CITY COUNCIL: AGENDA & MINUTES September 2011

Regular Meeting
Tuesday, September 13, 2011
4:30 p.m., Open Session

Live video streaming available at:
www.ci.carmel.ca.us

Broadcast date
Sunday, September 18, 2011
8:00 a.m., MCAET Channel 26

City Hall
East side of Monte Verde Street between Ocean and Seventh Avenues

Two hearing assistance units are available to the public for meetings
held in the Council Chambers

The City Council welcomes your interest and participation. If you want to speak on an agenda item during its review, you may do so when the Mayor opens the item for public comment. Persons are not required to give their names but it is helpful in order that the City Clerk may identify them in the minutes of the meeting. Please keep remarks to a maximum of three (3) minutes, or as otherwise established by the City Council. Always speak into the microphone, as the meeting is recorded on tape.

I. Call to Order

II. Roll Call

III. Pledge of Allegiance

IV. Extraordinary Business

A. Fire Department auto extrication training.

V. Announcements from Closed Session, from City Council Members and the City Administrator.

A. Announcements from Closed Session.

B. Announcements from City Council members (Council members may ask a question for clarification, make a brief announcement or report on his or her activities).

C. Announcements from City Administrator.

1. Report from the ad hoc CalPERS Committee.

2. Report on Big Sur International Marathon Economic Impact.

VI. Public Appearances

Anyone wishing to address the City Council on matters within the jurisdiction of the City and are not on the agenda may do so now. Matters not appearing on the City Council’s agenda will not receive action at this meeting but may be referred to staff for a future meeting. Presentations will be limited to three (3) minutes, or as otherwise established by the City Council. Persons are not required to give their names, but it is helpful for speakers to state their names in order that the City Clerk may identify them in the minutes of the meeting. Always speak into the microphone, as the meeting is recorded. The City Council Chambers is equipped with a portable microphone for anyone unable to come to the podium. Assisted listening devices are available upon request of the City Clerk. If you need assistance, please advise Heidi Burch as to which item you would like to comment on and the microphone will be brought to you.

VII. Consent Calendar

These matters include routine financial and administrative actions, which are usually approved by a single majority vote. Individual items may be removed from Consent by a member of the Council or the public for discussion and action.

A. Ratify the minutes for the regular meeting of August 2, 2011.

B. Ratify the bills paid for the month of August 2011.

C. Consideration of a Resolution authorizing City co-sponsorship with the Library Board of Trustees and Carmel Public Library Foundation of the Annual Donor Salute on March 4, 2012 and the Sterling Circle Reception on April 29, 2012.

D.Consideration of a Resolution approving one “free use” day at Sunset Center for the Carmel Music Society’s Youth Program competition in May 2012.

E. Consideration of a Resolution entering into an employment agreement with Jason Stilwell for the position of City Administrator.

F. Consideration of a Resolution approving an agreement for relocation expenses for the City Administrator in the amount of $15,000.

G. Consideration of a Resolution ratifying a Memorandum of Understanding between the City and General Employees Association -LIUNA/UPEC Local 792, AFL-CIO.

H. Consideration of a Resolution authorizing the City Administrator to enter into an agreement with the City of Marina (as lead agency) to apply for a regional Assistance to Firefighters Grant (AFG) to fund the upgrade of existing communications equipment and to purchase a new base station and pagers as part of the Next Generation (NGEN) effort in an amount not to exceed $6,500.

I. Consideration of a Resolution authorizing the establishment of a cooperative purchasing agreement for a grid pruning project and awarding the contract for the project to West Coast Arborists, Inc. in an amount not to exceed $36,979.

VIII. Public Hearings

If you challenge the nature of the proposed action in Court, you may be limited to raising only those issues you or someone else raised at the public hearing described in this notice, or in written correspondence delivered to the City Council at, or prior to, the public hearing.

A. Consideration of an appeal of the Planning Commission’s decision to approve Design Review and Use Permit applications for a new restaurant located on the northeast corner of Mission Street and Seventh Avenue in the Carmel Plaza. The project applicant is David Fink.

IX. Ordinances

A. None.

X. Resolutions

A. Consideration of a Resolution awarding a bid to Monterey Peninsula Engineering (MPE) for the Del Mar Parking Lot Improvements and Tank Replacement Project in the amount of $526,010.

XI. Orders of Council

A. Consideration of a Report concerning the provision of Fire Service.

B. Scheduling Future City Council meetings – Please Bring Your Calendar.

XII. Adjournment

The next meeting of the City Council will be:

Regular Council Meeting
Tuesday, October 4, 2011
Council Chambers

The City of Carmel-by-the-Sea does not discriminate against persons with disabilities. Carmel-by-the-Sea City Hall is an accessible facility. The City of Carmel-by-the-Sea telecommunications device for the Deaf/Speech Impaired (T.D.D.) number is 1-800-735-2929.

Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at Carmel-by-the-Sea City Hall, on the east side of Monte Verde Street, between Ocean and 7th Avenues, during normal weekday business hours, 8:00 am-5:00 pm.

MINUTES
REGULAR CITY COUNCIL MEETING
CITY OF CARMEL-BY-THE-SEA
September 13, 2011
I. CALL TO ORDER

The regular meeting of the City Council of the City of Carmel-by-the-Sea, California, was held on the above date at the stated hour of 4:35 p.m. Mayor McCloud called the meeting to order.

II. ROLL CALL

PRESENT: Council Members Burnett, Hazdovac, Sharp, Talmage and Mayor McCloud
ABSENT: None
STAFF PRESENT: John Goss, Interim City Administrator
Heidi Burch, Asst. City Administrator/City Clerk
Mike Calhoun, Interim Police Chief
Sean Conroy, Planning Services Manager

III. PLEDGE OF ALLEGIANCE

Members of the audience joined the Mayor and Council Members in the Pledge of Allegiance.

IV. EXTRAORDINARY BUSINESS

A. Fire Department auto extrication training.

Mayor McCloud related a story about an above-and-beyond level of community service provided by the Carmel Fire Department.

Fire Captain Mitch Kastros discussed the auto extrication training conducted at Rio Park.

V. ANNOUNCEMENTS FROM CLOSED SESSION, FROM COUNCIL MEMBERS AND THE CITY ADMINISTRATOR

A. Announcements from Closed Session.

There were no announcements from Closed Session.

B. Announcements from City Council members.

Mayor McCloud discussed “201” rights, the discovery of 1976/77 City budget cards, California Coastal Cleanup Day on September 17, the screening of Clint Eastwood’s film “J. Edgar” at the Carmel Art and Film Festival, and more on the ongoing water issue.

Council Member Sharp provided a report on the Carmel trolley.

Council Member Burnett addressed contingencies to the Regional Water Project, new and known water supplies outlined in a report by Bob Brower, the proposed Aquifer Storage and Recovery projects, and ground water replenishment projects.

C. Announcements from the City Administrator.

1. Report from the ad hoc CalPERS Committee.

Bill Sharpe presented the report from the ad hoc committee on behalf of the other four committee members, Dick Borda, Joe Marks, Barbara Santry and Laura Zehm.

2. Report on Big Sur International Marathon Economic Impact.

Big Sur International Marathon Race Director Wally Kastner and Marketing
Director Julie Armstrong gave the presentation.

VI. PUBLIC APPEARANCES

Mayor McCloud opened the meeting to public comment at 5:45 p.m.

David Dilworth, of Helping Our Peninsula’s Environment (HOPE), provided information about the “Right-Sized Water Project”.

Nina Beety addressed Council about Smart Meters.

George Riley, representing Citizens for Public Water, addressed the Water Project and water solutions.

Renati Mannan spoke about the Galli Fortunato statue in the Sunset Center women’s restroom.

Kathryn Harrison spoke about the Forest Theater Guild, of which she is a Board member.

Alan Murphy announced two upcoming Carmel Heritage Society programs.

Adam Moniz addressed reports of illnesses related to Smart Meters.

Mayor McCloud closed the meeting to public comment at 6:05 p.m.

VII. CONSENT CALENDAR

A. Ratify the minutes for the regular meeting of August 2, 2011.

B. Ratify the bills paid for the month of August 2011.

C. Consideration of a Resolution authorizing City co-sponsorship with the Library Board of Trustees and Carmel Public Library Foundation of the Annual Donor Salute on March 4, 2012 and the Sterling Circle Reception on April 29, 2012.

D. Consideration of a Resolution approving one “free use” day at Sunset Center for the Carmel Music Society’s Youth Program competition in May 2012.

E. Consideration of a Resolution entering into an employment agreement with Jason Stilwell for the position of City Administrator.

F. Consideration of a Resolution approving an agreement for relocation expenses for the City Administrator in the amount of $15,000.

G. Consideration of a Resolution ratifying a Memorandum of Understanding between the City and General Employees Association-LIUNA/UPEC Local 792, AFL-CIO.

H. Consideration of a Resolution authorizing the City Administrator to enter into an agreement with the City of Marina (as lead agency) to apply for a regional Assistance to Firefighters Grant (AFG) to fund the upgrade of existing communications equipment and to purchase a new base station and pagers as part of the Next Generation (NGEN) effort in an amount not to exceed $6,500.

I. Consideration of a Resolution authorizing the establishment of a cooperative purchasing agreement for a grid pruning project and awarding the contract for the project to West Coast Arborists, Inc. in an amount not to exceed $36,979.

Mayor McCloud opened and closed the meeting to public comment at 7:14 p.m.

Council Member TALMAGE moved to approve the Consent Agenda, seconded by Council Member BURNETT and carried unanimously.

VIII. PUBLIC HEARINGS

A. Consideration of an appeal of the Planning Commission’s decision to approve Design Review and Use Permit applications for a new restaurant located on the northeast corner of Mission Street and Seventh Avenue in the Carmel Plaza. The project applicant is David Fink.

Sean Conroy, Planning Services Manager, presented the staff report.

David Fink, the project applicant, addressed Council.

Mayor McCloud opened the meeting to public comment at 6:21 p.m.

Addressing Council on this issue were: Jean Hubert, owner of St. Tropez; Charles Chrietzberg, President of Monterey County Bank; Preston Kincaid; Barry Swift of the Carmel Residents Association Board; Don Benz, Sr. Property Manager of the Carmel Plaza; Michael Adamson read a letter from Denny Levett; Kent Torrey, owner of the Cheese Shop; Adam Moniz; Barbara Livingston; Kathy Fredrickson; Monte Miller; Gerard Rose; Carolyn Hardy; Peter Baird; Rich Pepe; Roberta Miller; and Lisa Dias.

Mayor McCloud closed the meeting to public comment at 6:52 p.m.

Mayor McCLOUD moved to accept the Planning Commission’s Findings for Decision, as amended, on September 13, 2011, seconded by Council Member HAZDOVAC.

Council Member BURNETT made a substitute motion to remand the proposal to the Planning Commission for a variance to recognize the interpretation of I-3e in Municipal Code Section 17.14.040 (“Restaurants, Full Line”) to allow ordering at the counter under certain conditions that the Planning Commission may have.

Council Member TALMAGE then moved to accept the Planning Commission’s Findings as amended, and to reword the second sentence of Special Condition #5 to read, “Customers shall order from a menu while seated or order from the counter,” seconded by Mayor McCLOUD, and carried by the following roll call vote:

AYES: COUNCIL MEMBERS: HAZDOVAC, SHARP; TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: BURNETT
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE

Council took a recess at 7:26 p.m. and reconvened at 7:34 p.m.

IX. ORDINANCES

A. None.

To accommodate the large audience attending for the Fire Service issue, Item XI-A was moved up in the agenda order, preceding Item X-A.

XI. ORDERS OF COUNCIL

A. Consideration of a Report concerning the provision of Fire Service.

Interim City Administrator Goss presented the staff report.

Mayor McCloud opened the meeting to public comment at 8:07 p.m.

Addressing Council on this issue were: Gerard Rose; David Banks, on behalf of the Board of Directors of the Carmel Residents Association; Demetrius Kastros; Jerry Floyd; Roberta Miller; Tom Frutchey, City Manager of Pacific Grove; Carolyn Hardy; Pat Sippel; Monte Miller; Adam Moniz; Ken Hutchinson, Vice President of the Carmel Professional Firefighters; Dave Jedinak, Operations Manager of Carmel Regional Fire Ambulance; and Barbara Livingston.

Mayor McCloud closed the meeting to public comment at 8:45 p.m.

Council Member HAZDOVAC moved to direct staff to prepare a draft agreement with the City of Monterey that incorporates Recommendations 1, 2, 3 and 5, seconded by Council Member SHARP, and passed by the following roll call vote:

AYES: COUNCIL MEMBERS: HAZDOVAC, SHARP & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: BURNETT & TALMAGE

X. RESOLUTIONS

A. Consideration of a Resolution awarding a bid to Monterey Peninsula Engineering (MPE) for the Del Mar Parking Lot Improvements and Tank Replacement Project in the amount of $526,010.

