAPE CALIFORNIA $ 415.00 01 78053 0006 CONTRACTUAL SERVICES
122949 8/30/2011 GREENSCAPE CALIFORNIA $ 750.00 01 78053 CONTRACTUAL SERVICES
122949 8/30/2011 GREENSCAPE CALIFORNIA $ 135.00 01 78045 MATERIAL/SUPPLIES
Vendor Total -----> $ 3,715.00

122805 8/2/2011 GRIGGS NURSERY $ 12.78 01 78045 MATERIAL/SUPPLIES
Vendor Total -----> $ 12.78

122842 8/9/2011 HARDEE INVESTIGATIONS $ 1,125.00 01 74050 OUTSIDE LABOR
Vendor Total -----> $ 1,125.00

122806 8/2/2011 HINDERLITER, DE LLAMAS $ 975.00 01 67053 CONTRACTUAL SERVICES
Vendor Total -----> $ 975.00

122950 8/30/2011 HJW/PHOTO SCIENCE $ 1,200.00 01 69053 CONTRACTUAL SERVICES
122950 8/30/2011 HJW/PHOTO SCIENCE $ 3,500.00 01 89600 DRY WEATHER DIVERSION PROJECT
Vendor Total -----> $ 4,700.00

122951 8/30/2011 JOE HOEFGEN $ 78.66 01 67100 RECRUITMENT
122951 8/30/2011 JOE HOEFGEN $ 102.86 01 67100 RECRUITMENT
Vendor Total -----> $ 181.52

122929 8/23/2011 HOFSAS HOUSE $ 243.00 01 67100 RECRUITMENT
122929 8/23/2011 HOFSAS HOUSE $ 243.00 01 67100 RECRUITMENT
Vendor Total -----> $ 486.00

122807 8/2/2011 IKON OFFICE SOLUTIONS $ 244.90 01 64053 CONTRACTUAL SERVICES
122843 8/9/2011 IKON OFFICE SOLUTIONS $ 79.72 01 72053 CONTRACTUAL SERVICES
122894 8/16/2011 IKON OFFICE SOLUTIONS $ 1,324.99 01 64053 CONTRACTUAL SERVICES
Vendor Total -----> $ 1,649.61

122844 8/9/2011 ROBERT S. JAQUES $ 5,200.00 01 89600 DRY WEATHER DIVERSION PROJECT
122844 8/9/2011 ROBERT S. JAQUES $ 2,025.00 01 89600 DRY WEATHER DIVERSION PROJECT
Vendor Total -----> $ 7,225.00

122808 8/2/2011 JOHN LEY'S TREE SERVICE $ 650.00 01 78050 0002 OUTSIDE LABOR
122808 8/2/2011 JOHN LEY'S TREE SERVICE $ 125.00 01 78050 0003 OUTSIDE LABOR
Vendor Total -----> $ 775.00

122895 8/16/2011 KELLY PRODUCTIONS $ 1,600.00 01 82055 COMMUNITY ACTIVITIES
Vendor Total -----> $ 1,600.00

122845 8/9/2011 KNAPP HARDWARE, INC. $ 41.52 01 76045 MATERIALS/SUPPLIES
122845 8/9/2011 KNAPP HARDWARE, INC. $ (0.72) 01 76045 MATERIALS/SUPPLIES
122896 8/16/2011 KNAPP HARDWARE, INC. $ 17.71 01 70045 MATERIAL/SUPPLIES
Vendor Total -----> $ 58.51

122897 8/16/2011 L-3 COMMUNICATIONS $ 70.74 01 74054 EQUIPMENT/SUPPLIES
Vendor Total -----> $ 70.74

122846 8/9/2011 LIU OF NA $ 205.92 01 65016 RETIREMENT
122846 8/9/2011 LIU OF NA $ 871.20 01 69016 RETIREMENT
122846 8/9/2011 LIU OF NA $ 253.44 01 70016 RETIREMENT
122846 8/9/2011 LIU OF NA $ 1,647.36 01 76016 RETIREMENT
122846 8/9/2011 LIU OF NA $ 205.92 01 78016 RETIREMENT
122846 8/9/2011 LIU OF NA $ 1,709.24 01 21285 LIUNA SUPPL EE RETIREMENT
122846 8/9/2011 LIU OF NA $ 1,135.33 01 84016 RETIREMENT
Vendor Total -----> $ 6,028.41

122952 8/30/2011 MANPOWER $ 742.20 01 78050 OUTSIDE LABOR
122952 8/30/2011 MANPOWER $ 742.20 01 78050 OUTSIDE LABOR
122952 8/30/2011 MANPOWER $ 818.32 01 78050 OUTSIDE LABOR
122952 8/30/2011 MANPOWER $ (76.12) 01 78050 OUTSIDE LABOR
Vendor Total -----> $ 2,226.60

122809 8/2/2011 MARTECH INC $ 380.00 01 65051 PROFESSIONAL SERVICES
122809 8/2/2011 MARTECH INC $ 95.00 01 65051 PROFESSIONAL SERVICES
Vendor Total -----> $ 475.00

122847 8/9/2011 MARTIN'S IRRIGATION $ 131.38 01 76045 MATERIALS/SUPPLIES
Vendor Total -----> $ 131.38

122848 8/9/2011 MARINA BACKFLOW COMPANY $ 225.00 01 76050 OUTSIDE LABOR
Vendor Total -----> $ 225.00

122953 8/30/2011 MIKE'S AUTO BODY $ 1,947.38 01 76049 0002 EQUIPMENT MAINTENANCE
Vendor Total -----> $ 1,947.38

122849 8/9/2011 MISSION UNIFORM SERVICE $ 8 .29 01 76031 CLOTHING EXPENSE
122849 8/9/2011 MISSION UNIFORM SERVICE $ 26.70 01 76053 0002 CONTRACTUAL SERVICES
122849 8/9/2011 MISSION UNIFORM SERVICE $ 25.96 01 76053 0002 CONTRACTUAL SERVICES
122849 8/9/2011 MISSION UNIFORM SERVICE $ 9 .36 01 78031 CLOTHING EXPENSE
122849 8/9/2011 MISSION UNIFORM SERVICE $ 27.44 01 76053 0002 CONTRACTUAL SERVICES
122849 8/9/2011 MISSION UNIFORM SERVICE $ 9 .36 01 78031 CLOTHING EXPENSE
122849 8/9/2011 MISSION UNIFORM SERVICE $ 9 .36 01 78031 CLOTHING EXPENSE
122849 8/9/2011 MISSION UNIFORM SERVICE $ 27.44 01 76053 0002 CONTRACTUAL SERVICES
122849 8/9/2011 MISSION UNIFORM SERVICE $ 9 .36 01 78031 CLOTHING EXPENSE
122849 8/9/2011 MISSION UNIFORM SERVICE $ 73.04 01 76031 CLOTHING EXPENSE
122849 8/9/2011 MISSION UNIFORM SERVICE $ 73.04 01 76031 CLOTHING EXPENSE
122849 8/9/2011 MISSION UNIFORM SERVICE $ 73.04 01 76031 CLOTHING EXPENSE
122849 8/9/2011 MISSION UNIFORM SERVICE $ 73.04 01 76031 CLOTHING EXPENSE
Vendor Total -----> $ 445.43

122850 8/9/2011 MONTEREY TIRE SERVICE $ 703.84 01 76048 TIRES/TUBES
Vendor Total -----> $ 703.84

122851 8/9/2011 COUNTY OF MTRY SHERIFF-CORONER $ 178.35 01 74053 CONTRACTUAL SERVICES
122851 8/9/2011 COUNTY OF MTRY SHERIFF-CORONER $ 1,707.30 01 74053 CONTRACTUAL SERVICES
Vendor Total -----> $ 1,885.65

122930 8/23/2011 MTY REG WASTE MNGT DIST $ 5,000.00 21 38591 BEVERAGE CONTAINER REDEM. GRNT
Vendor Total -----> $ 5,000.00

