CITY COUNCIL: Resolution Adopting Certain Revisions to Fiscal Year 2011-2012 Budget

City Council
Agenda Item Summary

Name: Consideration of a Resolution adopting certain revisions to the fiscal year 2011-2012 budget.

Description: Based on analysis of the year-to-date expenditures, staff recommends adjustments to the fiscal year 2011-2012 budget in the amount of $143,058 per the attached Exhibit "A". The source for these adjustments is re-appropriation of departmental budgets; no additional revenue is being recognized at this time.

Staff Recommendation: Approve the fiscal year 2011-2012 budget adjustments.

Important Considerations: The City Administrator shall have the right to approve the transfer of appropriations within a departmental budget; however, no additional positions shall be created without the authorization ofthe City Council. All transfers of appropriations between departments or in regards to capital items or projects shall be approved by the City Council. (CMC 3.06.030).

At the City Council meeting of February 7, 2012 during the discussion of the Fiscal Year 2011-2012 Second Quarter Financial Report the City Council requested additional detail on the Legal Department budget. That detail is included herein.

Decision Record: Previous Resolution 2011-32, dated June 21, 2011, approved the Annual Budget for Fiscal Year 2011-2012. Resolution 2011-57, dated October 4, 2011 amended the budget relating to ambulance services.

Reviewed:

Jason Stilwell, City Administrator Date

amount date
12,122.51 Dec 2011(06-2012)
8,422.02 Dec 2011(06-2012}
11,690.05 Dec 2011(06-2012)
1,863.09 Dec 2011(06-2012)
2,327.04 Dec 2011(06-2012)
55 Dec 2011(06-2012)
36,479.71
1,897.50 Jul2011(01-2012}
585 Sep 2011(03-2012)
70.5 Nov 2011(05-2012)
105.5 Nov 2011(05-2012)
58.5 Dec 2011(06-2012)
639 Jul 2011(01-2012)
1,282.99 Nov 2011(05-2012)
10,791.00 Nov 2011(05-2012)
339.42 Dec 2011(06-2012)
1,010.50 Sep 2011(03-2012)
1,623.50 Sep 2011(03-2012)
211 Nov 2011(05-2012)
874.5 Dec 2011(06-2012)
1,608.00 Jul 2011(01-2012)
8,372.50 Sep 2011(03-2012)
3,933.96 Sep 2011(03-2012)
258 Nov 2011(05-2012)
189.08 Nov 2011(05-2012)
3,827.00 Dec 2011(06-2012)
6,397.32 Sep 2011(03-2012)
44,074.77
6,584.41 Jul 2011(01-2012)
2,257.00 Aug 2011(02-2012)
424.16 Aug 2011(02-2012)
665 Nov 2011(05-2012)
1,120.90 Dec 2011(06-2012)
11,051.47
firm
Legal Expenditure Detail
July 1, 2011 - December 31, 2011
Dec 20,201 Desc.: LAW OFFICES OF WILLIAM D. ROSS, APC
Dec 20,201 Desc.: LAW OFFICES OF WILLIAM D. ROSS, APC
Dec 20,201 Desc.: LAW OFFICES OF WILLIAM D. ROSS, APC
Dec 20,201 Desc.: LAW OFFICES OF WILLIAM D. ROSS, APC
Dec 20,201 Desc.: LAW OFFICES OF WILLIAM D. ROSS, APC
Dec 20,201 Desc.: LAW OFFICES OF WILLIAM D. ROSS, APC
Jul 28,2011 Desc.: KENNEDY, ARCHER & HARRAY
Sep 27,201 Desc.: KENNEDY, ARCHER & HARRAY
Nov 1,2011 Desc.: KENNEDY, ARCHER & HARRAY
Nov 22,201 Desc.: KENNEDY, ARCHER & HARRAY
Dec 20,201 Desc.: KENNEDY, ARCHER & HARRAY
Jul28,2011 Desc.: KENNEDY, ARCHER & HARRAY
Nov 1,2011 Desc.: KENNEDY, ARCHER & HARRAY
Nov 22,201 Desc.: KENNEDY, ARCHER & HARRAY
Dec 20,201 Desc.: KENNEDY, ARCHER & HARRAY
Sep 27,201 Desc.: KENNEDY, ARCHER & HARRAY
Sep 27,201 Desc.: KENNEDY, ARCHER & HARRAY
Nov 1,2011 Desc.: KENNEDY, ARCHER & HARRAY
Dec 20,201 Desc.: KENNEDY, ARCHER & HARRAY
Jul28,2011 Desc.: KENNEDY, ARCHER & HARRAY
Sep 27,201 Desc.: KENNEDY, ARCHER & HARRAY
Sep 27,201 Desc.: KENNEDY, ARCHER & HARRAY
Nov 1,2011 Desc.: KENNEDY, ARCHER & HARRAY
Nov 22,201 Desc.: KENNEDY, ARCHER & HARRAY
Dec 20,201 Desc.: KENNEDY, ARCHER & HARRAY
Sep 27,201 Desc.: KENNEDY, ARCHER & HARRAY
Jul28,2011 Desc.: BROWNSTEIN/HYATT/FARBER/SCHRECK
Aug 30,201 Desc.: BROWNSTEIN/HYATT/FARBER/SCHRECK
Aug 30,201 Desc.: BROWNSTEIN/HYATT/FARBER/SCHRECK
Nov 15,201 Desc.: BROWNSTEIN/HYATT/FARBER/SCHRECK
Dec 13,201 Desc.: BROWNSTEIN/HYATT/FARBER/SCHRECK
3,038.00 Dec 2011(06-2012) Jan 3,2012 Desc.: LIEBERT CASSIDY WHITMORE
3,038.00
6,847.00 Sep 2011(03-2012) Sep 27,201 Desc.: SUNSET CULTURAL CTR. INC.
6,847.00
101,490.95 Professional Services Total
48052.68 Salaries and Benefits
2577.76 Documents and Publications
152,121.39 Total Expenditures $204,333 Adopted Annual Budget
regards
201 rights
201 rights
201 rights
201 rights
201 rights
201 rights
Carmel Ins Co
Carmel Ins Co
Carmel Ins Co
Carmel Ins Co
Carmel Ins Co
Flanders
Flanders
Flanders
Flanders
General
General
General
General
Mandurrago
Mandurrago
Mandurrago
Mandurrago
Mandurrago
Mandurrago
Marosi vs McCloud
SWRCB Cease and desist order
SWRCB Cease and desist order
SWRCB Cease and desist order
SWRCB Cease and desist order
SWRCB Cease and desist order
CRFA transition
hours
9.3
3
0.3
0.5
0.3
2.4
5.4
50.9
0.6
4.3
7.3
4.3
8
42.7
19.2
1.2
0.8
19.4
29
7.4
6
1.1
1.9
3.4
11.3
25
CITY COUNCIL
CITY OF CARMEL-BY-THE-SEA
RESOLUTION 2012-
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA
ADOPTING REVISIONS TO THE FISCAL YEAR 2011-2012 BUDGET
WHEREAS, the City Council adopted the City Budget for Fiscal Year 2011-2012 by
Resolution 2011-32 dated June 21, 2011; and
WHEREAS, the City Council adopted Resolution 2011-57 dated October 4, 2011
amending the adopted budget; and
WHEREAS, adjustments are needed for the Fiscal Year 2011-2012 Budget based on the
actual and estimated actual sources and uses; and
WHEREAS, the Fiscal Year 2011-2012 Budget adjustments include adjustments totaling
$143,058 per the attached schedule, Exhibit A.
NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF
THE CITY OF CARMEL-BY-THE-SEA DOES:
1. Approve adjustments to revenues and expenditures for the Fiscal Year 2011-2012
Budget, per the attached schedule Exhibit A.
2. Maintain the total Fiscal Year 2011-2012 annual budget appropriation at
$14,189,612.
PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF
CARMEL-BY-THE-SEA this 6th day of March, 2012, by the following roll call vote:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
SIGNED,
ATTEST, SUE McCLOUD, MAYOR
Heidi Burch, City Clerk
26
Adjust# Department Account Account Description
1112-03 City Council 01-60207 Council Discretionary
Comnty Srvs 01-82023 Part-time Assistance
- --01-61051
01~74010 .• 23 Salaries and Bene1
1112-05 Admin Srvs 01-67425 Uability Ins & Risk Mgt
Library 01-84010 ... 23 Salaries and Benefits
1Jr2•06 Aom.Inistration Oi-64033 D'ues/Meml:fership
Fiscal Year 2011-2012
Budget Adjustment Requests
March 6, 2012
Amount Reason for Adjustment
5,000.00 $9396.22 YTD expenditure
(5,000.00) Salary savings
33,058.00 Premiums higher than budget
(33,058.00) Salary Savings
s;ooo.OO MPRWA JPA
Adopted Budget
10,000.00
41,000.00
204,333-.00
251,437.00
963,173.00
4,4sG:oo
14:1,688.00
Exhibit A
Proposed Adjusted Budget
15,000.00
36,000.00
304,333.00
2,695.622.00
284,495.00
930,115.00
9,456.00
136;688.00