Interim City Administrator Goss presented the staff report.

Mayor McCloud opened and closed the meeting to public comment at 9:35 p.m.

Council Member HAZDOVAC moved to award a bid to Monterey Peninsula Engineering (MPE) for the Del Mar Parking Lot Improvements and Tank Replacement Project in the amount of $526,010, seconded by Council Member TALMAGE and carried by the following roll call vote:

AYES: COUNCIL MEMBERS: BURNETT; HAZDOVAC; SHARP; TALMAGE & McCLOUD
NOES: COUNCIL MEMBERS: NONE
ABSENT: COUNCIL MEMBERS: NONE
ABSTAIN: COUNCIL MEMBERS: NONE

XI. ORDERS OF COUNCIL

A. Consideration of a Report concerning the provision of Fire Service.
This item was heard earlier.

B. Scheduling Future City Council meetings – Please Bring Your Calendar.

XII. ADJOURNMENT

Mayor McCloud declared the meeting adjourned at 9:36 p.m.

Respectfully submitted, ATTEST:

_____________________________ _____________________________
Heidi Burch, City Clerk MAYOR SUE McCLOUD

City Council: Closed Session Labor Negotiations & Existing Litigation

CARMEL-BY-THE-SEA CITY COUNCIL
Closed Session
Monday, September 12, 2011 – 4:30 p.m.

Council Chambers
East side of Monte Verde Street between Ocean and Seventh Avenues

I. Roll Call, then adjourn to Closed Session

II. Orders of Council

Pursuant to Government Code Section 54956 et seq. of the State of California, the City Council will adjourn to Closed Session to consider the following:

1. Labor Negotiations – Gov’t. Code Section 54957.6(a) Meet and confer with the Carmel-by-the-Sea’s Meyers-Milias Brown Act representative, Interim City Administrator Goss, to give direction regarding labor negotiations with the Carmel-by-the-Sea Police Officers Association and LIUNA/UPEC Local 792.

2. Existing Litigation - Government Code Section 54956.9(a) - Conference with legal counsel regarding The Flanders Foundation, a California Nonprofit Public Benefit Corporation, Petitioner v. City of Carmel-by-the-Sea, Respondents – Monterey County Superior Court Case No. M99437/State of California Court of Appeals, Sixth District, Civil Case No. H035818.

III. Announcements in Open Session (if any).

IV. Adjournment

CITY COUNCIL: Check Register September 2011

Carmel by-the-Sea
Check Register
September 2011
Check No.-Check Date-Vendor Name-Amount-Expense Acct-Description
123089 9/27/2011 ALHAMBRA $ 49.84 01 64053 0002 CONTRACTUAL SERVICES
Vendor Total -----> $ 49.84

123090 9/27/2011 ALLSTAR FIRE EQUIPMENT $ 2 ,662.77 01 72057 SAFETY EQUIPMENT
123090 9/27/2011 ALLSTAR FIRE EQUIPMENT $ 381.57 01 72057 SAFETY EQUIPMENT
Vendor Total -----> $ 3,044.34

123091 9/27/2011 ALLIANT INSURANCE SVCS $ 350.00 01 67425 0001 LIABILITY INS & RISK MGT
Vendor Total -----> $ 350.00

123012 9/13/2011 ALLEN,DEANNA $ 200.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 200.00

123057 9/20/2011 ALWAYS UNDER PRESSURE $ 364.50 01 76050 OUTSIDE LABOR
Vendor Total -----> $ 364.50

123013 9/13/2011 AMERICAN AIRWORKS $ 99.00 01 72602 FIRE EQUIPMENT/SUPPLIES
Vendor Total -----> $ 99.00

123092 9/27/2011 ANDON LAUNDRY SERVICE $ 422.50 01 72053 CONTRACTUAL SERVICES
Vendor Total -----> $ 422.50

123014 9/13/2011 AT&T $ 970.36 01 64036 TELEPHONE
123014 9/13/2011 AT&T $ 641.91 01 65053 CONTRACTUAL SERVICES
123014 9/13/2011 AT&T $ 351.87 01 65049 EQUIPMENT MAINTENANCE
123014 9/13/2011 AT&T $ 216.55 01 69036 TELEPHONE
123014 9/13/2011 AT&T $ 346.02 01 72036 TELEPHONE
123014 9/13/2011 AT&T $ 569.86 01 74036 TELEPHONE
123014 9/13/2011 AT&T $ 136.13 01 76036 TELEPHONE
123014 9/13/2011 AT&T $ 15.57 01 82036 TELEPHONE
123014 9/13/2011 AT&T $ 16.09 60 81036 TELEPHONE
Vendor Total -----> $ 3,264.36

123058 9/20/2011 BEN'S MOTORCYCLE WORKS $ 325.90 01 76048 TIRES/TUBES
Vendor Total -----> $ 325.90

122964 9/6/2011 BRANSON, MIKE $ 400.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 400.00

122965 9/6/2011 BRINTON'S $ 17.35 01 78045 MATERIAL/SUPPLIES
122965 9/6/2011 BRINTON'S $ 0.45 01 78045 MATERIAL/SUPPLIES
123093 9/27/2011 BRINTON'S $ 17.36 01 78045 MATERIAL/SUPPLIES
123093 9/27/2011 BRINTON'S $ 10.61 01 78045 MATERIAL/SUPPLIES
123093 9/27/2011 BRINTON'S $ 14.95 01 78045 MATERIAL/SUPPLIES
Vendor Total -----> $ 60.72

123015 9/13/2011 BURGHARDT-DORE ADVERTISING, INC. $ 530.00 01 85200 REGIONAL DESTINATION MARKETING
123015 9/13/2011 BURGHARDT-DORE ADVERTISING, INC. $ 530.00 01 85200 REGIONAL DESTINATION MARKETING
123015 9/13/2011 BURGHARDT-DORE ADVERTISING, INC. $ 882.35 01 85200 REGIONAL DESTINATION MARKETING
123015 9/13/2011 BURGHARDT-DORE ADVERTISING, INC. $ 3 ,400.00 01 85200 REGIONAL DESTINATION MARKETING
123015 9/13/2011 BURGHARDT-DORE ADVERTISING, INC. $ 1 ,176.48 01 85200 REGIONAL DESTINATION MARKETING
123015 9/13/2011 BURGHARDT-DORE ADVERTISING, INC. $ 122.50 01 85200 REGIONAL DESTINATION MARKETING
123094 9/27/2011 BURGHARDT-DORE ADVERTISING, INC. $ 530.00 01 85200 REGIONAL DESTINATION MARKETING
123094 9/27/2011 BURGHARDT-DORE ADVERTISING, INC. $ 530.00 01 85200 REGIONAL DESTINATION MARKETING
123094 9/27/2011 BURGHARDT-DORE ADVERTISING, INC. $ 400.00 01 85200 REGIONAL DESTINATION MARKETING
123094 9/27/2011 BURGHARDT-DORE ADVERTISING, INC. $ 170.00 01 85200 REGIONAL DESTINATION MARKETING
123094 9/27/2011 BURGHARDT-DORE ADVERTISING, INC. $ 122.50 01 85200 REGIONAL DESTINATION MARKETING
123094 9/27/2011 BURGHARDT-DORE ADVERTISING, INC. $ 1 ,942.00 01 85200 REGIONAL DESTINATION MARKETING
123094 9/27/2011 BURGHARDT-DORE ADVERTISING, INC. $ 3 ,058.00 01 85200 REGIONAL DESTINATION MARKETING
123094 9/27/2011 BURGHARDT-DORE ADVERTISING, INC. $ 3 ,530.00 01 85200 REGIONAL DESTINATION MARKETING
123094 9/27/2011 BURGHARDT-DORE ADVERTISING, INC. $ 818.00 01 85200 REGIONAL DESTINATION MARKETING
123094 9/27/2011 BURGHARDT-DORE ADVERTISING, INC. $ 245.00 01 85200 REGIONAL DESTINATION MARKETING
123094 9/27/2011 BURGHARDT-DORE ADVERTISING, INC. $ 2 ,640.00 01 85200 REGIONAL DESTINATION MARKETING
123094 9/27/2011 BURGHARDT-DORE ADVERTISING, INC. $ 20,000.00 01 85200 REGIONAL DESTINATION MARKETING
Vendor Total -----> $ 40,626.83

123059 9/20/2011 CAL-AM WATER COMPANY $ 184.55 01 64026 UTILITIES
123059 9/20/2011 CAL-AM WATER COMPANY $ 7 ,924.02 01 70026 UTILITIES
123059 9/20/2011 CAL-AM WATER COMPANY $ 334.53 01 72026 UTILITIES
123059 9/20/2011 CAL-AM WATER COMPANY $ 584.00 01 74026 UTILITIES
123059 9/20/2011 CAL-AM WATER COMPANY $ 4 ,044.36 01 76026 UTILITIES
123059 9/20/2011 CAL-AM WATER COMPANY $ 10.53 01 82026 UTILITIES
123059 9/20/2011 CAL-AM WATER COMPANY $ 194.49 01 84026 UTILITIES
123059 9/20/2011 CAL-AM WATER COMPANY $ 163.70 60 81026 UTILITIES
123059 9/20/2011 CAL-AM WATER COMPANY $ 569.49 01 78053 CONTRACTUAL SERVICES
Vendor Total -----> $ 14,009.67

123016 9/13/2011 CARMEL PINE CONE $ 124.95 01 69040 ADVERTISING
Vendor Total -----> $ 124.95

123060 9/20/2011 CARMEL PRINT AND COPY $ 75.93 01 78039 PRINTING
Vendor Total -----> $ 75.93

122966 9/6/2011 CARMEL FIRE PROTCTN ASSOC $ 175.00 50 24050 0418 PLAN CHECK (CONTRACT FIRE EXP)
122966 9/6/2011 CARMEL FIRE PROTCTN ASSOC $ 50.00 01 69051 PROFESSIONAL SERVICES
122966 9/6/2011 CARMEL FIRE PROTCTN ASSOC $ 150.00 01 69051 PROFESSIONAL SERVICES
122966 9/6/2011 CARMEL FIRE PROTCTN ASSOC $ 65.32 01 69051 PROFESSIONAL SERVICES
122966 9/6/2011 CARMEL FIRE PROTCTN ASSOC $ 55.00 01 69051 PROFESSIONAL SERVICES
122966 9/6/2011 CARMEL FIRE PROTCTN ASSOC $ 767.98 01 69051 PROFESSIONAL SERVICES
122966 9/6/2011 CARMEL FIRE PROTCTN ASSOC $ 101.72 01 69051 PROFESSIONAL SERVICES
122966 9/6/2011 CARMEL FIRE PROTCTN ASSOC $ 50.00 01 69051 PROFESSIONAL SERVICES
122966 9/6/2011 CARMEL FIRE PROTCTN ASSOC $ 175.00 50 24050 0418 PLAN CHECK (CONTRACT FIRE EXP)
122966 9/6/2011 CARMEL FIRE PROTCTN ASSOC $ 50.00 01 69051 PROFESSIONAL SERVICES
122966 9/6/2011 CARMEL FIRE PROTCTN ASSOC $ 50.00 01 69051 PROFESSIONAL SERVICES
122966 9/6/2011 CARMEL FIRE PROTCTN ASSOC $ 65.32 01 69051 PROFESSIONAL SERVICES
122966 9/6/2011 CARMEL FIRE PROTCTN ASSOC $ 403.98 01 69051 PROFESSIONAL SERVICES
122966 9/6/2011 CARMEL FIRE PROTCTN ASSOC $ 964.28 01 69051 PROFESSIONAL SERVICES
122966 9/6/2011 CARMEL FIRE PROTCTN ASSOC $ 58.04 01 69051 PROFESSIONAL SERVICES
123061 9/20/2011 CARMEL FIRE PROTCTN ASSOC $ 175.00 50 24050 0418 PLAN CHECK (CONTRACT FIRE EXP)
123061 9/20/2011 CARMEL FIRE PROTCTN ASSOC $ 100.00 50 24050 0418 PLAN CHECK (CONTRACT FIRE EXP)
Vendor Total -----> $ 3,456.64

123062 9/20/2011 CARMEL TOWING & GARAGE $ 24.00 01 76046 FUEL
123062 9/20/2011 CARMEL TOWING & GARAGE $ 23.34 01 76046 FUEL
123062 9/20/2011 CARMEL TOWING & GARAGE $ 6.66 01 76046 FUEL
123062 9/20/2011 CARMEL TOWING & GARAGE $ 26.77 01 76046 FUEL
123062 9/20/2011 CARMEL TOWING & GARAGE $ 17.51 01 76046 FUEL
Vendor Total -----> $ 98.28