122852 8/9/2011 MONTEREY POLICE DEPT $ 3,000.00 01 74053 CONTRACTUAL SERVICES
Vendor Total -----> $ 3,000.00

122931 8/23/2011 MONTEREY BAY AREA MANAGERS GROUP $ 20.00 01 64033 DUES/MEMBERSHIPS
Vendor Total -----> $ 20.00

122898 8/16/2011 MTRY COUNTY CONVENTION & VISITORS BUREAU $ 23,844.50 01 20260 TOURISM IMPRVMT DISTRICT PYBLE
122898 8/16/2011 MTRY COUNTY CONVENTION & VISITORS BUREAU $ 346.00 01 20260 TOURISM IMPRVMT DISTRICT PYBLE
122898 8/16/2011 MTRY COUNTY CONVENTION & VISITORS BUREAU $ (238.44) 01 36351 0002 ADMINISTRATIVE SERVICES
122898 8/16/2011 MTRY COUNTY CONVENTION & VISITORS BUREAU $ (3.46) 01 36351 0002 ADMINISTRATIVE SERVICES
Vendor Total -----> $ 23,948.60

122853 8/9/2011 MONTEREY PENINSULA $ 615.00 01 64033 DUES/MEMBERSHIPS
Vendor Total -----> $ 615.00

122854 8/9/2011 MONTEREY COUNTY RECORDER $ 18.00 01 64032 PERMITS,LICENSES & FEES
122954 8/30/2011 MONTEREY COUNTY RECORDER $ 21.00 01 64032 PERMITS,LICENSES & FEES
122954 8/30/2011 MONTEREY COUNTY RECORDER $ 18.00 01 64032 PERMITS,LICENSES & FEES
Vendor Total -----> $ 57.00

122810 8/2/2011 MONTEREY SCULPTURE CENTER $ 775.00 50 24050 0776 LOCAL HISTORY DEPT DONATIONS
Vendor Total -----> $ 775.00

122899 8/16/2011 MONTEREY-SALINAS TRANSIT $ 18,054.68 01 85302 TROLLEY SERVICE
Vendor Total -----> $ 18,054.68

122932 8/23/2011 NAILS BY THE SEA $ 16.47 01 31820 0001 BUSINESS LICENSE TAX
Vendor Total -----> $ 16.47

122855 8/9/2011 NANCY'S MID VLY FLORIST $ 53.63 01 60207 COUNCIL DISCRETIONARY
Vendor Total -----> $ 53.63

122900 8/16/2011 NANCY DODDS GALLERY $ 68.07 01 31820 0001 BUSINESS LICENSE TAX
Vendor Total -----> $ 68.07

122856 8/9/2011 NEILL ENGINEERS CORP. $ 150.00 01 62053 CONTRACTUAL SERVICES
Vendor Total -----> $ 150.00

122955 8/30/2011 NEW IMAGE LANDSCAPE CO. $ 2,937.50 01 78053 0002 CONTRACTUAL SERVICES
Vendor Total -----> $ 2,937.50

122857 8/9/2011 NEXTEL COMMUNICATIONS $ 89.93 01 72036 TELEPHONE
122857 8/9/2011 NEXTEL COMMUNICATIONS $ 94.10 01 64036 TELEPHONE
122857 8/9/2011 NEXTEL COMMUNICATIONS $ 55.23 01 65036 TELEPHONE
122857 8/9/2011 NEXTEL COMMUNICATIONS $ 152.39 01 69036 TELEPHONE
122857 8/9/2011 NEXTEL COMMUNICATIONS $ 55.22 01 70036 TELEPHONE
122857 8/9/2011 NEXTEL COMMUNICATIONS $ 412.42 01 74036 TELEPHONE
122857 8/9/2011 NEXTEL COMMUNICATIONS $ 109.97 01 76036 TELEPHONE
122857 8/9/2011 NEXTEL COMMUNICATIONS $ 27.61 01 78036 TELEPHONE
122857 8/9/2011 NEXTEL COMMUNICATIONS $ 27.61 01 82036 TELEPHONE
Vendor Total -----> $ 1,024.48

122811 8/2/2011 OFFICE DEPOT, INC. $ 48.84 01 82043 OFFICE SUPPLIES
122858 8/9/2011 OFFICE DEPOT, INC. $ 192.30 01 74043 OFFICE SUPPLIES
122858 8/9/2011 OFFICE DEPOT, INC. $ 501.07 01 72042 OFFICE MACHINE SUPPLIES
122858 8/9/2011 OFFICE DEPOT, INC. $ 64.34 01 69042 OFFICE MACHINE SUPPLIES
122858 8/9/2011 OFFICE DEPOT, INC. $ 12.03 01 70044 CUSTODIAL SUPPLIES
122858 8/9/2011 OFFICE DEPOT, INC. $ 54.22 01 76043 OFFICE SUPPLIES
122858 8/9/2011 OFFICE DEPOT, INC. $ 32.15 01 69043 OFFICE SUPPLIES
122901 8/16/2011 OFFICE DEPOT, INC. $ 220.14 01 65049 0002 EQUIPMENT MAINTENANCE
122901 8/16/2011 OFFICE DEPOT, INC. $ 15.35 01 64043 OFFICE SUPPLIES
122901 8/16/2011 OFFICE DEPOT, INC. $ 13.79 01 64043 OFFICE SUPPLIES
122901 8/16/2011 OFFICE DEPOT, INC. $ 46.03 01 64043 OFFICE SUPPLIES
122901 8/16/2011 OFFICE DEPOT, INC. $ 298.53 01 65045 MATERIALS/SUPPLIES
122933 8/23/2011 OFFICE DEPOT, INC. $ 246.66 01 72042 OFFICE MACHINE SUPPLIES
122933 8/23/2011 OFFICE DEPOT, INC. $ 25.72 01 69043 OFFICE SUPPLIES
122933 8/23/2011 OFFICE DEPOT, INC. $ 70.85 01 64043 OFFICE SUPPLIES
122956 8/30/2011 OFFICE DEPOT, INC. $ 25.02 01 64043 OFFICE SUPPLIES
122956 8/30/2011 OFFICE DEPOT, INC. $ 86.28 01 64043 OFFICE SUPPLIES
Vendor Total -----> $ 1,953.32

122859 8/9/2011 ORCHARD SUPPLY $ 132.89 01 76045 MATERIALS/SUPPLIES
122859 8/9/2011 ORCHARD SUPPLY $ 215.48 01 76045 MATERIALS/SUPPLIES
122859 8/9/2011 ORCHARD SUPPLY $ 32.86 01 76045 MATERIALS/SUPPLIES
122859 8/9/2011 ORCHARD SUPPLY $ 41.00 01 76054 TOOLS/EQUIPMENT
Vendor Total -----> $ 422.23

122860 8/9/2011 PACIFIC GAS & ELECTRIC CO $ 619.73 01 64026 UTILITIES
122860 8/9/2011 PACIFIC GAS & ELECTRIC CO $ 94.75 01 64026 UTILITIES
122860 8/9/2011 PACIFIC GAS & ELECTRIC CO $ 756.69 01 72026 UTILITIES
122860 8/9/2011 PACIFIC GAS & ELECTRIC CO $ 3,621.94 01 74026 UTILITIES
122860 8/9/2011 PACIFIC GAS & ELECTRIC CO $ 1,320.37 01 76026 UTILITIES
122860 8/9/2011 PACIFIC GAS & ELECTRIC CO $ 48.27 01 78026 UTILITIES
122860 8/9/2011 PACIFIC GAS & ELECTRIC CO $ 501.49 01 82026 UTILITIES
122860 8/9/2011 PACIFIC GAS & ELECTRIC CO $ 2,061.17 01 84026 UTILITIES
122860 8/9/2011 PACIFIC GAS & ELECTRIC CO $ 531.20 60 81026 UTILITIES
122902 8/16/2011 PACIFIC GAS & ELECTRIC CO $ 27.03 01 76026 UTILITIES
Vendor Total -----> $ 9,582.64

122861 8/9/2011 PENINSULA COMMUNICATIONS $ 215.15 01 74037 RADIO EXPENSE
122903 8/16/2011 PENINSULA COMMUNICATIONS $ 5,610.71 01 88537 POL DEPT RADIO TOWER ANTENNA
122903 8/16/2011 PENINSULA COMMUNICATIONS $ 3,943.15 01 88537 POL DEPT RADIO TOWER ANTENNA
122903 8/16/2011 PENINSULA COMMUNICATIONS $ 471.47 01 88537 POL DEPT RADIO TOWER ANTENNA
Vendor Total -----> $ 10,240.48

