CITY COUNCIL: Resolution Call the April 10, 2012 General Municipal Election & Authorize the City to Request the Monterey County Elections Department to Release Voter Records

Meeting Date: November 1, 2011
Prepared by: Molly Laughlin

City Council
Agenda Item Summary

Name: Consideration of a Resolution calling the April 10, 2012 General Municipal Election for the purpose of filling two seats on the City Council and the Mayor’s seat and authorize the City to request the Monterey County Elections Department to release voter records.

Description: A Resolution calling April 10, 2012 Municipal Election in fulfillment of section 12000, et seq. of the California Elections Code.

Overall Cost:
City Funds: N/A
Grant Funds: N/A

Staff Recommendation: Approve the Resolution.

Important Considerations: The last suggested day to file the Resolution to call the election is November 21, 2011. This Resolution is a legal requirement for the City of Carmel-by-the-Sea to conduct a municipal election.

In addition to calling the April 10, 2012 election, this Resolution requests Council to authorize the Monterey County Board of Supervisors to permit the County Elections Department to prepare and furnish voter information and computer records of registered voters to the City’s election contractor, pursuant to the provisions of section 10002 of the Elections Code.

Decision Record: The Council adopts a Resolution in late fall of each odd-numbered year in order to conduct an election the following April.

Reviewed by:

__________________________ _________________
Jason Stilwell, City Administrator Date

CITY OF CARMEL-BY-THE-SEA
CITY COUNCIL
RESOLUTION 2011-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA CALLING THE APRIL 10, 2012 GENERAL MUNICIPAL ELECTION FOR THE PURPOSE OF FILLING
TWO SEATS ON THE CITY COUNCIL AND THE MAYOR’S SEAT AND AUTHORIZE THE CITY TO REQUEST THE MONTEREY COUNTY ELECTIONS DEPARTMENT TO RELEASE VOTER RECORDS
__________________________________________________________________
WHEREAS, pursuant to §12000, et seq., Elections Code, the City Council of the City of Carmel-by-the-Sea hereby calls an election to be held on April 10, 2012 for the purpose of electing successors to the terms of office which expire in April 2012; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES RESOLVE AS FOLLOWS:

A. An election will be held within this City on April 10, 2012 for the purpose of filling two seats on the City Council, each for terms of four (4) years, and the Mayor’s seat for a term of two (2) years.

B. That pursuant to the provisions of §10002 of the Elections Code of the State of California, this City Council requests the Board of Supervisors of the County of Monterey to permit the County Election Department to prepare and furnish the following for use in conducting the election:
1.) The computer record of the names and addresses of all eligible registered voters in the City in order that the City’s consultant may produce labels
for vote-by-mail voters; produce labels for sample ballot pamphlets; and print rosters of voters and street indexes.
2.) Voter signature verification services, as needed.
3.) A list of polling places and poll workers the County uses for its elections.
4.) Make available to the City election equipment and assistance according to State law.

C. Martin & Chapman, Co., as the elections consultant to the City, shall conduct the official canvass and report the results of said canvass to the City Council on the Tuesday following the election.

D. The City Council of the City of Carmel-by-the-Sea shall meet on the first Tuesday following the election, April 17, 2012, and install the newly-elected Council Members and Mayor (§10262 et seq., Elections Code).

E. The City Council authorizes the City Clerk to administer said election and all reasonable and actual election expenses shall be paid by the City upon
presentation of a properly submitted bill.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA this first day of November 2011, by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
SIGNED:

__________________________
SUE McCLOUD, MAYOR

ATTEST:

___________________________
Heidi Burch, City Clerk