123017 9/13/2011 CATERPILLAR FINANCIAL SERVICE CORP $ 3 ,710.02 01 88578 CATERPILLAR LOADER
Vendor Total -----> $ 3,710.02

123063 9/20/2011 CDW-G GOVERNMENT INC. $ 60.66 01 65045 MATERIALS/SUPPLIES
Vendor Total -----> $ 60.66

123095 9/27/2011 CITY CLERKS ASSN.OF CALIF $ 200.00 01 64030 0261 TRAINING/BUSINESS EXP.
Vendor Total -----> $ 200.00

122967 9/6/2011 CITY OF MONTEREY $ 2 ,982.11 01 76049 0002 EQUIPMENT MAINTENANCE
123018 9/13/2011 CITY OF MONTEREY $ 13,500.00 01 72053 CONTRACTUAL SERVICES
123096 9/27/2011 CITY OF MONTEREY $ 10,856.31 01 72011 OVERTIME
Vendor Total -----> $ 27,338.42

122968 9/6/2011 COASTAL TPA, INC $ 957.50 01 74017 0003 MEDICAL PROGRAM
122968 9/6/2011 COASTAL TPA, INC $ 366.40 01 69017 0003 MEDICAL PROGRAM
122968 9/6/2011 COASTAL TPA, INC $ 674.00 01 72017 0003 MEDICAL PROGRAM
122968 9/6/2011 COASTAL TPA, INC $ 115.00 01 67017 0003 MEDICAL PROGRAM
122968 9/6/2011 COASTAL TPA, INC $ 105.00 01 60017 0003 MEDICAL PROGRAM
123064 9/20/2011 COASTAL TPA, INC $ 1 ,453.00 01 74017 0003 MEDICAL PROGRAM
123064 9/20/2011 COASTAL TPA, INC $ 35.60 01 60017 0004 MEDICAL PROGRAM
123064 9/20/2011 COASTAL TPA, INC $ 144.00 01 76017 0003 MEDICAL PROGRAM
123064 9/20/2011 COASTAL TPA, INC $ 30.20 01 64017 0004 MEDICAL PROGRAM
123064 9/20/2011 COASTAL TPA, INC $ 29.00 01 67017 0003 MEDICAL PROGRAM
123064 9/20/2011 COASTAL TPA, INC $ 17.80 01 65017 0004 MEDICAL PROGRAM
123064 9/20/2011 COASTAL TPA, INC $ 131.00 01 60017 0003 MEDICAL PROGRAM
123064 9/20/2011 COASTAL TPA, INC $ 26.70 01 67017 0004 MEDICAL PROGRAM
123064 9/20/2011 COASTAL TPA, INC $ 44.50 01 69017 0004 MEDICAL PROGRAM
123064 9/20/2011 COASTAL TPA, INC $ 17.80 01 70017 0004 MEDICAL PROGRAM
123064 9/20/2011 COASTAL TPA, INC $ 97.40 01 72017 0004 MEDICAL PROGRAM
123064 9/20/2011 COASTAL TPA, INC $ 169.10 01 74017 0004 MEDICAL PROGRAM
123064 9/20/2011 COASTAL TPA, INC $ 71.20 01 76017 0004 MEDICAL PROGRAM
123064 9/20/2011 COASTAL TPA, INC $ 17.80 01 78017 0004 MEDICAL PROGRAM
123064 9/20/2011 COASTAL TPA, INC $ 80.10 01 84017 0004 MEDICAL PROGRAM
123097 9/27/2011 COASTAL TPA, INC $ 73.98 01 64017 0003 MEDICAL PROGRAM
123097 9/27/2011 COASTAL TPA, INC $ 799.60 01 69017 0003 MEDICAL PROGRAM
123097 9/27/2011 COASTAL TPA, INC $ 395.00 01 60017 0003 MEDICAL PROGRAM
123097 9/27/2011 COASTAL TPA, INC $ 361.50 01 74017 0003 MEDICAL PROGRAM
123097 9/27/2011 COASTAL TPA, INC $ 491.00 01 67017 0003 MEDICAL PROGRAM
Vendor Total -----> $ 6,704.18

122969 9/6/2011 COASTLINE BUSINESS FORMS $ 565.19 01 69039 0003 PRINTING
Vendor Total -----> $ 565.19

123065 9/20/2011 COACHMANS' INN $ 98.40 01 67100 RECRUITMENT
123065 9/20/2011 COACHMANS' INN $ 98.40 01 67100 RECRUITMENT
123065 9/20/2011 COACHMANS' INN $ 98.40 01 67100 RECRUITMENT
123065 9/20/2011 COACHMANS' INN $ 196.80 01 67100 RECRUITMENT
123065 9/20/2011 COACHMANS' INN $ 196.80 01 67100 RECRUITMENT
123065 9/20/2011 COACHMANS' INN $ 196.80 01 67100 RECRUITMENT
Vendor Total -----> $ 885.60

123019 9/13/2011 CODE PUBLISHING COMPANY $ 444.00 01 64053 CONTRACTUAL SERVICES
Vendor Total -----> $ 444.00

123098 9/27/2011 COLLINS ELECTRIAL CO. INC $ 201,055.50 01 89432 PD/YTH CTR GENERATOR
Vendor Total -----> $ 201,055.50

122970 9/6/2011 COMMUNITY HOSPITAL OF THE $ 60.00 01 74053 CONTRACTUAL SERVICES
Vendor Total -----> $ 60.00

123066 9/20/2011 COMCAST $ 3.26 01 65053 CONTRACTUAL SERVICES
Vendor Total -----> $ 3.26

123020 9/13/2011 SEAN CONROY $ 28.05 01 64030 0213 TRAINING/BUSINESS EXP.
Vendor Total -----> $ 28.05

122971 9/6/2011 COPIES BY-THE-SEA $ 25.47 01 78039 PRINTING
123021 9/13/2011 COPIES BY-THE-SEA $ 104.25 01 69039 0001 PRINTING
Vendor Total -----> $ 129.72

123099 9/27/2011 CORBIN WILLITS SYSTEM $ 720.79 01 65053 CONTRACTUAL SERVICES
Vendor Total -----> $ 720.79

123067 9/20/2011 CSAC EXCESS INS AUTHORITY $ 591.60 01 67425 0002 LIABILITY INS & RISK MGT
Vendor Total -----> $ 591.60

122972 9/6/2011 RENEE M. CULVER $ 150.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 150.00

122973 9/6/2011 CYPRESS COAST FORD L/M $ 385.83 01 76049 0002 EQUIPMENT MAINTENANCE
123068 9/20/2011 CYPRESS COAST FORD L/M $ 5 ,233.68 01 76049 0002 EQUIPMENT MAINTENANCE
Vendor Total -----> $ 5,619.51

123022 9/13/2011 CYPRESS PAINTING & DECORATING INC $ 2 ,475.00 01 70050 OUTSIDE LABOR
Vendor Total -----> $ 2,475.00

123100 9/27/2011 DADIW ASSOCIATES $ 5 ,000.00 01 64053 0011 CONTRACTUAL SERVICES
Vendor Total -----> $ 5,000.00

122974 9/6/2011 DAVE'S REPAIR SERVICE $ 80.00 01 76050 OUTSIDE LABOR
123101 9/27/2011 DAVE'S REPAIR SERVICE $ 80.00 01 76050 OUTSIDE LABOR
Vendor Total -----> $ 160.00

122975 9/6/2011 DAVID HAISTEN $ 100.00 01 36526 0006 POLICE SERVICES
Vendor Total -----> $ 100.00

122976 9/6/2011 DEPARTMENT OF JUSTICE $ 419.00 50 24050 0534 DEPT OF JUSTICE LIVESCAN FEE
Vendor Total -----> $ 419.00

122977 9/6/2011 DOCUTEC $ 648.56 01 65042 OFFICE MACHINE SUPPLIES
Vendor Total -----> $ 648.56

122978 9/6/2011 DONALD J. JACOBS $ 1 ,347.27 01 76045 0001 MATERIALS/SUPPLIES
Vendor Total -----> $ 1,347.27

122979 9/6/2011 RYAN RANCH PRINTERS $ 57.92 01 74039 PRINTING
123023 9/13/2011 RYAN RANCH PRINTERS $ 115.83 01 60095 OPERATIONAL SUPPLIES/SERVICES
Vendor Total -----> $ 173.75

122980 9/6/2011 ED SANTACRUZ JANITORIAL SERVICE $ 900.00 01 74053 CONTRACTUAL SERVICES
Vendor Total -----> $ 900.00

123069 9/20/2011 ELECTRICAL DIST. COMPANY $ 467.61 01 70045 MATERIAL/SUPPLIES
123069 9/20/2011 ELECTRICAL DIST. COMPANY $ 93.40 01 70045 MATERIAL/SUPPLIES
123069 9/20/2011 ELECTRICAL DIST. COMPANY $ 17.67 01 70045 MATERIAL/SUPPLIES
123069 9/20/2011 ELECTRICAL DIST. COMPANY $ 447.18 01 70045 MATERIAL/SUPPLIES
123069 9/20/2011 ELECTRICAL DIST. COMPANY $ 31.57 01 70045 MATERIAL/SUPPLIES
Vendor Total -----> $ 1,057.43

123102 9/27/2011 ELLIOTT DIAMOND INC $ 432.00 01 76045 MATERIALS/SUPPLIES
Vendor Total -----> $ 432.00

123024 9/13/2011 ENTENMANN-ROVIN CO. $ 667.80 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 667.80

123025 9/13/2011 DDEVANS CONSULTING $ 200.00 01 63053 CONTRACTUAL SERVICES
Vendor Total -----> $ 200.00

122981 9/6/2011 GRAHAM EVANS $ 100.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 100.00

123103 9/27/2011 FASTENAL COMPANY $ 83.32 01 70045 MATERIAL/SUPPLIES
Vendor Total -----> $ 83.32

123026 9/13/2011 FEDEX $ 23.78 01 67100 RECRUITMENT
123026 9/13/2011 FEDEX $ 23.78 01 60207 COUNCIL DISCRETIONARY
Vendor Total -----> $ 47.56

123104 9/27/2011 FIRST ALARM-MONTEREY CO. $ 226.50 01 72053 CONTRACTUAL SERVICES
Vendor Total -----> $ 226.50

122982 9/6/2011 FRANZEN, ROSE $ 150.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 150.00

122983 9/6/2011 WENDY GOOD $ 50.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 50.00

122984 9/6/2011 GRANITE ROCK COMPANY $ 178.60 01 76045 0001 MATERIALS/SUPPLIES
122984 9/6/2011 GRANITE ROCK COMPANY $ 533.53 01 76045 0001 MATERIALS/SUPPLIES
Vendor Total -----> $ 712.13

123105 9/27/2011 GRANICUS, INC. $ 521.90 50 24050 0804 PUBLIC EDUC./GOVT ACCESS(PEG)
Vendor Total -----> $ 521.90

123070 9/20/2011 GREEN VALLEY LANDSCAPE INC. $ 1,200.00 01 78053 0005 CONTRACTUAL SERVICES
Vendor Total -----> $ 1,200.00

123106 9/27/2011 GREENSCAPE CALIFORNIA $ 300.00 01 78053 0003 CONTRACTUAL SERVICES
123106 9/27/2011 GREENSCAPE CALIFORNIA $ 325.00 01 78053 0004 CONTRACTUAL SERVICES
123106 9/27/2011 GREENSCAPE CALIFORNIA $ 415.00 01 78053 0006 CONTRACTUAL SERVICES
123106 9/27/2011 GREENSCAPE CALIFORNIA $ 750.00 01 78053 CONTRACTUAL SERVICES
123106 9/27/2011 GREENSCAPE CALIFORNIA $ 292.50 01 78045 MATERIAL/SUPPLIES
Vendor Total -----> $ 2,082.50

122985 9/6/2011 SARAH GREENLEE $ 50.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 50.00

122986 9/6/2011 KIRK HALL $ 50.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 50.00

123071 9/20/2011 HIGHWAY TECHNOLOGIES $ 202.40 01 76045 MATERIALS/SUPPLIES
Vendor Total -----> $ 202.40

123027 9/13/2011 HOME DEPOT/GECF $ 237.31 01 70045 MATERIAL/SUPPLIES
Vendor Total -----> $ 237.31

122987 9/6/2011 HUTCHINSON, KENNETH W. $ 100.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 100.00

123028 9/13/2011 IKON OFFICE SOLUTIONS $ 272.04 01 64053 CONTRACTUAL SERVICES
123107 9/27/2011 IKON OFFICE SOLUTIONS $ 13.48 01 72053 CONTRACTUAL SERVICES
Vendor Total -----> $ 285.52

