CITY COUNCIL: Resolution Authorizing City Co-Sponsorship with Library Board of Trustee & Carmel Public Library Foundation of the Annual Donor Salute & Sterling Circle Reception

Meeting Date: September 13, 2011
Prepared by: Janet Bombard, Library Director

City Council
Agenda Item Summary

Name: Consideration of a Resolution authorizing City co-sponsorship with the Library Board of Trustees and Carmel Public Library Foundation of the Annual Donor Salute on March 4, 2012 and the Sterling Circle Reception on April 29, 2012.

Description: The Library Board of Trustees and the Carmel Public Library Foundation request City co-sponsorship of the Annual Donor Salute on Sunday, March 4, 2012, at Harrison Memorial Library and the Annual Sterling Circle Reception at Harrison Library Park Branch on Sunday, April 29, 2012. Authorization for the City Administrator to close two parking spaces to public use in order to provide valet parking service during the Donor Salute event is also requested.

Overall Cost:
City Funds: N/A
Grant Funds: N/A

Staff Recommendation: Adopt the Resolution.

Important Considerations: These events are held annually to thank Carmel Public Library Foundation donors. City Policy C89-47 requires support groups to obtain City Council co-sponsorship of events at which alcohol is served at which alcohol is served. The Carmel Public Library Foundation will secure Daily License Permits from the Department of Alcoholic Beverage Control.

Decision Record: The City Council has approved co-sponsorship of the Annual Donor Salute since 1994. The City Council approved co-sponsorship of the first Annual Sterling Circle Reception in 2010.

Reviewed by:


_____________________________________ ______________
John Goss, Interim City Administrator Date

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2011-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING CITY CO-SPONSORSHIP WITH THE LIBRARY BOARD OF TRUSTEES AND THE CARMEL PUBLIC LIBRARY FOUNDATION OF THE ANNUAL DONOR SALUTE ON MARCH 4, 2012 AND THE STERLING CIRCLE RECEPTION ON APRIL 29, 2012

WHEREAS, the City’s Support Groups Policy requires support groups to obtain City Council approval to cosponsor events at which alcohol is served; and

WHEREAS, the Library Board of Trustees and the Carmel Public Library
Foundation are requesting City co-sponsorship of the Annual Donor Salute on Sunday, March 4, 2012 at Harrison Memorial Library and the Annual Sterling Circle Reception at Harrison Library Park Branch on Sunday, April 29, 2012; and

WHEREAS, valet parking will be provided and two parking stalls are needed to provide this service in a safe manner for the Donor Salute event:

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

1. Agree to co-sponsor with the Harrison Memorial Library Board of Trustees and Carmel Public Library Foundation the March 4th Annual Donor Salute and the April 29th Annual Sterling Circle Reception.

2. Authorize the City Administrator to notify the Harrison Memorial Library Board of Trustees and Carmel Public Library Foundation of the Council’s concurrence to co-sponsor the two events.

3. Authorize the City Administrator to officially notify the City’s insurance carrier of the co-sponsorship.

4. Authorize the City Administrator to close two parking stalls on the north side of Ocean Avenue at Lincoln Street to public use during the March 4th event.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this 13th day of September, 2011 by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED:

_______________________
SUE McCLOUD, MAYOR

ATTEST:

_____________________
Heidi Burch, City Clerk