122862 8/9/2011 PENINSULA MESSENGER SERVICE $ 4,653.00 01 64204 MAIL SERVICE CONTRACT
Vendor Total -----> $ 4,653.00

122957 8/30/2011 PETTY CASH - RECREATION $ 13.12 01 82055 COMMUNITY ACTIVITIES
122957 8/30/2011 PETTY CASH - RECREATION $ 11.82 01 82055 COMMUNITY ACTIVITIES
Vendor Total -----> $ 24.94

122904 8/16/2011 PROFESSIONAL PROP MAINT $ 7,259.23 01 70053 CONTRACTUAL SERVICES
122904 8/16/2011 PROFESSIONAL PROP MAINT $ 7,259.23 01 70053 CONTRACTUAL SERVICES
Vendor Total -----> $ 14,518.46

122863 8/9/2011 PSTS, INC. $ 515.00 01 76050 OUTSIDE LABOR
Vendor Total -----> $ 515.00

122905 8/16/2011 PUBLIC STORAGE INC $ 386.00 01 67053 CONTRACTUAL SERVICES
Vendor Total -----> $ 386.00

122864 8/9/2011 RANCHO CAR WASH $ 14.71 01 74050 OUTSIDE LABOR
Vendor Total -----> $ 14.71

122958 8/30/2011 RICHARD PETTY ELECTRIC $ 1,440.00 01 70050 OUTSIDE LABOR
Vendor Total -----> $ 1,440.00

122934 8/23/2011 JAN ROEHL $ 1,331.25 01 64051 PROFESSIONAL SERVICES
Vendor Total -----> $ 1,331.25

122812 8/2/2011 ROTO-ROOTER $ 600.00 01 70050 OUTSIDE LABOR
Vendor Total -----> $ 600.00

122906 8/16/2011 SAME DAY SHRED $ 177.50 01 67051 PROFESSIONAL SERVICES
Vendor Total -----> $ 177.50

122935 8/23/2011 SANDPIPER FRAMING COMPANY $ 8 .18 01 31820 0001 BUSINESS LICENSE TAX
Vendor Total -----> $ 8.18

122959 8/30/2011 SERVICEMASTER OF MTY.CO. $ 1,690.00 01 70050 OUTSIDE LABOR
Vendor Total -----> $ 1,690.00

122960 8/30/2011 KAREN SHARP $ 67.93 01 60207 COUNCIL DISCRETIONARY
Vendor Total -----> $ 67.93

122865 8/9/2011 KEN SHEN $ 179.53 01 64030 0240 TRAINING/BUSINESS EXP.
Vendor Total -----> $ 179.53

122866 8/9/2011 SKIPS ONE STOP MONTEREY $ 118.89 01 76047 0001 AUTOMOTIVE PARTS/SUPPLIES
122866 8/9/2011 SKIPS ONE STOP MONTEREY $ 461.46 01 76054 TOOLS/EQUIPMENT
Vendor Total -----> $ 580.35

122867 8/9/2011 STATE OF CALIFORNIA $ 2,800.67 01 89595 0003 * Account Description Not Found *
Vendor Total -----> $ 2,800.67

122868 8/9/2011 SUICIDE PREVENTION $ 1,000.00 01 60207 COUNCIL DISCRETIONARY
Vendor Total -----> $ 1,000.00

122813 8/2/2011 SUNSHINE WINDOW CLEANING $ 1,640.00 01 70050 OUTSIDE LABOR
Vendor Total -----> $ 1,640.00

122936 8/23/2011 THOMSON WEST $ 2,307.49 01 61034 DOCUMENTS/PUBLICATIONS
Vendor Total -----> $ 2,307.49

122869 8/9/2011 T-MOBILE $ 131.60 01 74053 CONTRACTUAL SERVICES
Vendor Total -----> $ 131.60

122870 8/9/2011 TONY'S FRAME SHOP $ 96.53 01 60207 COUNCIL DISCRETIONARY
122907 8/16/2011 TONY'S FRAME SHOP $ 32.75 01 31820 0001 BUSINESS LICENSE TAX
Vendor Total -----> $ 129.28

122961 8/30/2011 TOPE'S TREE SERVICE $ 850.00 01 78050 0004 OUTSIDE LABOR
Vendor Total -----> $ 850.00

122814 8/2/2011 TORO PETROLEUM $ 16,746.57 01 76046 FUEL
122814 8/2/2011 TORO PETROLEUM $ 6,903.79 01 76046 FUEL
Vendor Total -----> $ 23,650.36

122815 8/2/2011 TRISTAR RISK MANAGEMENT $ 1,450.00 01 67424 W/C SELF-FUNDED RUN-OUT CLAIMS
122962 8/30/2011 TRISTAR RISK MANAGEMENT $ 1,450.00 01 67424 W/C SELF-FUNDED RUN-OUT CLAIMS
Vendor Total -----> $ 2,900.00

122871 8/9/2011 TRUCKSIS ENTERPRISES,INC. $ 480.00 01 69053 CONTRACTUAL SERVICES
Vendor Total -----> $ 480.00

122908 8/16/2011 US BANK $ 324.82 01 64030 0221 TRAINING/BUSINESS EXP.
122908 8/16/2011 US BANK $ 126.95 01 65053 CONTRACTUAL SERVICES
122908 8/16/2011 US BANK $ 18.54 01 70045 MATERIAL/SUPPLIES
122908 8/16/2011 US BANK $ 16.11 01 82055 COMMUNITY ACTIVITIES
122908 8/16/2011 US BANK $ 31.94 01 67428 EMPLOYEE RECOGNITION
122908 8/16/2011 US BANK $ 287.83 01 72054 TOOLS/EQUIPMENT/SUPPLIES
122908 8/16/2011 US BANK $ 8 .21 01 78045 MATERIAL/SUPPLIES
122908 8/16/2011 US BANK $ 4,107.83 01 72602 FIRE EQUIPMENT/SUPPLIES
122908 8/16/2011 US BANK $ 44.59 01 74031 CLOTHING EXPENSE
122908 8/16/2011 US BANK $ 169.90 01 65049 EQUIPMENT MAINTENANCE
122908 8/16/2011 US BANK $ 46.21 01 70045 MATERIAL/SUPPLIES
122908 8/16/2011 US BANK $ 298.52 01 82055 COMMUNITY ACTIVITIES
122908 8/16/2011 US BANK $ 39.94 01 64030 TRAINING/BUSINESS EXP.
122908 8/16/2011 US BANK $ 39.00 01 64034 DOCUMENTS/PUBLICATIONS
122908 8/16/2011 US BANK $ 43.06 01 70031 CLOTHING EXPENSE
122908 8/16/2011 US BANK $ 12.96 01 60207 COUNCIL DISCRETIONARY
122908 8/16/2011 US BANK $ 75.70 01 70045 MATERIAL/SUPPLIES
122908 8/16/2011 US BANK $ 25.18 01 64043 OFFICE SUPPLIES
122908 8/16/2011 US BANK $ 43.09 01 70045 MATERIAL/SUPPLIES
122908 8/16/2011 US BANK $ 60.43 01 70031 CLOTHING EXPENSE
Vendor Total -----> $ 5,820.81

122963 8/30/2011 UTILITY SERVICES $ 2,035.00 01 89600 DRY WEATHER DIVERSION PROJECT
Vendor Total -----> $ 2,035.00

122872 8/9/2011 VERIZON WIRELESS $ 45.01 01 69053 CONTRACTUAL SERVICES
122872 8/9/2011 VERIZON WIRELESS $ 38.01 01 72053 CONTRACTUAL SERVICES
122872 8/9/2011 VERIZON WIRELESS $ 76.04 01 74053 CONTRACTUAL SERVICES
122872 8/9/2011 VERIZON WIRELESS $ 133.42 01 65053 CONTRACTUAL SERVICES
122872 8/9/2011 VERIZON WIRELESS $ 34.64 01 60036 TELEPHONE
Vendor Total -----> $ 327.12

122873 8/9/2011 JEFFERY D. WATKINS $ 123.36 01 64030 0242 TRAINING/BUSINESS EXP.
122873 8/9/2011 JEFFERY D. WATKINS $ 115.13 01 64030 0242 TRAINING/BUSINESS EXP.
Vendor Total -----> $ 238.49

122909 8/16/2011 MARC WIENER $ 8 .16 01 64030 0253 TRAINING/BUSINESS EXP.
Vendor Total -----> $ 8.16

122910 8/16/2011 GEORGE & PATRICIA YELLICH $ 1,425.00 01 33405 PLANNING PERMITS
Vendor Total -----> $ 1,425.00

122911 8/16/2011 ZEE MEDICAL SERVICE CO. $ 173.75 01 76057 0004 SAFETY EQUIPMENT

Vendor Total -----> $ 173.75
174 Checks Grand Total -> $ 367,302.01

CITY COUNCIL: Resolution Authorizing Expenditure of $1,000 for Suicide Prevention Service of the Central Coast

City Council
Agenda Item Summary

Name: Consideration of a Resolution authorizing the expenditure of $1,000 from the Council Discretionary Account for the Suicide Prevention Service of the Central Coast.

