HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES AGENDA & MINUTES July 2011

CITY OF CARMEL-BY-THE-SEA
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES
AGENDA
Regular Meeting
Wednesday July 27, 2011 9:00 AM

City Hall
East Side of Monte Verde between Ocean & Seventh Avenues

Martha Mosher, President
Nancy Collins, Vice President
Robert Irvine
Niels Reimers
Elisabeth Ungaretti, Treasurer

I. Roll Call

II. Announcements From Board Members and Director

III. Appearances

Anyone wishing to address the Library Board on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak.

Matters not appearing on the Library Board agenda will not receive action at this meeting. Presentations will be limited to three minutes, or as established by the Library Board of Trustees

IV. Approval of Minutes of June 22, 2011 Regular Meeting and the July 13, 2011 special meeting

V. Orders of Business

A. Receive Report From the Carmel Public Library Foundation Regarding CPLF
Activities

B. Accept Carmel Public Library Foundation Fourth Quarter Distribution in the Amount of $70,000

C. Review and Consider Engagement of Audit Services for Fiscal Year 2010/11 through 2012/13

VI. Librarian’s Report

Library Sign Rider Update
Devendorf Collection Digitization Grant
[i]Cell Kiosk Update
Statistics

VII. Treasurer’s Report: Accept May 31, 2011 Financial Statement

VIII. Adjournment

The next meeting will be August 24, 2011 at 9:00 AM

MINUTES
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES
CITY OF CARMEL-BY-THE-SEA
July 27, 2011

I. CALL TO ORDER

The regular meeting of the Harrison Memorial Library Board of Trustees of the City of Carmel-by-the-Sea was held on the above date at 9:00 a.m. Vice President COLLINS called the meeting to order.

II. ROLL CALL Board Members
PRESENT: COLLINS, IRVINE, UNGARETTI
ABSENT: MOSHER, REIMERS
STAFF PRESENT: Janet Bombard, Library Director
Carolina Lopez, Library Office Assistant

III. ANNOUNCEMENTS FROM LIBRARY BOARD & DIRECTOR:

IV. APPEARANCES:

V. APPROVAL OF MINUTES:

Board Member COLLINS moved to, approve the minutes, with amendments, of the July, 22 2011 regular meeting, seconded by Board Member UNGARETTI and carried by the following roll call vote:

AYES: COLLINS, IRVINE, UNGARETTI
NOES: NONE
ABSENT: MOSHER, REIMERS
ABSTAIN: NONE

Board Member IRVINE moved to, approve the minutes, with amendments, of the July, 13 2011 Special Meeting, seconded by Board Member UNGARETTI and carried by the following roll call vote:

AYES: COLLINS, IRVINE, UNGARETTI
NOES: NONE
ABSENT: MOSHER, REIMERS
ABSTAIN: NONE

VI. ORDERS OF BUSINESS:

A. Receive Report From the Carmel Public Library Foundation Regarding CPLF Activities

New Board Members announced for CPLF, the Fall CPFL newsletter is in the works. There are many programs coming up for the fall. Grants were received from Pebble Beach Company Foundation and Monterey Peninsula Foundation.

B. Accept Carmel Public Library Foundation Fourth Quarter Distribution in the Amount of $70,000

Board Member IRVINE moved to, Accept Carmel Public Library Foundation Fourth Quarter Distribution in the Amount of $70,000, seconded by Board Member UNGARETTI and carried by the following roll call vote:

AYES: COLLINS, IRVINE, UNGARETTI
NOES: NONE
ABSENT: MOSHER, REIMERS
ABSTAIN: NONE

C. Review and Consider Engagement of Audit Services for Fiscal Year 2010/11 through 2012/13

Library Director recommended Marcello & Associates as the new company for audit services.