122988 9/6/2011 IMAGE SALES $ 14.94 01 74056 PHOTOGRAPHIC SUPPLIES
Vendor Total -----> $ 14.94

123029 9/13/2011 ROBERT S. JAQUES $ 3 ,000.00 01 89600 DRY WEATHER DIVERSION PROJECT
123029 9/13/2011 ROBERT S. JAQUES $ 3 ,575.00 01 76055 STORM WATER RUNOFF PROG EXP
Vendor Total -----> $ 6,575.00

123108 9/27/2011 KENNEDY, ARCHER & HARRAY $ 1 ,010.50 01 61051 PROFESSIONAL SERVICES
123108 9/27/2011 KENNEDY, ARCHER & HARRAY $ 8 ,372.50 01 61051 PROFESSIONAL SERVICES
123108 9/27/2011 KENNEDY, ARCHER & HARRAY $ 1 ,623.50 01 61051 PROFESSIONAL SERVICES
123108 9/27/2011 KENNEDY, ARCHER & HARRAY $ 3 ,933.96 01 61051 PROFESSIONAL SERVICES
123108 9/27/2011 KENNEDY, ARCHER & HARRAY $ 6 ,397.32 01 61051 PROFESSIONAL SERVICES
123108 9/27/2011 KENNEDY, ARCHER & HARRAY $ 585.00 01 61051 PROFESSIONAL SERVICES
Vendor Total -----> $ 21,922.78

123030 9/13/2011 KNA GENERAL CONSTRUCTION $ 4 ,566.27 01 70050 OUTSIDE LABOR
Vendor Total -----> $ 4,566.27

123031 9/13/2011 KNAPP HARDWARE, INC. $ 168.47 01 70045 MATERIAL/SUPPLIES
123072 9/20/2011 KNAPP HARDWARE, INC. $ 10.68 01 76045 MATERIALS/SUPPLIES
123072 9/20/2011 KNAPP HARDWARE, INC. $ 4.59 01 78045 MATERIAL/SUPPLIES
Vendor Total -----> $ 183.74

122989 9/6/2011 KUSTOM KOMMUNICATION $ 255.00 01 74050 OUTSIDE LABOR
Vendor Total -----> $ 255.00

123032 9/13/2011 LENEVE PAINTING CO., INC. $ 1 ,163.00 60 60207 COUNCIL DISCRETIONARY
123032 9/13/2011 LENEVE PAINTING CO., INC. $ 1 ,278.00 60 60207 COUNCIL DISCRETIONARY
Vendor Total -----> $ 2,441.00

123033 9/13/2011 LIU OF NA $ 205.92 01 65016 RETIREMENT
123033 9/13/2011 LIU OF NA $ 823.68 01 69016 RETIREMENT
123033 9/13/2011 LIU OF NA $ 205.92 01 70016 RETIREMENT
123033 9/13/2011 LIU OF NA $ 1 ,647.36 01 76016 RETIREMENT
123033 9/13/2011 LIU OF NA $ 205.92 01 78016 RETIREMENT
123033 9/13/2011 LIU OF NA $ 1 ,716.66 01 21285 LIUNA SUPPL EE RETIREMENT
123033 9/13/2011 LIU OF NA $ 1 ,166.22 01 84016 RETIREMENT
Vendor Total -----> $ 5,971.68

122990 9/6/2011 M.J.MURPHY $ 161.03 01 76045 MATERIALS/SUPPLIES
Vendor Total -----> $ 161.03

123073 9/20/2011 MANPOWER $ 742.20 01 78050 OUTSIDE LABOR
123073 9/20/2011 MANPOWER $ 685.11 01 78050 OUTSIDE LABOR
123073 9/20/2011 MANPOWER $ 685.10 01 78050 OUTSIDE LABOR
Vendor Total -----> $ 2,112.41

123109 9/27/2011 MARTECH INC $ 142.50 01 65051 PROFESSIONAL SERVICES
Vendor Total -----> $ 142.50

122991 9/6/2011 MARINA BACKFLOW COMPANY $ 90.00 01 76050 OUTSIDE LABOR
122991 9/6/2011 MARINA BACKFLOW COMPANY $ 90.00 01 76050 OUTSIDE LABOR
Vendor Total -----> $ 180.00

122992 9/6/2011 GRACE MELADY $ 50.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 50.00

122993 9/6/2011 RICARDO MENDOZA $ 50.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 50.00

122994 9/6/2011 MILLER, JANE L. $ 150.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 150.00

123074 9/20/2011 MISSION UNIFORM SERVICE $ 20.55 01 76031 CLOTHING EXPENSE
123074 9/20/2011 MISSION UNIFORM SERVICE $ 21.60 01 76031 CLOTHING EXPENSE
123074 9/20/2011 MISSION UNIFORM SERVICE $ 25.96 01 76053 0002 CONTRACTUAL SERVICES
123074 9/20/2011 MISSION UNIFORM SERVICE $ 29.35 01 76053 0002 CONTRACTUAL SERVICES
123074 9/20/2011 MISSION UNIFORM SERVICE $ 25.96 01 76053 0002 CONTRACTUAL SERVICES
123074 9/20/2011 MISSION UNIFORM SERVICE $ 25.96 01 76053 0002 CONTRACTUAL SERVICES
123074 9/20/2011 MISSION UNIFORM SERVICE $ 9.36 01 78031 CLOTHING EXPENSE
123074 9/20/2011 MISSION UNIFORM SERVICE $ 9.36 01 78031 CLOTHING EXPENSE
123074 9/20/2011 MISSION UNIFORM SERVICE $ 9.36 01 78031 CLOTHING EXPENSE
123074 9/20/2011 MISSION UNIFORM SERVICE $ 9.36 01 78031 CLOTHING EXPENSE
123074 9/20/2011 MISSION UNIFORM SERVICE $ 74.52 01 76031 CLOTHING EXPENSE
123074 9/20/2011 MISSION UNIFORM SERVICE $ 74.52 01 76031 CLOTHING EXPENSE
123074 9/20/2011 MISSION UNIFORM SERVICE $ 74.52 01 76031 CLOTHING EXPENSE
123074 9/20/2011 MISSION UNIFORM SERVICE $ 74.52 01 76031 CLOTHING EXPENSE
Vendor Total -----> $ 484.90

123034 9/13/2011 MONTEREY FIRE EXT. CO. $ 50.00 01 72049 EQUIPMENT MAINTENANCE
Vendor Total -----> $ 50.00

123035 9/13/2011 MONTEREY COUNTY HERALD $ 1 ,127.88 01 89584 0001 FY 09-10 STREET & RD PROJECTS
Vendor Total -----> $ 1,127.88

123036 9/13/2011 COUNTY OF MONTEREY $ 21,668.00 01 91813 MTRY COUNTY NGEN PROJ FIN COST
123036 9/13/2011 COUNTY OF MONTEREY $ 1 ,855.00 01 74053 CONTRACTUAL SERVICES
123036 9/13/2011 COUNTY OF MONTEREY $ 11,020.56 01 72053 CONTRACTUAL SERVICES
Vendor Total -----> $ 34,543.56

123075 9/20/2011 MONTEREY COUNTY $ 165.00 50 24050 0684 COMMUNITY SPECIAL EVENTS
Vendor Total -----> $ 165.00

123076 9/20/2011 MONTEREY BAY ANALYTICAL SERVICES $ 283.00 01 89600 DRY WEATHER DIVERSION PROJECT
Vendor Total -----> $ 283.00

122995 9/6/2011 MCCLEOA $ 100.00 01 74033 DUES/MEMBERSHIPS
Vendor Total -----> $ 100.00

123110 9/27/2011 MONTEREY COUNTY RECORDER $ 21.00 01 64032 PERMITS,LICENSES & FEES
Vendor Total -----> $ 21.00

122996 9/6/2011 MONTEREY BAY TELEPHONE SERVICES $ 85.00 01 65049 EQUIPMENT MAINTENANCE
Vendor Total -----> $ 85.00

122997 9/6/2011 MONTEREY COUNTY HEALTH DEPARTMENT $ 2,000.00 50 24050 0533 SEXUAL ASSAULT INVESTIGATION
Vendor Total -----> $ 2,000.00

123111 9/27/2011 MONTEREY-SALINAS TRANSIT $ 18,445.00 01 85302 TROLLEY SERVICE
123111 9/27/2011 MONTEREY-SALINAS TRANSIT $ 2,975.00 01 85302 TROLLEY SERVICE
Vendor Total -----> $ 21,420.00

123037 9/13/2011 NEILL ENGINEERS CORP. $ 150.00 01 62053 CONTRACTUAL SERVICES
Vendor Total -----> $ 150.00

123077 9/20/2011 NEW IMAGE LANDSCAPE CO. $ 2 ,937.50 01 78053 0002 CONTRACTUAL SERVICES
Vendor Total -----> $ 2,937.50

122998 9/6/2011 NEXTEL COMMUNICATIONS $ 89.93 01 72036 TELEPHONE
123038 9/13/2011 NEXTEL COMMUNICATIONS $ 93.20 01 64036 TELEPHONE
123038 9/13/2011 NEXTEL COMMUNICATIONS $ 106.19 01 65036 TELEPHONE
123038 9/13/2011 NEXTEL COMMUNICATIONS $ 154.95 01 69036 TELEPHONE
123038 9/13/2011 NEXTEL COMMUNICATIONS $ 57.96 01 70036 TELEPHONE
123038 9/13/2011 NEXTEL COMMUNICATIONS $ 422.56 01 74036 TELEPHONE
123038 9/13/2011 NEXTEL COMMUNICATIONS $ 109.08 01 76036 TELEPHONE
123038 9/13/2011 NEXTEL COMMUNICATIONS $ 28.98 01 78036 TELEPHONE
123038 9/13/2011 NEXTEL COMMUNICATIONS $ 28.98 01 82036 TELEPHONE
Vendor Total -----> $ 1,091.83

122999 9/6/2011 OFFICE DEPOT, INC. $ 214.10 01 74043 OFFICE SUPPLIES
122999 9/6/2011 OFFICE DEPOT, INC. $ 84.96 01 74056 PHOTOGRAPHIC SUPPLIES
123039 9/13/2011 OFFICE DEPOT, INC. $ 48.38 01 69043 OFFICE SUPPLIES
123039 9/13/2011 OFFICE DEPOT, INC. $ 128.98 01 65053 CONTRACTUAL SERVICES
123039 9/13/2011 OFFICE DEPOT, INC. $ 62.79 01 69042 OFFICE MACHINE SUPPLIES
123039 9/13/2011 OFFICE DEPOT, INC. $ 41.26 01 69043 OFFICE SUPPLIES
123078 9/20/2011 OFFICE DEPOT, INC. $ 9.35 01 65042 OFFICE MACHINE SUPPLIES
Vendor Total -----> $ 589.82

123040 9/13/2011 PACIFIC GAS & ELECTRIC CO $ 635.11 01 64026 UTILITIES
123040 9/13/2011 PACIFIC GAS & ELECTRIC CO $ 19.64 01 76026 UTILITIES
123040 9/13/2011 PACIFIC GAS & ELECTRIC CO $ 103.73 01 70026 UTILITIES
123040 9/13/2011 PACIFIC GAS & ELECTRIC CO $ 728.32 01 72026 UTILITIES
123040 9/13/2011 PACIFIC GAS & ELECTRIC CO $ 3 ,297.00 01 74026 UTILITIES
123040 9/13/2011 PACIFIC GAS & ELECTRIC CO $ 974.31 01 76026 UTILITIES
123040 9/13/2011 PACIFIC GAS & ELECTRIC CO $ 45.53 01 78026 UTILITIES
123040 9/13/2011 PACIFIC GAS & ELECTRIC CO $ 462.50 01 82026 UTILITIES
123040 9/13/2011 PACIFIC GAS & ELECTRIC CO $ 431.68 01 81026 UTILITIES
123040 9/13/2011 PACIFIC GAS & ELECTRIC CO $ 1 ,725.57 01 84026 UTILITIES
Vendor Total -----> $ 8,423.39

123000 9/6/2011 LISA PANETTA $ 132.00 50 24050 0529 SENIORS-HELPING SENIORS PROG.
123000 9/6/2011 LISA PANETTA $ 110.85 50 24050 0529 SENIORS-HELPING SENIORS PROG.
123041 9/13/2011 LISA PANETTA $ 300.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 542.85

123079 9/20/2011 PAPA $ 80.00 01 64030 0244 TRAINING/BUSINESS EXP.
123079 9/20/2011 PAPA $ 80.00 01 64030 0259 TRAINING/BUSINESS EXP.
Vendor Total -----> $ 160.00

123080 9/20/2011 PECKHAM & MCKENNEY $ 2 ,443.80 01 67100 RECRUITMENT
123112 9/27/2011 PECKHAM & MCKENNEY $ 5 ,500.00 01 67051 PROFESSIONAL SERVICES
Vendor Total -----> $ 7,943.80