Description: The Suicide Prevention Service of the Central Coast has requested financial assistance from the City to help fund its community services, which includes a 24-hour multilingual suicide crisis line, education for at-risk youth and adults, and bereavement services for those who have lost a loved one to suicide.

Overall Cost:
City Funds: $1,000 from Council Discretionary Account #01-60207
Grant Funds: N/A

Staff Recommendation: Approve the Resolution.

Important Considerations: Since 1966, the Suicide Prevention Service of the Central Coast has provided a valuable service to residents of Monterey, Santa Cruz and San Benito counties. The program has grown from a handful of volunteers answering phone calls to expand its reach to high-risk groups such as youth, seniors, and suicide survivors for educational outreach and supportive services.

The organization has made presentations and provided one-on-one counseling to groups such as Carmel Middle and High schools, Junipero Serra School, Carmel Adult School and the Carmel Foundation.

Decision Record: The City has contributed $1,000 to this organization since FY 2003-04. In FY 2010-11, these funds were paid from the Council Discretionary Account.

Reviewed by:

_______________________________ __________________
John Goss, Interim City Administrator Date

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2011-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE EXPENDITURE OF $1,000 FROM THE COUNCIL DISCRETIONARY ACCOUNT FOR THE SUICIDE PREVENTION SERVICE OF THE CENTRAL COAST

WHEREAS, the Suicide Prevention Service of the Central Coast is a valuable community resource, serving persons of all ages in Monterey, Santa Cruz and San Benito counties through its crisis line, and educational, bereavement and counseling services; and

WHEREAS, the City has provided annual funding to this organization for the past eight years; and

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

1. Authorize the expenditure of $1,000 from the Council Discretionary Account #01-60207 for the Suicide Prevention Service of the Central Coast.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 2nd day of August 2011, by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED,

___________________________
SUE McCLOUD, MAYOR

ATTEST:

________________________________
Heidi Burch, City Clerk

CITY COUNCIL: Resolution Authorizing Destruction of Certain Records

Meeting Date: August 2, 2011
Prepared by: Molly Laughlin

City Council
Agenda Item Summary
Name: Consideration of a Resolution authorizing the destruction of certain records in accordance with §34090 et seq. of the Government Code.

Description: The City has adopted the City Clerks’ Association of California Local Government Records Retention Guidelines as its records management program. Departments have identified records that are eligible for destruction and are listed in Exhibit “A” attached hereto.

Overall Cost:
City Funds: $150
Grant Funds: N/A

Staff Recommendation: Adopt the Resolution and authorize staff to proceed with the destruction of records.

Important Considerations: Destruction of the records will free up needed document storage space and will aid in streamlining research for documents. The City Attorney has reviewed the list of documents and has authorized their destruction.

Decision Record: In the past five years, Council approved Resolutions 2006-17, 2007-66, 2008-77, 2009-12, 2010-39, 2011-9 and 2011-24 authorizing destruction of documents.

Reviewed by:

________________________________ ______________________
John Goss, Interim City Administrator Date

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2011-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE DESTRUCTION OF CERTAIN RECORDS IN ACCORDANCE WITH §34090 et seq. OF THE GOVERNMENT CODE

WHEREAS, the City of Carmel-by-the-Sea has an ongoing program for the destruction of records in accordance with §34090 et seq. of the Government Code of the State of California; and

WHEREAS, the Government Code states that unless otherwise provided by law, records that are two years old may be destroyed upon consent of the legislative body; and

WHEREAS, it has been determined that certain documents are no longer of value to the organization of the City; and

WHEREAS, sufficient funds have been budgeted for this program in Fiscal Year 2011/2012.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

1. Authorize, in accordance with §34090 et seq. of the Government Code of the State of California, and with the permission of the City Attorney, the destruction of those records described in Exhibit “A”, attached hereto.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA THIS 2nd day of August 2011 by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED:

_______________________________
SUE McCLOUD, MAYOR

ATTEST:

_____________________________
Heidi Burch, City Clerk

CITY COUNCIL: Appeal of Planning Commission's Decision to Approve Design Study, Demolition Permit & Coastal Development Permit Applications for Construction of New Residence

15
Meeting Date: August 2, 2011
Prepared by: Marc Wiener, Associate Planner

City Council
Agenda Item Summary

Name: Consideration of an appeal of the Planning Commission’s decision to approve Design Study, Demolition Permit and Coastal Development Permit applications for the construction of a new residence located on Mission Street 2 NW of Eleventh Avenue. The property owner is Domicile Properties, LLC. The appellant is Sherrie Spendlove Gallo, joined by three neighbors.

Description: The appellants are requesting that the Council overturn the approval of the project. The appellants are generally concerned with the location of the detached garage and the size of the proposed residence.

Staff Recommendation: Deny the appeal and uphold the Planning Commission’s unanimous approval.

Important Considerations: The applicant is unable to develop the middle portion of the lot due to the presence of two significant trees.

Decision Record: On May 11, 2011 the Planning Commission unanimously approved this project.

Attachments:
• Attachment “A” Appeal Application/Appellant Letters
• Attachment “B” Reduction Plans
• Attachment “C” Zoning Code Excerpts

Reviewed by:

_________________________________ _____________________
John Goss, Interim City Administrator Date

CITY OF CARMEL-BY-THE-SEA
STAFF REPORT
TO: MAYOR McCLOUD AND COUNCIL MEMBERS
THROUGH: JOHN GOSS, INTERIM CITY ADMINISTRATOR
FROM: MARC WIENER, ASSOCIATE PLANNER
DATE: AUGUST 2, 2011
SUBJECT: CONSIDERATION OF AN APPEAL OF THE PLANNING COMMISSION’S DECISION TO APPROVE DESIGN STUDY, DEMOLITION PERMIT AND COASTAL DEVELOPMENT PERMIT APPLICATIONS FOR THE CONSTRUCTION OF A NEW RESIDENCE LOCATED ON MISSION STREET 2 NW OF ELEVENTH AVENUE. THE PROPERTY OWNER IS DOMICILE PROPERTIES, LLC. THE APPELLANT IS SHERRIE SPENDLOVE GALLO, JOINED BY THREE NEIGHBORS.

RECOMMENDATION
Deny the appeal and uphold the Planning Commission’s unanimous approval.

BACKGROUND
The project site is located on Mission Street two northwest of Eleventh Avenue and is developed with a small one-story residence. The property contains three significant trees, one of which is located near the center of the lot. A Determination of Ineligibility for listing on the City’s Inventory of Historic Resources was issued on November 8, 2010.

On May 11, 2011 the Planning Commission unanimously approved the construction of a new one-story residence on the subject property. The Planning Commission was presented with opposition letters from three of the appellants at the hearing. However, the Commission determined that the proposed project met the zoning requirements and was consistent with the Design Guidelines.

PROJECT DESCRIPTION
The proposed residence is 1,583 square feet in size with a 217-square-foot detached garage located in the front setback. The applicant is proposing a combination of board and batten siding with stucco. Unclad wood windows and doors are proposed throughout the residence.