Board Member IRVINE moved to, Engage Marcello & Associates for Audit Services for the Fiscal Years 2010/11 through 2012/13, seconded by Board Member COLLINS and carried by the following roll call vote:

AYES: COLLINS, IRVINE, UNGARETTI
NOES: NONE
ABSENT: MOSHER, REIMERS
ABSTAIN: NONE

VII. LIBRARIAN’S REPORT

Library Director updated the Board about the Library Sign in regards to getting a “rider” to reflect “OPEN/CLOSED”. City Grant writer Jan Roehl received a $12,500 grant for digitizing and copying the Devendorf - Galante Collection. The Board received an update on the [i]Cell project.

VIII. TREASURERS REPORT:

Board Member COLLINS moved to, Accept the May 31, 2011 Financial Statement, seconded by Board Member IRVINE and carried by the following roll call vote:

AYES: COLLINS, IRVINE, UNGARETTI
NOES: NONE
ABSENT: MOSHER, REIMERS
ABSTAIN: NONE

IX. ADJOURNMENT:

There being no further business to come before the Board, the President declared the meeting adjourned at 10:21 a.m. The next regular meeting is scheduled for August 24, 2011.


Respectfully submitted,


________________________________________
Carolina Lopez, Library Office Assistant

Approved by:


_________________________________________
Martha Mosher, President, Harrison Memorial Library Board of Trustees


CITY OF CARMEL-BY-THE-SEA
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES
AGENDA
Special Meeting
Wednesday, July 13, 2011 1:00 p.m.

City Hall
East Side of Monte Verde between Ocean & Seventh Avenues

Martha Mosher, President
Nancy Collins, Vice President
Elizabeth Ungaretti, Treasurer
Bob Irvine
Niels Reimer

I. Roll Call

II. Announcements From Board Members and Director

III. Appearances

Anyone wishing to address the Library Board on items within its jurisdiction may do so now. Please rise, state your name and the matter on which you wish to speak.

Matters not appearing on the Library Board agenda will not receive action at this meeting. Presentations will be limited to three minutes, or as established by the Library Board of Trustees.

IV. Orders of Business

A. Consideration of Requests for Proposal for Fiscal Year 2010/11 Through Fiscal Year 2012/2013 Library Audit and Engagement of Services

V. Adjournment
The next meeting of the Library Board of Trustees will be held on the fourth Wednesday of this month:

Regular Meeting
9:00 a.m.
July 27, 2011
Council Chambers

SPECIAL MEETING MINUTES
HARRISON MEMORIAL LIBRARY BOARD OF TRUSTEES
CITY OF CARMEL-BY-THE-SEA
July 13, 2011

I. CALL TO ORDER

The regular meeting of the Harrison Memorial Library Board of Trustees of the City of Carmel-by-the-Sea was held on the above date at 1:00 p.m. President IRVINE called the meeting to order.

II. ROLL CALL Board Members
PRESENT: COLLINS, IRVINE, MOSHER, REIMERS, UNGARETTI
STAFF PRESENT: Janet Cubbage, Library Director
Michaela Galley, Library Office Assistant

III. ANNOUNCEMENTS FROM LIBRARY BOARD & DIRECTOR:

IV. APPEARANCES:

V. ORDERS OF BUSINESS:

A. Consideration of Requests for Proposal for Fiscal Year 2010/11 Through Fiscal Year 2012/2013 Library Audit and Engagement of Services
After discussion the Board narrowed its choices to two firms, Hayashi & Wayland and Ralph Marcello & Associates. Janet was directed to talk to both firms and come back with a recommendation as to which firm to choose.

Board Member MOSHER moved to, have Janet talk to both firms and come back with a recommendation as to which firm to choose., seconded by Board Member NIELS and carried by the following roll call vote:

AYES: COLLINS, IRVINE, MOSHER, NIELS, UNGARETTI
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE

VI. ADJOURNMENT:

There being no further business to come before the Board, the President declared the meeting adjourned at 1:45 p.m. The next regular meeting is scheduled for July 27, 2011.

Respectfully submitted,

_________________________________________
Carolina Lopez, Library Office Assistant


Approved by:

_________________________________________
Martha Mosher, President Harrison Memorial Library Board of Trustees