123042 9/13/2011 PENINSULA MESSENGER SERVICE $ 4 ,521.00 01 64204 MAIL SERVICE CONTRACT
Vendor Total -----> $ 4,521.00

123001 9/6/2011 PETTY CASH-ADMINISTRATION $ 53.09 01 64030 TRAINING/BUSINESS EXP.
123001 9/6/2011 PETTY CASH-ADMINISTRATION $ 26.78 01 64038 POSTAGE
123001 9/6/2011 PETTY CASH-ADMINISTRATION $ 20.00 01 64030 TRAINING/BUSINESS EXP.
123001 9/6/2011 PETTY CASH-ADMINISTRATION $ 10.00 01 64033 DUES/MEMBERSHIPS
123001 9/6/2011 PETTY CASH-ADMINISTRATION $ 45.05 01 67100 RECRUITMENT
Vendor Total -----> $ 154.92

123043 9/13/2011 PETTY CASH - RECREATION $ 61.13 50 24050 0684 COMMUNITY SPECIAL EVENTS
123113 9/27/2011 PETTY CASH - RECREATION $ 61.63 01 82055 COMMUNITY ACTIVITIES
Vendor Total -----> $ 122.76

123081 9/20/2011 PITNEY BOWES $ 670.11 01 88818 POSTAGE METER
Vendor Total -----> $ 670.11

123044 9/13/2011 BRET M. PLUMLEE $ 246.42 01 67100 RECRUITMENT
123044 9/13/2011 BRET M. PLUMLEE $ 245.86 01 67100 RECRUITMENT
Vendor Total -----> $ 492.28

123002 9/6/2011 POSTMASTER $ 100.00 01 76095 OPERATIONAL SERVICES/SUPPLIES
Vendor Total -----> $ 100.00

123082 9/20/2011 PROFESSIONAL PROP MAINT $ 7 ,259.23 01 70053 CONTRACTUAL SERVICES
Vendor Total -----> $ 7,259.23

123114 9/27/2011 PRO PROJECT MANAGE $ 1 ,080.00 01 33405 PLANNING PERMITS
Vendor Total -----> $ 1,080.00

123083 9/20/2011 PSTS, INC. $ 515.00 01 76045 MATERIALS/SUPPLIES
Vendor Total -----> $ 515.00

123045 9/13/2011 PUBLIC STORAGE INC $ 386.00 01 67053 CONTRACTUAL SERVICES
Vendor Total -----> $ 386.00

123084 9/20/2011 R&B EXCAVATING, INC. $ 10,725.00 01 89640 CARMEL BCH SAND REPLENISHMENTS
Vendor Total -----> $ 10,725.00

123085 9/20/2011 R&S ERECTION OF MONTEREY BAY $ 785.00 01 70050 OUTSIDE LABOR
123085 9/20/2011 R&S ERECTION OF MONTEREY BAY $ 550.00 01 70050 OUTSIDE LABOR
Vendor Total -----> $ 1,335.00

123086 9/20/2011 MICHAEL K. RACHEL $ 1 ,050.00 01 69051 0004 PROFESSIONAL SERVICES
Vendor Total -----> $ 1,050.00

123003 9/6/2011 THE RADAR SHOP $ 287.00 01 74053 0019 CONTRACTUAL SERVICES
Vendor Total -----> $ 287.00

123046 9/13/2011 STEVE RANA $ 200.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 200.00

123047 9/13/2011 RANCHO CAR WASH $ 97.26 01 74050 OUTSIDE LABOR
Vendor Total -----> $ 97.26

123004 9/6/2011 RECTOR, AMY $ 150.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 150.00

123087 9/20/2011 RICHARD PETTY ELECTRIC $ 720.00 01 70050 OUTSIDE LABOR
Vendor Total -----> $ 720.00

123088 9/20/2011 JAN ROEHL $ 281.25 01 64051 PROFESSIONAL SERVICES
123088 9/20/2011 JAN ROEHL $ 1,200.00 01 64051 PROFESSIONAL SERVICES
123088 9/20/2011 JAN ROEHL $ 1,725.00 01 60207 COUNCIL DISCRETIONARY
Vendor Total -----> $ 3,206.25

123005 9/6/2011 KEN SHEN $ 50.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 50.00

123048 9/13/2011 STATE OF CALIFORNIA $ 2 ,800.67 01 89595 0003 STORM REPAIRS FEMA 1203
123048 9/23/2011 STATE OF CALIFORNIA $ (2,800.67) 01 89595 0003 STORM REPAIRS FEMA 1203
123115 9/27/2011 STATE OF CALIFORNIA $ 2 ,800.65 01 89595 0003 STORM REPAIRS FEMA 1203
Vendor Total -----> $ 2,800.65

123006 9/6/2011 STOP STICK $ 493.47 01 74057 SAFETY EQUIPMENT
Vendor Total -----> $ 493.47

123049 9/13/2011 SUMMIT UNIFORMS $ 31.39 01 74031 CLOTHING EXPENSE
Vendor Total -----> $ 31.39

123116 9/27/2011 SUNSET CULTURAL CTR. INC. $ 6 ,847.00 01 61051 0042 PROFESSIONAL SERVICES
Vendor Total -----> $ 6,847.00

123007 9/6/2011 T-MOBILE $ 263.20 01 74053 CONTRACTUAL SERVICES
Vendor Total -----> $ 263.20

123117 9/27/2011 TOPE'S TREE SERVICE $ 200.00 01 78050 0002 OUTSIDE LABOR
Vendor Total -----> $ 200.00

123008 9/6/2011 TRACNET CORPORATION $ 12,546.00 01 74053 CONTRACTUAL SERVICES
123008 9/6/2011 TRACNET CORPORATION $ 500.00 01 74053 CONTRACTUAL SERVICES
Vendor Total -----> $ 13,046.00

123050 9/13/2011 TRUCKSIS ENTERPRISES,INC. $ 200.00 01 69053 CONTRACTUAL SERVICES
123118 9/27/2011 TRUCKSIS ENTERPRISES,INC. $ 400.00 01 60207 COUNCIL DISCRETIONARY
Vendor Total -----> $ 600.00

123009 9/6/2011 US BANK $ 107.42 01 70045 MATERIAL/SUPPLIES
123009 9/6/2011 US BANK $ 10.18 01 82055 COMMUNITY ACTIVITIES
123009 9/6/2011 US BANK $ 59.94 01 67428 EMPLOYEE RECOGNITION
123009 9/6/2011 US BANK $ 25.98 01 60207 COUNCIL DISCRETIONARY
123009 9/6/2011 US BANK $ 325.00 01 64030 0211 TRAINING/BUSINESS EXP.
123009 9/6/2011 US BANK $ 165.15 01 74049 EQUIPMENT MAINTENANCE
123009 9/6/2011 US BANK $ 43.69 01 72038 POSTAGE
123009 9/6/2011 US BANK $ 184.18 01 65049 EQUIPMENT MAINTENANCE
123009 9/6/2011 US BANK $ 132.25 01 70045 MATERIAL/SUPPLIES
123009 9/6/2011 US BANK $ 47.29 01 60073 OFFICIAL PUBLIC MEETINGS
123009 9/6/2011 US BANK $ 39.40 01 74049 EQUIPMENT MAINTENANCE
123009 9/6/2011 US BANK $ 36.27 01 72043 OFFICE SUPPLIES
123009 9/6/2011 US BANK $ 233.94 01 65045 MATERIALS/SUPPLIES
123009 9/6/2011 US BANK $ 5.33 01 70045 MATERIAL/SUPPLIES
123009 9/6/2011 US BANK $ 100.00 01 64033 DUES/MEMBERSHIPS
123009 9/6/2011 US BANK $ 131.19 01 74049 EQUIPMENT MAINTENANCE
123009 9/6/2011 US BANK $ 38.25 01 72095 OPERATIONAL SERVICES/SUPPLIES
123009 9/6/2011 US BANK $ 75.15 01 70045 MATERIAL/SUPPLIES
123009 9/6/2011 US BANK $ 65.76 01 64043 OFFICE SUPPLIES
123009 9/6/2011 US BANK $ 69.80 01 74034 DOCUMENTS/PUBLICATIOINS
123009 9/6/2011 US BANK $ 549.54 01 70045 MATERIAL/SUPPLIES
123009 9/6/2011 US BANK $ 254.18 01 74054 EQUIPMENT/SUPPLIES
123009 9/6/2011 US BANK $ 316.52 01 70045 MATERIAL/SUPPLIES
123009 9/6/2011 US BANK $ 128.70 01 74039 PRINTING
123009 9/6/2011 US BANK $ 49.00 01 70045 MATERIAL/SUPPLIES
123009 9/6/2011 US BANK $ 56.54 01 70045 MATERIAL/SUPPLIES
123009 9/6/2011 US BANK $ 21.64 01 70031 CLOTHING EXPENSE
123009 9/6/2011 US BANK $ 139.58 01 70045 MATERIAL/SUPPLIES
123009 9/6/2011 US BANK $ 3 ,300.00 01 70045 MATERIAL/SUPPLIES
123009 9/6/2011 US BANK $ 96.56 01 70045 MATERIAL/SUPPLIES
Vendor Total -----> $ 6,808.43

123051 9/13/2011 VALLEY SAW & GARDEN EQUIP $ 23.65 01 72047 AUTOMOTIVE PARTS
123051 9/13/2011 VALLEY SAW & GARDEN EQUIP $ 19.40 01 72047 AUTOMOTIVE PARTS
Vendor Total -----> $ 43.05

123052 9/13/2011 VAPOR CLEANERS INC $ 21.50 01 74050 OUTSIDE LABOR
Vendor Total -----> $ 21.50

123053 9/13/2011 VERIZON WIRELESS $ 45.01 01 69053 CONTRACTUAL SERVICES
123053 9/13/2011 VERIZON WIRELESS $ 38.01 01 72053 CONTRACTUAL SERVICES
123053 9/13/2011 VERIZON WIRELESS $ 76.02 01 74053 CONTRACTUAL SERVICES
123053 9/13/2011 VERIZON WIRELESS $ 114.43 01 65053 CONTRACTUAL SERVICES
123053 9/13/2011 VERIZON WIRELESS $ 34.64 01 60036 TELEPHONE
Vendor Total -----> $ 308.11

123054 9/13/2011 MELISSA WEBSTER $ 111.00 01 64030 0248 TRAINING/BUSINESS EXP.
Vendor Total -----> $ 111.00

123010 9/6/2011 WE TIP $ 1 ,500.00 01 74055 COMMUNITY ACTIVITIES
Vendor Total -----> $ 1,500.00

123055 9/13/2011 MARC WIENER $ 12.75 01 64030 0253 TRAINING/BUSINESS EXP.
Vendor Total -----> $ 12.75

123011 9/6/2011 WOOD, TIM $ 300.00 01 67428 EMPLOYEE RECOGNITION
Vendor Total -----> $ 300.00

123056 9/13/2011 W PAUL WOOD $ 1 ,200.00 01 67400 AUDITS
Vendor Total -----> $ 1,200.00

155 Checks Grand Total -> $ 529,524.15

CITY COUNCIL: Resolution Authorizing City Co-Sponsorship with Library Board of Trustee & Carmel Public Library Foundation of the Annual Donor Salute & Sterling Circle Reception

Meeting Date: September 13, 2011
Prepared by: Janet Bombard, Library Director

City Council
Agenda Item Summary

Name: Consideration of a Resolution authorizing City co-sponsorship with the Library Board of Trustees and Carmel Public Library Foundation of the Annual Donor Salute on March 4, 2012 and the Sterling Circle Reception on April 29, 2012.

Description: The Library Board of Trustees and the Carmel Public Library Foundation request City co-sponsorship of the Annual Donor Salute on Sunday, March 4, 2012, at Harrison Memorial Library and the Annual Sterling Circle Reception at Harrison Library Park Branch on Sunday, April 29, 2012. Authorization for the City Administrator to close two parking spaces to public use in order to provide valet parking service during the Donor Salute event is also requested.

Overall Cost:
City Funds: N/A
Grant Funds: N/A

Staff Recommendation: Adopt the Resolution.

Important Considerations: These events are held annually to thank Carmel Public Library Foundation donors. City Policy C89-47 requires support groups to obtain City Council co-sponsorship of events at which alcohol is served at which alcohol is served. The Carmel Public Library Foundation will secure Daily License Permits from the Department of Alcoholic Beverage Control.

Decision Record: The City Council has approved co-sponsorship of the Annual Donor Salute since 1994. The City Council approved co-sponsorship of the first Annual Sterling Circle Reception in 2010.