PROJECT DATA FOR A 4,000 SQUARE FOOT SITE:
Site Considerations Allowed Existing Proposed
Floor Area 1,800 sf (45%) 587 sf (14.7%) 1,800 sf (45%)
Site Coverage 556 sf (13.9%)* NA 545 sf (13.6%)
Trees (upper/lower) 3/1 trees 2/7 trees 2/3 trees
Ridge Height (1st/2nd) 18/24 ft. NA 17.5 ft.
Plate Height (1st/2nd) 12 ft./18 ft. NA 12 ft.
Setbacks Minimum
Required
Existing Proposed
Front 15 ft. 75 ft. 17 ft.**
Composite Side Yard 10 ft. (25%) 13.5 ft. 10 ft. (25%)
Minimum Side Yard 3 ft. 2 ft. 3 ft.
Rear 3 ft. 1 ft. 6 ft.
* Includes a 4% bonus if 50% of all coverage is permeable or semi-permeable.
**Detached garage located at front property line.

EVALUATION
Basis for Appeal: This approval is being appealed by four neighbors who live within the immediate vicinity of the project. The appeal is led by Sherrie Spendlove Gallo, the neighbor who lives directly to the north of the subject property. Below is a summary of the concerns raised by the appellants with a response by staff.

1. The proposed garage is located too close to the street and presents potential safety issues for those backing out. The neighbor to the north (Sherrie Spendlove Gallo) also feels that the garage will damage her view and access to sunlight.

Response: Design Guideline 6.2 states that “parking facilities that maintain or enhance variety along the street edge are encouraged.” CMC 17.10.030 allows for detached garages and carports to encroach into the front and/or side yard setbacks if certain standards can be met. These include avoiding impacts on significant trees and providing diversity to the streetscape (see Attachment “C” for more information).

The applicant was approved to construct a detached garage located within the front and composite side-yard setbacks. The proposed garage is at the front property line and is located three feet from the northern property line. The garage is detached from the main residence but touches the corner of the front entry porch.

The applicant originally proposed a two-story design that would have placed the garage behind the front setback. The second-story would have been located on the northern side of the property to avoid the trees on the south. After consulting with staff, it was determined that a two-story design would have loomed over the northern neighbor’s outdoor patio and blocked the neighbor’s access to light. As a result, the applicant revised the design to be one-story. The one-story design has a larger footprint than the two-story and places the garage at the front of the property. In staff’s evaluation the onestory design creates much less of an impact than a two-story design.

Staff notes that the applicant is unable to develop the middle portion of the lot due to the presence of two significant trees. The proposed residence is required to maintain a six foot setback from these trees. As a result, pushing the garage further back is not a feasible option without significantly reducing the square footage of the residence or by redesigning the home to be two stories. The Planning Commission did discuss the possibility of pushing the garage back two feet, but determined that it would have negatively altered the design while providing only a minimal benefit to the northern neighbor.

The proposed garage assists the project in avoiding impacts to significant trees and reduces the impact to the northern neighbor by allowing a one-story design. For these reasons staff supports the proposed garage. Additionally, none of the neighboring properties have a detached garage in the front setback. In staff’s evaluation the garage adds to the diversity to the streetscape and is not detrimental to the neighborhood.

With regards to safety, detached garages located in front and side-yards setbacks are fairly common in Carmel and several are approved by the Planning Commission each year. There are no unusual circumstances that make the subject garage less safe than any other detached garage located in the front setback.

2. At 1,800 square feet the proposed residence is too large given the constraints of the site. One neighbor recommended that footprint be reduced, while another neighbor recommended that the height be reduced.

Response: At 1,800 square feet the proposed residence has three bedrooms, two bathrooms, a kitchen, living room, dining room and garage. As evident on the floor plan, all of the rooms are modestly sized and are appropriate for a standard home. In order to push the garage back the applicant would likely have to eliminate either the living room or dining room.

With regards to building height, at the Planning Commission hearing staff noted that the structure appeared relatively tall for a one-story residence. The proposed residence has a ridge height of 17.5 feet with a maximum plate height of 12 feet. Staff recommended that if the Commission was concerned about mass, it could require the plate height to be reduced by one foot. The Planning Commission was supportive of the height because the trees at the front of the property help screen the building mass and because the proposed residence is in scale with other homes in the neighborhood, including the adjacent home to the north.

3. One neighbor is concerned with the appearance of the front window and potential for privacy impacts. This neighbor recommended that the window be reduced in size.

Response: Design Guideline 9.12 states that “the use of a grand entry, oversized entry door or large picture window facing the street is discouraged.”

The proposed window at the front of the residence is eight and-a-half feet tall by seven feet wide. Staff did raise some concern about the window at the Planning Commission hearing. However, the Planning Commission approved the window based on the determination that the scale was appropriate for the residence given that there are very few other windows on the front elevation. Staff notes that the proposed window is also screened by the trees at the front of the property.

4. One neighbor is concerned with the number of trees (five) that are being removed from the property.

Response: There are a total of nine trees on the property. The applicant is proposing to remove five of these trees, all of which are non-significant. As a condition of approval the applicant is required to plant one upper-canopy tree, giving a total of five trees on the property. The City Forester has reviewed the plans and supports the proposed tree removal.

Summary: The proposed residence is one story, presents a simple design and
incorporates the use of wood siding. The applicant has also done a nice job of designing the residence around the three significant trees on the property and redesigned the project early in the planning process to help mitigate the impact on the northern neighbor. For these reasons the Planning Commission determined that the proposed project is consistent with the Guidelines. The Commission considered the concerns that were raised by the neighbors and determined that the project was appropriate. Staff concurs with the Commission.

RECOMMENDATION
Deny the appeal and uphold the Planning Commission’s unanimous approval.

CITY COUNCIL: Appeal of Planning Commission's Decision to Deny Design Study Application for Vinyl Windoew on a Residence

Meeting Date: August 2, 2011
Prepared by: Marc Wiener, Associate Planner

City Council
Agenda Item Summary

Name: Consideration of an appeal of the Planning Commission’s decision to deny a Design Study application for vinyl windows on a residence located at 3013 Lasuen Drive. The appellant is the property owner Nils Bengtsson.
Description: The appellant is requesting that the Council overturn the denial of a Design Study application to replace existing aluminum windows with vinyl windows.

Staff Recommendation: Deny the appeal and uphold the Planning Commission’s unanimous denial.

Important Considerations: Regarding window materials, Design Guideline 9.11 states that “materials other than authentic, unclad wood are appropriate only when it can be demonstrated that the proposed material is more appropriate to the architecture.”

Decision Record: On June 16, 2011 the Planning Commission unanimously voted to deny the application.

Attachments:
• Attachment “A” Appeal Application/Appellant Letter.
• Attachment “B” Photos of the residence.

Reviewed by:


_________________________________ _____________________
John Goss, Interim City Administrator Date

CITY OF CARMEL-BY-THE-SEA
STAFF REPORT
TO: MAYOR McCLOUD AND COUNCIL MEMBERS
THROUGH: JOHN GOSS, INTERIM CITY ADMINISTRATOR
FROM: MARC WIENER, ASSOCIATE PLANNER
DATE: AUGUST 2, 2011
SUBJECT: CONSIDERATION OF AN APPEAL OF THE PLANNING COMMISSION’S DECISION TO DENY A DESIGN STUDY APPLICATION FOR VINYL WINDOWS ON A RESIDENCE LOCATED AT 3013 LASUEN DRIVE. THE APPELLANT IS THE PROPERTY OWNER NILS BENGTSSON

BACKGROUND
The project site is located at 3013 Lasuen Drive and is developed with a stucco clad split level residence. On June 16, 2011 the Planning Commission unanimously denied an application to replace existing aluminum framed windows with double pane vinyl windows. The property owner is appealing the Planning Commission’s decision.

EVALUATION
Basis for Appeal: The appellant is appealing the Planning Commission’s decision for the following reasons:
• The deliberation by the Planning Commission was too short and the property owner did not get a chance to present his case.
• The current windows are not energy efficient and transmit noise from the street.
• The property owner cannot afford unclad wood windows, but would like to
improve the windows and comfort of his home.

Staff Response: Staff notes that the property owner (appellant) was represented by his architect at the Planning Commission meeting. The architect took the full 10 minutes to describe the proposed windows and explain the property owner’s reasons for wanting to replace the existing windows.

