CITY COUNCIL: Resolution Authorizing City Administrator to Send Letter of Commitment for City's Participation in Monterey County Multi-Jurisdictional Local Hazard Mitigation Plan Update

Meeting Date: January 10, 2012
Prepared by: Michael Calhoun,Interim Police Chief

City Council
Agenda Item Summary

Name: Consideration of a Resolution authorizing the City Administrator to send a letter of commitment for the City's participation in the Monterey County Multi-jurisdictional Local Hazard Mitigation Plan Update.

Description: Public Law 106-390, known as the Disaster Mitigation Act of 2000, amended the Robert T. Stafford Disaster Relief and Emergency Service Act. It requires each local government to have a Local Hazard Mitigation Plan (LHMP).

The Federal Emergency Management Agency (FEMA) approved the current Multijurisdiction Local Hazard Mitigation Plan in October 2007. The plan must be updated every five years to be eligible for certain federal, pre-and post-disaster mitigation grants.

The Monterey County Office of Emergency Services has filed a Notice of Interest to be considered for a Mitigation Grant to fund the Multi-jurisdictional Hazard Mitigation Plan update. Monterey County OES Planning staff will serve as the consultant if the grant is not awarded to ensure the project is completed on time.

Each participating city ("Local Jurisdiction") must send a letter of commitment to the County by January 31, 2012, expressing its intent to participate in the update and process. Exhibit "A" is a draft Letter of Commitment.

Fiscal Impact: There is no fiscal impact to submitting the Letter of Commitment. Notification on receipt of the grant is expected in late FY 2011-2012 or early FY 2012-2013. Should the grant not be awarded, staff will return to the City Council to approve obtaining the required appropriations for the City's cost share, if necessary.

Staff Recommendation: Adopt the Resolution authorizing the City Administrator to send the Letter of Commitment on behalf of the City, subject to final review and approval by the City Attorney.

Decision Record: City Council approved Resolution 2007-62 (October 2, 2007) adopting the Monterey County Multi-jurisdictional Hazard Mitigation Plan. City Council adopted Hazard Mitigation as an element of the General Plan on October 1, 2009.

Reviewed by:

Jason Stilwell, City Administrator Date

CITY COUNCIL
CITY OF CARMEL-BY-THE-SEA
RESOLUTION 2012 -
A RESOLUTION OF THE CITY OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING THE CITY ADMINISTRATOR TO SEND A LETTER OF COMMITMENT FOR THE CITY’S PATICIPATION IN THE MONTEREY COUNTY MULTI-JURISDICTIONAL LOCAL HAZARD MITIGATION PLAN UPDATE

WHEREAS, Public Law 106-390, known as the Disaster Mitigation Act of 2000,
requires each local government to have a Local Hazard Mitigation Plan (LHMP); and

WHEREAS, the Federal Emergency Management Agency (FEMA) approved the
current Multi-jurisdictional Local Hazard Mitigation Plan in October 2007, which must be updated every five years in order to be eligible for certain federal, pre-and post-disaster mitigation grants; and

WHEREAS, the Monterey County Office of Emergency Services has filed a Notice of Interest to be considered for a Mitigation Grant to fund the Multi-jurisdictional Hazard Mitigation Plan update; and

WHEREAS, each participating city must send a letter of commitment to the County by January 31, 2012, expressing its intent to participate in the update and process.

NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES:

1. Authorize the City Administrator to send a letter of commitment for the City’s participation in the Monterey County Multi-jurisdictional Local Hazard Mitigation Plan Update.

PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA on this 10th day of January 2012 by the following roll call vote:

AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:

SIGNED:

_________________________
SUE McCLOUD, MAYOR

ATTEST:

____________________________
Heidi Burch, City Clerk

Exhibit "A"

January 11, 2012

City of Carmel-by-the-Sea
POST OFFICE BOX CC
CARMEL-BY-THE-SEA, CA 93921
(831) 620-2000

Lew C. Bauman, Monterey County Administrative Officer
Monterey County Office of Emergency Services
14322 Natividad Road
Salinas, CA 93906

Re: Letter of Commitment for the City of Carmel-by-the-Sea to participate in the Monterey County Multi-jurisdictional Hazard Mitigation Plan Update
Dear Lead Jurisdiction Agent:

The Federal Emergency Management Agency's (FEMA) Local Mitigation Plan requirements under 44 CFR §201.6 specifically identify criteria that allow for multi-jurisdictional mitigation
plans, and state that many issues are better resolved by evaluating hazards more comprehensively by coordinating at the county, regional, or watershed level. As such, the City of Carmel-by-the-Sea submits this letter of commitment to confirm that the City has agreed to participate in the Monterey County Multi-jurisdictional Hazard Mitigation Plan Update.
Further, as a condition to participate in the mitigation plan update, the City of Carmel-by-the-Sea agrees to meet the requirements for mitigation plans identified in 44 CFR §20 1.6 and to1provide such cooperation as is necessary and in a timely manner to the County of Monterey to c'omplete
the plan in conformance with FEMA requirements.

The City of Carmel-by-the-Sea understands that it must engage in the following planning process, as more fully described in FEMA's Local Multi-Hazard Mitigation Planning Guidance, dated July 1, 2008, including, but not limited to:

)- Identification of hazards unique to the jurisdiction and not addressed in the master planning document;
)- The conduct of a vulnerability analysis and an identification of risks, where they differ from the general planning area;
)- The formulation of mitigation goals responsive to public input and development of mitigation actions complementary to those goals. A range of actions must be identified that is specific to each jurisdiction;
)- Demonstration that there has been proactively offered an opportunity to participate in the planning process by all community stakeholders ( exl;Uilples of participation include relevant involvement in any planning process, attending meetings, contributing research, data, or other information, commenting on drafts of the plan, etc);
)- Documentation of an effective process to maintain and implement the plan; and,
)- Formal adoption of the Multi-jurisdictional Hazard Mitigation Plan by the jurisdiction's governing body (each jurisdiction must officially adopt the plan).

Therefore, with the full understanding of the obligations incurred by participating in the FEMA hazard mitigation planning process as a participant in a multi-jurisdictional plan, I, Jason Stilwell, City Administrator, commit the City of Carmel-by-the-Sea to the Monterey County
Multi-jurisdictional Hazard Mitigation Plan Update effort.

Executed on this _________________ day of ________________________, 2012.

Jason Stilwell
City Administrator
City of Carmel-by-the-Sea