Reviewed by:


_____________________________________ ______________
John Goss, Interim City Administrator Date

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2011-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING CITY CO-SPONSORSHIP WITH THE LIBRARY BOARD OF TRUSTEES AND THE CARMEL PUBLIC LIBRARY FOUNDATION OF THE ANNUAL DONOR SALUTE ON MARCH 4, 2012 AND THE STERLING CIRCLE RECEPTION ON APRIL 29, 2012

WHEREAS, the City’s Support Groups Policy requires support groups to obtain City Council approval to cosponsor events at which alcohol is served; and

WHEREAS, the Library Board of Trustees and the Carmel Public Library
Foundation are requesting City co-sponsorship of the Annual Donor Salute on Sunday, March 4, 2012 at Harrison Memorial Library and the Annual Sterling Circle Reception at Harrison Library Park Branch on Sunday, April 29, 2012; and

WHEREAS, valet parking will be provided and two parking stalls are needed to provide this service in a safe manner for the Donor Salute event:

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

1. Agree to co-sponsor with the Harrison Memorial Library Board of Trustees and Carmel Public Library Foundation the March 4th Annual Donor Salute and the April 29th Annual Sterling Circle Reception.

2. Authorize the City Administrator to notify the Harrison Memorial Library Board of Trustees and Carmel Public Library Foundation of the Council’s concurrence to co-sponsor the two events.

3. Authorize the City Administrator to officially notify the City’s insurance carrier of the co-sponsorship.

4. Authorize the City Administrator to close two parking stalls on the north side of Ocean Avenue at Lincoln Street to public use during the March 4th event.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 13th day of September, 2011 by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED:

_______________________
SUE McCLOUD, MAYOR

ATTEST:

_____________________
Heidi Burch, City Clerk

CITY COUNCIL: Resolution Approving One 'Free Use' Day at Sunset Center for Carmel Music Society's Youth Program Competition

Meeting Date: September 13, 2011
Prepared by: Molly Laughlin

City Council
Agenda Item Summary

Name: Consideration of a Resolution approving one “free use” day at Sunset Center for the Carmel Music Society’s Youth Program competition in May 2012.

Description: The Board of the Carmel Music Society has requested one of the City’s “free use” days at the Sunset Center for its Youth Program competition on May 18-19, 2012. The public event is free and showcases talented young piano, vocal, and instrumental musicians. Since 1927, the Carmel Music Society has offered classical musical concerts
to the community and has a special focus to provide a broad range of musical experiences for young people.

Overall Cost:
City Funds: N/A
Grant Funds: N/A

Staff Recommendation: Adopt the Resolution.

Important Considerations: The City is granted five “free use” days at the Sunset Center each fiscal year. Council has already approved three such requests for FY 2011-12: to the Carmel Foundation (September 2011); Carmel Authors and Ideas Festival (September 2011); and the Carmel Art and Film Festival (October 2011). With approval of this request, the City would have one remaining “free use” day to allocate through June 30, 2012.

Decision Record: This is the first such request from the Carmel Music Society for a “free use” day at Sunset Center.

Reviewed by:


______________________________________________
John Goss, Interim City Administrator Date

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2011-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA APPROVING ONE “FREE USE” DAY AT SUNSET CENTER FOR THE CARMEL MUSIC SOCIETY’S YOUTH PROGRAM COMPETITION IN MAY 2012

WHEREAS, the City has a total of five “free use” days available each fiscal year for non-profit civic organizations that provide a public service to the Carmel community; and

WHEREAS, since 1927, the Carmel Music Society has offered the community
classical music concerts by internationally prominent artists; and

WHEREAS, the Society’s Youth Program competition is a free community event
showcasing talented young vocalists and musicians.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

1. Approve granting one of the City’s “free use” days at the Sunset Center Theater for the Carmel Music Society’s Youth Program competition in May 2012.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 13th day of September 2011, by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED:

_______________________
SUE McCLOUD, MAYOR

ATTEST:

_______________________
Heidi Burch, City Clerk

CITY COUNCIL: Resolution Entering into an Employment Agreement with Jason Stilwell for the Position of City Administrator

Meeting Date: September 13, 2011
Prepared by: Molly Laughlin

City Council
Agenda Item Summary

Name: Consideration of a Resolution entering into an employment agreement with Jason Stilwell for the position of City Administrator.

Description: City Administrator Jason Stilwell will assume his new job on Wednesday, September 28, 2011. This Resolution authorizes the Mayor to execute the Agreement, attached as Exhibit “A”. This contract was negotiated and unanimously approved by Council in Closed Session.

Overall Cost: N/A

Staff Recommendation: Adopt the Resolution.

Important Considerations: None.

Decision Record: None.

Reviewed by:


_______________________________________________
John Goss, Interim City Administrator Date

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2011-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA ENTERING INTO AN EMPLOYMENT AGREEMENT WITH JASON STILWELL FOR THE POSITION OF CITY ADMINISTRATOR

WHEREAS, City Administrator Jason Stilwell will assume his new post on September 28, 2011.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF
CARMEL-BY-THE-SEA does hereby:

1. Enter into an Employment Agreement with Jason Stilwell for the position of City Administrator.

2. Authorize the Mayor to execute the Agreement (attached as Exhibit “A”) on behalf of the City.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
this 13th day of September 2011 by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED,

_______________________
SUE McCLOUD, MAYOR

ATTEST:

_______________________
Heidi Burch, City Clerk

CITY COUNCIL: Resolution Approving an Agreement for Relocation Expenses for the City Administrator

Meeting Date: September 13, 2011
Prepared by: Molly Laughlin

City Council
Agenda Item Summary

Name: Consideration of a Resolution approving an agreement for relocation expenses for the City Administrator in the amount of $15,000.

Description: Newly appointed City Administrator Jason Stilwell and his family will relocate from Santa Barbara to the Monterey Peninsula as he assumes his new post later this month. As part of his agreement with the City, on or about September 28, 2011, the City will pay a $15,000 single, lump-sum payment to cover the costs of certain expenses related to Stilwell’s relocation. These expenses include: the packing and shipping of the family’s household belongings; temporary housing for the family as they transition to permanent housing; and house-hunting expenses and all incidentals.

Overall Cost: $15,000 to be paid from Account #01-67110 (Pre-Employment)

Staff Recommendation: Adopt the Resolution.

Important Considerations: The Relocation Agreement stipulates that Stilwell must remain in the City’s employ for a minimum of one year. Should this not occur, he would be responsible for reimbursing the City the money (or a portion of the money) received from this Agreement.

Decision Record: None.

Reviewed by:


_________________________________________
John Goss, Interim City Administrator Date

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2011-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA APPROVING AN AGREEMENT FOR RELOCATION EXPENSES FOR THE CITY ADMINISTRATOR IN THE AMOUNT OF $15,000

WHEREAS, newly hired City Administrator Jason Stilwell will be relocating from Santa Barbara to the Monterey Peninsula to assume his new post on September 28, 2011; and

WHEREAS, he has entered into a Relocation Agreement with the City in which the City will pay him a single, lump-sum payment of $15,000 to help defray the expense of his family’s move, including packing and shipping of their household belongings and temporary housing as they secure permanent housing in this area.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF
CARMEL-BY-THE-SEA does hereby:

1. Approve the Relocation Agreement with Jason Stilwell in the amount of $15,000, to be paid from Account #01-67011.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
this 13th day of September 2011 by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED,

_______________________
SUE McCLOUD, MAYOR

ATTEST:

_______________________
Heidi Burch, City Clerk

CITY COUNCIL: Resolution Ratifying a Memorandum of Understanding (MOU) between the City & Carmel-by-the-Sea General Employees Association-LIUNA/UPEC Local 792

Meeting Date: September 13, 2011
Prepared by: John Goss

City Council
Agenda Item Summary

Name: Consideration of a Resolution ratifying a Memorandum of Understanding (MOU) between the City and the Carmel-by-the-Sea General Employees Association- LIUNA/UPEC Local 792.

Description: Understanding the fiscal challenges confronting the City, LIUNA/UPEC, which represents the City General Employees, has agreed to a one-year MOU which will provide a net savings to the City, and those savings will grow going forward. The City Council’s chief objective, taking steps to control its retirement expense, is met in this MOU.

Term: One year, July 1, 2011 through June 30, 2012

Compensation: 0%

Pension: All new employees will be hired under the California Public Employees Retirement System (Cal PERS) 2% @ 60, highest three consecutive years, retirement plan, rather than 2% @ 55, highest one year.

Other Fringe Benefits:
Medical Plan: Permits an employee covered by another agency’s health plan to “opt out” of the City’s Medical Plan, resulting in a savings to the City.
Deferred Compensation Plan: Treats LIUNA employees consistently with other City employees by providing that the City will contribute $25/month to their deferred compensation plan (457).
Insurance Review: Agree that the parties will continue to identify more affordable dental and vision plans within the existing premium.
Harassment Policy: The City agrees to “meet and consult” with LIUNA on any
revisions to the City’s Harassment Policy before any changes are presented to the City Council.

Overall Cost: There is an estimated savings of $13,628.
Grant Funds: N/A

Staff Recommendation: Adopt the Resolution.

Important Considerations: After meeting and conferring with the City’s negotiating team, the Association has ratified the new terms and conditions of employment as itemized above to be incorporated into a new one-year MOU.

Reviewed:


_______________________________ __________________________
John Goss, Interim City Administrator Date

TO: MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: INTERIM CITY ADMINISTRATOR
SUBJECT: CONSIDERATION OF A RESOLUTION RATIFYING A MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY AND THE CARMEL-BY-THE-SEA GENERAL EMPLOYEES ASSOCIATIONLIUNA/ UPEC LOCAL 792, AFL CIO___________________________________________________________________

The Carmel-by-the Sea General Employees Association is affiliated with LIUNA/ UPEC Local 792, AFL-CIO. The most recent multi-year Memorandum of Understanding (MOU) between the City and LIUNA expired June 30, 2011. Based on guidelines approved by the City Council, the Interim City Administrator negotiated a new one-year MOU that will expire June 30, 2012. This agreement was ratified by the LIUNA membership and is ready for Council approval.

The LIUNA representatives understand the current financial challenges facing the City. They also understand that the City’s primary objective this year is to bring its retirement costs under control. This is because the retirement costs of California Public Employees Retirement System
(CalPERS) have increased significantly over time.

Cities have attempted to control this retirement expense in two ways. One is to have employees their entire portion of the contribution to CalPERS. In fact, employees in some cities and local agencies have negotiated employees paying all of their contribution to CalPERS instead of the
City paying all or part of that contribution. In Carmel-by-the-Sea, however, the City has never paid a portion of an employees’ contribution by PERS. So this element of controlling retirement expense has always been in place in the City.

The second way to control CalPERS expense is to enroll new employees into the least expensive CalPERS retirement system. For so-called “miscellaneous” employees, as defined by CalPERS the least costly plan is the so-called 2% @ 60 based on the three consecutive highest years’ compensation. Currently, LIUNA employees are covered by the 2% @ 55 plan based on the highest year compensation. Moving to the 2% @ 60 plan for all new hires will help control current and future retirement expense, with the savings to the City increasing as new employees are hired.

Agreement to the 2% @ 60 plan, using the three consecutive highest years’ compensation, is the hallmark of this MOU. It moves the City in a significant direction in taking steps to control its retirement costs.

The elements of the MOU are as follows:

Term: One year – July 1, 2011 through June 30, 2012.

Compensation: 0%

Pension: All new hires will be included in the 2% @ 60 (three highest consecutive years) CalPERS retirement plan. It is estimated that the City will save $12,000 during 2011-12, depending upon the number of new hires made by the City. This figure will grow significantly as turnover occurs within the City’s work force.

Other Fringe Benefits:
Medical Plan: This will permit an employee who is covered by a spouse’s health plan with another agency or company to “opt out” of the City’s medical insurance plan. As provided in MOUs with other employees groups in the City, the employee “opting out” will receive $291/month. Since the City will avoid paying either two-party or family health insurance premium, the City will avoid between $8,956 – $11,643 in premium expense for each employee “opting out.” The net savings for each employee “opting out” will be between $5,464 – $8,151.

It is expected that the initial net savings to the City will be $10,928 annually ($5,464 x 2). As newly hired employees are hired who decide to “opt out” from the City’s medical plan, the City’s savings from implementing this provision will increase.

Deferred Compensation Plan: Currently, employees represented by LIUNA may participate in a deferred compensation plan (457). This provision will provide for a $25/month contribution to this plan for each employee. This will match the benefit now received by all other City employees. The annual cost of this provision is $9,300.

Insurance Review: The City and Association agree to continue an ongoing review of dental and vision plans to identify more affordable plans within the existing premium.

Harassment Policy: The City agrees to “meet and consult” with LIUNA on any revisions to the City’s harassment policy before any changes are presented to the City Council.