The Planning Commission was sympathetic to the property owner’s request to upgrade the windows; however, Carmel has strict design standards that help maintain the character of the community. The Planning Commission determined that the proposed windows did not meet Carmel’s design standards. Generally, the Planning Commission does not consider cost when considering Design Review applications.

Windows: Regarding window materials, Design Guideline 9.11 states that “materials other than authentic, unclad wood are appropriate only when it can be demonstrated that the proposed material is more appropriate to the architecture.” Guideline 9.6 discourages the use of synthetic materials on homes and states that “some new materials may be considered only if they convey a scale and texture similar to that of traditional materials.”

Windows play an important role in maintaining the integrity of architectural design in the City. For most architectural styles in the City, unclad wood windows are the most appropriate. In some instances, such as with old Spanish or Mediterranean style buildings, an alternative material such as steel, would be more appropriate than wood.

The Planning Commission reviewed a sample of the proposed windows and determined that the use of vinyl was inconsistent with the Guidelines and inappropriate for the architectural style of the residence.

Another issue with the windows, which was not addressed at the first meeting, is that the muntin bars (grids) are located between the two panes of glass. Guideline 9.11 states that “divided light windows should appear to be true divided light…removable or internalonly mullion and muntin bars are unacceptable.” A sample of the window will be available at the hearing. Staff concurs with the Planning Commission’s decision.

RECOMMENDATION
Deny the appeal and uphold the Planning Commission’s unanimous denial.

CITY COUNCIL: Resolution Amending Employment Contract with City Attorney related to Future & Back Compensation Owned by City

Meeting Date: August 2, 2011
Prepared by: John Goss

City Council
Agenda Item Summary

Name: Consideration of a Resolution amending the employment contract with the City Attorney related to future and back compensation owed by the City.
Description: The City contracts for municipal legal services with Donald G. Freeman. The legal retainer received by Mr. Freeman is currently $7,500 per month and has been at this level for several years.

Included in his 1984, 1987, 1996, 1997 and 1999 agreements was a provision for the City to contribute towards a retirement plan benefit equivalent to that of other management employees. As a result of that provision, Mr. Freeman paid the employee’s share of PERS coverage, while the City paid the employer’s contribution of this coverage.

The follow-up 2004 agreement between the City and Mr. Freeman inadvertently omitted the provision obligating the City paying his PERS. The City continued paying the employees’ share of his PERS contribution, however, through April 2007.

On April 11, 2007, Mr. Freeman submitted a letter to staff asking that his participation in Carmel’s PERS plan be terminated effective April 19, 2007. By opting out of the City’s retirement plan, it was with the understanding that he would be compensated an equivalent cash amount. It is unclear why the equivalent compensation was never paid to Mr. Freeman, or why a modified contract was never adopted. The proposed amendment
to Mr. Freeman’s current contract corrects this oversight and does three things: (1) ratifies the City’s PERS contributions made on Mr. Freeman’s behalf between 2004 and 2007; (2) adjusts his monthly compensation to add the cash equivalent of not receiving the agreed upon PERS benefit going forward; and (3) retroactively pays the cash amount since Mr. Freeman opted out of PERS in 2007.

Overall Cost:
City Funds: (1) The cost for adjusting Mr. Freeman’s monthly compensation going forward would be 1,462.05, or $17,554.60 annually. (2) The cost of paying Mr. Freeman the cash equivalent of his PERS benefit since he opted out in April 2007 through July 2011 is 69,503.18. (See attached spread sheet).

Grant Funds: N/A

Staff Recommendation: Consider the Resolution. Note: A specific recommendation is not offered due to the Interim City Administrator’s short duration with the City and the lack of direct knowledge regarding the history of this issue.

Important Considerations: The City Attorney’s prior contract included a provision for the City to contribute towards his retirement. When the City Attorney opted out of the retirement plan, his compensation was not adjusted accordingly.

Decision Record: (1) In 1984, 1996, 1997 and 1999 the City Council approved an agreement with Mr. Freeman providing that the City would pay the employer’s share of his PERS benefits; (2) Mr. Freeman and the prior City Administrator indicate that the 2004 agreement inadvertently left out that provision; (3) No subsequent decision has been made ratifying the City Attorney opting out of his retirement plan benefits and replacing
these benefits with cash payments.

Reviewed:

_______________________________ __________________________
John Goss, Interim City Administrator Date

CITY OF CARMEL-BY-THE-SEA
STAFF REPORT
TO: MAYOR McCLOUD AND COUNCIL MEMBERS
FROM: JOHN GOSS, INTERIM CITY ADMINISTRATOR
DATE: AUGUST 2, 2011
SUBJECT: CONSIDERATION OF A RESOLUTION AMENDING THE EMPLOYMENT CONTRACT WITH THE CITY ATTORNEY RELATED TO FUTURE AND BACK COMPENSATION OWED BY THE CITY

BACKGROUND
The City receives municipal legal services from Donald G. Freeman, who serves as the City Attorney under contract. The legal retainer for Mr. Freeman’s services currently is $7,500 per month and has been at this level for several years. Also, Mr. Freeman has a long tenure with the City, having served as the contract City Attorney since 1984.

At issue is a provision in several of Mr. Freeman’s contracts with the City that the Carmel-by-the-Sea would contribute the City’s share of the PERS retirement plan on his behalf. Included in his agreements in 1984, 1987, 1996, 1997, and 1999 was a provision that the City would contribute toward a retirement plan equivalent to that of other management employees. Representative of this language is the 1999 contract in which the City agrees to pay a monthly amount for his services, “…plus inclusion of Attorney in City’s retirement plan…”

A problem occurred in the 2004 agreement when Mr. Freeman requested an increase in his monthly retainer. The new contract language omitted reference to his inclusion in the City’s retirement plan. The previous City Administrator acknowledged that inadvertent omission. In fact, the City continued paying its share of the PERS cost for Mr. Freeman
for over three more years until April 19, 2007.

The City discontinued paying the City Attorney’s PERS expense in response to a letter dated April 11, 2007, from Mr. Freeman to Karen Love, City Finance Specialist. In that letter he requested termination of his participation in the City’s Public Employees Retirement System. By opting out of the City’s retirement plan, the City Attorney indicates that it was with the understanding that he would be compensated an equivalent cash amount. It is unclear why the equivalent cash amount was never paid to Mr.
Freeman, and why a modified contract was never adopted.

It is also represented by Mr. Freeman that he requested several times over the years that this matter be presented to the City Council for resolution. Obviously, this has not occurred.

The resolution attached to this report would accomplish three things:
1. Ratify the City’s PERS contributions made on Mr. Freeman’s behalf between 2004 and 2007;
2. Adjust Mr. Freeman’s monthly contribution to add the cash equivalent of not receiving the PERS benefit going forward; and
3. Retroactively pay the equivalent cash amount since Mr. Freeman opted out of PERS in 2007.

A couple of comments are in order. First, Mr. Freeman indicated that items 2 and 3 are not separable. In other words, he is not interested in receiving the equivalent of this benefit going forward if the retroactive payment since 2007 is not also approved.

Second, whether or not the City Council approves Items 2 and 3, the Council should approve Item 1, ratifying the already paid PERS contribution made from 2004 – 2007.

FISCAL IMPACT
The cost of paying Mr. Freeman the cash equivalent of his PERS benefit since he opted out of Carmel’s retirement plan in April 2007 through July 2011 is 69,503.18, as reflected in the attached spread sheet. If Mr. Freeman’s monthly compensation is adjusted to reflect this payment going forward, the cost would be 1,462.05, or $17,554.60 annually. The cost of both of these expenses in FY 2011-12 would be $87,057.78 ($69,503.18 + $17,554.60). This would require payment from the City’s operating
budget, presumably from the General Fund Reserve. However, if this request is approved, it is suggested that whether or not the Reserve fund is needed and should be used be deferred until after the first quarter budget review recommended in the proposed 2011-12 budget.

RECOMMENDATION

A specific recommendation regarding the retroactive and future payment of the requested benefit is not offered, due to the Interim City Administrator’s short duration with the City and the lack of direct knowledge regarding the history of this issue.

It is recommended, in any event, that the City Council ratify the City’s previous payments of the City Attorney’s retirement plan from 2004 – 2007.

CalPERS Miscellaneous Plan of the City of Carmel-by-the-Sea
Employer Contribution Rate
4/1/07 through 7/31/11
Payroll Mo-Yr Pay Rate PERS Rate ER Contribution Total
Apr 2007 7,500.00 0.17545 1,315.88
May 2007 7,500.00 0.17545 1,315.88
Jun 2007 7,500.00 0.17545 1,315.88
Subtotal $ 22,500.00 $ 3,947.63
Payroll Mo-Yr Pay Rate PERS Rate ER Contribution Total
Jul 2007 7,500.00 0.17545 1,315.88
Aug 2007 7,500.00 0.17545 1,315.88
Sep 2007 7,500.00 0.17545 1,315.88
Oct 2007 7,500.00 0.17545 1,315.88
Nov 2007 7,500.00 0.17545 1,315.88
Dec 2007 7,500.00 0.17545 1,315.88
Jan 2008 7,500.00 0.17545 1,315.88
Feb 2008 7,500.00 0.17545 1,315.88
Mar 2008 7,500.00 0.17545 1,315.88
Apr 2008 7,500.00 0.17545 1,315.88
May 2008 7,500.00 0.17545 1,315.88
Jun 2008 7,500.00 0.17545 1,315.88
Subtotal $ 90,000.00 $ 15,790.50
Payroll Mo-Yr Pay Rate PERS Rate ER Contribution Total
Jul 2008 7,500.00 0.17715 1,328.63
Aug 2008 7,500.00 0.17715 1,328.63
Sep 2008 7,500.00 0.17715 1,328.63
Oct 2008 7,500.00 0.17715 1,328.63
Nov 2008 7,500.00 0.17715 1,328.63
Dec 2008 7,500.00 0.17715 1,328.63
Jan 2009 7,500.00 0.17715 1,328.63
Feb 2009 7,500.00 0.17715 1,328.63
Mar 2009 7,500.00 0.17715 1,328.63
Apr 2009 7,500.00 0.17715 1,328.63
May 2009 7,500.00 0.17715 1,328.63
Jun 2009 7,500.00 0.17715 1,328.63
Subtotal $ 90,000.00 $ 15,943.50
Payroll Mo-Yr Pay Rate PERS Rate ER Contribution Total
Jul 2009 7,500.00 0.18039 1,352.93
Aug 2009 7,500.00 0.18039 1,352.93
Sep 2009 7,500.00 0.18039 1,352.93
Oct 2009 7,500.00 0.18039 1,352.93
Nov 2009 7,500.00 0.18039 1,352.93
Dec 2009 7,500.00 0.18039 1,352.93
Jan 2010 7,500.00 0.18039 1,352.93
Feb 2010 7,500.00 0.18039 1,352.93
Mar 2010 7,500.00 0.18039 1,352.93
Apr 2010 7,500.00 0.18039 1,352.93
May 2010 7,500.00 0.18039 1,352.93
Jun 2010 7,500.00 0.18039 1,352.93
Subtotal $ 90,000.00 $ 16,235.10

CalPERS Miscellaneous Plan of the City of Carmel-by-the-Sea
Employer Contribution Rate
4/1/07 through 7/31/11
Payroll Mo-Yr Pay Rate PERS Rate ER Contribution Total
Jul 2010 7,500.00 0.17916 1,343.70
Aug 2010 7,500.00 0.17916 1,343.70
Sep 2010 7,500.00 0.17916 1,343.70
Oct 2010 7,500.00 0.17916 1,343.70
Nov 2010 7,500.00 0.17916 1,343.70
Dec 2010 7,500.00 0.17916 1,343.70
Jan 2011 7,500.00 0.17916 1,343.70
Feb 2011 7,500.00 0.17916 1,343.70
Mar 2011 7,500.00 0.17916 1,343.70
Apr 2011 7,500.00 0.17916 1,343.70
May 2011 7,500.00 0.17916 1,343.70
Jun 2011 7,500.00 0.17916 1,343.70
Subtotal $ 90,000.00 $ 16,124.40
Payroll Mo-Yr Pay Rate PERS Rate ER Contribution Total
Jul 2011 7,500.00 0.19494 1,462.05
Grand Total $ 390,000.00 $ 69,503.18

EMPLOYMENT AGREEMENT FOR LEGAL SERVICES – AMENDED

THIS AGREEMENT, made and entered into this 2nd day of August, 2011, by and between the CITY OF CARMEL-BY-THE-SEA, hereinafter referred to as “City” and DONALD G. FREEMAN, hereinafter referred to as “Attorney”, both of whom agree to amend the agreement between the City and Attorney, dated March 2, 2004, as follows:

1. The City agrees to hereby amend the 2004 agreement by adding a clause to “B. Compensation,” of that agreement which reads, “…plus inclusion of Attorney in City’s retirement plan…”

2. The Attorney will receive the cash equivalent of the City’s contribution which would have been paid on behalf of the Attorney to the retirement plan when the Attorney opted out of the City’s retirement plan on April 19, 2007 between that date and August 2, 2011;

3. The Attorney will continue to receive the cash equivalent of the City’s contribution paid on behalf of the Attorney to the retirement plan beginning August 2, 2011.

IN WITNESS WHEREOF, the CITY OF CARMEL-BY-THE-SEA has caused this agreement to be signed and executed on its behalf by its Mayor and duly attested to by its City Clerk; and the Attorney has signed and executed this agreement in duplicate originals the day and year first hereinabove written.

CITY OF CARMEL-BY-THE-SEA:


_______________________
Sue McCloud, Mayor

ATTORNEY: ATTEST:

________________________ ___________________________
Donald G. Freeman Heidi Burch
City Attorney Assistant City Administrator/City Clerk

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2011-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AMENDING THE EMPLOYMENT CONTRACT WITH THE CITY ATTORNEY RELATED TO FUTURE AND PAST COMPENSATION OWED BY THE CITY

WHEREAS, the City contracts for municipal legal services with Donald G. Freeman; and

WHEREAS, Donald G. Freeman was compensated for ordinary legal services for a retainer of $7,500 per month plus a contribution towards retirement plan benefits; and

WHEREAS, on April 20, 2007, Donald G. Freeman opted out of the City’s retirement plan benefits with the understanding that he will receive a cash equivalent.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY
OF CARMEL-BY-THE-SEA DOES:

1. Ratify the City’s PERS contribution made on Mr. Freeman’s behalf from
March 2, 2004 to April 19, 2007.
2. Approve the amended contract for the City Attorney.
3. Authorize transfer of $87,057.78 from Account 01-61016 (Legal-Retirement) for payment of money owed for service between April 20, 2007 and July 31, 2011.
4. Authorize adjustment of monthly compensation for services beginning August 1, 2011 to include monthly cash equivalent of City’s retirement contribution.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 2nd day of August 2011, by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED:

_______________________
SUE McCLOUD, MAYOR

ATTEST:

______________________
Heidi Burch, City Clerk

CITY COUNCIL: Resolution to Adopt a Fire Department Emergency Medical Service Fee

Meeting Date: August 2, 2011
Prepared by: John Goss

City Council
Agenda Summary

Name: Consideration of a Resolution to adopt a Fire Department Emergency Medical Service Fee.

Description: This Resolution would establish an Emergency Medical Service Fee to reimburse the City for expenses related to the Fire Department’s response to medical emergencies within the City of Carmel-by-the-Sea.

Overall Cost:
City Funds: N/A
Grant Funds: N/A

Staff Recommendation: Adopt the Resolution.

Important Considerations: This fee would allow the City to obtain reimbursement for Fire Department EMS calls from insurance companies, government health programs, and individuals. This fee would help cover the costs of Fire Department EMS calls. At a fee of $250 per call, which is the low end of the range of this fee collected in other California
cities, it is estimated that the City would obtain an estimated $42,640 in annual revenue to support Fire Department emergency medical services.
Decision Record: The City Council, during its June 2011 budget workshops, indicated an interest in considering the adoption of this fee.