Fiscal Impact: The projected estimated savings to the City will be $12,000 for the pension revision, plus $10,928 savings from the “opt out” provision, partially offset by $9,300 for change in the deferred compensation contribution. The net savings to the City are estimated at $13,628.

Recommendation: It is recommended that a Resolution ratifying a Memorandum of Understanding between the City of Carmel-by-the-Sea and the Carmel-by-the-Sea Employees’ Association, LIUNA/UPEC Local 792, be approved. (see attached)

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2011-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA RATIFYING THE MEMORANDA OF UNDERSTANDING BETWEEN THE CITY AND THE CARMEL-BY-THE-SEA GENERAL EMPLOYEES ASSOCIATION-LIUNA/UPEC LOCAL 792, AFL/CIO

WHEREAS, the General Employees Association is represented by the Laborers’
International Union of North America (LIUNA/UPEC Local 792); and

WHEREAS, the City and LIUNA/UPEC 792 negotiated in good faith as prescribed by the Meyers-Milias-Brown Act and amended the terms of the Memorandum of Understanding; and

WHEREAS, funds are included in the FY 2011/2012 Annual Budget to meet the MOU obligations.

THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES RESOLVE AS FOLLOWS:

To approve and ratify a Memorandum of Understanding between the City of Carmel-by-the-Sea and the Carmel-by-the-Sea General Employees Association-LIUNA/UPEC Local 792 and authorize the City Administrator to execute the contract, to be placed on file in the City Clerk’s office.

PASSED AND ADOPTED by the City Council of the City of Carmel-by-the-Sea this 13th day of September 2011 by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED:

________________________
SUE McCLOUD, MAYOR

ATTEST:

___________________________
Heidi Burch, City Clerk

EXHIBIT “C”
MOU Changes – General Employees Association July 1, 2011 – June 30, 2012
Pursuant to an agreement between the City of Carmel-by-the-Sea and the General Employees Association (GEA), an affiliated unit of LIUNA/UPEC Local 792, the following new terms and conditions will be incorporated into a Memorandum of Understanding, effective July 1, 2011, upon adoption by the City Council:

ARTICLE 3: Term of Contract
3.1 The term of this MOU shall be from July 1, 2010 and continue through June 30, 2011, unless otherwise stated.

ARTICLE 6: Retirement Programs
6.1 Retirement benefits for employees represented by the Union hired after July 1, 2011, shall be those established by the Public Employees’ Retirement System (PERS) for local miscellaneous employees, 2% @ 60, based on the highest consecutive three year average salary.

ARTICLE 7: Deferred Compensation
7.2 The City shall make monthly contributions on behalf of each eligible employee in the amount of $25. It shall be the responsibility of the employee to specify the plan and investment option.

ARTICLE 20: Insurance Programs
20.7 Opting Out (Medical Program Only): Eligible employees may elect not to participate in the CalPERS medical plan. Anyone opting out shall only be eligible to take cash in the amount of $291 per month, providing they meet the following conditions:
A. They shall submit proof of medical coverage elsewhere.
B. They shall sign a medical plan waiver.
C. Married employees shall be required to obtain the signature of their spouse on the medical plan waiver form.
D. Employees under legal order to provide medical coverage for any dependents shall only be permitted to opt out after showing proof of coverage for each dependent identified in such legal order.

20.8 The City and Association will review the dental and vision plans to identify the most affordable and viable plan without increasing the plan(s) premium.

ARTICLE 30: Harassment Policy 30.1 The City agrees to meet and consult with the union before any changes to the City’s harassment policy are presented to the City Council.

CITY COUNCIL: Resolution Authorizing City Administrator to Enter Agreement with City of Marina to Apply for a Regional Assistance to Firefighters Grant to Fund Upgrade of Existing Communications Equipment & Purchase New Base Station & Pagers as Part of Next Generation Effort

Meeting Date: September 13, 2011
Prepared by: Chief Andrew Miller

City Council
Agenda Item Summary

Name: Consideration of a Resolution authorizing the City Administrator to enter into an agreement with the City of Marina (as lead agency) to apply for a regional Assistance to Firefighters Grant (AFG) to fund the upgrade of existing communications equipment and to purchase a new base station and pagers as part of the Next Generation (NGEN) effort in an amount not to exceed $6,500.

Description: A regional grant application including several jurisdictions, hosted by the City of Marina as lead agency, will be submitted to the Department of Homeland Security (DHS) for an Assistance to Firefighters Grant (AFG) as part of the NGEN system to upgrade existing communications equipment to P25 digital standards and to purchase a new base station and pagers. Participation in this grant will provide an opportunity for the City to replace vital public safety communications equipment at 20% of the actual cost.

Overall Cost: City Funds: $ 6,335 20% match (+ host agency’s cost share to be determined)
Grant Funds: $ 25,340 80% funded by AFG
TOTAL $ 31,675 Estimated Cost/Value

Staff Recommendation: Staff recommends adoption of this Resolution, as this is an opportunity to receive grant funds to improve firefighter safety and offset costs to upgrade necessary equipment.

Important Considerations: To meet future Federal Communication Commission (FCC) P25 digital standards and to function on Monterey County’s planned Next Generation radio system, all existing portable and mobile radios require a software upgrade. The current base station cannot be upgraded and must be replaced to meet these same standards. The pagers carried by Fire Department staff are old and in need of replacement. If the grant is
successful, the City will save 80% (approximately $25,340) on the cost of upgrading existing communications equipment to P25 digital standards and toward the purchase a new base station and pagers.

Decision Record: The current portable and mobile radios were purchased with AFG funds in 2006.

Reviewed by:


________________________________ _______________________
John Goss, Interim City Administrator Date

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2011-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE CITY ADMINISTRATOR TO ENTER INTO AN AGREEMENT WITH THE CITY OF MARINA (AS LEAD AGENCY) TO APPLY FOR A REGIONAL ASSISTANCE TO FIREFIGHTERS GRANT (AFG) TO FUND THE UPGRADE OF EXISTING COMMUNICATIONS EQUIPMENT AND TO PURCHASE A NEW BASE STATION AND PAGERS AS PART OF THE NEXT GENERATION (NGEN) EFFORT IN AN AMOUNT NOT TO EXCEED $6,500

WHEREAS, the City of Carmel-by-the-Sea Fire Department provides emergency
response services and maintains staff and appropriate equipment to do so; and

WHEREAS, it is in the best interest of public safety for the City of Carmel-by-the-Sea to provide the necessary communications equipment for Fire Department personnel that meets current and future Federal Communication Commission (FCC) P25 digital standards and to ensure such equipment appropriately functions on Monterey County’s planned Next Generation radio system; and

WHEREAS, the Fire Department’s existing portable and mobile radios require a software upgrade, the current base station is not upgradeable and will have to be replaced, and the pagers carried by Fire Department staff are old and in need of replacement; and

WHEREAS, the City of Carmel-by-the-Sea is eligible to participate in a regional application to the Department of Homeland Security (DHS) for Assistance to Firefighters Grant (AFG), which would pay for the upgrade of existing communications equipment to P25 digital standards and for the purchase a new base station and pagers; and

WHEREAS, in the event the grant is awarded, the City will receive
communications equipment valued at approximately $31,675 for an estimated matching cost of $6,335 plus host agency’s cost share (to be determined).

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES HEREBY:

1. Authorize the City Administrator to enter into an Agreement with City of Marina to submit a regional application for Assistance to Firefighters Grant to pay for the upgrade of existing communications equipment to P25 digital standards and to purchase a new base station and pagers.

2. The City’s match will be funded from Fire Account #01-72600.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA on this 13th day of September 2011 by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:

SIGNED:

________________________
SUE McCLOUD, MAYOR

ATTEST:

____________________________
Heidi Burch, City Clerk

CITY COUNCIL: Resolution Authorizing Establishment of Cooperative Purchasing Agreement for Grid Pruning Project & Awarding Project to West Coast Arborists, Inc.

Meeting Date: September 13, 2011
Prepared by: Mike Branson

City Council
Agenda Item Summary

Name: Consideration of a Resolution authorizing the establishment of a cooperative purchasing agreement for a grid pruning project and awarding the project contract to West Coast Arborists, Inc. in an amount not to exceed $36,979.

Description: Grid pruning, which involves safety and structural pruning of public trees, is a Forest, Parks and Beach Department project for FY 2011-2012 in the amount of $36,979. A cooperative purchase agreement based on the competitive bid process and awarded contract for tree maintenance by the City of Monterey to West Coast Arborists, Inc. will provide the City of Carmel with an efficient resource for tree pruning and related services.

Overall Cost:
City Funds: $36,979 (Account 01-78053, Contractual Services)
Grant Funds: N/A

Staff Recommendation: Adopt the Resolution.

Important Considerations: West Coast Arborists, Inc. has worked for Carmel and other local cities including Monterey, Salinas, Pacific Grove, and Soledad. The rates and terms that WCA offers Carmel are based on the City of Monterey’s “Tree Maintenance Open End Contract” currently in effect. Cooperative purchase agreements and contract awards for public works projects are allowed under Sections 3.12.170 and 3.12.430 of the Municipal Code.

Decision Record: The City Council has authorized a similar contract under a cooperative purchase agreement with West Coast Arborists Inc. for several years (see Resolutions 2010-66; 2009-58; 2008-51; 2007-50)

Reviewed by:

____________________________________ ________________
John Goss, Interim City Administrator Date

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2011-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE ESTABLISHMENT OF A COOPERATIVE PURCHASING AGREEMENT FOR A GRID PRUNING PROJECT AND AWARD OF A CONTRACT WITH WEST COAST ARBORISTS, INC. IN AN AMOUNT NOT TO EXCEED $36,979

WHEREAS, $36,979 has been budgeted for grid pruning of urban forest trees; and

WHEREAS, the City is able to take advantage of a cooperative purchasing agreement, as allowed per Municipal Code sections 3.12.170 and 3.12.430, because the City of Monterey conducted a competitive bid process for a like project; and

WHEREAS, West Coast Arborists, Inc. was the low bidder and its contract has been renewed for FY 2011-12.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

1. Authorize the City Administrator to execute a contract with West Coast
Arborists, Inc., for tree maintenance in an amount not to exceed $36,979 from Account 01-78053 (Contractual Services).

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 13th day of September 2011, by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED,

___________________________
SUE McCLOUD, MAYOR

ATTEST:

________________________________
Heidi Burch, City Clerk

Tree Care Professionals Serving Communities Care A bout Trees www.WCAJNC.com
August 25,2011
City of Carmel-by-the-Sea
ATTN: Mike Branson, City Forester, Parks and Beach
P.O. Box SS
Carmel-by-the-Sea, CA93921
RE: TREE MAINTENANCE AGREEMENT FOR FY 2011-12
Dear Mr. Branson,
We sincerely appreciate the work you and your staff has provided during this past year to help
make this venture a success for the residents of Carmel. Since 2002, we have worked with the
City to develop a "team effort" approach in the care of the Cities' urban forest.
In 2010, the City of Carmel piggybacked on to the City of Monterey's formal competitive bid.
The City of Monterey recently agreed to extend our contract for FY2011-2012 with no increase
in price. The purpose of this letter is to confirm our interest in continuing the current
Agreement with Carmel under the same conditions, and with ria increase in price, for Fiscal
Year 2011-2012 •.We recognize that municipalities remain challenged by substantialredudions
in revenue and increased operating costs. By not increasing the price, we can help to ease the
current financial strain, promote contractor stability and guarantee residents with quality tree
care & customer service.
We look forward to continuing the strong relationship built between us, and to maintaining
quality urban tree care service. Should you have any questions or requireacldjtionaJ
information, please contact me at (800) 521-3714.
Sincerely,

Victor M. Gonzalez
Vice-President, Director of Marketing

CITY COUNCIL: Appeal of Planning Commission's Decision to Approve Design Review & Use Permit Applications for New Restaurant in Carmel Plaza

Meeting Date: 13 September 2011
Prepared by: Sean Conroy, Plng & Bldg Services Manager

City Council
Agenda Item Summary

Name: Consideration of an appeal of the Planning Commission’s decision to approve Design Review and Use Permit applications for a new restaurant located on the northeast corner of Mission Street and Seventh Avenue in the Carmel Plaza. The project applicant is David Fink.

Description: The applicant is proposing to open a new restaurant that specializes in hamburgers, but also offers a variety of other dishes. The proposal includes 66 interior seats and 13 exterior seats. The project site is located on the northeast corner of Mission Street and Seventh Avenue in the Carmel Plaza, which is in the Central Commercial District.

Overall Cost:
City Funds: N/A
Grant Funds: N/A

Staff Recommendation: Determine whether the Planning Commission’s decision was appropriate.