Reviewed by:

________________________________ ________________
John Goss, Interim City Administrator Date

TO: MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: INTERIM CITY ADMINISTRATOR JOHN GOSS
DATE: AUGUST 2, 2011
SUBJECT: CONSIDERATION OF A RESOLUTION TO ADOPT A FIRE DEPARTMENT EMERGENCY MEDICAL SERVICE FEE _____________________________________________________________________

A potential fee for supporting emergency medical services provided by the Carmel Fire Department was suggested in the budget transmittal letter and was discussed during the budget workshops. The proposed fee is called an Emergency Medical Service (EMS) fee.

PURPOSE
The purpose of an EMS fee is to reimburse the City for the expense of its Fire Department in responding to medical emergencies within the City of Carmel-by-the-City. While general tax dollars are used to support the availability of three fire fighters and an engine 24 hours a day, seven days a week, specific service is provided for short periods of time to those who receive emergency medical service. The proposed fee will cover a
portion of this expense.

Part of the rationale for such a fee is that just as general tax dollars should not be required to support ambulance transport services, the response to emergency medical calls by the Fire Department also should not be subsidized by general tax dollars. It should be noted that the City currently is unable to obtain reimbursement for Fire Department EMS calls from insurance companies, government health programs (Medi-Cal), and individuals because there is no fee structure in place. The City can recover the cost of this service by establishing a fee for service and by billing the appropriate agencies.

How Will This Fee Work? When there is a medical emergency in the City of Carmel-by-the-Sea, usually the fire engine with a three-person crew will arrive first on the scene and will begin treatment at the Basic Life Support (BLS) level. All of the City’s fire fighters are certified Emergency Medical Technicians (EMTs) and can perform service at the BLS level. This level of service can include the application of a number of emergency medical skills and services depending upon the situation found at the scene.

These include:
• Evaluate the ill and injured;
• Obtain diagnostic signs including temperature, blood pressure, pulse and
respiration rates, level of consciousness and pupil status;
• Perform CPR, if needed, including the use of mechanical adjuncts to this process;
• Use of different types of adjunctive airway breathing aids, such promoting airways, basic oxygen delivery services, and manual and mechanical ventilating devices designed for pre-hospital use;
• Use of stretchers and body immobilization devices;
• Initial pre-hospital emergency care of trauma;
• Administer oral glucose or sugar solutions;
• Extricate entrapped persons;
• Perform field triage;
• Assist ALS procedures upon arrival and with the direction of a paramedic.

After the Fire Engine with its three-person crew arrives and provides emergency medical care, which can include some or all of the above described services, there may be a need for Advanced Life Support (ALS). This can be provided by the subsequently arriving ambulance which is staffed by paramedic fire fighters. If ALS service is not required, the
fire engine crew will complete medical aid at the scene in a “treat and release” mode.

After the service is rendered, the insurance company and/or Medicare is billed. This billing function would be consolidated with the staff who currently files ambulance charges. It is suggested that the same debt collection agency used by CRFA also be used for these bills. This would promote the efficiency of the billing function and add only an incremental cost to bill collection, with most of that expense absorbed by existing staff.

Amount of the Fee. The cost of providing BLS service is estimated to cost $300 per call. This expense is based on the hourly salary and benefit rate of the three fire fighters plus administrative overhead. There is also included an hourly engine rate based on California Emergency Management Agency’s reimbursement rates. The expense per call is somewhat greater than the proposed $250 per incident fee for this service.

Any resolution adopted by the Council implementing this fee should make it clear that the fee is only for the cost of firefighter time and their engine in responding to and addressing a medical emergency and does not cover the cost of medical supplies, medical equipment, specialized medical radio communication equipment, and the training and certification of first responders. It also does not apply to paramedic ambulances staffed
with at least one paramedic. These expenses cannot be reimbursed by this fee since they are already covered by funds collected and distributed by CSA 74 via a MOU of which Carmel is a signatory. The source of the CSA 74 funds is a $12 parcel tax; therefore a fee cannot be charged to cover these CSA 74 MOU expenses.

As pointed out earlier, this fee will allow the City to recover this expense from insurance and Medi-Cal, with its collection accomplished by the same process and personnel by which ambulance charges are collected.

Comparable Practice. While no cities in Monterey County collect this fee, many cities in the state charge an EMS fee of $250 – $350 per call. In some cities this is called an “assessment fee” but the fire department service is often substantially beyond an initial assessment.

Some of these cities began charging this fee in 1990, so it is not a new concept in municipal finance. Examples of southern California cities which charge this fee include the following:
• Newport Beach
• San Clemente
• Fountain Valley
• Anaheim
• Fullerton
• Orange
• Huntington Beach
• Santa Ana
• Costa Mesa
• Downey
• Compton
• Long Beach

These cities include both Charter and General Law cities. Therefore, there is no requirement that the fee can only be collected by Charter cities. General Law cities like Carmel-by-the-Sea may also can implement this fee.
FireMed. Other cities also offer an additional program, which is not proposed in this report, called FireMed. This is a voluntary subscription service. For an annual membership fee, all people who live at a residence or own and are employed by a business are not charged for the emergency medical response by the fire department. The City can charge the insurance company or Medi-Cal the incurred cost, but this “gap” insurance covers additional costs not covered by insurance or Medi-Cal. This membership program costs as little as $30/year per household or business.

Some cities have extended this membership program to both fire emergency response and ambulance service. In Huntington Beach, for example, this subscription program costs $65/year per household or business. Incredibly this city of slightly more than 200,000 people has an approximately 30% signup rate, producing $1.5 million annually to support its EMS fire response and ambulance programs.

This program is not proposed at this time since many details would need to be examined to determine its feasibility in Carmel-by-the-Sea. The proposed EMS fee could be viewed as Step One in this program, with FireMed as a possible Step Two. Step One, of course, can be accomplished without the need to implement Step Two.

Estimated Revenue. Initially, in Supplemental Budget Memo #2 a rough estimate of revenue from this fee was $92,285. It was pointed out that this was a “rough” estimate, particularly since the EMS incident data would need to be refined. There were more than 800 EMS calls reported in 2010, and a limited number were eliminated as clearly not applicable to this fee (arrival at scene with no victims, for example). But there was a
need to further refine the incident calls to determine which ones were applicable to this fee. This review process has now reduced the number of EMS incident calls to 388 during 2010.

Using this number the estimated revenue from this new fee is a projected $42,640. This is based on 388 calls with a collection rate of .47 which is similar to the rate collected for the local ambulance service as well as other cities with this program. The revenue from this fee is estimated with 388 incidents x $250 x .47 = $45,590 less $2,963 for collection expense = $42,627.

Implementation. Besides the normal steps of setting up the billing process for this fee, it is suggested that, if adopted, implementation of this fee be delayed one month in order to inform the public about the fee.

RECOMMENDATION
It is recommended that the City Council adopt the Resolution implementing a fire department emergency service medical fee.

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2011-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA ESTABLISHING A FIRE DEPARTMENT EMERGENCY MEDICAL SERVICE FEE

WHEREAS, the Carmel-by-the-Sea Fire Department responds to emergency medical service calls; and

WHEREAS, these emergency medical service responses involve specialized medical services ranging from basic medical evaluation and treatment including obtaining diagnostic signs and performing field triage, to performing CPR, using breathing aids and devices, administering oral glucose or sugar solutions, using stretchers and body immobilization devices, and providing initial pre-hospital emergency care of trauma; and

WHEREAS, responding City fire personnel are all trained emergency medical technicians (EMTs) qualified to perform these specialized emergency medical services; and

WHEREAS, the cost of providing this specialized medical service in terms of staff and equipment hours and appropriate overhead is estimated at an average of $300.00 per call; and

WHEREAS, other cities in the State which levy such a fee have established a fee ranging from $250 - $350 per call; and

WHEREAS, emergency medical calls by the Fire Department should not be subsidized by general tax dollars; and

WHEREAS, the establishment of this fee will permit the City to recover this expense from insurance companies and government health programs; and

WHEREAS, this fee does not recover emergency medical expenses related to the cost of medical supplies, medical equipment, specialized medical radio communication equipment, and the training and certification of first responders, or the cost of paramedic ambulances staffed with at least one paramedic;

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA does hereby resolve to:

1. Establish a Fire Department emergency medical service (EMS) fee of $250.00 per call.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 2nd day of August 2011, by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED:

_______________________
SUE McCLOUD, MAYOR

ATTEST:

______________________
Heidi Burch, City Clerk