Important Considerations: Full-line restaurants are considered a Conditional Use in the Central Commercial District. According to CMC Section 17.68, full line restaurants provide “a full line of prepared food and drinks using nondisposable plates, glasses and utensils for immediate consumption on the site. These restaurants provide table service to
patrons of all ages who pay after eating. Takeout service may be provided.”

Decision Record: The Planning Commission approved this project on August 10, 2011. An appeal was filed on August 22, 2011.

Attachments:
• Appeal letter.
• Application materials/plans.
• Planning Commission Staff Report and adopted Findings and Conditions for approval.

Reviewed by:

______________________________ _____________________
John Goss, Interim City Administrator Date

CITY OF CARMEL-BY-THE-SEA
STAFF REPORT
TO: MAYOR MCCLOUD AND COUNCIL MEMBERS
THROUGH: JOHN GOSS, INTERIM CITY ADMINISTRATOR
FROM: SEAN CONROY, PLNG & BLDG SERVICES MANAGER
DATE: SEPTEMBER 13, 2011
SUBJECT: CONSIDERATION OF AN APPEAL OF THE PLANNING COMMISSION’S DECISION TO APPROVE DESIGN REVIEW AND USE PERMIT APPLICATIONS FOR A NEW RESTAURANT LOCATED ON THE NORTHEAST CORNER OF MISSION STREET AND SEVENTH AVENUE IN THE
CARMEL PLAZA. THE PROJECT APPLICANT IS DAVID FINK.

BACKGROUND AND PROJECT DESCRIPTION
The proposed project would occupy two existing commercial spaces located on the northeast corner of Mission Street and Seventh Avenue in the Carmel Plaza. The spaces were previously occupied by an architectural office and a bank.

The applicant is proposing to create a new restaurant called “What’s Your Beef” that will specialize in gourmet hamburgers but will also offer a full line of other foods. The applicant is proposing 66 interior seats and 13 outdoor seats. Exterior design changes include:

• New entrance door on Mission Street.
• Enclosing an existing breezeway.
• The removal of the existing mural on Mission Street.
• A wood trellis to be located above the outdoor seating area.
• A stucco retaining wall is proposed that will allow for a raised outdoor seating area.
• A guardrail separating the outdoor seating from the right-of-way.

BASIS FOR APPEAL
CMC Section 2.08.070(D) allows the City Administrator to appeal a decision of the Planning Commission to the City Council. The purpose of this appeal is to provide the City Council the opportunity to review the code interpretations made by the Planning Commission regarding full-line and fast-food restaurants.

EVALUATION
Full line Restaurants: Full line restaurants are considered a conditional use in the Central Commercial District and require Planning Commission approval. According to CMC Section 17.68, full line restaurants provide “a full line of prepared food and drinks using nondisposable plates, glasses and utensils for immediate consumption on the site. These restaurants provide table service to patrons of all ages who pay after eating. Takeout service may be provided.”

One aspect of the proposal that is inconsistent with the definition of a full line restaurant is that customers would pay for their food prior to eating. The Commission discussed this issue but ultimately determined that the applicant’s proposal was acceptable. The Council should determine whether this is appropriate.

CMC Section 17.14.040.I(3) establishes additional criteria for full line restaurants. These requirements (a- i) are outlined below followed by a brief staff response. The primary purpose for these requirements is to ensure a high quality dining experience and to avoid the appearance of a traditional fast food restaurant. The Commission determined that the proposal would not resemble a fast food restaurant and would be consistent with the quality dining experience that the code envisions.

a) Any sale of alcoholic beverages shall be subordinate to this primary use.
Response: The application complies with this requirement.

b) Drive-in, formula and fast food establishments are prohibited.
Response: According to CMC Section 17.70, fast food establishments offer food that is 1) pre-made and wrapped before customers place orders, and or 2) served with disposable tableware for on-site food consumption [primary characteristics]. A fast food establishment also exhibits two or more of the following characteristics [secondary characteristics]:

• Food is ordered from a wall menu at a service counter;
• Food consumed on the premises is ordered while customers are standing;
• Payment is made by customers before food is consumed;
• The service counter is closer to an entry/exit than is the seating/dining area; and/or
• The business interior is brightly illuminated (greater than eight candlefoot power as measured in a horizontal plane three feet above the floor).

The two primary characteristics are that meals are pre-made and wrapped and/or are served with disposable tableware. The code then makes the statement that a fast food establishment “also exhibits two or more of the following characteristics…” (emphasis added).

The word “also” could be interpreted to mean “and.” In other words, a fast food restaurant offers pre-made and wrapped food and/or serves the food with disposable tableware, and exhibits two or more of the secondary characteristics. An examination of the secondary characteristics would only be required if the proposal included one or more of the primary characteristics. The Planning Commission supported this interpretation.

If the Council agrees with this interpretation, the applicant’s proposal would not constitute a fast food establishment because it would not exhibit either of the primary characteristics. However, the word “also” could be interpreted to mean “and/or.” In other words, a restaurant that offers pre-made and wrapped food and/or serves the food with disposable
tableware, and/or exhibits two or more of the secondary characteristics listed in the code, would be classified as a fast food establishment. If the Council supports this interpretation, the applicant’s proposal would qualify as a fast food restaurant because food would be ordered from a wall menu while customers were standing and payment would be made before food was consumed.

The Council should determine whether the proposal constitutes a fast food restaurant.

c. Substantially all foods from the standard menu shall be available for purchase during the hours that alcoholic beverages are being served except for the first hour and the last hour of each business day.
Response: The application complies with this requirement.

d. The applications, menus and plans indicate that the business will primarily be a restaurant – full line, and that no more than 20 percent of the total number of seats are at a bar or in a separate bar room. If the use does not meet this standard, the standards in subsection (I)(2) of this section, Drinking Places, shall also apply to the use.
Response: The application complies with this requirement.

e) Customers shall be provided with individual menus while seated at a table or counter.

Options: The Council could consider the following options:
• Uphold the Planning Commission’s decision.
• Revise the Planning Commission’s decision.
• Overturn the Planning Commission’s decision.
• Remand the project back to the Commission with instructions.
• Continue consideration of this appeal with a request for additional information.

RECOMMENDATION
Determine whether the Commission’s decision to approve the project was appropriate.

CITY COUNCIL: Resolution Awarding a Bid to Monterey Peninsula Engineering for Del Mar Parking Lot Improvements & Tank Replacement Project

Meeting Date: September 13, 2011
Prepared by: John Goss

City Council
Agenda Item Summary

Name: Consideration of a Resolution awarding a bid to Monterey Peninsula Engineering (MPE) for the Del Mar Parking Lot Improvements and Tank Replacement Project in the amount of $526,010.

Description: On August 16, 2011, the City opened bids for the Del Mar Parking Lot Improvements and Tank Replacement Project construction. This project involves repaving the Del Mar Parking Lot area at the foot of Ocean Avenue and replacing two 10,000-gallon tanks with a new 25,000-gallon tank in the same area. Three companies bid on this project, all of which were responsive: Granite Rock (Pavex), with a total bid amount of $583,830; Don Chapin Company, with a total bid of $554,890; and the lowest
bidder, MPE, at $526,010. The City had budgeted $471,308 for this project -- $54,702 less than the lowest bid.

Overall Cost:
City Funds: $526,010.
It is recommended that the difference from the budgeted amount either come from the unbudgeted $40,000 from the Truck Impact Fee increase with an additional transfer of $14,702 from the Capital Reserves, or transfer the full amount from Capital Reserves.
Grant Funds: N/A

Staff Recommendation: It is recommended that Council award the bid to MPE for the Del Mar Paving and Tank Project in the amount of $526,010. Further, it is recommended that the difference from the originally budgeted amount be offset from the unbudgeted $40,000 in the Truck Impact Fee increase with the additional $14,702 coming from Capital Reserves. Council can eliminate the $14,702 from Capital Reserves in awarding the second street project in October.

Important Considerations: The amount budgeted for this project was based on the bids received, but rejected, last February. According to the City Engineer, in the intervening months, the price of asphalt jumped, which explains the higher bid prices. It is not recommended to rebid this project for a third time, since that would likely further delay construction for several months and could result in even higher costs.
Decision Record: Council approved the Del Mar Parking Lot Improvements and Tank Replacement Project as part of the FY 2011-12 Capital Improvement Budget.

Reviewed:

_______________________________ __________________________
John Goss, Interim City Administrator Date

TO: MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: INTERIM CITY ADMINISTRATOR JOHN GOSS
MEETING DATE: SEPTEMBER 13, 2011
SUBJECT: CONSIDERATION OF A RESOLUTION AWARDING A BID TO MONTEREY PENINSULA ENGINEERING (MPE) FOR THE DEL MAR PARKING LOT IMPROVEMENTS AND TANK REPLACEMENT PROJECT IN THE AMOUNT OF $526,010______________________________________________________________

On August 16, 2011, the City opened bids for the construction of the Del Mar Parking Lot Improvements and Tank Replacement Project. This project involves repaving the Del Mar Parking Lot area at the foot of Ocean Avenue and replacing two 10,000-gallon tanks with a new 25,000- gallon tank in the same area. It is expected that the construction schedule will require 60 working days (12 weeks). During the project 90% of the parking lot will be open while the tank is installed. Also, the planter portion of the
job will take approximately two weeks, during which time half the parking lot will be closed. Further, it is estimated that the entire parking lot will be unavailable for approximately two days during construction. This project was reviewed by the California Coastal Commission, the Forest and Beach Commission, and the Planning Commission in addition to City Council.

The notice to bidders was published on July 28 and August 3, 2011. The City Engineer said all three bids received on August 16 were accurate, complete and responsive. The bids were:

Firm Paving Tank Total Bid__
Granite Rock (Pavex) $267,700 $ 316,130 $583,830
Don Chapin Company 242,890 312,000 554,890
Monterey Pen. Engineering (MPE) 253,010 273,000 526,010
Budgeted Amount $ 241,308 $ 230,000 $ 471,308

There were two Add Alternatives: the installation of a permeable paver sidewalk and a permeable driveway apron. The cost to complete this additional work by the low bidder is $107,750. Since there are inadequate funds in the budget for this work, it is recommended this work be deferred and not included in the current bid award.

The amount budgeted for this project was based on bids received, but rejected, last February. A major reason for the higher bids was a spike in the price of asphalt. Unfortunately, an increase in bids frequently occurs when an initial bid is rejected and the project is re-bid. It is not recommended to re-bid this project a third time, since that could further delay construction for several months after the rainy season ends and would possibly result in even higher costs.

Funding
The low bid of $526,010 is $54,702 more than the amount included in the FY 2011-12 Capital Budget for this project. It appears that the City Council has two choices to fund this difference. One is to transfer funds from Capital Reserves. The other, is to use the projected additional, unbudgeted $40,000 from the recently improved increase in the Truck Impact Fee to finance this difference, along with a transfer of $14,702 from Capital Reserves.

It should be kept in mind that this latter transfer may be unnecessary since the City will be bidding seven street projects this month, totaling an estimated $297,978. Two things can happen: One, is that the bids will be low enough to make the $14,702 transfer unnecessary. Or, if that does not occur, the City can discuss with the apparent low bidder the possibility of deleting one or two of the projects to avoid using Capital Reserve funds.

In any case, the City does have options to award the Del Mar Paving project at this time and it is recommended that the City proceed with this work. Further, in other portions of the Capital Budget, the City has achieved savings with another Capital project. There will be a savings in the First Murphy House project of $8,935 ($21,000 budget vs. $12,065 contract award).

Recommendation
It is recommended that the City Council approve the resolution and award the bid to MPE in the amount of $526,010 to construct the Del Mar Paving and Tank project. It also is recommended that $40,000 from the Truck Impact Fee increase be budgeted for this project. Whether or not additional action will be needed to cover this higher bid amount can be determined when the second street project is bid in September.

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2011-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
AWARDING A BID TO MONTEREY PENINSULA ENGINEERING (MPE) FOR THE DEL MAR PARKING LOT IMPROVEMENTS AND TANK REPLACEMENT PROJECT IN THE AMOUNT OF $526,010

WHEREAS, the improvements to the Del Mar parking lot and the tank replacement were rated as a high priority projects by the City Council; and

WHEREAS, these two projects were approved as part of the City’s Capital Budget; and

WHEREAS, three bids were received for the project on August 16, 2011 and the low bidder was Monterey Peninsula Engineering (MPE) for a bid price of $526,010; and

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA does hereby:

1. Award the bid for construction to Monterey Peninsula Engineering in the amount of $526,010.

2. Allocate an unbudgeted $40,000 from the Truck Impact Fee increase toward this project and transfer $14,702 from Capital Reserves to fund the difference in budgeted amount and the lowest bid price.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
this 13th day of September 2011 by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED,

_____________________
SUE McCLOUD, MAYOR

ATTEST:

_____________________
Heidi Burch, City Clerk